Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MONDAY, APRIL 5, 2021 – 6:45 PM COLUMBUS CITY HALL AGENDA Topic: Common Council/COW Regular Meeting Log In Time: Apr 5, 2021 06:00 PM Central Time Join Zoom Meeting https://us02web.zoom.us/j/89985515869?pwd=WnluWDBTZ21IdTljSHRpT1Vod0w1dz09 Meeting ID: 899 8551 5869 Passcode: 051954 Call: 312 626 6799 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments o Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by Noon April 5. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon April 5, may still comment by appearing in person at the meeting and signing up for public comment. 5. Committee/Commission Minutes o Cable 1/6/21, CDA 12/14/20, 1/18/21, CHLPC 2/10/21, 2/15/21, CWL 2/18/21, Library 2/16/21, PFC 2/24/21, Plan Commission 12/10/20, 1/14/21, Tourism 10/5/20, 1/11/21 6. Review & discuss donation from Columbus Countryside Vet Clinic for stray animal chip reader for PD 7. Review & discuss Carrico Contract 8. Review & discuss renewal of Athletic Field contracts 9. Review & discuss Participation Fee increase for Athletic Field Use & Facility Agreements 10. Review & discuss EV Charging Station 11. Review & discuss Developer's Agreement CDI Grant 12. Review & discuss American Rescue Plan Funds 13. Adjourn  . COLUMBUS CABLE COMMISSION MEETING COLUMBUS CITY HALL January 6th, 5:00 PM Council Chambers, City Hall 1. Chairman Kaland called the meeting to order at 5:18 pm. 2. Members present: Traxler, Pyfferoen. Also in attendance: Media Coordinator Lisa Wolf 3. Notice of public meeting. The meeting was properly noticed. 4. Motion to approve minutes as submitted by Pyfferoen. Second by Traxler. Motion carried. 5. Motion to approve the Agenda by Traxler. Second by Pyfferoen. Motion carried. 6. Citizen Comments: none present. None. 7. NEW BUSINESS a. Staff Reports and Updates: Wolf presented the December 2020 Media Coordinator’s Report, noting the purchase of two new cameras for public check out. The Commission directed Wolf to present a draft camera check-out agreement at the next meeting. b. Cable Programming, Issues and Plans: Commissioner Traxler directed staff to reach out to Rotary Club to see if they are planning to host a candidate forum and to coordinate the broadcasting of the forum on channel 980. c. Budget Update: The Commission reviewed the current finances. 8. Establish next meeting date: Next scheduled meeting – February 3, 5:00pm at City Hall. 9. Adjournment: Motion by Traxler, second by Pyfferoen, to adjourn at 5:47 pm. Respectfully Submitted, Lisa Wolf, Secretary  MINUTES City of Columbus Community Development Authority Monday December 14, 2020 Columbus City Hall– Second Ward Room 1. Call to Order – Meeting was called to order at 6:32 PM 2. Determination of Quorum – Thom, Meyers, Lyons and McCabe were present. Hackman was excused 3. Notice of Posted Meeting – Meeting was noticed in accordance with state and local laws 4. Approve Agenda – Motion by Lyons, second by Meyers to approve the agenda as presented. Motion passed. 5. Approve Minutes from Previous Meeting- Motion by McCabe, second by Lyons to approve the 11-23- 20 minutes with the edit to read Meyers was excused. Motion passed 4-0. 6. Citizen Comments – No comments were received 7. CDA Financial Reports- City Loan Fund and Façade Program – Staff presented the financial reports for the City Loan Fund and Façade Program. 8. Unfinished Business a. Review and take potential action on CDA Business Recognition Recipients - Staff reviewed the options and pricing for the window cling project. Motion by Lyons, second by Thom to select the proposed mock up and move forward with the window cling project. Motion passed 4-0. b. Review and Take Potential Action on Façade Improvement Application for 761 W James Street – Staff reviewed the application for 761 W James Street. The applicant indicated the February project completion date was due to the awning project that is no longer being considered for this project. The consensus from the CDA was they liked the project but they had concerns with reimbursing a project after it was completed. The CDA wanted to set the precedent from this project on that all projects seeking reimbursement for an eligible project may only receive half of the grant request. Motion by Thom, second by Meyers to approve a $500 Façade grant to the applicant from 761 W James Street. 9. New Business a. Discuss CDA participation in the Electrical Vehicle charging project - Staff presented an overview of a proposal for Electrical Vehicle Charging Station. The project will fill a gap in the network and would provide an economic benefit of attracting people into our community. The CDA recommended that staff leave this item on the agenda to see how the CDA could participate.  b. Discuss reduced rates in Madison livability magazine- Staff noted that the CDA has advertised in the Madison Livability Magazine in past years. The magazine is used by MADREP while attending trade shows to attract business to the region. Due to a shift in the marketing budget priorities staff preferred to consider other options this year. The consensus from the CDA was to not accept the reduced rates to advertise in Madison livability magazine. 10. Adjournment – Motion by Meyers, second by Lyons to adjourn the meeting. Motion passed 4-0 and the meeting adjourned at 7:52 PM Respectfully Submitted, Matt Schreiber Director of Planning and Development  MINUTES City of Columbus Community Development Authority Monday January 18, 2021 6:30 PM Columbus City Hall–Council Chambers 1. Call to Order – Meeting was called to order at 6:30 2. Determination of Quorum – Meyers, Thom, Hackman, Lyons and McCabe were present. Schreiber Staffed the meeting 3. Notice of Posted Meeting – Meeting was noticed in accordance with state and local laws. 4. Approve Agenda – Motion by McCabe, second by Meyers to approve the agenda as presented. Motion passed 5-0. 5. Approve Minutes from Previous Meeting – Motion by Meyers, second by Lyons to approve the 12-14- 20 minutes with one modification to show who seconded item 8a. Motion passed 5-0 6. Citizen Comments – None were received 7. CDA Financial Reports- City Loan Fund and Façade Program – Staff provided an overview of the financial reports. 8. Unfinished Business a. Discuss CDA participation in the Electrical Vehicle charging project - Staff provided an overview of the Electrical Vehicle charging station project. The project aims to provide one dual head charging station near the downtown in 2021. The installation of an EV charging station would fill a void in the EV charging network along Highways 151 and 16. The station will help economic development efforts by attracting people into our community. The consensus of the CDA was to support a portion of this project. b. Review and take potential action on CDA Business Recognition Window Clings - Staff provided an update regarding the window cling and showed the samples that were provided. The CDA had a few questions regarding the logistics of how they will be displayed. Staff indicated they would follow up with Cardinal Embroidery to see what the options are. 9. New Business a. Staff update on the Hometown Pride Grant for the Façade Program – Staff notified the CDA that they applied to the Cenex Hometown Pride Grant for the façade Program. If awarded the city would receive $5,000 for façade improvements in the downtown. b. Review and Take Potential Action on updated Façade Program Guidelines – Staff discussed potential updates to the Façade Program Guidelines. After some discussion the CDA recommended suggested revisions to items 4 and 5 of the guidelines to clarify how funds will be disbursed and requirements for eligibility. Motion by Thom to approve the suggested revisions, second by McCabe. Motion passed 5-0 10. Adjournment – Motion by Lyons, Second by McCabe to adjourn at 7:47 PM. Motion passed 5-0. Respectfully Submitted, Matt Schreiber Director of Planning and Development  Columbus Historic Landmarks and Preservation Commission Regular Meeting Agenda Wednesday, February 10, 2021 3:30 PM Community Center Building March 11, 2021 Salzwedel made a motion to spprove nimutes from the February 10, 2021 meeting. Hermanson seconded it. Motion carried. Attendees: Carolyn Fredericks Beth Altschwager Retta Kurth Ruth Hermanson Eric Lukasavitz John Salzwedel Jan Ulrich Council Liaison: Absent Guests: Amy Jo Meyers, Traci Rose 1. Call meeting to order: Carolyn Fredericks 2. Properly posted meeting: Check 3. Citizen comments on agenda items: None 4. Approve Agenda: Amend: (See 8- Old Business - #2) Motion to approve including the amendment: Kurth; Second: Altschwager; Motion carried. 5. Approve minutes from the Special Meeting on December 21, 2020: Motion to approve: Salzwedel; Second: Altschwager; Motion carried. 6. Approve minutes from the January 13, 2021 regular meeting: Amended to include comments made from Altschwager stating that information (bank statements, etc) are not being forwarded to her from F&M Bank and City Hall. Motion to approve including the amendment: Salzwedel; Second: Hermanson; Motion carried. 7. Treasurer Report-Attached: Motion to approve: Kurth; Second: Lukasavitz. Motion carried. Altschwager reported that the books have been turned over to Bob Geenen for auditing. 8. Old Business: A. Pavilion Window Restoration Project – Phase 3: 1. Class 2 notification posted in the Daily Citizen Saturday, January 30, 2021 & Saturday, February 6, 2021. Noted 2. Salzwedel and Fredericks attended the posted pre-bid meeting at the Pavilion Wednesday, January 3, 2021 (amended to read February 3, 2021) from 2:00 to 3:00 p.m.: Noted with amendment. 3. Bid opening posted for Friday February 12, 2021 at 3:30 p.m. at City Hall: Noted. 4. Special Meeting to be held Monday, February 15, 2021 to review bids and recommendation for city council: Meeting set for 3:30 at the Community Center Building. 5. Work with Amy Jo and Pat Goebel on completing paperwork to attend city council regular meeting with CHLPC contractor recommendation to  complete project: Noted. To include complete donation form and building permit. Set for March 2, 2021. B. Façade Improvement Grant – Fredericks will work on setting up a joint meeting: Fredericks will meet with Mayor Thom and Schreiber. No date has yet been set. C. Chapel Street Water Tower maintenance schedule: Joe Hermanson presented an Inspection report and an Estimate for masonry restoration. Total restoration cost: $24,290.00. Additional landscaping: $2,450.00; Preservative application: ~$2000.00. Following discussion, Meyers agreed to take the information to the City Council for consideration as a “Capital Project” for 2022. D. SOP – Amy Jo Meyers: Tabled. 9. New Business: A. Bills: 1) Altschwager made a motion to pay Trego Architect $450.00 for architectural specifications for Pavilion window replacement. Salzwedel seconded it. Motion carried. B. Application for Certificate of Appropriateness – Rose Legacy Real Estate Signage – 150 Ludington St. – Guest Traci Rose: Following discussion, Salzwedel made a motion to accept the application. Altschwager seconded it. Motion carried. Lukasavitz will continue work on an application packet. C. Application for Certificate of Appropriateness - Parent Dott CPA’s Signage – 125 S. Ludington Street: Following discussion, Lukasavitz made a motion to accept the application. Ulrich seconded it. Motion carried. D. Pavilion interior aesthetics: Discussion centered around the laminate countertop chosen and applied by Amy Jo Meyers/Public Works Dept and applied to the lower level bar and upper level laminate countertop installed at the coat room counter space and the benches being completely removed from the ballroom. SHPO forms for both of these projects were undertaken by acting Facilities Maintenance Manager Meyers. HLPC wasn’t made aware that the changes were scheduled to happen and then when they were consequently executed upon, were disappointed in the choices and lack of discussion to the Preservation Commission. Salzwedell commented about the need to improve communication / consideration between the DPW and CHLPC, and felt that the overall integrity of the historic building could unknowingly become undermined, one project at a time. 1) Meyers reported that the laminate countertop was a project started under the  previous DPW Director. She was on vacation when it was installed and said it could be removed, as the original bar is still in place. 2) Meyers agreed to the idea that the benches could be rebuilt and replaced along the balcony side of the ballroom and in strategic locations that would accommodate seating in the ballroom. 3) Reserved paint from initial painting was saved and should be used for touch- up painting. Some recent touch ups had been made using a non-matching sheen. It was agreed by all that improved communication be paramount for the long term preservation of the Pavilion E. Historic designations – discussion/paperwork: Salzwedel suggested we: 1) keep a running list of current local historic properties in files under the supervision of Archivist, Ulrich; and 2) go forward with listing local historical properties, (e.g. Poser Clinic, Whitney Chapel, the Ibisch home, etc.). Local designations are an important part of our City History. Hermanson reiterated comments made by Joe DeRose (former WI Historical Society’s Certified Local Government & Preservation Education Coordinator) regarding local landmarks, that the City should lead by example in listing Municipal Buildings to the Local Register. Lukasavitz & Hermanson will make a pdf. of the application for local listing of historic properties. Suggestion was made to update the CHLPC portion of the City website. Meyers will research and give a report at the next meeting. F. HLPC State Historical Society Annual Summary: Fredericks is working on it with input from Jason Tish. 10. Council Liaison Report: Gray absent. 11. Adjourn: Motion: Lukasavitz; Second: Altschwager; Motion carried. Meeting adjourned at 5:30 p.m. Respectfully Submitted, Retta Kurth, Sec.  Columbus Historic Landmarks & Preservation Commission AMENDED Special Meeting Minutes Monday, February 15, 2021 3:30 p.m. Columbus Community Center Building Present: Lukasavitz, Ulrich, Hermanson, Altschwager, Fredericks, Salzwedel Excused: Kurth 1. Call meeting to order 2. Properly posted meeting 3. Citizen comments on agenda items 4. Approve agenda Alterschwager motions to approve Agenda with the Amendment (2/12/21), Hermanson seconds; Motion carried 5. Review bids and vote on recommendation to council for contractor on Phase 3 of the Pavilion window restoration project HLPC received one bid for this project. Thoughtful Craftsman aka Community Building & Restoration. Motion by Lukasavitz to accept Proposal of $64,600 from Thoughtful Craftsman reflecting Specifications for Phase Three Window Restoration Project as per Class 2 open bid, Altschwager seconds; Motion carried. 6. Accept/Approve CHLPC Donation Form for Project Phase 3 Window Restoration AMNDED 2/12/21 at 4:40 PM Motion by Ulrich to Accept & Approve CHLPC Donation Form for Phase Three Window Restoration Project to be paid from CHLPC Account 250968 Columbus Pavilion ADA Accessibility Fund, Hermanson seconds; Motion carried. 7.Adjourn Motion by Lukasavitz to Adjourn, Altschwager seconds;Motion carried Respectfully submitted, John Salzwedel acting as Secretary  COLUMBUS WATER & LIGHT COMMISSION MEETING FEBRUARY 18, 2021 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Olson, Mayor Thom, and Schulze. Co-Superintendent Kaltenberg attended via video conference call. Also, present at the meeting was CWL Lead Lineman David Koenig and Co-Superintendent Hammer. Excused Adams It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Thom, second by Andler. Motion carried. Visitor’s Comments and Utility Communications: Included in the packet were two articles; one from the Beaver Dam Daily Citizen “Free COVID-19 testing in Columbus” and one from AP News “Dangerous Stuff’; Hackers Tried to Poison Water Supply of Florida Town”. The Consent Agenda which consisted of the January 21st CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Olson, second by Schulze. Motion carried. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the January Cash Disbursements Report. Checks numbered 21951-22003 and 31 wire and ACH transfers, totaled $791,421.01. The Commission reviewed the Accounts Payable Report and ordered paid 25 requests totaling $77,594.42. Motion by Olson, second by Andler, to approve paying the 25 requests from the AP Report. Roll call vote, Lang aye, Olson aye, Andler aye, Schulze aye and Mayor Thom aye. Motion carried. Reports were approved and placed on file. Update on 2021 Projects: Co-Sup’t Hammer gave an update on the 2021 projects. Those projects are listed as follows:  SCADA – Phase 3 electrical portion of project.  Park Ave Conversion – Apartment complexes and Faith & Tower Dr.  Circuit 101 – Final conversion  Hwy 89 / Farnham Project – Conversion of customers off Sub 1.  LSL Replacement – DNR Grant for LSL replacement. Review Energy Savings Programs: ESR Stieve included a memo in the Commission packet. The memo had a list of “preapproved” uses for the E3P funds. Motion made by Olson, seconded by Andler to approve the presented E3P Program Funding “preapproved” list with no changes at this time. Motion carried. Customer-Side Lead Service Line Replacement Program: Co-Sup’t Hammer gave an update on the Customer-Side Lead Service Line Replacement Programs He stated as of this date, Columbus Water & Light is tied for third for WDNR LSL Grant Money. CWL had been cleared of any obstacles, such as burial grounds, evasive species, archeological / historical review. Waterway / Wetland review shows some services that are possibly within 300’ and erosion control will need to be used. CWL has three plumbers that have agreed to be part of the program. They are Wright Plumbing, Gould Plumbing, and Pertzborn Plumbing. CWL has not yet heard how much money we will be granted. COMMISSION MEETING FEBRUARY 18, 2021 PAGE 2 REPORTS: Financial Report was given by Co-Sup’t Kaltenberg and placed on file. Mayor Comments: The Mayor shared his appreciation that Water Operator Jacob Tanner is cross training for the Wastewater Department. The Mayor also discussed the Transportation Utility that the City is moving forward with. Co-Superintendent Kaltenberg’s Report:  “At the City Council meeting on January 5th, Administrator Ellefson explained two different potential City utilities. The storm water utility would be a separate charge on the utility bill and the money would only be eligible for storm water projects. It could help offset any borrowing proposed for storm water projects. It would also require a referendum with a short time frame to notify the public to explain the utility. The deadline to submit wording for a referendum question on the Spring 2021 ballot is January 26. In setting up a transportation utility, the money can be used for any street project with few limitations, and can also offset any borrowing needed for larger street projects. The transportation utility would not require a referendum, but would also be a separate charge on the utility bill and can be used for street projects; and could free up approximately $95,000 in the 2021 budget designated for slurry and crack sealing and mill & overlay projects. That money could be used for storm water projects. Council agreed to the Transportation Utility only if the money set aside in the 2021 budget for street work would be reallocated, by resolution, for storm water projects.” On February 2nd, Co-Sup’t Hammer and Co-Sup’t Kaltenberg had a meeting with Matthew Schreiber, City Director of Planning and Development, Kyle Ellefson, City Administrator and Jason Lietha and Ed Maxwell from Ruekert and Mielke to discuss what the City has been discussing and costs that could be associated. They are focusing toward a Transportation Utility and Ruekert and Mielke is putting together a proposal on costs, rate structure and revenues. They are working on an ordinance and are hoping to have everything together to present to the City Council in April for a vote.  On January 27th, Co-Sup’t Kaltenberg received an email from Gillian Lilliehorn from the PSC about the filing deadline being extended from April 1, 2021 to June 1, 2021. Also, with an increased focus on equity and affordability issues, the PSC has added a new section to the 2020 report to collect information about workforce diversity. All utilities, regardless of size and ownership type, must complete Schedule XI and provide information for total employees, management employees, executive leadership employees, and governing board members in various demographic categories, including women, racial and ethnic minorities, veterans, and individuals with disabilities.  On February 4th, Co-Sup’t Kaltenberg submitted the PSC’s Required Disconnection Plan. As part of the ongoing docket (5-UI-120) related to the coronavirus, the Public Service Commission (PSC) is requiring utilities seeking to shut off residential service after April 15, 2021, to file a Disconnection Plan. The PSC Commissioners are expected to discuss utilities’ plans and provide guidance related to the current disconnect moratorium at an Open Meeting on Thursday, March 11.  CWL staff continues to be working on gathering information requested from the get ready list from Ryan Theiler from Baker and Tilly for the Audit that is scheduled for February 15th – February 17th.  On Tuesday, February 9th, Co-Sup’t Kaltenberg received an email from Tin Heinrich, MUEW Executive Director stating that they decided to re-schedule the MEUW Annual Conference from May to August 11- 13. MEUW will still be holding its Annual Business Meeting as planned on Friday, May 14 via Zoom  CWL’s crew is unable to progress on the AMI Water Meter Project. There is a lead time of 12 weeks for meter back plates. To date, 2,225 of 2,337 water meters have been converted to AMI. COMMISSION MEETING FEBRUARY 18, 2021 PAGE 3 Co-Superintendent Hammer’s Report The CWL crew has been working on the following for the past 4 weeks; Tree trimming Attended MEUW Lineman Safety School Open Point – Field Work Painting piping at WP 1 basement / Paint prep work at WP 2 Assist WWTP as needed. Zach attended Apprentice School in Green Bay Trevor attended Transformer Workshop in Waupun Anticipated work for next 4 weeks; WP 1 & WP 2 Painting & Maintenance Open Point – Field / System Inventory Motion by Olson, second by Thom to adjourn at 7:06 p.m. Motion carried. **Next Scheduled Meeting – Thursday, March 18th, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary Columbus Public Library Library Board Meeting Tuesday, February 16, 2021 Phyllis Luchsinger Callahan Meeting Room Pete Kaland called the meeting to order at 5:05 p.m. Present remotely: Lindsey Ganz, Pete Kaland, Sue Salter, Nora Vieau, Sharon Eagan, Jim Schieble, Deb Haeffner, Sara Sample, Trina Reid, Merry Anderson Adoption of the Agenda: Jim moved and Sharon seconded a motion to approve the agenda. Motion carried. Disposition of Minutes: Jim moved and Sara seconded a motion to approve the minutes as corrected. Motion carried. Financial Report: Finance Report: Information reset to 1-1-21. Sue moved and Nora seconded a motion to approve the financial report. Motion carried. Approval of Bills: Bills of $34,940.75 reported. This reflects a one-time payment of $22,461 to SCLS for tech fees and the Baker & Taylor yearly lease. Nora moved and Pete seconded a motion to approve bills. Motion carried. Director’s Report: Unaudited budget indicates carry over from 2020 but final numbers to come. Staff finished weeding the collection; Tracie Miller from SCLS trained them on placing and using RFID tags. Adult services coordinator will use the newly arrived laptop for planning and hosting virtual program. Magazines are now available online using Libby app.; library card required to access. Eighteen people “attended” Galen Abdul-Razzaq presentation. Twenty-eight people currently signed up for Laura Keyes presentation. Adult piano lessons, now in part 2, continue along with crafts and a board game spotlight. Emergency push bars installed but roof leaking again. This will be evaluated as the weather improves. Columbia County Directors continue to meet monthly to determine continuation of virtual projects through summer along with planning summer reading program for all ages using Beanstalk. City dept. heads meeting 2X/month. Nora moved and Pete seconded a motion to approve the Director’s Report. Motion carried. President’s Report: Pete asked about the status of Roadmap 2050 in light of pending changes in city official post-election. Trina responded that a new fire station in 2 years is planned. Library is still down on the list. Friends of the Library: No change from previous report. Correspondence: None Committee Reports: Personnel committee meeting next week to finalize job descriptions for presentation to Board. Unfinished Business: Relative to COVID: CPL working toward gradual reopening while leaving staff some discretion on phasing this in. Midday break has been eliminated and, with spring coming, library will remain open to 7:30 p.m. However, staff will continue to make and as needed, increase appointments. City mask mandate extended to May. Planning for possible programs on the lawn with social distancing. As public schools stress academics, there may be a demand for lighter programs as well as pop-up programs. Essentially CPL is planning for virtual but preparing for in-person. New Business: Lindsey went through the 14-page Public Library Annual Report required by the WI Department of Public Instruction. This year’s report includes a section on the effect of COVID-19 on library operations both services libraries were unable to provide as well as new services developed to continue serving patrons. Sara moved and Jim seconded a motion to approve the Annual Report. Motion carried. Adjournment: Sara moved and Jim seconded a motion to adjourn. Motion carried. Next scheduled board meeting March 16, 2021. Respectfully submitted. Merry Anderson Secretary  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION February 24, 2021 Columbus City Hall Council Chamber Columbus, WI 53925 1) Meeting called to order at 6:07p.m. by PFC Chair Olson. 2) Roll Call: PFC Members present: L. Olson, R. Rule, Z. Kianovsky, L. O’Donnell. PFC Members absent: T. Sumnicht (excused). Others present: CFD Chief Koehn, CPD Lt. Witthun, City Counsel Liaison Trina Reid. 3) Notice of compliance with Open Meeting law—Notice of Meeting and Posted Agenda by Olson. 4) Motion by O’Donnell, to approve agenda. Seconded by Rule. Motion carried unanimously. 5) Motion to approve minutes of meeting of 12/02/2020 by Rule, seconded by Olson. Motion carried unanimously. 6) Citizen Comments: None. 7) New Business. Chief Koehn gave oral report regarding Fire Department supplementing written monthly reports previously distributed. Lt. Witthun gave oral report regarding Police Department supplementing written report previously distributed. It is anticipated there will be candidates to be interviewed by March 15. 8) Motion by Kianovsky to adjourn. Second by O’Donnell. Motion carried unanimously. PFC adjourned. The next meeting of the Columbus Police and Fire Commission is tentatively scheduled for Wednesday, March 15, 2021 at the Columbus Police Department. Special meetings may be called in the interim as needed. Minutes submitted by Zev Kianovsky, Secretary, Columbus Police and Fire Commission City of Columbus, Wisconsin. Minutes are drafted for approval. Minutes approved by PFC on 3/15/2021. 1  CITY OF COLUMBUS PLAN COMMISSION – REGULAR MEETING THURSDAY, DECEMBER 10, 2020 – 6:30 P.M. COLUMBUS CITY HALL - 105 N DICKASON BLVD MINUTES Attendees: Alison Mastel, Andrew Kerr and Maria Welch attended the meeting. 1. Call Meeting to Order - Meeting was called to order at 6:33 PM 2. Roll Call – Uriah Monday, Eric Lewis, Katie Ryan, Paul Pyfferoen, and Jason Theilen were present. Matt Schreiber Staffed the meeting. 3. Notice of open meeting – Meeting was noticed in accordance with state and local laws. 4. Approve Agenda – Motion by Pyfferoen, second by Lewis to approve the agenda as presented. Motion passed 5-0. 5. Approve Minutes from 11-12-2020 Plan Commission Meeting – Motion by Pyfferoen, second by Lewis to approve the Plan Commission minutes as presented. 6. Citizens Comments - No Citizen Comments were received. 7. Unfinished Business a) Deliberate and make recommendation to the Council regarding an ordinance to create Section 114-19 of the City of Columbus Code of Ordinances establishing Individual Solar Energy Systems. - Staff provided and overview of the draft ordinance. The Commission had concerns with Item number 1(5) of the proposed ordinance. The Plan Commission made several suggested edits that staff would incorporate into a draft ordinance. Motion by Pyfferoen, second by Ryan to table the discussion to the next meeting to review the language in the proposed ordinance. Motion passed 5-0 8. New Business a) Public Hearing -- To obtain citizens views and provide an explanation of the Community Development Block Grant (CDBG) Program and community development needs in accordance with the City of Columbus Public Participation Plan. - The Chairperson opened the public hearing. Staff provided an CDBG program. Staff noted the types of projects under the CDBG program and that the City of Columbus will apply for Public Facility funds. Staff reviewed community development needs based on past public involvement meetings and surveys. In addition, there was a discussion on activities proposed under the application. Staff noted that a second public hearing would be held regarding the project. The chairperson asked three (3) times if anybody wanted to comment on the public hearing. No comments were received and the chair closed the public hearing. b) Informational Presentation from the Columbus School District regarding School project and upcoming zoning approvals – Allison Mastel from Bray Architects lead an informational review of upcoming projects at the Columbus Elementary School and High School. Staff noted that the school would need a Conditional Use Permit for each site and a CSM to combine several parcels at the elementary school site. c) Review final draft chapter(s) of Comprehensive Plan – Staff reviewed the final draft of Chapter 7 land use. The commission made suggested edits for the final draft for this chapter. 9. Adjourn - Motion by Ryan, second by Pyfferoen to adjourn at 8:18 PM Respectfully Submitted, Matt Schreiber  CITY OF COLUMBUS PLAN COMMISSION – REGULAR MEETING THURSDAY, JANUARY 14, 2021 – 6:30 P.M. COLUMBUS CITY HALL - 105 N DICKASON BLVD MINTUES 1. Call Meeting to Order- Meeting was called to order 6:31 PM 2. Roll Call – Monday, Basten, Lewis, Pyfferoen were present. Parpart, Theilen, and Ryan were excused. Schreiber staffed the meeting. 3. Notice of open meeting – Meeting was noticed in accordance with State and Local Laws 4. Approve Agenda – Motion by Pyfferoen, second by Basten to approve the agenda as presented. Motion passed 4-0 5. Approve Minutes from 12-10-2020 Plan Commission Meeting – Motion by Pyfferoen, second by Lewis to approve the 12-10-20 minutes as presented. Motion passed 4-0 6. Citizens Comments – None were received 7. New Business a) Public Hearing – Regarding the request of Gates Tone Properties LLC for a conditional use permit to allow the outdoor sales of vehicles for parcel number 11211-1512.03 located at 200 Commerce Drive.- The Chair opened the public hearing. Staff provided an overview of the request from Gates Automotive to have an outdoor sales facility at 200 Commerce Drive. The applicant was present and answered questions regarding the state approval process. The chairperson asked 3 times for people to comment in favor or opposition to the project. The chair closed the public hearing. b) Close Public Hearing – Deliberate and make recommendation to the Council regarding the request of Gates Tone Properties LLC for a conditional use permit to allow the outdoor sales of vehicles for parcel number 11211-1512.03 located at 200 Commerce Drive. – The plan commission requested a final copy of the state approved building plans for the project file. Motion by Pyfferoen, second by Lewis to recommend approval of the conditional use permit for outdoor storage of vehicles for sale at 200 Commerce with the conditions shown in the draft CUP. Motion passed 4-0 c) Informational Presentation regarding proposed development at 336 N Spring Street – Property Owner Jayme and Sara Schultz and their architect Kelly Thompson attended Plan Commission to provide an informational presentation on an upcoming proposal from 336 Spring Street. The proposal is for a multitenant adaptive reuse of 336 Spring Street. The property will have some commercial uses on the basement floor and an events venue will be on the first and second floor. Staff noted that the proposal will need a conditional use permit and which requires city approval. 8. Unfinished Business a) Deliberate and make recommendation to the Council regarding an ordinance to create Section 114-19 of the City of Columbus Code of Ordinances establishing Individual Solar Energy Systems. – Staff reviewed the draft ordinance with updated revisions. The Plan Commission made several edits to the revised ordinance. Motion by Pyfferoen, second by Basten to recommend that council approve the ordinance with final edits made by the plan commission. Motion passed 4-0. b) Staff update regarding Comprehensive Plan – Staff noted that the plan commission is in the final stages and the plan commission would hold a public hearing in the spring. 9. Adjourn – Motion by Pyfferoen, second by Lewis to adjourn at 8:50 PM Respectfully Submitted, Matt Schreiber, Director of Planning and Development.  CITY OF COLUMBUS TOURISM COMMISSION DATE: MONDAY OCTOBER 5, 2020 TIME: 6:30 P.M. LOCATION: COUNCIL CHAMBERS, COLUMBUS CITY HALL 105 N DICAKSON BLVD MINUTES 1.) CALL TO ORDER - Meeting was called to order at 6:31 PM 2.) ROLL CALL – DETERMINATION OF A QUORUM – Milburn, Thom, Walcott and McCabe were present. Schreiber and Wolf staffed the meeting. 3.) NOTICE OF PUBLIC MEETING – Meeting was noticed in accordance with state and local laws. 4.) APPROVE AGENDA – Motion by Milburn, second by McCabe to approve the agenda as presented. Motion passed 4-0. 5.) APPROVE MINUTES – Motion by Milburn, second by McCabe to approve the minutes as presented. Motion passed 4-0. 6.) CITIZEN COMMENTS - None were received 7.) TOURISM COMMISSION FINANCIAL REPORT – Staff reviewed the financial report. 8.) MEDIA COORDINATOR REPORT – Staff did not have Media Coordinator report for September, the report will be included with November packet. 9.) OLD BUSINESS: a. Review and take potential action on the Wayfinding Sign Project – The Commission discussed the current bids and made several suggested edits to the mockup. The commission informed staff to move forward with Two Rivers Sign Company to refine their bid. 10.) NEW BUSINESS: a. Review and Discuss TRAVEL grant through the Wisconsin Department of Tourism – Staff reviewed the TRAVEL grant submission with Tourism Commission. Staff noted that the grant was submitted on behalf of the commission after the September meeting. Staff has not been notified if we awarded the grant but we have started work on the Columbus Comeback Marketing Campaign. b. Review and take potential action on 2021 Tourism Commission Budget – Staff reviewed the draft budget. Commission recommended that the proposed budget move forward to council for approval. c. Review and take potential action on Electric Vehicle (EV) Charging Station proposal – Anna Stieve from WPPI attended the meeting to review the options for EV Charging Stations. WPPI is offering a grant to communities to offer 50% of the install costs up to $5,000 for Chargepoint or Clipper Creek EV charging stations. Currently there is a gap in EV charging stations along the 151 Corridor in the Columbus Area. This item will be moved forward to future agendas. 11.) ADJOURN – Motion Walcott, second by McCabe to adjourn at 8:26 PM. Motion passed 4-0. Respectfully submitted, Matt Schreiber  CITY OF COLUMBUS TOURISM COMMISSION DATE: JANUARY 11, 2021 LOCATION: COLUMBUS CITY HALL 105 N DICKASON BLVD, SECOND WARD ROOM MINUTES 1.) CALL TO ORDER – Meeting was called to order at 6:32 PM 2.) ROLL CALL – DETERMINATION OF A QUORUM – Milburn, Thom, Walcott, and McCabe were present. Schreiber and Wolf staffed the meeting. 3.) NOTICE OF PUBLIC MEETING – Meeting was noticed in accordance with state and local laws. 4.) APPROVE AGENDA – Motion by Milburn, second by Walcott to approve the agenda as presented. Motion passed 4-0. 5.) APPROVE MINUTES – Motion by Milburn, second by McCabe to approve to the 105-2020 minutes as presented. Motion passed 4-0. 6.) CITIZEN COMMENTS – None were received 7.) TOURISM COMMISSION FINANCIAL REPORT – Staff reviewed the financial report with the commission. 8.) MEDIA COORDINATOR REPORT - Staff reviewed the media coordinator report with the commission. 9.) OLD BUSINESS: a. Review and discuss Electric Vehicle charging Station Project – Staff provided an update regarding the EV Charging project. The commission prefers to move forward with one (1) dual head ChargePoint station generally located in a city owned lot in the downtown area. The commission requested that staff follow up with Water and Light to determine locations where electrical service could be efficiently supplied to the charging station. b. Review and take potential action on the Wayfinding Sign Project - Staff reviewed the sample wayfinding sign that was provided by the preferred vendor for the project. The commission provided several suggestions before the signs are completed. Staff will provided the suggestions to the vendor to finalize the design. c. Update on the TRAVEL grant and Comeback Columbus Initiative – Staff provided an update on the TRAVEL Grant that the city received. The city has started the Columbus Comeback Campaign and the initial response has been positive. Staff indicated they would have a marketing report from the comeback effort at the next meeting. 10.) NEW BUSINESS: a. Discuss and take potential action on the Columbia and Dodge County Visitor Guides – Staff provided an overview of the proposal to purchase ads in the Columbia and Dodge county visitor guides. The commission wanted more information on the distribution of the visitor guides. Motion by McCabe, second by Milburn to table the item until the next meeting. Motion passed 4-0 11.) ADJOURN – Motion by Walcott, second by McCabe to adjourn at 8:51 PM Motion passed 4-0 Respectfully Submitted, Matt Schreiber, Director of Planning and Development  2021 AGENDA ITEM Committee of the Whole Meeting date: ____April 5, 2021___________________ Council Meeting date: _____April 20, 2021_____ ___________ ITEM: _Discuss and consider donation of pet chip scanner from Columbus Countryside Veterinary Clinic________ DETAILED DESCRIPTION OF SUBJECT MATTER: Columbus Countryside Veterinary Clinic of Columbus has offered to donate a pet chip scanner to the Columbus Police Department. This scanner will potentially help identify the owners of stray animals who are micro chipped. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: See attached memo. ACTION REQUESTED OF COUNCIL: Request approval of a donation of a pet chip scanner from Columbus Countryside Veterinary Clinic to the Columbus Police Department.  CITY OF COLUMBUS FOR MEETING OF: April 5, 2021 REQUEST FROM/DEPARTMENT: Columbus Area Aquatic Center (CAAC) AGENDA ITEM/REQUEST: Renewal of Water Management Contract with Carrico Aquatics *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: Enclosed you will find the 2021 Water Management Assistance Program Renewal with Carrico Aquatic Resources, Inc. The contract price has remained the same with Carrico since 2015; the price does fall within our budgeted expense of $26,900. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: 215-555210-342 Department: CAAC / Pool Acct. # Approved Budget: ______________ Current Balance in Acct #: $26,900 Remaining Balance in Acct #: _______________ (after approval) March 17, 2021 Mr. Kyle Ellefson City Administrator City of Columbus 105 North Dickason Boulevard Columbus, Wisconsin 53925 RE: Water Management Assistance Program Renewal Dear Kyle, Thank you for giving Carrico Aquatic Resources, Inc. the opportunity to provide you with water management services for the the last 7 years and we look forward to doing so again in 2021. As always, Carrico Aquatic Resources, Inc. utilizes expert knowledge from professional engineers, certified Aquatic operator instructors, chemical engineers, microbiologists and seasoned pool operators to solve pool and spa challenges and to ensure efficient operation in compliance with federal and state regulations. Please review the enclosed information that outlines the terms of the water management program for your aquatic facility. To move forward, we will need the enclosed documents filled out and a purchase order number provided. If you have any questions, please contact me at 800.832.7147. Thank you, Matt Carrico President Carrico Aquatic Resources, Inc.  OPERATION AND MAINTENANCE ASSISTANCE AGREEMENT This Operation and Maintenance Assistance Agreement (the “Agreement”) dated as of March 17, 2021 is between the City of Columbus (the “Owner”), whose address is 105 North Dickason Boulevard, Columbus, Wisconsin 53925 and Carrico Aquatic Resources, Inc. (“Carrico”), whose address is 720 N. Parkway, Jefferson, Wisconsin 53549 RECITALS Whereas, Owner is the Owner of an aquatic facilities as describe in Exhibit A of this Agreement (the “Facilities”); and Whereas, Owner desired to engage Carrico to assist Owner to operate and maintain the Facilities and Carrico desires to accept such engagement, all upon the terms and conditions hereafter set forth; and Whereas, Owner is authorized by law to enter into this Agreement; Now, therefore, in the consideration of the premises and the mutual covenants herein contained, the parties agree as follows: ASSUMPTIONS In our proposal we have assumed the following: • Scope of services as outlined in the next section is the primary basis of Carrico’s proposal. • As contractor to Owner, Carrico will provide management assistance and consultation for Owner to achieve optimum performance and to maintain related equipment for system integrity within budgeted resources. • Carrico will interpret all meters and gauge readings as designated by code and provide Owner with recommendations and evaluation. • Carrico in consultation with Owner, has the authority to close the Facilities to swimmers should unsafe conditions exist and keep Facilities closed until corrective actions have been successful. • Carrico believes in continuing education of its employees, which translates into Owner receiving the advantages of the latest proven technology programs to provide the safest pools, to reduce liability and increase life expectancy of equipment and structure. • Carrico does not formulate policy nor assume any ownership of the system, unless other wise stated. The Owner is responsible for all capital outlay items unless otherwise stated.  • Terms of this Agreement will be self-perpetuating unless either party, for whatever reason, wishes to terminate and follows the termination procedures set forth herein. ARTICLE I: SCOPE OF SERVICES Carrico agrees to provide the following equipment, chemicals and services: 1.1 Water treatment equipment needed to maintain pool chemical levels per Wisconsin state code 1.2 All chemicals needed to maintain the pool as required per Wisconsin state code 1.3 Installation support and start-up 1.4 Operator training 1.5 Routine visits to check equipment and chemical inventory 1.6 14-point water analysis ARTICLE II: OWNERS’ RESPONSIBILITIES 2.1 Operate facilities according to State of Wisconsin’s Department of Health Swimming Pool Code, in a safe and healthy manner, consistent with education and training provided by Carrico. 2.2 Designate in writing, the employees to be trained by Carrico. Designated individuals will be available for training on the agreed upon date and time. Additional training for individuals not in attendance or for new employees will be billed outside of this agreement, at the rate of $115.00 per hour. 2.3 Routine maintenance; cleaning and filling chemical feed equipment, when needed; vacuuming pool(s); backwashing filter(s). 2.4 Notifying Carrico minimum of 14 days in advance of the need for additional chemical inventory. Carrico provides delivery of chemicals F.O.B. from closest location. 2.5 Chemicals needed to rebalance pool after emergency draining and refilling due to Acts of God, vandalism, glass breakage, or for other reasons beyond control of Carrico are not covered in this agreement. These chemicals will be billed outside of this agreement. 2.6 Owner assumes and shall bare the entire risk of loss, theft, damage, destruction, storage, handling and feeding of the equipment and chemicals provided from any cause whatsoever, except losses resulting from the defective design or manufacture of the equipment or chemicals and except losses from the time place and manner of the performance of maintenance that is Carrico’s responsibility under this agreement. Owner shall at Owner’s expense keep the equipment and chemicals insured against theft, damage, spills and/or destruction. Said insurance shall provide a provision naming Carrico as an additional insured for Carrico’s interest in such equipment and chemicals. ARTICLE III: CARRICO AQUATIC RESOURCES, INC. RESPONSIBILITIES 3.1 Provide chemicals and services as described in Article I. 3.2 Provide sanitizer and balancing chemicals needed to maintain the pool water chemistry within State of Wisconsin’s Department of Public Health Guidelines. 3.3 Routine visits to the Facilities to check equipment and water chemistry.  ARTICLE IV: COMPENSATION 4.1 Owner’s guaranteed yearly investment for chemicals, equipment, operator training, and monthly visits is twenty-six thousand six hundred and 00/100 dollars ($26,600.00) for the 2021 pool season. All chemicals in excess of $26,600.00 will be purchased by the City of Columbus at current commercial whole sale trade price. 4.2 Owner shall pay Carrico six thousand six hundred fifty and 00/100 dollars ($6,650.00) due on the first day of May, June, July and August for the 2021 pool season. 4.3 There will be a one time charge per season of three hundred and no/100 dollars ($300.00) to cover all deliveries. ARTICLE V: TERM 5.1 Terms of this Agreement are a guaranteed yearly investment.This is a one year minimum agreement and will be self-perpetuating unless either party for whatever reason, wishes to terminate. 5.2 This agreement time period is for the 2021 pool season. ARTICLE VI: TERMINATION 6.1 Either party wishing to terminate agreement, must do so in writing no later than thirty days from the anniversary of the original signing of the agreement, of any given year. 6.2 If Owner terminates agreement within the first year or between anniversary dates in subsequent years, a Five Hundred Dollar ($500.00) fee, per pool and or spa as designed in Exhibit A, will be assessed for removal of equipment and/or chemicals. 6.3 Owner agrees to allow Carrico access to Facilities within thirty days of termination of agreement to remove Carrico’s equipment and/or chemicals. 6.4 Owner may terminate this agreement without penalty if Carrico fails to: • Supply chemicals as outlined in this agreement in a timely manner; • Perform routine visits to named Facilities • Provide routine water analysis report. 6.5 If the Owner terminates this Agreement pursuant to Section 6.4, the Owner agrees to give one written notice to Carrico of Owner’s reason for potential termination and agrees to allow Carrico three weeks to correct any deficiencies before giving a final written notice of termination without penalty for removal of equipment and/or chemicals. ARTICLE VII: MISCELLANEOUS 7.1 Any equipment which is provided by Carrico during the term of this Agreement and which is not deemed part of the Facilities shall remain the property of Carrico upon termination of this Agreement. Carrico shall not make any capital replacement of the Facilities equipment or any component hereof without the written approval of the Owner unless there is an emergency. If there is an emergency, Carrico shall provide the Owner with verbal notice of the capital replacement as soon as possible. 7.2 This Agreement represents the entire Agreement of the parties and may only be modified or amended in writing and signed by both parties. 7.3 Written notices required to be given under this Agreement shall be deemed given when mailed by registered mail to Carrico, attention: President, and to Owner, attention _______, at the address set forth for each in the opening paragraph of this Agreement. 7.4 This Agreement shall be governed by, and construed in accordance with, the laws of the State of Wisconsin. 7.5 Neither party shall assign, in whole or in part, any of the rights, obligations, or benefits of this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld. 7.6 Service Calls that are the result of the Owner or the Owner’s Operator created by neglect for routine housekeeping responsibilities are billable at a rate of $115.00 per hour while on site. Routine housekeeping is defined as, but not limited to the following: maintaining correct water level, backwashing filter(s), keeping chemical feed equipment supplied with chemicals, performing daily preventive maintenance on chemical feed equipment, vacuuming pool, cleaning hair/lint basket(s), and skimmer baskets, removing oily buildup at waterline, daily testing of chemical levels and logging said results, as required by code, recording all gauge readings and cleaning sensors and restandardization of controller, adding of chemicals per Carrico directions. 7.7 Service Calls resulting from equipment failure, not related to routine housekeeping as defined in 7.6, are the expenses of Carrico. 7.8 Chemicals needed to rebalance pool after emergency draining and refilling due to Acts of God, vandalism, glass breakage, or other reasons beyond control of Carrico are not covered in this agreement. These chemicals will be billed outside of this agreement. 7.9 All chemicals used will be only those approved by and purchased from Carrico. ARTICLE VIII: AUTHORIZATION 8.1 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date of _________________________________, 20_____. CARRICO AQUATIC RESOURCES, INC. CITY OF COLUMBUS - OWNER By: By: Matt Carrico, President Owner P.O._______________________ Exhibit A “Facilities” as referred to in this document consist of the following: • 260,000 gallon main pool  CITY OF COLUMBUS FOR MEETING OF: April 5, 2021 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Renewal of Athletic Field Use and Facility Agreements *************************************************** The Recreation committee would like to request approval of the Athletic Field Use and Facility Agreements with the following groups, as their contracts with the City are set to expire: CAYSO (Columbus Area Youth Soccer Organization), CSA (Columbus Softball Association) and the CBO (Columbus Baseball Organization). The current contracts with CAYSO, CSA and CBO, are set to expire on May 5, 2021. We would like to request that the renewed contracts reflect the date of January 1, 2021 through December 31, 2021. Making this change will prove helpful to the groups who hold their registrations in the spring; if there are any prices changes in the participation fees paid to the city, those fees would then be collected as part of their registrations. I would like to share that the working relationship with all three groups, has proven to be great. DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  CITY OF COLUMBUS – ATHLETIC FIELD USE AND FACILITY AGREEMENT This Agreement is entered into between the City of Columbus,( herein called “City”), and the Columbus Area Youth Soccer Organization (CAYSO),( herein called “Organization”). City of Columbus Recreation Mission Statement “The City of Columbus seeks to provide recreational activities and facilities that will build strong families and a community quality of life.” The term of this Agreement shall begin on the ____ day of _March_, 2019 and shall conclude on the ____day of __________, 2019. This agreement shall be automatically renewed annually unless terminated by either party upon the giving of 15 days advance written notice to the other party. Notice shall be given to the City Clerk or to the representative of the Organization that executed this Agreement on behalf of the Organization. During the term of this Agreement, Organization agrees to: 1, Obtain and maintain 3rd party liability insurance with a $1,000,000 per injury coverage, naming the City as an additional insured or co-insured with the original certification certificates delivered to the City Clerk. 2. Provide to City a copy of the Organization’s Articles of Organization showing the Organization is a Non-Profit Non- Stock Corporation or 501(c)3 and provide proof that the Organization is in good standing with the Wisconsin Department of Financial Institutions 3. Provide to City Recreation Director and Director of Public Works a schedule of field use, practices and game times a minimum of 15 days prior to the start of the upcoming season; or when MAYSA provides season schedules. All final facility and field scheduling shall be approved by the Recreation Director. 4. Notify the City Recreation Director of the number of participants in the Organization’s program for the upcoming season and provide funds to the City in the amount equivalent to $5 per participant. 5. All requests for general field improvements and maintenance must be reviewed and approved by the Public Works Director prior to the commencement of any work. Any proposals to make substantial changes or alterations to any athletic field or facility are to be forwarded for approval by the Columbus City Council, prior to the commencement of work. 6. The Organization shall comply with all applicable federal and state laws and regulations related to the organizations activities and use of the City’s facilities. The City agrees to: 1. The City will supply the needed supplies to the Organization necessary to assist the Organization with its activities. A list of the supplies to be supplied by City is attached to this Agreement as Exhibit A. 2. The City will regularly provide basic maintenance of the fields/facility to support a safe and enjoyable environment for the upcoming season. The City shall also provide a storage area at each field facility. The basic maintenance to be provided by City is listed on the attached Addendum 3. The City shall place practice schedules, game and tournament schedules on the Recreation Department website. We, the undersigned, as representatives of the City of Columbus and the Organization agree to the terms listed above. _______________________________________ _____________ Michael Thom, Mayor Date ______________________________________ _____________ Pat Goebel, Clerk Date _______________________________________ ____________ Authorized Representative of Organization Date ADDENDUM to AGREEMENT FOR: ____CAYSO__________________________ Name of Organization Supplies & Basic Maintenance necessary for CAYSO:  Regular maintenance of Meister Park: mowing, lining fields (with assistance from CAYSO)  Storage space at Meister Park 5/28/2020  CITY OF COLUMBUS FOR MEETING OF: April 5, 2021 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Increase participation fees on Athletic Field Use and Facility Agreements *************************************************** The Recreation Committee would like to recommend to council members that the current fees paid to the city for contracts held for Athletic Field Use and Facility Agreements with CAYSO, CSA and the CBO be increased from a $5 participation fee to a $10 participation fee, for those enrolled in their programs. The increase in fees will help offset the basic maintenance of the fields and facilities needed to support a safe and enjoyable environment for those enrolled in the programs. There has not been a fee increase with any organization in ten years. Enclosed are draft minutes from the March 8, 2021 Recreation Advisory Committee meeting for your review. The draft minutes show the committee is in favor of the change. The March 8, 2021 minutes will be approved at the regular scheduled meeting on April 12, 2021. DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  Recreation Advisory Committee Monday March 8, 2021 Community Center, 161 N. Dickason Blvd. 6:30pm 1. Roll Call: 6:36pm – Carthew, Morschauser, Wallace, Meyers, Voss. Hart excused, Agnew not present. 2. Determination of Quorum – quorum met 3. Notice of an Open and Posted Meeting – posted in accordance 4. Approve Agenda – Motion Morschauser, 2nd Carthew 5. Approve Minutes of February 15, 2021 meeting – Motion Wallace, 2nd Voss 6. Citizen Comments & Communications - none Old Business 1. Recreation software a. Amy Jo has been working with three agencies to replace Active Net to have a new enrollment software in place for when Active Net expires in January 2022. My Rec, Recdesk and Civic Rec are the three she has been working with. Each will send Amy Jo a proposal on costs, and what is included. New Business 1. Discussion of CBO Travel team – Paul Corrado and Dave Schultz came to the meeting to request that the current contract with the city be back dated to the first of the year so that their organization are aware of any prices changes if any. Amy Jo said that she would make this request when the contracts go to council for renewal this May. Paul and Dave also shared how their group operates the fall league. It was determined that the teams that played this past fall paid a membership fee to the CBO but the kids enrolled were on a “free agent” roster and not the CBO. Amy Jo explained the difference to them on why it is important to have those enrolled on the CBO roster. 2. Reintroduce Participation fees for Athletic Field Agreement – Amy Jo brought back the participation fees for Athletic Field Agreements. Amy Jo suggested participation fees paid to the city for agreements be $10 for both resident and nonresidents rather than $5 for residents and $10 for nonresidents. There are more residents enrolled in the programs than nonresidents; this increase will help offset the costs associated with dragging and lining the fields. Motion Morschauser, 2nd Wallace to make the change. Director Report – Amy Jo talked about upcoming Easter egg hunts, spring soccer, tennis enrollment and the youth summer camps. Adjourn – Meeting adjourned at 7:48pm. Motion Morschauser, 2nd Carthew Next meeting scheduled for Monday April 12, 2021 at 6:30 pm  2021 AGENDA ITEM Committee of the Whole Meeting date: _March 16, April 5 ___________________ Council Meeting date: __________ ___________ ITEM: __Review and Discuss Electrical Vehicle Charging Stations_______ DETAILED DESCRIPTION OF SUBJECT MATTER: Update 4-5-21 Meeting - Since the previous council meeting both the CDA and Tourism Commission have committed to funding this project. The CDA is contributing $2,000 and the Tourism Commission is funding the remainder of the project. Due to the contributions from the CDA and the Tourism Commission, a contribution from the general fund is not needed. The only item needed from council at this moment is the approval to move forward with the preferred location to be in the lot behind city hall. Costs for Longer cords – Per email from Eric from Carbonday “The CT4000 stations have both 18’ and 23’ cords (cables). The charge for the 23’ CT4025 station is approximately $1,000 more than the CT4021. Only in specific situations is the 23’ cord needed.” Costs for Wall Mounted vs Bollard Style - Per email from Eric from Carbonday “The only difference is the mounting kit for the Bollard station, which $95.00 for the mounting kit.” Mayor Thom learned of possible funding to update public Electrical Vehicle (EV) charging stations via WPPI. The City currently has several outdated level 1 chargers in city parking lots, they are approximately 10 years old and not utilized due to inefficiencies and lack of updated technology that level 2 chargers currently offer. • Level one chargers are essentially 110 volt standard outlets and could take 10 or more hours to charge a vehicle. These are now more suited for residential chargers for EV owners. • Level 2 chargers are 220 volts and can provide a significant charge in just a few hours depending on the vehicles range. Many auto manufacturers are investing heavily into the future of electric vehicles and there has been immense progress made in charging capabilities and range capabilities. Unlike traditional vehicles that require gasoline or diesel the “fueling stations” for Electric vehicles are still limited, however there is a focus on building out that network. After some research it has been revealed that there is a very large void in that charging network surrounding Columbus. With 5 state highways running through Columbus this is an exceptional opportunity to become part of the charging network and also benefit from the potential tourism and economic benefits. EV drivers plan trips and vacations based upon charging points within their available range limits. Charge point EV charging stations are loaded with technology that effectively create a beacon for EV drivers. Potential users can identify if a charger is available for their specific vehicle even before they arrive. Payments are not structured (per PSC) as charging, but as a parking fee that can be set by each owner. Payments are all automated through the App, so there is no cash handling. Stations are installed after site certification to ensure they can be monitored remotely for any potential service issues. Data can be useful to tailor fees and usage. This is a turnkey station that will not need local servicing, purchase includes certification and 5 years of remote monitoring to ensure the station is operating and up to date. https://www.chargepoint.com/products/commercial/ct4000/ https://chargepoint.ent.box.com/v/Assure-BR-EN-US LIST ALL SUPPORTING DOCUMENTATION ATTACHED: EV Charging Project Proposal ACTION REQUESTED OF COUNCIL: Move forward for final approval of the purchase of an EV Charging Station  Electrical Vehicle Charging Stations Project The City of Columbus has an opportunity to collaborate with WPPI Energy for a grant for Electric Vehicle charging stations throughout Columbus. The WPPI grant would cover 50% of the costs up to $5,000 for the charging stations. Currently there is a gap (See Figure 1 and 2) in the charging station availability along the 151 corridor and the grant is a great opportunity to get people off the highway and into our community. Proposal • Brand –The preference is for 1 ChargePoint Unit with 2 Plugs - $10,943 • Location – The preference is to locate the station in the parking lot behind city hall • The CDA approved up to $2,000 for the project at their 3-15-21 meeting • The Tourism Commission approved funding the remainder of the project, currently estimated at $3,943 at the 3-22-21 meeting. • There is a potential for the downtown TIF to offset these costs from the general fund • Exploring in kind contributions for the installation of the charging station from DPW, Water, and Light. • Capacity - On 3-12-21 staff confirmed with Water and Light Staff that 120/208 Service (Phase 3) is available and that we would not be required to have a separate meter for the project. Estimated Impact • We estimate the average user will use each plug for 3 hours. Assuming the charging stations are used at 75% capacity from 7:00 AM to 9:00PM that would generate 3,285 trips per year. As the cars are charging it will give them time to explore the city and visit local businesses. Source of Funds Use of Funds WPPI Grant $5,000 Charge Point 1 Station $10,943 Tourism Commission $3,943 Electrical Install In Kind? CDA $2,000 Bollard Install In Kind? Total $10,943 Total $10,943 Still To be Determined • Parking Costs- Need to determine parking fees to offset cost for equipment, maintenance and electricity. • Development of an ordinance regulate public parking spaces designated as and Electrical Vehicle Charging space.  Figure 1: Plugshare Map Figure 2: ChargePoint Only Map  2021 AGENDA ITEM Committee of the Whole Meeting date: __April 5 _____________________ Council Meeting date: __________ ___________ ITEM: Community Development Investment Grant – Developer Agreement DETAILED DESCRIPTION OF SUBJECT MATTER: The properties at 101 E James Street, 107 E James Street and 118 Ludington Street has been sold and the buyer, Kaba Bah the agent for Kaba-Baal LLC out of Madison, will complete a $504,500 renovation of the building. The renovation will restore the six (6) upper level apartments in these buildings to install new plumbing, electrical and mechanicals for each unit. The buyer has already received several bids to complete the work and this included several local contractors. At the March 16 Meeting the City passed a resolution to support the submittal of the grant. The final stage to this process is passing a developers agreement that clarifies the role of the city and the developer if the grant is awarded. A draft agreement was provided by WEDC and is being reviewed by the City Attorney. The developer’s agreement will not commit the city to a financial obligation and documents that the city will be a pass through to the developer. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Developers Agreement, ACTION REQUESTED OF COUNCIL: Move the project to the council for approval.  DEVELOPMENT AGREEMENT This Agreement, made and entered into this ___ day of ______, 2021, by and between Kaba-Baal LLC (hereinafter “Developer”), the City of Columbus, (hereinafter referred to as “the City”). RECITALS WHEREAS, the Developer proposes to renovate the properties at 101 E James Street, 107 E James Street and 114-118 N Ludington Street, Parcel No. 11211-14, 11211-15, 11211-16 (hereinafter collectively referred to as the “Property”) within the City of Columbus; and WHEREAS, Developer has requested the City apply for and obtain a grant to assist with Developer’s project costs; and WHEREAS, the Community Development Investment (CDI) grant program (the “Grant”) provides incentives for shovel-ready projects with an emphasis on, but not limited to, downtown community-driven efforts that should lead to measurable benefits in job opportunities, property values and/or leveraged investment by local and private partners; and WHEREAS, the City recognizes that large scale adaptive uses of historic buildings in the downtown area is identified as a priority by the City in the Columbus Comprehensive Plan; and WHEREAS, the City Common Council has declared its intent to complete the activities described in the Grant application if awarded funds; and WHEREAS, Developer proposes to make improvements to the Property by renovating the Property, specifically the upper floor residential units which have been vacant and in a state of decline. Developer will restore the upper floor residential units with the assistance of the Grant. The completion of this project will be a large-scale renovation that aides in the historic preservation of the Property (hereinafter the “Project”). NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, Developer and City do hereby agree as follows: 1. The City shall request funds available from WEDC through the CDI Grant program to assist in the above referenced project and will comply with all requirements of the CDI Grant program. 1 2. If the City obtains funds from the Grant, City shall provide the funds to Developer, and Developer shall use the Grant funds for building improvements as outlined in the Columbus Downtown Revitalization project plan and in the Grant application submitted by the City. 3. The City will act as a pass through agent for the Grant, and any grant funds awarded by WEDC and received by the City will be passed through to the Developer. Grant Payments are based on a 50 percent match criteria for Eligible Project Costs as expended from time to time. The Developer, will submit documentation and request a release of funds to the City. The City will review the documentation and submit a request for WEDC Payments for eligible program costs. 4. The Developer will provide reports to the City as required by WEDC program guidelines which includes a financial overview and narrative summary on the progress of the Project to date that shows evidence of fulfilling Developer’s obligations to use the funds according to the Project description in the application. The Developer shall provide all documentation to City as required by City in order to show that the match requirements of the Grant have been satisfied. 5. The City, with the assistance of the Developer, will maintain and submit semi- annual fiscal and narrative reports until completion of the Grant program in order to document the performance metrics of the Grant. 6. The City has no financial obligation to Developer beyond its involvement as a pass through agent. 7. Consistent with Wis. Stats. §238.03(3)(a), and in the format required by WEDC, the Recipient must submit to the City within 120 days after the end of the Recipient’s fiscal year in which any grant or loan funds were expended, a schedule of expenditures of the grant or loan funds, including expenditures of any matching cash or in-kind match, signed by the principal officer of the Recipient to attest to the accuracy of the schedule of expenditures. 8. Records and documents supporting the schedule of expenditures should be made available at the request of the City with reasonable advanced notice and shall allow the City to visit the Property during the construction of the Project. 9. Subject to Grant approval, the Developer agrees to use commercially reasonable efforts to start construction of the Project on or before April 15th and to use commercially reasonable efforts to complete or substantially complete the construction by the 31st day of July. 2 10. The Developer will submit the plans to the City for review according to City zoning ordinances. The City verifies that the project site is currently zoned CBD-1 Central Business District, and that no zoning changes or conditional use permits are needed to permit construction or operation of the proposed Project on the Property. 11. The Developer represents and warrants to the City that it is (a) a limited liability company duly organized and existing under the laws of the State of Wisconsin; (b) authorized to do business in the State of Wisconsin; and (c) the owner of the Property and Project. 12. The Developer unanimously executes this agreement which serves as a corporate resolution and will provide documents upon reasonable request on behalf of the members of this company as long as any documents that are not public records are not disclosed to the public. 13. The Developer shall indemnify and hold the City, its officers, agents and employees, harmless from any and all claims, including claims for damages to property, personal injury, consequential and incidental damages, loss of income or revenue, costs and expenses arising out of any negligent acts or omissions of the Developer , its employees, agents and subcontractors during the performance of this Agreement. 14. The Developer will not discriminate against any qualified employee or qualified applicant because of race, color, national origin, ancestry, religion, age, marital status, disability, sex, or sexual orientation. 15. Except as provided by law, or as expressly provided in this Agreement no vested rights in connection with this project shall inure to the Developer. Nor does the Municipality warrant by this Agreement that the Developer is entitled to any other approvals required. 16. No waiver of any provision of this Agreement shall be deemed or constitute a waiver of any other provision, nor shall it be deemed or constitute a continuing waiver unless expressly provided for by a written amendment to this default under this Agreement be deemed a waiver of any default or defaults of the same type. The Municipality’s failure to exercise any right under this Agreement shall not constitute the approval of any wrongful act by the Developer or the acceptance of any Improvements. 17. This Agreement may be amended or modified only by a written amendment approved and executed by the City and the Developer. 3 18. A default is defined herein as a breach of, or failure to comply with, any of the terms of this Agreement by Developer. The City reserves to itself the right to draw on the surety provided hereunder in addition to pursuing any other available remedies. Remedies shall include, but not limited to, stopping all construction in the Project and prohibiting the issuance of occupancy permits. 19. This written Agreement, and written amendments, and any referenced attachments thereto, shall constitute the entire Agreement between the parties. 20. If the City is required to resort to litigation, arbitration, or mediation to enforce the terms of this Agreement, and if the City prevails in the litigation, arbitration, or mediation the Developer shall pay all of City’s costs including reasonable attorney’s fees and expert witness fees. If the court, arbitrator, or mediator awards relief to both parties, each will bear its own costs in their entirety. 21. For the purpose of computing the commencement, abandonment, and completion periods, and time periods for City action, such times in which war, civil disasters, act of God, or extreme weather conditions occur or exist shall not be included if such times prevent the Developer or City from performing his obligations under the Agreement. 22. If any part, term, or provision of this Agreement is held by the courts to be illegal or otherwise unenforceable, such illegality or unenforceability shall not affect the validity of any other part, term, or provision and the rights of the parties will be construed as if the part, term, or provision was never part of the Agreement. 23. The benefits of this Agreement to the Developer are personal and shall not be assigned without the express written approval of the City as set forth in Section 27 of this Agreement. Such approval may not be unreasonably withheld, but any unapproved assignment is void. Notwithstanding the foregoing, the burdens of this Agreement are personal obligations of the Developer and also shall be binding on the heirs, successors, and assigns of the Developer. There is no prohibition on the right of the City to assign its rights under this Agreement. However, no act of the Municipality shall constitute a release of the original Developer from his liability under this Agreement. 24. Nothing contained in this Agreement constitutes a waiver of the City’s sovereign immunity under applicable law. 25. Any notice required or permitted by this Agreement shall be deemed effective when personally delivered in writing or three (3) days after notice is deposited with the U. S. Postal Service, postage prepaid, certified, and return receipt requested, and addressed as follows: 4 If to Developer: Kaba Bah, Member Kaba-Baal LLC 125 N Hancock Street Madison, WI 53703 If to City: City of Columbus Attn: City Administrator 105 N. Dickason Blvd Columbus, WI 53901 Atty. Paul A. Johnson, City Attorney P. O. Box 256 Lodi, WI 53555 26. Personal jurisdiction and venue for any civil action commenced by either party to this Agreement whether arising out of or relating to the Agreement or surety shall be deemed to be proper only if such action is commenced in Circuit Court for Columbia County. The Developer expressly waives his right to bring such action in or to remove such action to any other court whether state or federal. 27. Developer may assign its interest in this Development Agreement to another entity with written consent of the City and only upon the following conditions: a. Developer providing proof that the Property which is the subject of this Agreement has been legally transferred to the new entity. b Developer providing proof that the new entity is in good standing with the Department of Financial Institutions. 28. Developer agrees that they are not partners or joint ventures with the City. If there is reason to believe this agreement has been breached, the party will have 30 days to cure the breach. In the event of a material breach by either party, the non-breaching party retains as an available remedy, the remedy of rescission of this Agreement 29. This Agreement shall be effective as of the date and year first written above. 30. This agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin and contains the entire agreement of the parties regarding this project. 31. Each person signing this Agreement represents that he or she is authorized by his 5 or her organization to execute this Agreement on behalf of that organization. CITY OF COLUMBUS, WISCONSIN By: Mayor Attest: Pat Goebel, City Clerk DEVELOPER By: Authorized member, Kaba Baal LLC 6  2021 AGENDA ITEM Committee of the Whole Meeting date: ____April 5, 2021_______ Council Meeting date: _____________ ITEM:_American Rescue Plan Funds Preliminary Information – Discussion Only_ DETAILED DESCRIPTION OF SUBJECT MATTER: On March 11, 2021, the American Rescue Plan Act became law. This was the latest of several efforts by the federal government to provide resources to address the impact of the pandemic, but this Act includes funds specifically dedicated to local governments, including the City of Columbus. Preliminary estimates indicate the City of Columbus will receive approximately $510,000 in funding under this Act, paid in two equal installments. The City will have until December 31, 2024 to use the funds. The use of these funds will require periodic reports to the Treasury Department, to provide a “detailed accounting of the uses of funds.” It is anticipated that the reporting and documentation requirements for these funds could be substantial. The generally eligible uses include responding to the public health emergency and addressing the negative economic impacts of the pandemic; providing premium pay for eligible workers; replacing lost municipal revenue; or to invest in water, sewer or broadband infrastructure. Several state and national municipal organizations have posed clarifying questions regarding eligible expenses to the Department of the Treasury, but that information is not yet available. The uses not included as eligible include road and street maintenance, routine capital equipment purchases, and general expenditures unrelated to the pandemic. Staff are currently working to establish the financial framework needed to receive these funds, as well as evaluate the implications of different uses. It is likely the ultimate use of the funds will include multiple components designed to leverage their impact within the community as well as address a broad spectrum of priorities. The City Council will be discussing this at future meetings, and will determine how the City utilizes these funds.