Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, DECEMBER 17, 2019 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Department Reports a. Police Report – November 2019 b. DPW Report – November 2019 c. Treasurer's Report – November 2019 d. Fire Dept. Report – November 2019 6. Committee Minutes a. Recreation – 10/14/2019 b. Library – 4/16/19, 5/21/19, 6/18/19, 7/16/19, 8/20/19, 9/17/19 c. Street Light Committee – 12/11/19 7. Continue review of Ordinance to Create Chapter 20 Of The City of Columbus Code Concerning Property Maintenance 8. Discuss Street Light Committee recommendation for additional street lights to the Hibbard St. reconstruction project 9. Discuss City's Organizational Chart 10. Continue discussion of the possible addition of the Village of Lowell and Reesville to the Columbus Area Emergency Services (CAEMS) area 11. Convene to closed session per §19.85(1)(c) considering employment, promotion, compensation, performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (Administrative Assistant) 12. Reconvene to open session Adjourn  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) December 11, 2019 Mayor Thom, Members of the Common Council: RE: POLICE DEPARTMENT ACTIVITY REPORT, November 2019 Attached is the monthly report for the Columbus Police Department. Please feel free to contact me at any time if you have questions. Chief Dennis Weiner www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL The department is not fully staffed. Current staffing as of December 11, 2019: Authorized by Budget Actual Sworn Officers Full-time sworn police positions: 10 9 (Position breakdown) Patrol Officer 6 6 Sergeant 1 0 Lieutenant 2 2 Chief 1 1 Clerical Office Manager (full-time) 1 1 Clerk (full-time) 1 1 Current personnel: Name Date of Hire Chief Dennis Weiner 2/18/2008 Lieutenant Roger Witthun 12/17/2001 Lieutenant Darrell Ward 06/30/17 Sergeant--vacant Officer Matt Schultz 12/23/2002 Officer Kelly Towne 2/2/2004 Officer Riley Vogel 5/30/2017 Officer Kris Behling 1/22/2018 Officer Alexander Secord 08/13/2018 Officer Andrew Henn 12/04/2019 Office Manager Erika Kellar 2/4/1999 Public Safety Clerk Bonnie Langsdorf 9/30/2006 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL: November was a very busy month for personnel. Testing and multiple rounds of interviews for each position (law enforcement panel, Police and Fire Commission and Chief’s interview) were done for both the vacant officer position as well as the vacant Sergeant position. Lieutenant Ward spent a great deal of time and travel conducting background investigations on finalists prior to making conditional job offers. Conditional job offers include the passing of medical, drug and psychological testing. Andrew Henn was offered the police officer position and began December 4. Andrew is an Army veteran, serving in Afghanistan as well during several hurricane relief efforts in the U.S. He graduated from the police academy in July. A conditional job offer has been made to an officer with 14 years of experience at another department for the vacant Sergeant position. He is undergoing his physical, drug and psychological testing this month. His anticipated start date will be January 6, 2020. TRAFFIC ENFORCEMENT: During November 2019 officers issued 74 traffic citations, 27 municipal ordinance citations and 75 warnings. SIGNIFICANT INVESTIGATIONS: Officers investigated a sexual assault that involved drugs and alcohol use at a residence. Search warrants were written on the case to collect evidence and executed on a Columbus residence. Arrests were made of the sexual assault suspect, but also several days later of the person who brought drugs to the party that were used by several juveniles. Pick n Save reported a substantial retail theft that was the 3rd one by the same suspect this year. A print and news media blast was put out including suspect and vehicle photo. Within 3 hours a tipster who saw the photo on a news site called and identified the suspect. We were able to verify it was in fact that suspect by photo comparisons and that she drove a matching vehicle. The following day we went to Fort Atkinson and arrested the suspect and served a search warrant on her residence. Stolen items were recovered. Charges are pending. We were contacted by the Beaver Dam Police Department regarding 2 subjects they had in custody regarding 2 significant retail thefts from businesses there. During a search of the suspects vehicles they located $950 worth of property stolen from a Columbus business. Subsequent review of video at the Columbus business confirmed the thefts. The suspects are facing retail theft charges from the Columbus incident. TRAINING: Lieutenant Witthun, Lieutenant Ward and myself attended a 1-day training in Pewaukee on Conducting Effective Personnel Investigations. It was taught by Attorney Kyle Gulya, who coincidentally is the city’s labor attorney. This training was very comprehensive. Personnel investigations are very complicated matters with a lot of different dynamics and helped us understand the process in greater depth. www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) SECURITY ASSESSMENT: Lieutenant Ward and school district staff conducted a security assessment of Columbus High School. This is a comprehensive process and now required by law every 3 years. Lieutenant Ward attended specialized training earlier this year to conduct these assessments. SPEED TRAILER: The speed trailer electronics malfunctioned while at its last location. We have sent the electronic brain of the device to the manufacturer for repair. Depending on when it returns will dictate whether it is put away for the winter or put out again. MONTHLY CALL SUMMARIES Total CAD Calls Received, by Nature of Call Nature of Call Total Calls Received ----------------------------- -------------------- TEN DAY SIGN OFF 9 911 HANG UP 9 ACCIDENT HIT AND RUN 1 ACCIDENT-NON REPORTABLE 1 ACCIDENT PROPERTY DAMAGE ONLY 12 ACCIDENT WITH PERSONAL INJURY 2 ASSIST ANOTHER AGENCY 1 BURGLAR ALARM 4 FIRE ALARM 1 ANIMAL COMPLAINTS 1 CAR VS DEER 2 CHILD ABUSE 1 COMPLIANCE CHECKS 2 DISORDERLY CONDUCT 7 DEATH INVESTIGATION OVERDOSE 1 DISABLED VEHICLE 11 DOMESTIC ABUSE 3 DRIVING COMPLAINT 24 EMS CALL 18 ESCORT 1 EXTRA PATROL 4 GENERAL FIRE 2 FLEET MAINTENANCE 3 FOLLOW UP 1 FOOT PATROL 7 FRAUD 3 GENERAL 9 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) HARASSMENT 4 ROAD HAZARD 3 HOUSE WATCH 3 JUVENILE ALCOHOL 1 JUVENILE INCIDENT 1 LITTERING 1 LOST AND FOUND 3 NOISE COMPLAINT 2 OUT WITH PERSON 7 OPEN DOOR 3 ORDINANCE VIOLATION 4 PARKING VIOLATION 6 RADAR 33 SECURITY 117 SEX OFFENSE 2 SLIDE OFF 5 SUSPICIOUS 14 THEFT 6 THREAT 6 TRAFFIC CONTROL 3 TRAFFIC STOP 97 TRUANCY 11 VANDALISM 6 VEH LOCKOUT 11 WARRANT 2 WELFARE 11 -------------------------------------------------------------------------------- Total Calls: 502 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  Columbus Public Works Department Directors Report November 2019 The month of November kept the crew busy with residential leaf pickup. We had a mid-month warm up so leaf rake out was extended two days for residents to get what leaves had been buried in snow, out of their yards. This meant crews were out picking up leaves until November 20th. With a few snow removal operations mixed in to the month of November crews had the opportunity to work out any kinks in the current snow removal operations with me and give me a better understanding of the ins and outs of the operations. Part of prepping for the snow removal operations is calibrating the salt and brine equipment. The second half of staff attended the SaltWise course in Madison in early November so the crew was able to implement what they learned to ensure that our equipment is working properly and putting out the appropriate amount of material on the roadways. November also means the start of the Holiday season. Public Works and Water & Light worked with the Chamber of Commerce, Columbus Downtown Development Corporation and the Downtown beautification committee to install the new holiday decorations downtown as well as decorate the tree at the Library. This was a great collaborative project and staff has received a lot of positive feedback. The Waste Water Treatment Plant is still operating down one position so the Public Works staff has tried to help out there as much as possible. I would like to recognize John Nehmer and Ryan Hoffman at Waste Water as they have been doing an outstanding job running the plant shorthanded and should be recognized for the long hours they have been putting in. Public Works staff had a few safety trainings on top of their Saltwise course in the month of November. Staff attended and were certified in; Lock Out Tag Out, Confined Space, Hazardous Materials, and Fire Extinguisher trainings. These are courses put on by our safety consultant, Municipal Electric Utilities of Wisconsin (MEUW). My highlights from the month of November included; - Working with K&B Tree Service to identify dead/dying City trees that need to be removed and require more equipment than what DPW has available. - A continuing Education course, Management Assessment, where I learned about my style of management compared to others and how I can use it to help the department succeed. - Working with city staff and Rukert & Meilke on the Hibbard St. Project. - Working with staff and council to bring the City’s Snow Removal Ordinance and Fee Schedule up to date. - Working with Columbia County on Fireman’s Park ditching project. - Working with the Cemetery Board to improve operations of Cemetery book keeping.  CITY COUNCIL REPORT FOR DECEMBER 17, 2019 MEETING LEVEL OF STAFFING - AS OF 12/01/2019 36 Paid on Call Firefighters - Non-Probationary Members 2 Paid on Call Firefighters - Probationary Members 1 Fire Chief 39 Total Active Members 1 Vacant Firefighter Positions 1 Hiring Process 0 Eligibility List Full staff level for active fire personnel is 40  INCIDENT RESPONSES November 2019 Alarm End City Rural # of Run # Alarm Date Time Time Incident Location Incident Incident Incident Type F.F. 19-150 11/01 01:06 02:01 Hwy 151 MM114 X MVA 8 19-151 11/07 23:45 05:08 N949 County N X Corn Dryer Fire 15 West James @ Hwy 19-152 11/08 17:48 19:15 X MVA 9 151 Hwy 16 @ Duborg 19-153 11/09 10:38 12:30 X MVA 9 Road 2354 Branch Road – Mutual Aid to 19-154 11/12 06:34 06:40 X 2 Sun Prairie Sun Prairie FD 19-155 11/15 13:38 15:00 Hwy T & Hwy 16/60 X MVA 9 Sun Prairie FD Mutual Aid to 19-156 11/28 04:10 06:10 X X 2 Station 1 Sun Prairie FD 19-157 11/30 02:30 04:20 557 Hamilton St X Structure Fire 16 Hwy 151, ½ mile 19-158 11/30 14:59 16:15 X MVA 8 north of Hwy K Current Monthly Total: 9 Total Runs by Month: Jan 18 July 21 Feb 14 Aug 17 Mar 16 Sep 12 Apr 11 Oct 14 May 11 Nov 9 June 15 Dec Year to date total 158 Last Year at this time 163  TRAININGS, MEETINGS, AND COMMUNITY ACTIVITIES November 2019 11/04 Entry Level Firefighter Class – Fall River Fire Department – FF S. Hoffman Fire Instructor Class – Madison MATC – Safety Officer Miller 11/05 Semi Monthly Drill – Driver Training 11/06 Pumper/Operator Training – Waterloo Fire Department – FF D. Groh 11/07 Firefighter II Class – Sun Prairie – FF D. Bohner 11/09 Entry Level Firefighter Class – Fall River Fire Department – FF S. Hoffman Pumper/Operator Training – Waterloo Fire Department – FF D. Groh 11/11 Fire Instructor Class – Madison – Safety Officer Miller Entry Level Firefighter Class – Fall River Fire Department – FF S. Hoffman Officers Meeting 11/12 Monthly Fire Department Meeting Semi-monthly drill – Safety Topics with the City’s Safety Consultant 11/13 Pumper/Operator Training – Waterloo Fire Department – FF D. Groh 11/14 Firefighter II Class – Sun Prairie – FF D. Bohner 11/16 Firefighter II Class – Sun Prairie – FF D. Bohner Pumper/Operator Training – Waterloo Fire Department – FF D. Groh 11/18 Entry Level Firefighter Class – Fall River Fire Department – FF S. Hoffman 11/20 DCARI Fire Investigation Training @ Middleton FD – Lt. Fox 11/20 Pumper/Operator Training – Waterloo Fire Department – FF D. Groh 11/25 Entry Level Firefighter Class – Fall River Fire Department – FF S. Hoffman 11/26 Semi Monthly Drill Night – Med Flight Landing Zone Safety & Training on new equipment 11/29 Participated in the Annual Holiday Parade  ITEMS OF NOTE FOR NOVEMBER Firefighter Scott Allan resigned effective November 30, citing lack of time to commit. He was with the department for nine years. There is someone currently in the hiring process to fill the open position. Randy Koehn  October 14, 2019 Minutes Recreation Advisory Committee Monday October 14, 2019 Community Center @ 161 N. Dickason Blvd 6:30pm Roll Call – Carthew, Schwoerer, Hart, Wallace, Meyers Notice of an Open and Posted Meeting - Posted Agenda Approval – Motion Hart, 2nd Wallace Minutes Approval – August minutes – Motion Wallace, 2nd Schwoerer Public Comments - None Old Business  Father and Son event – Looking to spring  Participation fees on contracts – Will talk to CAYSO as look at contract next year  Scout Cabin – Girl Scout use. Will work on contract. Goal to repair/rent.  Civic Rec software – Presented. Next step in November.  Budget worksheet presented – Present on 22nd.  Girls Basketball – May combine grades 2/3. Backcourt Club use balls.  Pavilion Tables – Approved from Tourism.  Fitness Challenge Winners – Pictures in paper.  Reconsider motion on Park Pavilion rental pricing – Motion Hart raise weekend residential rate to $1000. 2nd Carthew. Amy Jo to talk to attorney, check rates in other areas. New Business  Recreation Wrestling Program – Table to next month. Invite person interested in helping out.  Soccer updates – Fall agreement approved. Director Report  Mother and Son Bowling – Good turnout  Fireman’s Park Addresses – Add letter at end to help with directions to different buildings within  Freak Week activities Adjourn – Motion Hart, 2nd Schwoerer Next meeting scheduled for November 11, 2019  Columbus Public Library Library Board Meeting April 16 2019 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called meeting to order at 5:00 PM. Present: Trina Reid, Sara Sample, Sharon Egan, Nora Vieau, Merry Anderson, Cindy Fesemyer. Jim Schieble. Sue Salter and Deb Haeffner were excused. Guests in attendance were Heather Kohlwey, Mark Ibach and Linda Parpart. Adoption of the Agenda: Nora moved and Sara seconded that the agenda be adopted as presented, with adjustments to accommodate guests. Motion Carried Board Minutes: Nora moved and Merry seconded that the minutes of March 19, 2019 be adopted as presented. Motion carried. Financial Secretary’s Report: • F&M CDARS balance is $34,524.62. • F&M checking balance is $8853.79. • F&M saving balance is $7496.42. • The SCLS Foundation Fund balance is $299,336.34 Nora moved and Sara seconded a motion to approval Financial Secretary’s report as presented. Motion carried. Circulation Policy Review: Heather Kohlwey was present as a member of the ad hoc committee. • See current policy included with packet. • Regarding the sections on Fines and fees: Following discussion on the inequity of charging fines, Nora made a motion to eliminate fines for overdue materials. Jim seconded. Motion carried. • Redundancies and grammatical errors within the presented policy were noted. • The corrected policy will be moved forward for action at the May meeting. Director Hiring Process: Mark Ibach of SCLS was present to provide guidance and input. • Nora, as representative of the Personnel Committee, began discussion to set hiring committee and start the process. • Merry volunteered to chair the committee. Pete also volunteered to be on the committee. Cindy will put out a request to the library staff for a representative. Michele Hoffman, president of the Friends of the Library, will be contacted about possibly being a committee member. • Mark stated that there is no need to rush the process. There is not a conflict with compliance issues if an interim is needed. • Merry will take care of pulling together resources (sample questions, write up for posting, etc.) and disseminating to hiring committee once it is fully established. She will also send periodic updates to board members to keep them update as far as committee set up process, up through the interview stage. 1 Approval of Bills: Sara moved and Nora seconded a motion to approval payment of bills in the amount of $3640.23. Motion carried. 2018 Budget: Tabled until the May meetings. 2019 Budget: The budget is tracking as expected in relation to the time in the fiscal year. Director’s Report: • See report for general information, statistics, fines and fees, lost materials, circulations by municipality and e-marketing analysis. President’s report: None Friends of the Library Report: • Nora reported that the book sales are going strong. • Linda Parpart was in attendance to share with the board the many things that the Friends of the Library does, aside from the books sale. Correspondence: None Committee Reports: • Policy: None • Personnel: See Library Director Job Description below. • Buildings and Grounds: None Unfinished business: • Bylaw Revisions: See packet for presented, current draft. o Jim made a motion to approve bylaws as amended. Merry seconded. Motion carried. • Mayoral Appointments to the Board: Pete’s and Sara’s appointments are both up for renewal. Both agreed to remain. Pete will share this information with the mayor. New Business: • Extend Staff Full Time per IMLS Grant: see packet for MOU regarding extension of staff full time employment per IMLS grant. o Cindy would like to recommend that when budgeting for the 2020 fiscal year, that there be an allowance to keep Amy full time. She states that Amy is a valuable employee and would like to ask that the board keep that in mind for future support. o Nora moved to approve MOU as presented. Jim seconded. Motion carried. • Library Director Job Description: see packet for presented description, with grammatical changes and salary range addition. o Nora moved to accept job description as amended. Sharon seconded. Motion carried. 2 Adjournment: Sara moved and Merry seconded to adjourn at 6:37p.m. Motion carried. Next scheduled board meeting: May 21, 2019. Sharon Egan Columbus Public Library Board Secretary 3  Columbus Public Library Library Board Meeting Tuesday May 21, 2019 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called meeting to order at 5:00 PM. Present: Trina Reid, Sara Sample, Sharon Egan, Nora Vieau, Sue Salter, Jim Schieble, Deb Haeffner, Merry Anderson, Cindy Fesemyer. Also present was Amy Halzel. Adoption of the Agenda: Nora moved and Deb seconded that the agenda be adopted as presented with 2 adjustments: Interim Director Hire moved to Committee Reports; Staff Education moved to Follow Financial Secretary’s Report. Motion Carried Board Minutes: Jim moved and Nora seconded that the Minutes of April 16, 2019 be adopted as presented. Motion carried. Financial Secretary’s Report: • F&M CDARS balance is $34,636.45 • F&M checking balance is $8991.51 • F&M saving balance is $7496.42 • The SCLS Foundation Fund balance is $306,116.45 • After discussion, Jim made a motion to closed FMUB Savings account, less required minimum balance if needed, as well as withdraw all but $1000 or minimum required balance from FMUB Checking, using the freed funds to purchase an additional CDARS. Sharon seconded the motion. Motion carried. • Merry moved and Nora seconded a motion to approval payment of bills in the amount of $14,339.50. Motion carried. • 2018 Budget: waiting on the city. • 2019 Budget: o The budget is tracking as expected. o Cindy noted that city will being moving forward with the money designated for the public art installation; under the Artists Collaborative budget line. Staff Education: Cindy noted how invaluable Amy Halzel has become, always stepping up when needed. She also noted that Amy has enrolled in classes to achieve her Assistant Director license. She shared the financials that are involved with that. • Sue moved for the board to commit to paying off the balance of $4166, covering the second and third year of tuition less any future grants, pursuant to an approved Memorandum of Understanding. Sharon seconded. Motion carried. Director’s Report: • See report for general information, statistics, fines and fees, lost materials, circulations by municipality and e-marketing analysis. President’s report: • Artists lease: Pete reported that we had a changeover in leases at the Annex. Pete signed the new lease pursuant to the agreement with the city. 1 Friends of the Library Report: Nora reported that books sales that occurred on Red Bud Weekend Arbor Day were successful. The Friends are always open to new members and are looking for ways to express to the community that they are more than just book sales. Correspondence: None Committee Reports: • Personnel: o Nora met with Cindy to review job descriptions. o Jim moved for the Board to accept job descriptions as presented. Nora seconded. Motion carried. • Ad Hoc Director Hire: o Merry noted the members of the committee: Pete Kaland, Amy Halzel, Sue Salter, Mary Lou Sharpee, and Jean Anderson of SCLS. o The job has been posted with a current deadline of May 28, 2019. Four applications have been received to date. • Marry presented Tracy Miller, per a recommendation from Jean Anderson, as a possible interim director. Nora made a motion to accept Tracy Miller as interim director, specifically for 12-20 hours per week, at an hourly rate of $25/hour. Sharon seconded. Motion carried. Unfinished business: • Circulation Policy Review: Jim moved to accept the Circulation Policy as presented (see packet). Nora seconded. Motion carried. New Business: • Director Recognition: The Board formally recognized and thanked Cindy for all of her hard work and dedication to the Columbus Public Library. The Board will truly miss her and wishes her much success and happiness at her future endeavors. Adjournment: Sue moved and Nora seconded to adjourn at 6:20. Motion carried. Next scheduled board meeting: June 18, 2019. Sharon Egan Columbus Public Library Board Secretary 2  Columbus Public Library Library Board Meeting Tuesday June 18, 2019 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called meeting to order at 5:00 PM. Present: Peter Kaland, Trina Reid, Merry Anderson, Nora Vieau, Sue Salter, Jim Schieble, Deb Haeffner, and Tracie Miller. Absent: Sara Sample amd Sharon Egan Also present were members of the Columbus Historical Society: Dan Wagner, Pat Boness, and Sue Reese. Adoption of the Agenda: Jim moved and Deb seconded a motion to approve the Agenda with a delay of Visitors sharing until the Historical Society members are ALL present. Motion carried. Board Minutes: Jim moved and Sue seconded a motion to accept the Board meeting minutes from May 21, 2019. Motion carried. Visitors: (postponed until 5:50-6:20) Columbus Historical Society We asked the Annex partners to visit with us and this month was CHS. They shared with us what is working, what is missing, and their intern working with the CHS and CPL. Financial Secretary’s Report: • F&M CDAR1 is $34,747.80 • F&M Checking balance is $2,002.94 • F&M Savings is closed • F&M CDAR2 is $14,506.50 • The SCLS Foundation Fund balance is $293,658.44. Sue moved and Merry seconded a motion to approve the Financial Secretary’s Report as presented. Motion Carried Approval of Bills: Bill amount was not present at the meeting and will be on the next agenda Director’s Report: • Tracie has been here a handful of days. She reports that the staff has been wonderful in welcoming her to the library and very knowledgeable when she needs help • Statistics: see handout President’s report: • Pete asked the Personnel Committee to start the work on the Memorandum of Understanding for the Board’s commitment to Amy’s second and third year of tuition less any future grants. Friends of the library: none Correspondence: none Committee Reports: • Personal committee: none • Ad hoc Director hire • 9 application • 1 chosen to be interviewed and references called • Special closed session June 28, 2019 at 5pm to discuss salary, fringe benefits, and offer Unfinished business: • Mayoral appointments to Library Board: Sara Sample and Pete Kaland approved New Business: • Officer elections: President – Pete Kaland Vice President – Nora Vieau Financial Secretary – Jim Schieble Secretary – Merry Anderson Adjournment: Nora moved and Jim seconded to adjourn. Motion carried. Next scheduled Board meeting after Special Session – July 16, 2019 Nora Vieau Temp. secretary Columbus Public Library Library Board Meeting Tuesday, July 16, 2019 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called the meeting to order at 5:00 p.m. Present: Peter Kaland, Trina Reid, Merry Anderson, Nora Vieau, Sue Salter, Jim Schieble, Deb Haeffner, Tracie Miller, Sharon Egan, Sara Sample. Adoption of the Agenda: Jim moved and Deb seconded a motion to approve the Agenda. Motion carried. Board and Special Board Meeting Minutes: We discussed minutes of the June 28, 2019 Library Board Special Meeting re: offer to candidate for Library Director position. Board informed by Merry that candidate had withdrawn. Corrections to minutes noted. Tracie clarified that the public may request a copy of the minutes of a closed meeting other than personal information. She provided a handout on closed meeting procedures from Municipality. Special Board Meeting minutes approved with corrections. Nora moved and Sara seconded. Motion carried. Nora moved and Sara seconded a motion to accept the Board meeting minutes from July 16, 2019. Motion carried. Financial Secretary’s Report: • F&M CDAR1 - $34,803.82 • F&M Checking balance - $2003.17 • F&M Savings – closed • F&M CDAR2 - $14,529.89 • SCLS Foundation Fund Balance - $307,755.29 We discussed taking a longer term 3 per cent for 3 months rate. The return will not make a big difference and the downside is less liquidity. Pete recommended going to the 3-month term for both CDAR accounts noting that the budget can absorb a catastrophic expense. Jim moved and Sharon seconded to go to the 3- month option. Motion carried. Nora moved and Sharon seconded to approve the Financial Secretary’s Report as presented. Motion carried. Approval of Bills: $14,428.59. Nora moved and Jim seconded to approve bills report. Motion carried. Nora questioned a budget overage for printing. Tracie will check. Director’s Report: Tracie confirmed that she will remain as Interim Director until a new director is hired and will be on vacation for two weeks in October. She also will attend several Directors’ meetings in July. Hours for David Withers are up at the end of July. Tracie will coordinate with his advisor re: moving forward with his project. SCLS equipment for scanning items will be available for six months. Teen volunteers have made summer reading program a success. Tracie will check with Amy and Meg on securing positive publicity. Immigrant story time theme popular with parents DPW will build brick base for message sign, weather permitting. They also will clean up area between parking lot and Annex. The Historical Society applied to use the Library lawn for a (tentative) fund- raising ice cream social on September 29, 2019. Eileen, our clean service provider requested an increase in her hourly rate from $11.92 to 13.17 to achieve pay equity with the police dept. The alternative would be a reduction in hours. Pete will put this on the August agenda. Trina and Nora will follow up and report on city department payment rates. CPL has the opportunity to purchase a used commercial vacuum cleaner. Tracie will check with Eileen re: value. Friends of Library might agree to fund. City Hall has sent preliminary budget worksheet due at the end of July. Lock on desk in Director’s office not working. File cabinet in office may be utilized for securing confidential files. Tracie will check into. See handout for statistics. President’s report: Columbus Historic Landmarks and Preservation Commission (CHLPC; not association with Historical Society) has propose designating the Annex as a historical landmark There will be a public hearing on July 29 at the Community Center. Trina reported that this proposal came as a surprise to the City Council. Tracie provided copies of the city ordinance relative to this issue. Brief background: Library Board proposed purchase of Annex to City Council in 2016 with $100,000 provided from the City, $100,000 from an anonymous donor and the balance from Library Board Foundation for a purchase price of $270,000. A 64-page inspection report noted significant infrastructure issues. The Board opposes this proposal. Such designation makes the property less valuable and restricts owners’ rights. There was extensive discussion re: how to proceed including whether the Board should retain legal representation. Board members are advised to contact their respective alderpersons, attend the 7/29 and subsequent meetings. Friends of the Library: None Correspondence: None Committee Reports: The CPL Director Search Committee selected two candidates for interviews. One withdrew prior to interview. Christina Jones was interviewed and received outstanding comments from her references. She withdrew her application one day prior the Special Closed Meeting to finalize a job offer citing personal reasons. The position will be reposted and the process will continue until a director is hired. New Business: Per Tracie, patrons have requested plat maps and Columbus Journal copies. There are no reference materials funds in the budget so Tracie asked if funds could be transferred, specifically $225 for plat maps, $440 for newspaper copies. Pete prefers spending within line items so $700 can be added to the budget. Pete also approved purchasing Transparent Language online foreign language program for $75 annually. Adjournment: Nora moved and Sara seconded to adjourn. Motion carried. Next scheduled Board meeting Tuesday, August 13. Respectfully submitted. Merry Anderson Secretary Columbus Public Library Library Board Meeting Tuesday, August 20, 2019 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called the meeting to order at 5:00 p.m. Present: Peter Kaland, Trina Reid, Merry Anderson, Sue Salter, Jim Schieble, Deb Haeffner, Tracie Miller, Sharon Egan, Sara Sample. Adoption of the Agenda: Jim moved and Sue seconded a motion to approve the Agenda. Motion carried. Financial Secretary’s Report:  F&M CDAR1 - $34,859.93  F&M Checking balance - $2003.17  F&M CDAR2 - $14,553,32  SCLS Foundation Fund Balance - $308,763.49 Jim reported that both CDARs are now 3-month. Sue moved and Deb seconded to approve the Financial Secretary’s Report as presented. Motion carried. Approval of Bills: $6807.94 Tracie questioned an invoice addressed to the Friends. Jim will check into this. Sue moved and Jim seconded to approve bills report. Motion carried. Director’s Report: Jim noted visits are down slightly but attendance is healthy overall. The summer reading program was successful and prizes were awarded. Tuesday and Thursday programs are strong with steady attendance. Staff is feeling anxious awaiting a new director. Meg resigned to take a position as high school librarian in Minnesota. Susan may be out for a possible 4-8 weeks due to a family health situation. The schedule is workable with Melissa extending her hours. Pete noted temporary help is a possibility. It also may be possible to postpone unadvertised programming. David’s internship is finished and he has asked for volunteer hours. DPW has installed concrete pillars for new sign, however the framing required some adjustments. It should go up this week. See handout for statistics. President’s report: The City Council requested the Library Board’s position on the Columbus Historic Landmarks and Preservation Commission (CHLPC) application re: historical designation for the Annex. Pete asked Trina to read the relevant paragraph from the July Board minutes at the Council meeting. Board members urged to attend the 9/9 Council meeting. Sue asked Trina to confirm that the Council will address both designation and the ordinance relative to such designation. State law has an appeal process should designation be passed, which is likely. Designation may be rescinded a/o repealed. The reality is that major repairs will be needed and that the Annex cannot be torn down in the near future for a new library, which, from a city budget standpoint, is secondary to a new fire station. Friends of the Library: Asked for clarification as to effect of historical designation on Friend activities. Books sales are successful. Planning meet & greet with area Friends. Correspondence: None Committee Reports: The search committee reported an apparently richer pool of applicants in round 2 and selected four candidates for interviews to be scheduled in the next week or so. The tuition agreement for Amy was presented with a revision requested to clarify repayment in case of employment termination or program withdrawal. A motion by Sue and seconded by Jim to table the agreement pending revision was carried. Unfinished Business: Re: pay increase for Ilene Smith, Pete will check pay rates with Cailin. Re: vacuum purchase from Melissa Potter, hold for Friends meeting. The file cabinet lock has been successfully installed. New Business: Re: 2020 budget—Exit fire sign needs repair per state inspection. Jim will check with Water & Light Department to determine if there is an alternative to purchase of new sign. Pending no alternative, purchase approved. Potential health insurance coverage for new hires (director and children’s librarian) could result in a major addition to budget. This will be a challenging negotiation. Tracie noted a large increase in newspaper subscription rates and suggested dropping subscription even though it is a library responsibility to have newspapers for patrons. Suggested review of all newspaper and magazine subscriptions. Adjournment: Jim moved and Deb seconded to adjourn. Motion carried. Next scheduled Board meeting Tuesday, September 17. Respectfully submitted. Merry Anderson Secretary Columbus Public Library Library Board Meeting Tuesday, September 17, 2019 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called the meeting to order at 5:00 p.m. Present: Peter Kaland, Trina Reid, Merry Anderson, Sue Salter, Jim Schieble, Deb Haeffner, Tracie Miller, Sharon Egan, Sara Sample, Nora Vieau, Lindsey Ganz Adoption of the Agenda: Sara moved and Nora seconded a motion to approve the Agenda. Motion carried. Board Meeting Minutes: Nora moved and Deb seconded approval of the August 2019 minutes. Visitors: Columbus School Board representatives Mike O’Brien and Julia Hoffman. They reported that a facilities study initiated three years ago established priorities for the school district. The Board has been working to move these priorities forward. A committee composed of volunteer and chosen members reported in July on opportunities vs. limitations relative to schools. They presented to options to upgrade and/or build facilities. Community input is invited via a survey, which will be mailed and can be completed online. Everyone is encouraged to complete it. Financial Secretary’s Report: • F&M CDAR1 - $34,910.78 • F&M Checking balance - $1992.69 • F&M CDAR2 - $14,553,32 • SCLS Foundation Fund Balance - $305,830.98 Sharon moved and Nora seconded to approve the Financial Secretary’s Report as presented. Motion carried. Approval of Bills: Monthly bills totaled $4,314.94. Sara moved and Jim seconded approval of bills. Director’s Report: Summer is over. Staff is happy, relaxed. All advertised programs are covered. Melissa continues to fill in. DPW is working on the outdoor sign. New Exit signs are installed. Meg posted a thoughtful farewell message on Facebook. See handout for statistics. President’s report: A City of Columbus document dated December 14, 1994 indicates the Annex was placed on the local historic register at that time. This raises questions: What was the city ordinance at that time relative to such designation, what if any appeal process was in effect, was City Council approval required and is/was there a deed of restriction on the title? Pete believes the City Council never voted to approve. CPL Board options therefore include leave the designation as is, appeal the decision to the City Council, or, attempt to de-list the property through a hearing—an arduous process that might affect future development plans. Sue suggested additional research including reviewing the closing documents, consulting with City Council and formulating a plan so the library is in the strongest position to move forward. Per Trina, the City Council was prepared to oppose designation and plans to review the ordinance. At Sue’s suggestion, it was decided to re-institute the Buildings & Ground Committee on an ad hoc basis to seek additional information prior to approaching the City Council. Pete, Sharon and Jim will serve on the committee. Friends of the Library: Purchase of vacuum approved. Correspondence: None Committee Reports: A motion by Sharon and seconded by Nora to approve the tuition reimbursement agreement for Amy with one revision was approved. Unfinished Business: Re: pay increase for Ilene Smith. She currently earns $11.9243 at the library and $13.1789 at other city departments. Nora made motion to increase the library rate to achieve equity in pay rates effective 9/14/19 was seconded by Sue. New Business: Lindsey Ganz was introduced. Sharon moved and Deb seconded to officially offer her the Library Director position. The motion was unanimously carried. Lindsey signed the job offer; her start date will be 10/7/19. Cailin Lueders has been contacted re: completion of city hiring procedures. Adjournment: Nora moved and Sharon seconded to adjourn. Motion carried. Next scheduled Board meeting Tuesday, October 15. Respectfully submitted. Merry Anderson Secretary  STREET LIGHT COMMITTEE MEETING - MINUTES WEDNESDAY, DECEMBER 11, 2019 – 10:00 AM COLUMBUS WATER & LIGHT 1. Call Meeting to Order: Present: Zach Navin, DPW Director, Dennis Weiner, Police Chief, Joe Hammer CWL Co-Superintendent. Absent: Trina Reid, Council liaison. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Hammer, second by Weiner to approve agenda. Carried voice vote. 4. Consider additional street lights on Hibbard Street as part of the Hibbard Street reconstruction project The Committee discussed the addition of 6 proposed street lights on Hibbard Street. Committee approved and recommended the following five additional street light locations: - Intersection of Narrow St. & Hibbard (West side of street) - Intersection of Sunset & Hibbard (West side of street) - Intersection of Chapin & Hibbard (West side of street) - Intersection of Turner & Hibbard (East side of street) - Intersection of Brevity & Hibbard (West side of street) 5. Adjourn Motion by Hammer, second by Weiner to adjourn at 10:15 am. Carried voice vote. Submitted by: Zach Navin  2019 AGENDA ITEM Committee of the Whole Meeting date: December 2 and December 17, 2019 Council Meeting date: ______ _____________________________ ITEM: Property Maintenance Code DETAILED DESCRIPTION OF SUBJECT MATTER: As discussed at the COW meeting on December 2, it is recommended that the City completely repeal and recreate the City’s Building Code. Currently, the City Property Maintenance Code is part of the Building Code. If/when the Building Code is recreated, then it is proposed that the Property Maintenance Code be separated from the Building Code and given its own chapter. The proposed ordinance creating chapter 20 is a reproduction of the existing Property Maintenance Code with 2 exceptions. In section 20-04, the definition of litter now includes domestic animal feces. In section 20-08 the length of lawns less than five acres has been reduced from 12 inches to 8 inches. Otherwise, this chapter is as currently exists. The new Chapter 20 is subject to review and comment by the Council. This chapter should not be adopted until such time as the current Building Code is repealed and recreated. However, when the Building Code is recreated, then the Property Maintenance Chapter should also be adopted. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: proposed Chapter 20, Property Maintenance ACTION REQUESTED OF COUNCIL: review only CHAPTER 20. – PROPERTY MAINTENANCE CODE Sec. 20-01. – Title. This article Chapter shall be known as “The Property Maintenance Code,” and may be referred to in this Section as “this code.” Sec. 20-02. – Findings and Declaration of Policy. It is hereby found and declared that there exists, in the city, structures used for residential and nonresidential structures use which are, or may become in the future, substandard with respect to structure, equipment or maintenance or, further, that such conditions, including, but not limited to, structural deterioration, lack of maintenance, and exterior appearance of exterior of premises, infestation and existence of fire hazards could constitute a menace nuisance to the health, safety, welfare and reasonable comfort of the citizens of the city. It is further found and declared that, by reason of lack of maintenance and because of progressive deterioration, certain properties have the further effect of creating blighteding conditions and initiating slumsreducing neighboring property values, and that if the same are not curtailed and removed, these conditions will grow and spread and will necessitate the expenditure of large amounts of public funds to correct and eliminate such conditions, . that Bby reason of timely regulations and restrictions contained in this codeChapter, the desirability and amenities of residential and nonresidential uses and neighborhoods may be enhanced and the public health, safety and welfare protected and fostered. Sec. 20-03. – Purpose. The purpose of this code Chapter is to protect the public health, safety, and welfare by establishing minimum standards governing the maintenance, appearance and condition of residential and nonresidential premises; to affix certain responsibilities and duties upon owners and operators and distinct and separate responsibilities and duties upon occupants; to authorize and establish procedures for the inspection of residential and nonresidential premises; and to provide for the repair, demolition or vacation of premises unfit for human habitation, occupancy or use. Sec. 20-04. – Definitions. The following words and terms, wherever used herein or referred to in this codeChapter, shall have the respective meanings assigned to them unless a different meaning clearly appears from the context: Blight. A deteriorated condition. Deterioration. The condition of a building or part thereof characterized by holes, breaks, rot, crumbling, peeling, rusting or other evidence of physical decay or neglect, lack of maintenance or excessive use. All exterior wood and composition surfaces shall be properly protected from the elements and against decay by paint, stain or other protective coating and applied in a workmanlike manner. Elements. Any element, whether created by nature or by man, which, with reasonable foreseeability could carry litter from one place to another. Elements shall include, but not be limited to, air current, rain, water current and animals. Exposed to public view. Any premises, or any part thereof, or any building, or any part thereof, which may be viewed by the public. Exterior of the premises. Open space on the premises outside of any building thereon. Extermination. The control and elimination of insects, rodents and vermin. Garbage. Decayed and decomposed animal and vegetable waste resulting from the handling, preemption, cooking and consumption of food. (See also Refuse and Rubbish) Infestation. The presence of insects, rodents, vermin or other pests on the premises, which constitute a health hazard. Litter. Includes any non-containerized man-made or man-used materials or waste which, if deposited within the city other than in a litter receptacle. Litter also includes domestic animal feces. Mixed occupancy. Any building containing one or more dwelling units or rooming units and also having a portion thereof devoted to non-dwelling uses or used as a hotel. Nuisance. (1) Any public nuisance, as defined by statute or this chapter. (2) Physical conditions dangerous to human life or detrimental to health of persons on or near the premises where the conditions exist. Operator. Any person who has charge, care or control of a dwelling or premises, or part thereof, whether with or without the knowledge and consent of the owner. Owner. Any person who, alone or jointly or severally with others, shall have legal or equitable title to any premises, with or without accompanying actual possession thereof. Any person who is a lessee, or is subletting or reassigning any part or all of any dwelling or dwelling unit shall be deemed to be a co-owner with the lessor and shall have joint responsibility over the owner with the lessor and shall have joint responsibility over the portion of the premises sublet or assigned by said lessee.  Park. A public or private park, reservation, playground, beach, recreation center or any public park private area devoted to active or passive recreation or any other area under the supervision of the City. Parking lot. Any private or public property with provisions for parking vehicles to which the public is invited or which the public is permitted to use or which is visible from any public place or private premises. Premises. A lot, plot or parcel of land, including the buildings or structures thereon. Public place. All streets, boulevards, avenues, lanes, alleys, tree border/terrace or other public ways and parks, squares, plazas, grounds and buildings frequented by the general public, whether publicly or privately owned. Refuse. All non-recyclable materials as detailed in Section 82-.33, decayed and decomposed solid waste, except body wastes, including, but not limited to, garbage, rubbish, ashes, dead animals, abandoned automobiles and solid wastes. (See also garbage and rubbish) Rubbish. Solid wastes consisting of both combustible and non-combustible wastes, such as paper, wrappings, cigarettes, cardboard, tin cans, yard clippings, leaves, wood, glass, bedding, crockery and similar materials. (See also garbage and refuse) Sec. 20-05. – Applicability. Every residential, nonresidential or mixed occupancy building and the land on which it is situated, used or intended to be used for dwelling, mobile home park, commercial, business or industrial occupancy shall comply with the provisions of this codeChapter, whether or not such building shall have been constructed, altered or repaired before or after the enactment of this codeChapter. Sec. 20-06. – Duties and Responsibilities of Owners and Operators. (a) Maintenance of Exterior of Premises. The exterior of the premises and all structures thereon shall be kept free of all nuisances and any hazards to the safety of the occupant, pedestrians and other persons utilizing the premises, and free of unsanitary conditions, and any of the foregoing shall be promptly removed and abated by the owner or operator. It shall be the duty of the owner or operator to keep the premises free of hazards, which include, but are not limited to, the following: (1) Refuse, such as brush, weeds, broken glass, stumps, obnoxious growths, filth, garbage, trash and debris. (2) Natural growth, such as dead and dying trees and limbs or other natural growth, which, by reason of rotting or deteriorating conditions or storm  damage, constitute a hazard to persons in the vicinity. Trees shall be kept pruned and trimmed to prevent such conditions. (3) Overhangs, such as loose and other hanging objects, which, by reason of location above ground level, constitute a danger of failing on the persons in the vicinity. (4) Sources of infestation. (5) The exterior of the premises, the exterior of structures and the condition of accessory structures shall be maintained so that the appearance of the premises and structures shall not constitute a blighting factor. (b) Storage of Commercial and Industrial Material. There shall not be stored or used at any location visible form the sidewalk, street or other public areas, equipment and materials relating to commercial or industrial use unless permitted for the premises under chapter 114 of the Municipal Code. (c) General Maintenance. The exterior of every structure or accessory structure, except accessory farm structures, including fences or enclosures, shall be maintained in good repair. The same shall be maintained free of broken glass, loose shingles, crumbing stone or brick, excessive peeling paint, loose boards or other conditions reflective of deterioration or inadequate maintenance to the end that the property itself may be preserved, safety and fire hazards eliminated and adjoining properties protected from blighting influences. Sec. 20-07. – Litter Control. (a) Litter Collections and Storage Area. Every owner, occupant or lessee of a building used for residential, business or commercial purposes shall maintain litter collection and storage areas in a clean condition and insure that all litter is properly containerized. Failure to so maintain clean litter collection and storage areas shall constitute a violation of this subsection. (b) Duty to Collect Litter Before it is Carried From the Premises. All litter that is subject to movement by the elements shall be secured by the owner of the premises where it is found before the litter is allowed to be removed from the premises by the elements. (c) Neglected Premises Visible to the Public. It shall be the duty of any person owning or controlling any premises, including vacant lots visible from any public place or private premises, to maintain such premises in a reasonable clean and orderly manner. It shall be a violation of this subsection to abandon, neglect or disregard the condition or appearance of any premises so as to permit it to accumulate litter. (d) Areas Around Business Premises. The owner or person in control of any public place shall at all times keep the premises clean of all litter and shall take measures, including daily cleanup of the premises, to prevent litter from being carried by the elements to adjoining premises. It shall be a violation of this subsection to abandon, neglect or disregard the condition or appearance of such premises so as to permit it to accumulate litter. (e) Loading and Unloading Docks. The person owning, operating or in control of loading or unloading dock shall at all times maintain the dock area free of litter in such a manner that litter will be prevented from being carried from the premises by the elements. This Section shall also include areas of public property such as streets, alleys, driveways, tree boarder and or terrace used for purposes of loading and unloading of materials, supplies and or equipment. (f) Construction Sites. The property owners and the prime contractors in charge of any construction site shall maintain the construction site in such a manner that litter will be prevented from being carried from the premises by the elements. All litter from construction activities or any related activities shall be picked up at the end of each workday and placed in containers, which will prevent litter from being carried from the premises by the elements. Property owners and or contractors shall implement or install necessary devices to protect public utilities from silt, debris or any other harmful bi-product of construction activity. (g) Maintaining Sidewalks and Alleys. Persons owning, occupying or in control of any premises shall keep the sidewalks and alleys adjacent thereto free of litter. Owners or occupants shall sweep or rinse off the sidewalks abutting their premises as often as may be required to keep the walk reasonable free form dirt, paper, and waste, and snow and ice as provided in Section 86-226. (h) Abandoned Garbage. It shall be unlawful for any person who is in control of any premises upon which is located or on whose behalf there is maintained any container of refuse, waste or garbage, which has been containerized in accordance with a contract for its removal, to allow that refuse, waste or garbage to remain uncollected for longer than seven days or, in any case, until after that refuse, waste or garbage creates any condition which is offensive to persons upon any private premises or public place. (i) Residue. No person shall throw any glass, garbage, rubbish, waste, slop, dirty water or noxious liquid or other litter or unwholesome substance upon the streets, alleys, highways, public parks or other property of the city, upon any property not owned by him or upon the surface of any body of water within the city. (j) Truck Loads. No person shall drive or move any truck or other vehicle within the City unless such vehicle is so constructed or loaded as to prevent any load or contents of litter from being blown or deposited upon any street, alley or other public place. No person shall drive or move any vehicle or truck within the city the wheels or tires of which carry onto or deposit in any street, alley or other public place, mud, dirt, sticky substances or foreign matter of any kind. Sec. 20-08. – Lawn and Yard Maintenance. (a) Definitions. The terms used herein are defined as follows. (1) Turf Grass. Grass commonly used in regularly cut lawns or play areas such as, but not limited to, blue grass, fescue and rye grass blends. (2) Natural Lawn. Any land managed to preserve or restore native Wisconsin grasses and foliage, native trees, shrubs, wildflowers and aquatic plants. (b) General Requirements. Except as provided in subsection (c) below, the owner or occupant of any lot or parcel in the city which is five acres or less in area shall install and maintain landscaping, plantings and other decorative surface treatments, including turf grass, so as to present an attractive appearance in all court and yard areas in accordance with generally accepted landscaping practices in south central Wisconsin. Lawns shall be maintained to a height not to exceed 612 inches. Plantings, trees and shrubs shall be maintained so as not to present hazards to adjoining properties or to persons or vehicles traveling on public ways and shall be maintained so as to enhance the appearance and value of the property on which located and thereby the appearance and value of the neighborhood and the city. (c) Natural Lawn Exception-Registration and Fee. Any owner or occupant of a lot or parcel subject to subsection (b) above and desiring a natural lawn may register with the city weed commissionerDirector of Public Works for a natural lawn, as defined in subsection (a)(2) above, where grasses and foliage exceed 12 6 inches in height, provided that such plantings meet the requirements of this subsection. Applications for registered natural lawns shall be available from the office of the city clerk and the fee for a registered natural lawn will be set by Resolution of the City of Columbus Board of Public WorksCommon . Council. (d) Maintenance of Setbacks and Drainage Swales. A ten-foot setback on any street frontage and a five-foot side and rear setback of all natural lawns shall be maintained in accordance with subsection (b) above. In addition, all drainage swales shall be free of plantings and maintained in accordance with subsection (b) above. Adjacent neighbors may agree to waive setbacks for encroachment on setbacks outside drainage swales; such waivers shall be in writing and filed with the weed commissioner. In addition, a five percent area exclusive of the setback area shall be left open for maintained paths. The setback area shall have a height of no more than 12 inches, excluding trees and shrubs. (e) Weeds and Plants Prohibited. The owners and occupants of all properties with properly registered natural lawns shall destroy all of the following weeds and plants: (1) Canada thistle and all other thistle varieties (2) Leafy spurge (3) Field bindweed (Creeping Jenny) (4) Purple Loosestrife (5) Multiflora rose (6) Burdock (7) Ragweed (8) Garlic mustard (9) All weeds enumerated in §§ 66.955 and 66.96, Wis. Stats. (10) Turf grass, except in setback areas and designated paths. (f) Review and Approval of Land Management Plans. The weed commissionerDirector of Public Works shall review all applications for registered natural lawns and within 30 days of submittal of an application respond in writing to the applicant. The weed commissionerDirector of Public Works shall annually review the list of all registered natural lawn properties visit each site to check for compliance with this Section and, within 30 days of the visit notify in writing the  owner or occupant of any noncompliance of this subsection. The person receiving such notice of noncompliance shall comply with the requirements of this subsection within ten days of such notifications. (g) Enforcement. In the event any previously approved natural lawn fails to comply with the requirements of this subsection, such premises shall be deemed a nuisance under this chapter and the weed commissionerDirector of Public Works may order the nuisance abated within seven days. (h) Appeal. Any person aggrieved by the written determination of the the Director of Public Works weed commissioner to revoke such registration or to abate a nuisance thereto may file a written appeal within seven days of receiving such written determination with the judiciary committeeCommon Council. The appeal shall state the reasons for reviewing the determination of the weed commissionerDirector of Public Works. After giving a Class I notice, the committee Common Council shall hold a hearing and decide the matter within 30 days. The committee Common Council may reverse, affirm or modify the determination of the weed commissionerDirector of Public Works and issue an order accordingly. Sec. 20-09. – Enforcement. Except as provided in section 20-08, tThis Section Chapter shall be enforced by any law enforcement officer of the City of Columbus.  2019 AGENDA ITEM Committee of the Whole Meeting date: December 17th, 2019 Council Meeting date: TBD ITEM: Additional Street Lights on Hibbard DETAILED DESCRIPTION OF SUBJECT MATTER: Issue Through the Hibbard St. reconstruction project the Street Light committee met to review current street lights and any need for additional. Background Columbus Water & Light made recommendation that street lights be considered at each intersection of Hibbard St. to be in uniform with the rest of the City. The Street Light committee reviewed the recommendation and made the recommendation to move forward with 5 of the 6 street lights that were brought forward by Columbus Water & Light. These lights will not only be uniform with the rest of the City but also add a safety factor to intersections along Hibbard street. Fiscal Impact The 5 additional lights will have no initial installation costs to the City. They are lights that were taken off of James street and can be repurposed on Hibbard St. and the lighting will match the current lights on Hibbard st.. There is a monthly cost for every street light in the City and the cost for 5 additional street lights is $800 per year or approximately $13.33 per month per pole. This covers the investment charge and usage. Recommendation The Street Light Committee is recommending that these five new Street Lights be installed on Hibbard Street; - Intersection of Narrow St. & Hibbard (West side of street) - Intersection of Sunset & Hibbard (West side of street) - Intersection of Chapin & Hibbard (West side of street) - Intersection of Turner & Hibbard (East side of street) - Intersection of Brevity & Hibbard (West side of street) LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - Hibbard Street Light Pole diagram ACTION REQUESTED OF COUNCIL: Review and discuss.  CITY OF COLUMBUS COMMITTEE OF THE WHOLE MEETING DATE: December 17th, 2019 COUNCIL MEETING DATE: ITEM: Continue discussion of the possible addition of the Village of Lowell and Reesville to the Columbus Area Emergency Medical Services District DETAILED DESCRIPTION OF SUBJECT MATTER: Earlier this fall, the Villages of Lowell and Reeseville expressed an interest in working with the Columbus Area Emergency Medical Service District Board to obtain emergency ambulance service through Lifestar EMS beginning January 1, 2020. At the Nov. 19th COW meeting it was the consensus of the Council that the Mayor and Interim City Administrator meet with the President of the CAEMS District Board to clarify the terms and impacts this request may have on emergency medical services to the City of Columbus. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Letter from President Jeff Slotten dated December 8th, 2019. ACTION REQUESTED OF COUNCIL: Receive report of the Mayor’s meeting, Review and discuss attached letter from the District President. December 8, 2019 Earlier this fall, the Villages of Lowell and Reeseville expressed an interest in working with the Columbus Area Emergency Medical Services Group to obtain emergency ambulance service through Lifestar EMS beginning January 1, 2020. The CAEMS Board met on November 1 to discuss the request. CAEMS representatives understand the challenge and importance of providing dependable and affordable emergency services to smaller communities and would like to work with the Village of Lowell and the Village of Reeseville. CAEMS representatives discussed the ability of Lifestar to provide service to the requesting communities while still maintaining the current level of service to the CAEMS District. Mike Krueger, President of Lifestar Emergency Medical Services, and Chris Orange, Columbus Supervisor for Lifestar, attended the CAEMS meeting and believe they can reasonably serve the Villages of Lowell and Reeseville in addition to the current CAEMS District. The CAEMS Board discussed an appropriate means to include the Villages of Lowell and Reeseville in the Lifestar service area. The current contract between Lifestar and the CAEMS Group expires at the end of 2020. It was felt that it may be best to work with the Villages of Lowell and Reeseville on a temporary basis through 2020 and consider adding those communities to the CAEMS Group through an amendment to the Intergovernmental Agreement beginning in 2021, coinciding with a new contract for service. After consideration, the CAEMS Board agreed to recommend the following terms to each member municipality’s governing body:  Lifestar will contract directly with the Village of Lowell and the Village of Reeseville to provide emergency medical services to those communities for 2020.  Lifestar may use resources dedicated the the CAEMS District to serve the Village of Lowell and the Village of Reeseville.  Lifestar remains obligated to provide service to members of the CAEMS Group under the terms and conditions of the current contract between Lifestar and the CAEMS Group.  In consideration of this agreement, Lifestar will provide a credit of $0.40 per capita to the CAEMS Group for the year 2020.  The CAEMS Board will determine the mechanism for crediting each member municipality its portion of the refunded amount at its May 6, 2020 meeting.  The Village of Lowell and the Village of Reeseville will not be voting members of the CAEMS Group in 2020, but a representative from each community is welcome to attend meetings of the CAEMS Board.  The Village of Lowell and the Village of Reeseville will have the option to join the CAEMS Group as permanent, voting members through an amendment to the Intergovernmental Agreement beginning in 2021 with the consent of current CAEMS members.  CITY MAYOR COUNCIL CITY ATTORNEY CITY ADMINISTRATOR Conf Adm Asst WATER & LIGHT POLICE CHIEF City Clerk Finance Director Senior Center Public Works Recreation Waste Water Planning & Dev. Media Coordinator FIRE CHIEF PLAN City Engineer Building Inspector COMMISSION COMMISSION Admin CAAC WWTP PFC Asst Manager Operators (2) Deputy Deputy Assistant Clerk Treasurer LIEUTENANT ADM PUBLIC DEPUTY CHIEF Co-Superintendent Co-Superintendent EDUCATION ASSISTANT Business Operations (2) OFFICER CABLE Crew Leader CAAC Seasonal COMMISSION Head Guards Maintenance Election (2) Clerks SARGEANT PUBLIC SAFETY ENGINEER Lifeguards TOURISM ACCOUNTANT MAINTENANCE SAFETY CLERK OFFICER Maint Front Desk COMM Worker I (4) WORKERS (3) ZONING BRD Maint. OF APPEALS Recreation PATROL SCHOOL Worker II (2) BILLING CLERK TRAINING DRIVER/MPOS OFFICERS (6) CROSSING GUARDS Seasonal - OFFICER Day Camp CDA Ice Rink Seasonals Permanent Program (3) PT METER READERS Instructors (2) FIRE CAPTAINS (3) INSPECTOR BOARD OF REVIEW CUSTODIAN HLPC LIEUTENANTS (3) REC ADVISORY BOARD LIBRARY FIRE- FIGHTERS (37) BOARD SENIOR CEN ADV. BOARD CITY OF COLUMBUS Hillside Library Director Cemetery Assn. Organizational Flowchart FULL TIME EMPLOYEE Library Library Children’s Page (3) Assistant (6) Librarian PART TIME EMPLOYEE CONTRACTOR Direct Report & Accountability Advise & Coordination Activity