Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, MARCH 2, 2021 – 7:00 PM COLUMBUS CITY HALL AGENDA Topic: Common Council/COW Regular Meeting Log In Time: Mar 2, 2021 06:00 PM Central Time Join Zoom Meeting https://us02web.zoom.us/j/89690708095?pwd=aFc4a3JpeDV5TTZDS1RlYXc2U2I4QT09 Meeting ID: 896 9070 8095 Passcode: 835690 312 626 6799 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments o Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by Noon March 2. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon March 2, may still comment by appearing in person at the meeting and signing up for public comment. 5. Committee/Commission Minutes o CHLPC 2/15/21, CWL 1/21/21, Library 1/19/21, PFC 12/2/20, Recreation 12/14/20 6. Update on Transportation Utility draft ordinance and credit policy 7. Review & discuss potential DNR Grant for Storm Water Management 8. Review & discuss application process to keep chickens 9. Review & discuss application to keep chickens and bees at 502 Waterloo Street 10. Review & discuss Special Event Electronic/Appliance Recycling Vendor, Pricing, 2021 Special Event Electronic/Appliance Recycling Dates 11. Review & discuss DPW Copy Machine upgrade 12. Review & discuss Community Development Investment Grant Support 13. Review & discuss Comprehensive Plan Update 14. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss the purchase of property in the City of Columbus. 15. Reconvene to open session 16. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically City Administrator 1 year review 17. Reconvene to open session 18. Adjourn  Columbus Historic Landmarks & Preservation Commission AMENDED Special Meeting Minutes Monday, February 15, 2021 3:30 p.m. Columbus Community Center Building Present: Lukasavitz, Ulrich, Hermanson, Altschwager, Fredericks, Salzwedel Excused: Kurth 1. Call meeting to order 2. Properly posted meeting 3. Citizen comments on agenda items 4. Approve agenda Alterschwager motions to approve Agenda with the Amendment (2/12/21), Hermanson seconds; Motion carried 5. Review bids and vote on recommendation to council for contractor on Phase 3 of the Pavilion window restoration project HLPC received one bid for this project. Thoughtful Craftsman aka Community Building & Restoration. Motion by Lukasavitz to accept Proposal of $64,600 from Thoughtful Craftsman reflecting Specifications for Phase Three Window Restoration Project as per Class 2 open bid, Altschwager seconds; Motion carried. 6. Accept/Approve CHLPC Donation Form for Project Phase 3 Window Restoration AMNDED 2/12/21 at 4:40 PM Motion by Ulrich to Accept & Approve CHLPC Donation Form for Phase Three Window Restoration Project to be paid from CHLPC Account 250968 Columbus Pavilion ADA Accessibility Fund, Hermanson seconds; Motion carried. 7.Adjourn Motion by Lukasavitz to Adjourn, Altschwager seconds;Motion carried Respectfully submitted, John Salzwedel acting as Secretary  COLUMBUS WATER & LIGHT COMMISSION MEETING JANUARY 21, 2021 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler and Olson. Mayor Thom, Commissioner Adams and Commissioner Schulze attended via video conference call. Also, present at the meeting was CWL Lead Lineman David Koenig and CWL Co- Superintendent Kaltenberg. It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Olson, second by Andler. Motion carried. Visitor’s Comments and Utility Communications: Included in the packet was two ‘Thank You’ notes; one from St. Jerome’s Gala Committee and one from United Fund of Columbus. Also, included in the packet was an article “4 ways 2021 could be the year of the Electric Vehicles” by E&E News. The Consent Agenda which consisted of the December 17th CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Andler, second by Olson. Motion carried. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the December Cash Disbursements Report. Checks numbered 21905-21950 and 33 wire and ACH transfers, totaled $789,705.55. The Commission reviewed the Accounts Payable Report and ordered paid 35 requests totaling $87,320.24. Motion by Andler, second by Olson, to approve paying the 35 requests from the AP Report. Roll call vote, Andler aye, Mayor Thom aye, Schulze aye, Olson aye, Adams aye and Lang aye. Motion carried. The November cost per kilowatt-hour was $.07003. Reports were approved and placed on file. Water Plant Monitoring Data Application: Jake has been working with Derek from Ruekert & Mielke to find a way to change the Water Plants monitoring system from a manual process to an automated process. Motion by Olson, second by Andler to approve the presented Water Plant monitoring application proposal from Ruekert & Mielke for monthly app cost of $600 per year and programming time for $3,400. Motion carried. New AEDs for the truck fleet: The AED machines that are kept on the bucket trucks and one of the pickup trucks are almost 19 years old and are no longer supported. New ones cost $1475 and refurbished ones cost $625 with purchasing a total of 4. Motion was made by Andler, second by Thom to approve the purchasing of 4 refurbished AEDs for $625 each. Motion carried. CWL Co-Superintendent’s review form: At a previous Commission meeting it was brought up about putting together a Co-Superintendent’s review form. Commissioner Olson had presented one. The Commission discussed and reviewed the form. Suggestions were to add goal setting, achievements from previous year and the process of when to have the review done. REPORTS: Financial Report was given by Co-Sup’t Kaltenberg and placed on file. Mayor Comments: The Mayor stated he has been working with ESR, Anna Stieve on the EV project and that multiple sites are being considered but would like the help of Water & Light to analyze site pricing. COMMISSION MEETING JANUARY 21, 2021 PAGE 2 Co-Superintendent Kaltenberg’s Report:  On January 13th, Co-Sup’t Kaltenberg had a conference call with Stephanie and Alex from WPPI as part of the utilization review follow up discussion. They discussed what has been implemented thus far and what kind of things should be changed or implemented in the future.  On January 14th, Co-Sup’t Kaltenberg submitted the PSC’s Accounting Report Survey defining the COVID-19 related expenses and the PSC’s Arrearage Management Plan which ordered all utilities to submit a comprehensive plan to the Commission as to how the utility proposes to address the financial impacts of arrears.  CWL staff has been working on the get ready list from Ryan Theiler from Baker and Tilly which includes a good quantity of information for the Audit that is scheduled for February 15th – February 17th.  On Friday, January 15th Co-Sup’t Kaltenberg attended the MEUW Board of Directors’ Meeting Zoom Conference. The meeting consisted of the finance report, staff reports (Executive Director and Manager of Safety Services) and the Member Engagement Survey.  The CW&L Crew has been working on inventory the last few weeks of December.  CWL’s crew is progressing on the AMI Water Meter Project. To date, 2,198 of 2,258 water meters have been converted to AMI. Co-Superintendent Hammer’s Report The CWL crew has been working on the following for the past 4 weeks; AMI Water Meter Change Outs Year-end materials inventory Completed Taco Bell electric service Addressed water main leak on Fuller St @ S Dickason Blvd. Re-organize inventory area. Open Point – Work with reps to set up Assemblies & Construction Units for work order system. Take down Christmas decorations. Address street light pole damage @ W12360 Hwy 16/60. Anticipated work for next 4 weeks; Tree trimming AMI Water Meter Change Outs Open Point – Field / System Inventory Motion by Andler, second by Olson to adjourn at 6:50 p.m. Motion carried. **Next Scheduled Meeting – Thursday, February 18st, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary Columbus Public Library Library Board Meeting Tuesday, January 19, 2021 Phyllis Luchsinger Callahan Meeting Room Pete Kaland called the meeting to order at 5:00 p.m. Present remotely: Lindsey Ganz, Pete Kaland, Sue Salter, Nora Vieau, Sharon Eagan, Jim Schieble, Deb Haeffner, Sara Sample, Trina Reid, Merry Anderson Adoption of the Agenda: Jim moved and Sue seconded a motion to approve the agenda. Motion carried. Disposition of Minutes: Jim moved and Deb seconded a motion to approve the minutes as corrected. Motion carried. Financial Report: The Foundation fund has gained every year except 2018. Year- end 12/31/20 value just under $50,000 increase from 1/30/20. Merry moved and Sharon seconded a motion to approve the financial report. Motion carried. Approval of Bills: Bills of $7,567.86 reported. Jim moved and Deb seconded a motion to approve bills. Motion carried. Director’s Report: In response to repeat question, car parked in Annex garage is a city car. Re 2021 budget: revenues approved, transferred surplus not in City budget report; CPL approximately 85% underbudget as anticipated. Circulation is down which may affect budget. Currently reviewing improved options for reporting stats. Discussed filtering computer use but while screens are visible to staff filtering can be overridden. RFID tagging project begins 1/22/21. Staff continues to weed adult fiction, nonfiction and children’s collection. New staff laptop ordered to replace patron laptop not being used. Adult services librarian will primarily use new laptop to plan and implement programs. Virtual Project will present flautist Galen Abdul-Razzaq 1/29/21 to present program on jazz and the Civil Rights Movement. Laura Keyes will present program on Mary Todd Lincoln in February. Beginning piano lessons had 12 people and received positive feedback. Six loom kits checked out with one person attending virtual lesson. Continuing to provide weekly children and teen videos including story time, STEM activities, craft projects and a board game spotlight. Make and take kits continue to be popular. City hired a new public works administrator and building inspector who will look at the ceiling. Discussed whether heat strip taping would solve the problem or whether the problem is fundamentally poor architectural design. Further action TBD. Virtual weekly and monthly staff and area director meetings continue. Lindsey reviewed archived presentations from Association for Rural and Small Libraries and found a session focused on programs for homeschool families. Considering ways to implement some ideas. One of Lindsey’s goals was to develop relationships with local schools. Reached out to teachers at the high school and middle school to offer them free teen books that no longer circulate or sell at the bookstore. President’s Report: None Friends of the Library: No meeting. Volunteers organizing donations. Store open by appointment only. Correspondence: None Committee Reports: Personnel committee continues to review and edit staff job descriptions Board approval. Per Director’s Report, breaks reduced to 1 hour. Unfinished Business: Evening hours quiet. CPL providing more services relative to surrounding libraries. New Business: None Adjournment: Jim moved and Sara seconded a motion to adjourn. Motion carried. Next scheduled board meeting February 16, 2021. Respectfully submitted. Merry Anderson Secretary  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION December 2, 2020 Columbus City Hall Council Chamber Columbus, WI 53925 1) Meeting called to order at 6:05 p.m. by PFC Chair Olson. 2) Roll Call: PFC Members present: L. Olson, R. Rule, Z. Kianovsky. PFC Members absent: T. Sumnicht L. O’Donnell. Others present: CFD Chief Koehn, CPD Chief Weiner, City Counsel Liaison Trina Reid, City staff Pam Fredrick. 3) Notice of compliance with Open Meeting law—Notice of Meeting and Posted Agenda by Olson. 4) Motion by Olson, to approve agenda. Seconded by Kianovsky. Motion carried unanimously. 5) Motion to approve minutes of meeting of 08/17/2020 by Rule, seconded by Olson. Motion carried unanimously. 6) Citizen Comments: None. 7) New Business. Chief Koehn gave oral report regarding Fire Department. Chief Weiner submitted written monthly reports and supplemented with an oral report. Motion by Kianovsky to convene in closed session pursuant to Sec. 19.85 (1)(c) Wis. Stats. to consider employment, promotion, compensation or performance evaluation data of any public employee over which the body has jurisdiction or exercises responsibility, to wit, interviewing of candidates for Columbus Police Department Officer position. Seconded by Rule. Motion carried unanimously. PFC then convened in closed session at 6:15 pm to interview candidate for Columbus Fire Department firefighter position and candidates for Columbus Police Department Officer position. Motion by Kianovsky, seconded by Rule to re-convene in Open Session. Motion carried. PFC then re-convened in Open Session at 8:30 pm. Motion by Kianovsky to put Jacob Bisbee on the CFD eligibility list. Second by Rule. Motion carried unanimously. 1  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION December 2, 2020 Columbus City Hall Council Chamber Columbus, WI 53925 Motion by Rule to place Keegan Curty on the CPD eligibility list. Second by Kianovsky. Motion carried unanimously. Motion by Olson to put Oliver Pulsiver on eligibility list for CPD. No second. Motion failed. Motion by Kianovsky to put Aaron Reisinger on the eligibility list for CPD. Second by Rule. Motion carried unanimously. Motion by Rule to put Matthew Reinhold on the CPD elegibility list. Second by Kianovsky. Motion carried unanimously. 8) Motion by Kianovsky to adjourn. Second by Rule. Motion carried unanimously. PFC adjourned at 8:40 pm. The next regular meeting of the Columbus Police and Fire Commission is tentatively scheduled for Wednesday, February 10, 2021 at the Columbus Fire Station or Columbus City Council Chambers. Special meetings may be called in the interim as needed. Minutes submitted by Zev Kianovsky, Secretary, Columbus Police and Fire Commission City of Columbus, Wisconsin Minutes are drafted for approval. Minutes approved by PFC on 2/24/2021. 2  Recreation Advisory Committee Monday December 14, 2020 Community Center, 161 N. Dickason Blvd. 6:30pm 1. Roll Call – 6:32 - Morschauser, Carthew, Wallace, Schwoerer, Voss, Agnew, Hart, Meyers 2. Determination of Quorum - Yes 3. Notice of an Open and Posted Meeting - Posted 4. Approve Agenda – Motion Wallace, 2nd Carthew 5. Approve Minutes of September 14, 2020 meeting – Motion Morschauser, 2nd Schwoerer 6. Citizen Comments & Communications - Teddy Decker, CSA President – Will bring contract to CSA Board to review. May request lining fields. Looking for VP and Concessions positions. Old Business 1. Recreation software – Going to Council meeting this week. 2. Large Park event rentals - Council agreed with Rec Board Recommendations to charge for utilities used and future increase in rental rate to break even. 3. Throw Back Thursday contest – No sign up yet 4. Athletic field rental rates – tabled to next month 5. Avalon Park Basketball hoops – installed, re-installed to regulation height New Business 1. CSA / CBO / CAYSO contract discussion - $33.84 cost per hour to maintain fields. Participation fee has remained the same for 8 years. Motion Wallace, 2nd Carthew to set rates at $5/resident, $10 non-resident. Director Report 1. Wrestling – Canceled 2. Basketball and Volleyball – Hoping to get something in the spring 3. Kiwanis Diamonds – Capping some fields next year, looking to paint concession stand. 5 year water plan, working more toward the park through the years 4. Christmas light voting – Through Thursday night. Adjourn – 7:28 - Motion Hart, 2nd Morschauser Next meeting scheduled for Monday January 11, 2020  2021 AGENDA ITEM Committee of the Whole Meeting date: ____March 2, 2021_______ Council Meeting date: ____________ ITEM: _Transportation Utility Update_ DETAILED DESCRIPTION OF SUBJECT MATTER: Staff will provide an update on recent and upcoming activities related to the Transportation Utility. Ruekert-Mielke staff will be present to discuss the draft Transportation Utility Ordinance, as well as the credit policy and special assessment considerations. Current timeline: January 27, 2021: ✓ City website provides public access to Ruekert-Mielke (R/M) article on Transportation Utilities, as well as the R/M webinar. ✓ City staff provide R/M full details of parcels and uses February 12, 2021 ✓ Direct mailing to residents explaining transportation utilities, as well as times and locations for public meetings. February 19, 2021 ✓ R/M staff finish calculations based on parcel data submitted by City. R/M will calculate potential impacts to state aid and will detail additional non-residential categories. February 25, 2021 ✓ First Public Information Meeting conducted in-person and livestreamed, with R/M and City staff both presenting information. ✓ Recording of the first meeting will be re-broadcast on cable during the next week. March 11, 2021 • Second Public Information Meeting conducted in-person and livestreamed, with R/M and City staff both presenting information. • Final draft of Transportation Utility Ordinance and credit policy completed by R/M, City Attorney, and City Staff March 26, 2021 • Billing information and accounting procedures needed for Utility completed by City Staff. April 5, 2021 • City Council considers adopting Transportation Utility Ordinance LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Draft Ordinance • Special Assessment Information ACTION REQUESTED OF COUNCIL: ARTICLE VIII. – TRANSPORTATION UTILITY Sec. 102.-411 – Purpose and Intent. (a) The City of Columbus Common Council finds that the timely maintenance and reconstruction of the City's transportation system to ensure safe and efficient travel throughout the City is a fundamental City responsibility. A structurally sound and well-maintained transportation system enhances livability, property values, and the economic vitality of the entire City. Further, the City Council finds that a community-wide Transportation Utility District applicable to all developed properties, paid monthly to a specially designated account for transportation system maintenance and improvement, is an equitable and less burdensome approach to financing transportation system maintenance and improvements in the City. (b) To protect the health, safety, and welfare of the public, the City Council is exercising its authority to establish a Transportation Utility District and implement a transportation utility fee. The City is acting under authority granted by Chapter 62 and 66 of the Wisconsin Statutes, including but not limited to Sections 62.11(5) and 66.0621. (c) The provisions of this chapter shall apply to all developed property located within the City of Columbus, including, without limitation, all property owned by local, state, and federal governments, nonprofit organizations, and all other property whether subject to real property taxes or exempt therefrom. (d) The City Council shall review the Transportation Utility at least every five years to evaluate the success of the activities funded and the appropriateness of the rate structure. Sec. 102.-412 – Definitions. As used in this chapter, the following terms shall have the meanings indicated: Administrator means the City Administrator or his or her designee. The Administrator shall oversee the implementation of this Article. Developed Property means a property or legal portion of real property, on which an improvement exists or has been constructed. Improvement on developed property includes, but is not limited to, buildings, parking lots, outside storage, and other uses that impact the transportation system. A property shall be considered developed for purposes of this section as soon as there is evidence of any improvement being constructed on the Property. ITE Manual means Trip Generation Manual published by the Institute of Transportation Engineers, Latest Addition. Responsible Party means the record owner of the property shall be the responsible party for the payment of the transportation utility fee.  Transportation System means the public streets, infrastructure within the right of way, bike paths and trails, sidewalks, traffic control and signalization, signage, street lighting and all accessories compatible and necessary to support transportation within the City of Columbus. Trip means a single one-direction person or vehicle movement with either the origin or destination inside a study area. A trip has an origin and a destination at its respective ends. Trip Generation Rate means the number of vehicle trips on an average weekday, as determined by reference to the ITE Manual. Vacant means a residential building that is not occupied by any inhabitants, or a commercial building that is completely empty, unoccupied, and/or unused continuously for at least 3 months. Undeveloped Property means an unimproved property, having no assessed improvements or built infrastructure. Utility Account means the entity to which the Transportation User Fee will be charged. Utility Account Customer means the entity in whose name a water, sanitary sewer, and/or electricity account exists and who is responsible for payment of charges for said account. Sec. 102.-413 – Transportation utility fund. (a) Revenue generated by the Transportation Utility shall not be used for storm sewer, water or sanitary sewer facilities, and shall only be used only for the following: 1) related administration costs (e.g. billing, collection, utility updates, review of fee structure, internal staff or external consultant costs); 2) pavement preservation activities (e.g., grind/inlay, patch, slurry seal, crack seal, chip seal, or other generally accepted means of maintenance); 3) street construction and/or reconstruction activities on City streets; 4) except as required by section 86.31 of the City Code, sidewalk maintenance, construction, or reconstruction; 5) street lighting and appurtenances; 6) traffic control and signalization maintenance, construction, or reconstruction; 7) pedestrian and bicycle facilities; and/or 8) structures used for the storage, maintenance, and repair of operational equipment. (b) All fees collected pursuant to this chapter shall be deposited in the City’s Transportation User Fund. Sec. 102.-414 – Transportation user fee. (a) Every Developed Property shall pay a Transportation User Fee. (b) The fee shall be based on the Developed Property’s direct and indirect uses of, or benefits derived from the use of the transportation system. 2 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\Transportation Utility Ordinance clean 022421 (A4029837x9DEB4).docx  (c) The fee imposed under this chapter shall become due and payable from and after the effective date of this chapter, and for property developed after the effective date of this chapter, from and after the date the property becomes developed. (d) The Transportation User Fee imposed under subsection (a) of this section may be paid by the owner, occupant, business, or anyone designated by the owner; however, if the Transportation User Fee is not paid promptly, when due, the City shall proceed to collect such charges from the Utility Account Customer in any manner provided by law, or seek imposition of the charges on the property tax bill for the benefitted property through Columbia County. (e) The fee imposed under this chapter shall begin with utility bills issued on or after the effective date of the adoption of this ordinance. Sec. 102.-415 – Exceptions to the transportation user fee. (a) The following shall not be subject to the Transportation User Fee: (1) Publicly owned parkland, open spaces, and greenways, unless public off-street parking designed to accommodate the use of such areas is provided. (2) Undeveloped properties. (b) Property owners who have been charged a special assessment within the last ten years will be granted a temporary waiver for paying the Transportation User Fee. In the first full year ten years after being special assessed, the City will begin or resume charging the Transportation User Fee to these property owners. Sec. 102.-416 – Determination of transportation user fee. (a) The Transportation User Fee shall be comprised of a Base Fee and a Usage Fee. (1) Base Fee. A fee that is equal for all utility accounts that recognizes that each utility account is receiving a uniform benefit of access to the transportation system and includes administrative costs and those fixed capital, operating and maintenance costs of the transportation system that are not recoverable by the usage fee or other confirmed revenue source. The base fee is determined by dividing the total amount of fixed base costs by the total number of utility accounts. (2) Usage Fee. A fee on each utility account that is determined by multiplying the number of trips assigned to the utility account by the per-trip rate. The per-trip rate is determined by dividing the target budget (not including the fixed-based costs budget) by the total number of trips generated by all utility accounts. The number of trips 3 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\Transportation Utility Ordinance clean 022421 (A4029837x9DEB4).docx  assigned to each utility account is calculated by using land-use Trip Generation Rates from the ITE Manual, latest edition, multiplied by a scale factor and adjusted where appropriate by a deduction factor (e.g., seasonal land uses, K-12 school year, seasonal park properties,). (b) The base fee and per-trip rate shall be in an amount set forth and updated from time to time by resolution of the City Council. Staff shall present the City Council with a draft resolution proposing an adjustment based on the proposed transportation-system improvements budget for the projected improvement program timeframe. Any adjustment of the charge shall be effective on the date determined in the resolution. (c) For each Utility Account, the Administrator shall determine the category of use from the ITE Manual, latest edition, that shall apply to each developed Utility Account within the City. In the absence of a specific-use category from the ITE Manual, latest edition, for a particular developed use, the Administrator shall determine the appropriate use category that most accurately reflects the traffic generated by the particular developed use. After determining the appropriate use category for a Developed Property, the Administrator shall use the trip-generation figures for the assigned use category from the ITE Manual, latest edition, to calculate the usage fee using the per-trip rate in the most current resolution. The Administrator may require and consider the results of a traffic study, provided that such study shall be conducted by a registered professional engineer in conformance with the methodology outlined in the WisDOT Bureau of Traffic Operations Traffic Impact Analysis Guidelines, latest edition, Chapter 3, part B, titled “Traffic Volumes.” The determination of a use category shall be considered confirmed by the administrator for the existing land-use or the purpose of land-use planning. (d) If the use of a property changes such that its impact on the transportation system either increases or decreases, the Utility Account Customer for the property must notify the Administrator within 30 days to obtain a new determination regarding the Transportation User Fee for that property. The request shall be made on forms provided by the City that the property owner must complete and submit with information pertinent to the request. The new fee will be applied with the next City services billing. If the Utility Account Customer neglects to notify the City, and the charge would result in a lower monthly Transportation User Fee, no refund will be made for the time between when the change was made and when the City became aware of the change. If the change would result in a higher monthly Transportation User Fee, the City will calculate the amount owed back to the time the change was made and apply that to the next City services billing. 4 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\Transportation Utility Ordinance clean 022421 (A4029837x9DEB4).docx Sec. 102.-417 – Billing and collection of fees. (a) The Transportation User Fee shall be billed and collected monthly with and as part of the combined City Utility billing, which include water, wastewater, and electricity fees. (b) In the event payments received from the City’s billings, described in subsection (a) above, do not suffice to satisfy in full all the water, wastewater, electricity, and Transportation User Fees, credit shall be given first to penalty fee and interest, and then divided evenly between the funds. (c) If the Transportation User Fee is not paid when due, the City shall proceed to collect such charges in any manner provided by law, or seek imposition of the charges in the property tax bill for the benefitted property through Columbia County. Sec. 102.-418 – Waiver of fee in case of vacancy. (a) When any property within the City becomes vacant, a waiver of the Usage Fee may be granted if the Utility Account Customer notifies the City Clerk in writing 30 days prior to the anticipated date of vacancy. All outstanding water, wastewater, electricity, and Transportation User Fee charges must be paid before a waiver will be granted. The minimum vacancy to qualify for a usage fee reduction shall be three (3) months. No waiver will be granted for the base fee. (b) Fees shall be waived according to this section only while the property remains vacant. The Utility Account Customer shall notify the City Clerk within 5 days of the premises being re-occupied, partially occupied or used, regardless of whether water service is restored. Sec. 102.-419 – Appeal. (a) Any Utility Account Customer may appeal the usage fee by filing a written appeal to the City Clerk. The written appeal shall specify the grounds for the challenge to the amount of the fee and shall state the amount of fee that the appellant considers appropriate. (b) Such petition shall be made in writing and be filed with the City Clerk within 30 days of the date on the utility bill. (c) The appeal must specify the basis for the appeal and may include a traffic study as prepared as noted in Section 102-416(c) above and shall be limited to the facts related to the Developed Property improvements, Trip Generation Rates, category of use, and other factors material to the calculation of the usage fee. (d) The Administrator shall review the petition and determine if there is an error in any order, decision, or determination made pertaining to the classification 5 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\Transportation Utility Ordinance clean 022421 (A4029837x9DEB4).docx  of the property or calculation of the usage fee. If the Trip Generation Rate is within 10 percent of the rate used to generate the usage fee, no adjustments in the usage fee shall be made because this result falls within the expected margin for day-to-day variation. Once a determination has been made on a reclassification and/or fee, no additional request may be filed for the same property unless there has been a significant material change from the prior determination. The decision of the Administrator shall be provided in writing to the applicant. A Utility Account Customer may appeal the decision of the Administrator to the City Council. The appeal must be filed in writing to the City Clerk within 30 calendar days from the date that the decision of the Administrator was mailed to the Utility Account Customer. (e) The City Council shall hear and decide appeals on the basis other than an alleged error in the determination of the classification of the property or calculation of the Transportation User Fee. The City Council shall determine whether the Transportation User Fee is fair and reasonable according to the terms of this ordinance, and, in the event the appeal is granted, whether a refund is due the appellant and the amount of the refund. The City Council shall conduct a hearing and provide notice to the appellant at least five business days prior to the hearing. The City Council shall obtain sufficient facts upon which to make a determination, and the decision shall be based upon the evidence presented. Sec. 102.-420 – Inspection of premises. Upon presenting credentials, a representative of the City shall have the right to request entry at any reasonable time to examine any property for purposes of conducting any studies or collecting information bearing upon the determination of the appropriate use category or Transportation User Fee according to this Article. If entry is refused, such representative may obtain a special inspection warrant under Wisconsin Statutes 66.01119; however, if such access is not permitted by the property owner or occupant, the existing fee shall be presumed correct unless substantial material evidence is presented to the contrary. Sec. 102.-421 – Severability. If any provision, paragraph, word, section, or article of this chapter is invalidated by any court of competent jurisdiction, the remaining provisions, paragraphs, words, sections, and chapters shall not be affected and shall continue in full force and effect. 6 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\Transportation Utility Ordinance clean 022421 (A4029837x9DEB4).docx City of Columbus Special Assessment impact from proposed Transportation Utility 2/12/2021 It is recommend the Transportation Utility will impact how the policy is adminstered in the future It is recommended the current special assessments applied in the past 10 years be exempt from the Utilty and Phase out at the 10 year limit No new assessment will be applied to street reconstruction items on future projects related to eligible items Eligible items include Curb and Gutter Sidewalk Pavement Special assessments are still applicable to sidewalk replacement program and new subdivision construction Past Special Proposed Assessment Item Assessment Change Concrete Curb and Gutter 100% 0% Covered by TU New sidewalk 50% 0% Covered by TU Reconstruction sidewalk 50% 0% Covered by TU Conrete sidewalk through driveway 100% 0% Covered by TU Concrete dirveway aprons 100% 100% property owner Angle parking in terrace areas 50% 0% Covered by TU Storm water collection 15% 15% of the system in the contributing area Storm water laterals 100% 100% of the lateral to the main  2021 AGENDA ITEM Committee of the Whole Meeting date: ____March 2, 2021_______ Council Meeting date: ____________ ITEM:_DNR Storm Water Management Grant_ DETAILED DESCRIPTION OF SUBJECT MATTER: The Wisconsin DNR Urban Nonpoint Source & Storm Water Management Grant is currently accepting applications, with a deadline of April 15, 2021. Prior discussions about storm water projects have revealed the lack of a current storm water management plan that evaluates the storm water needs across the community, identifies potential projects and costs, and provides a preliminary ranking and suggested phasing of projects. Funding for this grant is provided at a 50% match for eligible expenses, and is limited at $85,000 for planning projects, and $150,000 for construction projects. If awarded, the City would be notified this fall, and the grant funds would be available beginning in 2022. Ruekert-Mielke staff have experience applying for these grants, and will complete the application process for $4,000. If the Council is interested in pursuing this grant, we could consider the task order and related Resolution on March 16, 2021; and consider final approval of both items on April 5, 2021. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Determine if a Task Order for the Urban Nonpoint Source & Storm Water Management Grant application should be brought forward for further consideration.  2021 AGENDA ITEM Committee of the Whole Meeting date: __March 2, 2021__________ Council Meeting date: ___ _______ ___________ ITEM: __Review & discuss updating chicken permit application process___ DETAILED DESCRIPTION OF SUBJECT MATTER: Because there is a new application before the Council, staff thought this would be a good time to discuss the current application process, and possible revisions the existing ordinance. In 2015, an ordinance was adopted, and an application approved, to allow the keeping of chickens within the City limits. The ordinance requires, among other things, an application and fee payment to the clerk's office; clerk mails notification to neighbors within 200 feet of the applicant address, and an inspection by the building inspector. The application fee of $25 and license fee of $15 does not begin to cover the cost of staff time, copies, mail, and inspections, sometimes requiring more than one visit by the building inspector. Although the application does state any person who keeps chickens in the City shall obtain an annual license prior to January 1, license renewals do not happen. Finally, there is not a clear process for renewal; i.e. should neighbors to be notified, should inspections be required, etc. After speaking with Paul Johnson and Kyle Ellefson, listed are a few items for discussion: 1. Making the application permanent. A revised ordinance would make this application permanent to the applicant and property listed on the application. The new ordinance will require each applicant to provide proof that they have a registration card provided by Dept of Agriculture, Trade, and Consumer Protection (DATCP). It also makes clear that the license is granted one time and then remains in place unless there is a complaint. No need for renewal. The new ordinance also makes each license personal to the person that obtained the license. It is not transferable, if an applicant moves, the new owner must apply for and receive a license, they don’t just get to jump in to the existing license. Similarly, if a license holder moves to a different location, they will need to get a new license. A substantial fee increase would cover some of the costs and would be a one- time fee 2. Update the current application 3. Create a process and application for renewal each year 4. Review application fees and renewal fees 5. Review/update current ordinance LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL:  2021 AGENDA ITEM Committee of the Whole Meeting date: ___March 2, 2021________________ Council Meeting date: ____March 16, 2021______ ___________ ITEM: ___Application to keep chickens & bees______ DETAILED DESCRIPTION OF SUBJECT MATTER: The Clerk's office received an application from Hannah Best to keep chickens and bees on her property at 502 Waterloo Street. When an applicant seeks a chicken permit, the Clerk is to distribute the application form, mail the required notice to surrounding properties within 200 feet of the applicant’s address, and enlist the building inspector to inspect the applicant’s premises to ensure that the physical keeping of the chickens will be compliant with the ordinance. All properties within 200 feet of the application address have been notified, and an inspection was done on February 22 by building inspector Chris Butschke – his report is included in the packet. Hannah Best will be available to answer any questions from the Council. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: o Application to keep chickens, bees at 502 Waterloo Street ACTION REQUESTED OF COUNCIL: o Review and forward to next regular meeting for approval. Hannah Best, 502 Waterloo Street. Pictures for the chicken enclosure: Outdoor fenced-in run area and hanging feeder for chickens to explore during the day and door to coop enclosure where chickens would be housed for warmth and protection at night. Larger view of the enclosure – secure latch and door to the coop.  The inside showing the nesting and roosting areas. Feeder and waterer in the outdoor fenced-in run and plastic tarp to block wind and snow/rain. Hannah Best, 502 Waterloo Street Pictures of beehive placement on the property: Pallet on which the hive would be placed which cornered between Hannah’s garage and garden shed. Picture of the actual hive which would be placed on the pallet in above photo. (This level of activity outside the hive is unusual and only because the photo was taken right after the bees were moved into the hive.)  CITY OF COLUMBUS ORDINANCE 719 – 15 AN ORDINANCE TO CREATE SECTION 14-19 OF THE CITY CODE OF ORDINANCES REGARDING ALLOWING CHICKENS WITHIN THE CITY OF COLUMBUS The Common Council of the City of Columbus, Columbia County, Wisconsin does hereby ordain as follows: 1. Section 14-19 is created to read as follows: SECTION 14-19 Limitation on Number of Chickens. (a) Purpose. The keeping of chickens within the City of Columbus may detract from and may be detrimental to healthful and comfortable life in the City. The keeping of more than four chickens is declared a public nuisance. (b) Number Limited. (1) An owner or occupant may own, harbor, or keep in its possession up to a total of four chickens upon any lot within the City upon issuance of a license by the Common Council as set forth in Subsection (c) below. (2) The keeping of up to four chickens is conditioned upon the following: a. No owner or occupant shall keep any rooster. b. No owner or occupant shall slaughter any chickens on the lot. c. The chickens shall be provided with a covered and fenced enclosure and must be kept in the covered and fenced enclosure at all times. d. All enclosures shall be at least 25 feet from any neighboring residential structure. e. All stored feed must be kept in airtight containers impenetrable to rodents . (3) In addition to the requirements of paragraph d. above, the covered and fenced enclosure area for any chickens shall conform to any and all regulations regarding accessory buildings for the zoning district in which the covered and fenced enclosure is situated. (c) License Required. (1) Any person who keeps chickens in the City shall obtain an annual license prior to January 1 of each year or within 30 days of first acquiring the chickens. (2) Any person requesting a license shall file an application for a license with the City Clerk and pay an application fee that shall be established by resolution of the Common Council. The application fee shall be G:\Administration\CITY CLERK\CHICKENS\ORD.719.15 Chickens .docx  nonrefundable and shall be established to defray the cost of inspecting the applicant's premises for compliance with the terms and conditions of this section. At the time of filing the application, the person requesting the license shall also post with the City Clerk the fee required for the license. If the license is not granted to the applicant, this fee shall be returned to the applicant. (3) Upon receipt of an application for a license to house chickens (or a subsequent renewal), the City Clerk shall notify all residents and landowners within 200 feet of the applicant’s address of the application being filed. The application for the license shall be heard by the Common Council at the first regularly scheduled meeting of the Council following a minimum fourteen- day notification period to the neighboring residents and landowners. (4) The fee for the license shall be established by resolution of the Common Council, and shall be in addition to the application fee.. All inspections pursuant to this Ordinance shall be conducted by the City Administrator, or his designee.. (d) License Revocation. If a complaint is made by anyone to a City Clerk that the terms of the license issued to the owner or the applicant are being violated in any way, in addition to any other penalties set forth in this Code of Ordinances, the City, on its own motion, may seek to revoke the license of the owner or occupant. To revoke the license, the Common Council shall hold a hearing. At the hearing, the City and the owner/occupant will be allowed to present testimony as to why the license should be or should not be revoked. Following testimony, the Common Council shall make its decision. The City shall give at least 14 days written notice of the hearing to the owner or occupant, at the owner’s or occupant’s last known address. 2. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. Effective Date. This Ordinance shall take effect immediately upon its passage and publication. Adopted this _7__ day of __July___________, 2015. CITY OF COLUMBUS By: _____/s/_____________________ Kelly Crombie, Mayor By: ____/s/______________________ Anne Donahue, City Clerk 2 G:\Administration\CITY CLERK\CHICKENS\ORD.719.15 Chickens .docx  2021 AGENDA ITEM Committee of the Whole Meeting date: __March 2 _____________________ Council Meeting date: __________ ___________ ITEM: Community Development Investment Grant Support________ DETAILED DESCRIPTION OF SUBJECT MATTER: The properties at 101 E James Street, 107 E James Street and 118 Ludington Street are under contract. The buyer, Kaba Bah the agent for Kaba-Baal LLC out of Madison, will complete a $504,500 renovation of the building. The renovation will restore the six (6) upper level apartments in these buildings to install new plumbing, electrical and mechanicals for each unit. The buyer has already received several bids to complete the work and this included several local contractors. The buyer has requested that the city support their application for the Community Development Investment (CDI) Grant to WEDC. The CDI program supports urban, small city and rural community redevelopment efforts by providing financial incentives for shovel-ready projects with emphasis on, but not limited to, downtown community- driven efforts. If the City supports the grant application, the city will accept the grant as a pass through to the developer. This means the city is responsible for project reporting for the grant. According to WEDC, the reporting will likely take less than 20 hours of staff time for the entire project. In addition, council will need to pass a resolution in support of this project; a draft resolution has been included in your packet. Staff has included the proposed floor plan for the project. The buyer has submitted a project plan to support the grant application, due the size of the project plan it is not included in the packet but is available upon request. The final grant materials will be available at March 16 Meeting if this project moves forward. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Resolution, Project Budget, Proposed Floor Plan ACTION REQUESTED OF COUNCIL: Move the project to the council for approval.  RESOLUTION _______ RESOLUTION AUTHORIZING THE SUBMISSION OF A COMMUNITY DEVELOPMENT INVESTMENT(CDI) GRANT APPLICATION TO WISCONSIN ECONOMIC DEVELOPMENT CORPORATION (WEDC) FOR A DOWNTOWN COLUMBUS REVITALIZATION PROJECT WHEREAS, the City Of Columbus, Wisconsin (the "City") recognizes that large scale adaptive uses of historic buildings in the downtown area is identified as a priority by the City in the Columbus Comprehensive Plan; and WHEREAS, the Community Development Investment (CDI) grant program provides incentives for shovel-ready projects with an emphasis on, but not limited to, downtown community-driven efforts that should lead to measurable benefits in job opportunities, property values and/or leveraged investment by local and private partners; and WHEREAS, Kaba Baal LLC (the “Developer”) proposes to renovate the properties at 101 E James Street, 107 E James Street and 114-118 N Ludington Street, Parcel No. 11211-14, 11211-15, 11211-16 within the City of Columbus and has requested the City to submit a CDI grant to assist with Developer’s project costs; and WHEREAS, a resolution authorizing the Mayor, or his designee, to submit a grant application is a prerequisite for submission of a Community Development Investment (CDI) grant application; and WHEREAS, the City Common Council has declared its intent to complete the CDI grant activities described in the Grant application if awarded funds; and WHEREAS, the City, with the assistance of the Developer, will maintain and submit semi-annual fiscal and narrative reports until completion of the document performance metrics. NOW, THEREFORE, BE IT RESOLVED, by the Columbus Common Council that: The City requests funds available from WEDC through the CDI grant program to assist in the above referenced project and will complywith all requirements of the CDI grant program; and The Mayor, or his designee, is authorized to act on behalf of the City and submit a CDI application to WEDC, sign any and all documents, and take all necessary actions to undertake, direct and complete the approved and required grant application activities. Adopted this __th day of _____, 2021. Approved: ________________________ Michael Thom, Mayor Attest: ____________________________ Pat Goebel, City Clerk  WEDC Community Investment Grant (CDI) - Project Estimates Project: DOWNTWN COLUMBUS REVITALIZATION Estimates: CDI PRIVATE NOTES Eligible Project Uses 1 2 3 4 5 6 7 8 9 Totals Demo/Site Clearance 2,500 2,500 5,000 PREP. WORK Site Prep 10,450 10,450 20,900 PREP. WORK Building in Renovations 13,500 13,500 27,000 FRAMING Building Fixtures 47,000 47,000 94,000 ROOF, FLOOR, CEILING, WALLS Construction/Elect./Plumb. 48,000 48,000 96,000 ELEC & PLUMB Infrastructure * 0 0 0 EXIST Streets 0 0 0 EXIST Sidewalk Parking 0 0 0 EXIST Other 1: Heating & Cooling 45,000 45,000 90,000 Other 2: kitchens & bathroms 66,500 66,500 133,000 Other 3: DOORS & WINDOWS 17,050 21,550 38,600 Eligible Total 250,000 254,500 0 0 0 0 0 0 0 504,500 Non-eligible Costs Totals Property Acquisition 0 245,000 245,000 Professional Fees ** 0 10,795 10,795 Other 1: RESERVES 0 18,812 18,812 Other 2: 0 Other 3: 0 Non Eligible Total 0 274,607 0 0 0 0 0 0 0 274,607 Total Vendor Estimate 250,000 529,107 0 0 0 0 0 0 0 779,107 * Sewer, water mains, etc. ** Architecture, Legal, Engineering, Consulting ,etc.  SECTION 2: PLANNED REHAB REVITALIZATION v 2.1 Second floor: Gut the entire floor and rebuild 100%  2021 AGENDA ITEM Committee of the Whole Meeting date: ____March 2___________________ Council Meeting date: ____ _____________ ITEM: Comprehensive Plan Update DETAILED DESCRIPTION OF SUBJECT MATTER: Staff has been working to update the City’s Comprehensive Plan. The comprehensive plan was created to meet the requirements of the Wisconsin Comprehensive Planning law s.66.1001. The Plan Commission has oversaw plan development and have reviewed draft chapters of the comprehensive plan. Staff updated the city website with the draft chapters after the plan commission had reviewed and commented on the chapter. To view the final draft chapters visit https://www.cityofcolumbuswi.com/2284/Zoning-Planning. The plan is in the final stages, as we work towards approval the following items will occur: • Council receives draft copy of the plan before the 3-16-2021 meeting • Council reviews the plan • Public Information Meeting followed Public Hearing hosted by the Plan Commission, scheduled for April 1, 2021 • Recommendation from Plan Commission on the April 1, 2021 meeting to Council regarding the adoption of the Comprehensive Plan. The earliest the plan may be adopted is April 5, 2021, this largely depends on the amount of suggested edits that need to be made after the public hearing. Most of the draft chapters have been available on the website for a few months and no comments have been received. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: