Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE AGENDA MONDAY, APRIL 4, 2022 – 6:40 PM COLUMBUS CITY HALL Join Zoom Meeting https://us02web.zoom.us/j/85407095157?pwd=UFR3TTdXTE5SNG9kTGxER3JsYUJxZz09 Meeting ID: 854 0709 5157 Passcode: 611324 One tap mobile: +1 312 626 6799 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments • Council meetings are open for in-person attendance, face coverings are recommended but not required. Members of the public wishing to attend the meeting can do so in-person, on Zoom, on the City of Columbus Cable Channel 980, or by streaming the meeting live from the Columbus website. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by noon on Monday, April 4. In your email, please include your name, address, and the Zoom profile name or phone number you will be calling from. 5. Commission / Committee Minutes • Cable 2/2/22, CWL 2/23/22, PFC 2/9/22, Recreation 1/12/22, 1/26/22 6. Review "Class A" Liquor & Fermented Malt Beverage License – Columbus Market, LLC 7. Review Street Closing Request – Chamber of Commerce – Red Bud Days, May 14, 2022 8. Review Transportation Alternatives Program Grant Update 9. Review MOU for Community Gardens 10. Review quote to repair the Vactor 2100 truck 11. Review changes to the City's fee schedule: alcohol publication, grave staking fees 12. Review Resolution designating officials authorized to declare official intent under reimbursement bond regulations 13. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically City Administrator's review. 14. Reconvene to open session 15. Adjourn  Minutes Columbus Cable Commission Wednesday, February 2, 2022 Council Chambers, City Hall, 5:30 pm Join Zoom Meeting https://us02web.zoom.us/j/81059116845?pwd=SGJyOEQrM2tMYU9uUFFpU2ppQzZYUT09 Meeting ID: 810 5911 6845 · Passcode: 877790 · Call-in: (312) 626-6799 1. Call to order at 5:34pm 2. Roll call - Determination of quorum • Members Traxler, Parizo, Pulver and Pyfferoen were present • Staff member Bennett was present 3. Notice of public meeting • Meeting was properly noticed. 4. Approve agenda • Motion by Pyfferoen, Seconded by Parizo. Agenda wasunanimously approved. 5. Approval of Minutes for January 5, 2022 • Motion by Parizo, Seconded by Pulver. Minutes were unanimouslyapproved. 6. Comments of citizens present • Cindy Damm, W1860 Weiner Rd., Town of Columbus • Concerns were brought up regarding coverage of a school board candidate forum. Commission would address her concerns on item #8, part b. 7. Old Business a. Current projects • Bennett had planned to film a school board candidate forum, but had to decline after learning that not all the candidates would attend. The Commission would like to revisit the Political Speech Policy in the Columbus Cable Channels 980 & 981 policies and procedures manual. • Bennett shared that he is working with the School District tocreate a promo video for their Transitions Program.  • Bennett shared an update regarding the Columbus Cable brandingprocess. The Commission showed preference for concept #2 featuring the City’s clock tower in a roundel style logo. Additionalsuggestions were made to improve the concept. 8. New Business a. Discuss previous viewer survey • Bennett and the Commission looked over the survey results of a past survey and couldn’t determine when the survey took place. The Commission discussed possible ideas for a potential new survey and identified various stakeholders. The Commission would like buy-in from the Columbus School District board since achannel is dedicated to them and for possible distribution of the new survey. The Commission would like Bennett to come up withpotential new questions for it to review and to contact Pete Kaland about the previous survey. Bennett will also contact Water & Light to see if they would be willing to do the mailing andto check with the City Administrator about Council approval and potential costs of distributing the survey. b. Discuss current Cable Channels Policies & Procedures • Bennett gave a brief insight for the need to update the current policies and procedures manual. The Commission decided to have this be its own meeting with each section to be reviewed. • The Commission addressed concerns raised in public comment period regarding candidate forums. The Commission discussed how forums were done in the past in partnership with the Columbus/Fall River Rotary. Discussion included vetting other groups hosting forums along the same standards and proceduresas the Rotary. There were concerns that candidate submitted videos due to the pandemic may not have been approved. The Commission would like to update the equipment usage policy to differentiate between submitted forums and those using any City / Cable Commission staff, equipment, facilities, etc. The Council directs Bennett to work with the Rotary to cover the forums that take place in March at the Council Chambers and that Bennett will bring any future political content to the Commission Chair for possible approval. 9. Establish next meeting date • Wednesday, March 2, 2022 at 5:30pm 10. Adjournment • Motioned by Pyffereon, Seconded by Parizo. Meeting adjournedat 6:54pm  COLUMBUS WATER & LIGHT COMMISSION MEETING FEBRUARY 23, 2022 CWL Commission President Motiff called the CWL Commission meeting to order at 6:00 pm. Commissioners present via video conference call: Andler, Basten and Mayor Arnold. Also, present at the meeting was Jason Lietha from Ruekert & Mielke, Energy Service Representative Anna Stieve, Lead Lineman David Koenig and Superintendent Kaltenberg. Excused Lang and Schulze. It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Arnold, second by Andler. Motion carried. Visitor’s Comments and Utility Communications: Jason Lietha, Ruekert & Mielke, presented the 2022 STH 89 (Farnham Street) Construction Administration, Task Order 2022-CWL01. Motion was made by Basten, second by Andler approve the 2022 STH 89 (Farnham Street) Construction Administration not to exceed $48,113.00 with the funding for the 2022 STH 89 (Farnham Street) Project to come from the Utility General Fund-LGIP #13-#1314. Motion carried. CWL Energy Service Representative Anna Stieve presented the E3P 2022 update. The Commission consensus was to keep the programs listed in Anna’s memo with adding matching incentives to the currently available Focus on Energy Incentives listed in Appendix A of the memo. Anna stated she will verify and remove the gas utility only incentives. The Consent Agenda which consisted of the January 20th CWL Commission Meeting minutes, Monthly Treasurer’s Report, the Outage Report and the January Pre-Audit Financials, was approved on a motion from Basten, second by Arnold. Motion carried. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: Commissioner Aspuro arrived at the meeting at 6:35 p.m. Commissioner Aspuro stated she found a discrepancy in the 2022 STH 89 (Farnham Street) Construction Administration, Task Order 2022-CWL101 on the first page under #2. Scope of Services for R/M, (C). Weekly on-site progress meetings (assume three meetings). Compared to the last page, Professional Fee Estimate on the third line under Phase 1, Weekly Onsite Progress Meeting (Assume 4 Meetings). Sup’t Kaltenberg will contact Jason Lietha from Ruekert and Mielke for clarification on the discrepancy. Cash Disbursements/Accounts Payable Reports: The Commission reviewed the January Cash Disbursements Report. Checks numbered 22476-22512 and 43 wire and ACH transfers, totaled $1,088,309.83. The Commission reviewed the Accounts Payable Report and ordered paid 35 requests totaling $118,148.47. Motion by Andler, second by Arnold to approve paying the 35 requests from the AP Report and to transfer $106,912.50 from The Utility General Fund-LGIP #13-#1314 to the General Fund Checking #1310. Roll call vote, Basten aye, Aspuro aye, Motiff aye, Arnold aye and Andler aye. Motion carried. Reports were approved and placed on file. Superintendent Review: The Commission discussed a time frame of 3-6 months to evaluate Superintendent Kaltenberg. The Commission agreed that the current job descriptions need to be updated before an evaluation could be done. President Motiff asked if any Commissioners would like to be part of a subcommittee to assist Kaltenberg and Koenig on updating the necessary changes to the job descriptions. COMMISSION MEETING FEBRUARY 23, 2022 PAGE 2 Commissioner Aspuro volunteered. President Motiff stated she will reach out to Commissioners Schulze and Lang to see if either of them would also be interested in being part of the subcommittee. REPORTS: Mayor Comments: The Mayor stated she was reading the book “If I were a Lineworker” and asked if more books were available for the book store. (which there are and Sup’t Kaltenberg will make sure to take some to the library) She also asked if Water and Light would notify her of any information or upcoming activities that could be highlighted in her Mayor report at City Council meetings. Superintendent Kaltenberg’s Report:  The CWL crew has been working on the following: Hwy 89 Project – pole relocations due to road project. Open Point Field Inventory Electric service upgrades Year-end inventory Elementary School – electrical upgrade Tree Trimming  On Tuesday, January 25th, Accounting Clerk Koenig-Fry and Sup’t Kaltenberg met with Cassandra Camren, Vice President-Implementation from Civic Systems for a software kick-off meeting. Training will begin in August.  On Tuesday, February 8th, the bid opening for the STH 89 project took place. The bid award has not been released yet.  On Wednesday, February 9th, Billing Clerk Lietha and Sup’t Kaltenberg met with City Administrator Kyle Ellefson and City Alder Sarah Motiff to discuss the Storm Water Utility charges being placed on the utility bills.  To date, 2,305 of 2,340 water meters have been converted to AMI. Motion by Aspuro, second by Arnold to adjourn at 7:18 p.m. Motion carried. **Next Scheduled Meeting – Thursday, March 17th, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION February 9, 2022 City of Columbus, City Council Chamber Columbus, WI 53925 1) Meeting called to order at 6:00 p.m. by PFC Chair Olson. 2) Roll Call: PFC Members present: L. Olson, Z. Kianovsky, L O’Donnell, T. Sumnicht, R. Rule. (CFD Chief Hazeltine and CPD Chief Weiner, and City Counsel Liaison T. Reid also in attendance) 3) Notice of compliance with Open Meeting law—Notice of Meeting and Posted Agenda by Olson. 4) Motion by Kianovsky to approve agenda. Seconded by Rule. Motion carried unanimously. 5) Motion by O’Donnell to approve minutes of meeting of 12/15/2021 with a correction to last paragraph under item 7, so as to read “Motion by O’Donnell to approve applicant Robin Keith Messer for placement on CPD eligibility list for Part Time, LTE Police Officer position. Seconded by Sumnicht. Motion carried unanimously.” Motion seconded by Rule. Motion to approve minutes with this correction carried unanimously. 6) Public Comments: None. 7) New Business. Oral Report of CFD Chief Hazeltine provided. Written Report and verbal summary provided CPD Chief Weiner. 8) Motion by Rule to adjourn. Second by O’Donnell. Motion carried unanimously. PFC adjourned at 6:48 p.m. The next regular meeting of the PFC is scheduled for Wednesday, May 11, 2022 at 6:00 p.m. at the City of Columbus Council Chambers. Special Meetings may be called in the interim as needed. Minutes submitted by Zev Kianovsky, Secretary, Columbus Police and Fire Commission, City of Columbus, Wisconsin. Minutes are drafted for approval. Minutes approved by PFC on ____3/30/2022__________ 1  Special Meeting Recreation Advisory Committee and the CBO Wednesday January 12, 2022 Community Center, 161 N. Dickason Blvd. 6:30pm Join Zoom Meeting https://us02web.zoom.us/j/82490179815?pwd=Yno1N2dyYm96TStrODVQSllyOHVBQT09 Meeting ID: 824 9017 9815 Passcode: 315330 Phone#: (312) 626.6799 1. Roll Call - 6:36 - Voss, Schwoerer, Wallace, Hart, Albright, Meyers. Excused - Morschauser. Absent - Carthew, Agnew. City Administrator and DPW Director also in attendance. 2. Determination of Quorum - Met 3. Notice of an Open and Posted Meeting - Posted 4. Approve Agenda – Motion Hart, 2nd Albright 5. Citizen Comments & Communications - None 6. CBO points of discussion on Athletic field contracts with the City of Columbus a. Breakaway bases (2nd and 3rd bases) – Budget process explained. $4000 this year. Typically replace every two years. Additional cost per base, $35, noted by CBO for safety concerns. b. Chalk – City will provide one pallet and can store. CBO suggested possible cheaper source. c. Paint – New request. To be in budget and may have to cap amount. Discussed possibility of revisiting with CSA to do own. d. Grass Seed – DPW has checklist and applies at certain time of year and in spots as needed. CBO to contact DPW if they notice a need or sink holes that was not found during normal maintenance. e. Weed Feed – See Grass Seed (d) above. f. TP, other supplies i. Miscommunication on TP storage. ii. CBO does not have to empty garbage during normal week as this is covered by DPW normal duties. Only needed during tournaments due to constraints. Have to get additional dumpster on-site. g. Field two and five priority – can be added to contract h. Concession stand usage – talk to COW about verbiage. i. Lime – Getting fields ready for start of season – CBO to contact DPW, copy Rec for season start. j. Mowing/sweeping – DPW does per schedule, weather depending and tries to do closer to tournament dates. Language about CBO doing additional mowing contingent on no liability to city. DPW would try to notify CBO if constraints and cannot complete before needed. k. Tournament i. One free, additional at $500 ii. Cancellation - would refund on prorated basis.  1. Friday - $100 2. Saturday - $200 3. Sunday - $200 iii. Industrial Cooler – City to test in enough time before tournament to get repairs if needed. Cools quickly and CBO can come in night prior to turn on and store. l. Fall ball – Five to six weekends, less teams. Separate contract / addendum. $45 per team. m. Spring Scrimmage – Up to two times a year for one day. $200. Currently planning April 30 with May 7 rain date. n. Regular Season i. Player fee – Discussion, including equality with other Columbus organizations ($10 resident / $20 non-resident) and comparable price structuring in other cities. CBO provided last year’s numbers for resident/non-resident and to provide information needed for new fee structure and remittance purposes. All organizations are being asked to provide this information, including CSA. ii. 2022 – Work with costs based on four-year average to determine equivalent rate and game to additional services provided for “CSA” fields that are not currently provided to “CBO” fields. iii. 2023 – Discussion on starting earlier for “CSA” and “CBO” for material/service provision equality. o. Miscellaneous i. E-mail/text blasts for cancellations – City can provide this for CBO if desired. ii. Refrigerator – Amy Jo to talk to Kiwanis about issues CBO said they had last year. iii. Vandalism – CBO to notify city of occurrences. iv. Field water concerns – Government agencies and significant costs. 7. City of Columbus points of discussion on Athletic field contracts with the CBO – Amy Jo will send notes to Carmen, provide more math and packets for Council. Amy Jo will take before COW next week. 1. Adjourn – 8:45- Motion Hart, 2nd Albright  Special Meeting Recreation Advisory Committee and the CBO Wednesday January 26, 2022 Community Center, 161 N. Dickason Blvd. 6:00pm 1. Roll Call - 6:03 – Morschauser, Carthew, Agnew, Meyers. City Administrator Kyle Ellefson and DPW Director Jerry Lentz. CBO members Bob Fredenberg, Kelly Towne, Ross Sellnow, Nicole Wipperfurth, Paul Corrado, Tim Stormer, Carmen Bruss, Scott Allain. 2. Determination of Quorum - Met 3. Notice of an Open and Posted Meeting - Posted 4. Approve Agenda – Motion Morschauser, 2nd Carthew 5. Citizen Comments & Communications - None 6. CBO points of discussion on Athletic field contracts with the City of Columbus a. Allain agreed to $10 resident, $20 non-resident fee, pay for one tournament, pay for scrimmage b. 7. City of Columbus points of discussion on Athletic field contracts with the CBO a. Rec contract, some budget. Mostly DPW budget. b. Supporting rec baseball was intent from the beginning. c. Is difference between rec and travel teams. d. CSA and CBO not apples to apples. CSA is for rec. CBO has gone to rec and travel teams. e. City putting in money to make baseball happen. f. $10 resident / $20 non-resident on low end, competitive. Fees going up everywhere. g. Big, disproportionate tax dollars going to CBO (vs. CSA). Much more for maintenance. $14-15,000 per year to double mow. h. Need to be fiscally responsible to tax jurisdiction and constituents. i. Option to just rent field under private rental to get city as far out as possible. j. Agreed points with CBO i. Contracts may be combined rather than making changes to separate contracts based on more knowledge of CBO operations/insurance ii. Each player will pay a one-time per season fee (players on both rec and travel teams will not be charged twice) iii. Chalk – Lowest price and lowest bid. City to consider CBO help to make total price lower - will need three bids, can consider transport help. iv. Rec has priority of fields. v. Fall ball needs list of all teams (rather than players). vi. Bases – City has budget covering multiple rec programs. Need three quotes from CBO for breakaway bases. Cannot be as needed because of shared budget, but is intended replacement plan. vii. Remove item for city dragging and lining diamonds. viii. Concession stand 1. Provide use based on availability 2. New line item to use if becomes available during weekdays 1. Adjourn – 7:59- Motion Carthew, 2nd Agnew  2022 AGENDA ITEM Committee of the Whole Meeting date: April 4, 2022 __________________________ April 19, 2022 Council Meeting date: ______________________________ Review new alcohol license application ITEM: ______________________________________________________ Pat Goebel, Clerk SUBMITTED BY: ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: A new "Class A" Liquor and Fermented Malt Beverage license application is before the Council for review. The applicant, Columbus Market, LLC d/b/a Columbus Market is purchasing the property located at 501 Park Avenue, currently Cenex Convenience Store. Background checks have been completed, as well as taxes, assessments, and utilities and there are no issues. Inspections are being scheduled. The applicant will be available at the meeting to answer any questions. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Liquor License application review ACTION REQUESTED OF COUNCIL: Review and forward to April 19, 2022 Regular meeting for consideration & approval.  Liquor License New / Renewal Application Review For the meeting of: April 4, 2022 Corporate/LLC Name: Columbus Market, LLC Trade Name of Applicant: Columbus Market License Type Requested: "Class A" Beer / Liquor Agent: Sukhdeep Garcha All Officers, Directors, and Members/Managers: Rajwinder Singh, Sakhdeep Garcha Address of Premises: 501 Park Avenue, Columbus WI Last year's Licensed Premises Description: Stored: NEW APPLICATION Sold: Consumed: Current year's Licensed Premises Description: Stored: Cooler beer cave, storage, basement Sold: Sales area front counter Consumed: N/A Was a complete application submitted to the City Clerk’s office? YES NO If no, missing item(s) include: Is the license holder known to be in violation of any City Ordinances? YES NO If yes, see below. Reviewing Office Violations or Claims? Notes Police Department None None Building Inspector Inspection scheduled Fire Chief Inspection scheduled Water & Light Utility None None Treasurer’s Office None None Liquor Distributors  CITY OF COLUMBUS FOR MEETING OF: April 4, 2022 REQUEST FROM/DEPARTMENT: Chamber of Commerce AGENDA ITEM/REQUEST: Street Closing Request, Red Bud days *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: May 14 will be the annual Red Bud days in Columbus. The Chamber of Commerce is requesting a street closing approval to offer a brat fry, chalk walk, BBQ Pork rib cook-off, music and more to our community. The event is from 10am – 2pm. They are requesting the street be closed between 7am – 4pm to allow enough time for set up and take down. Many groups and organizations are involved to make this a successful event. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval) ® Col]MBUS City of Columbus 105 N 01,kaso, 01,d, Columbus WI 53925 920.623.5900 920.623.5901 (fax1 STREET CLOSING APPLICATION Name of Organization Applying for permit: Co\un1 buS A-Yfo C&Jambe r- oF Commerce Contact Information: He\c:n K\oe,l °' Name: Address l olJ \f\ ). \\ lcwn) u 2 S± . Co Ium 1£:l us, W \ Phone /otfc• to\ 3-499;3 email be\ens cu cedbui ({' storo. t,·rn nr-\- e **please provide a certificate of insurance for the event Date(s) and time(s) of street closing: Saturday Ma~ \l{W) 730 am ..JQQDim _ _am _ _pm Name of street(s) and description of area to be closed: ~ . U\ClO&io ~O\ \\eVc\'rd u9 :to c.x::oss S+t:ee+ oP: CbU(Ch S-t. QV\d ±bf Stop 1 cc\d bo)rorn q \ht:o.. \)\uSs,~o - W1 \ be noh'f\-ed · Purpose for street closin : ~ed Pf 1=> ITEMS REQUESTED: Barricades No )( Yes 12 number needed 15 needed Trash Barrels No i. Yes 10 number needed Picnic Tables No X Yes number needed with umbrellas No X. Yes L\ number needed (15 maximum) X none Fencing No '/-... Yes 3 number of sections (3 12'sections) additional fencing options available-see reverse IT IS THE APPLICANT'S RESPONSIBILITY TO CONTACT DEPT OF PUBLIC WORKS THREE DAYS PRIOR TO EVENT AT 920.623.5908 TO MAKE ARRANGEMENTS FOR ITEMS REQUESTED Applicant Signature Date Council Action - - - - - - - - Initials/date received in clerk's office Date of Action _ _ _ _ _ _ __  2022 AGENDA ITEM Committee of the Whole Meeting date: __April , 2022 4________________________ Council Meeting date: ___________________________ ITEM: __Review TAP Grant Status_____________________ SUBMITTED BY: _Matt Schreiber_______________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The TAP grant project that was awarded to the City of Columbus was project that was developed in 2019. To provide some background information on the project I have included a project timeline. Along with the timeline there will be a couple attachments that provide more details on the project. Project Timeline • The bike and pedestrian trail project was identified by Ruekert Mielke (RM) in the fall of 2019 for the WisDOT MLS grant program. The project was discussed by council in November of 2019 and council supported the submission of the MLS grant. The MLS grant deadline was Dec 6, 2019. (See MLS Grant Attached to the Packet) • In Jan 2020 staff was contacted by WisDOT asking if Columbus had any interest in a TAP grant project. In review of the MLS project that RM submitted, it was clear that the project would be eligible for the TAP grant. Staff brought the information regarding the TAP grant to council for approval via resolution before the grant was finalized. o The TAP grant application was mainly based off of the MLS grant submission, Staff did add information regarding the Safe Routes to School Plan which strengthened our application. • In March of 2020 we were informed the MLS grant was not awarded • In September of 2020 we were awarded the TAP grant. o Please note the TAP grant is a 4 year program and the newly awarded projects are for the out years, in this case 23 and 24. • Last year staff identified DNR programs to help with the real estate acquisitions for the trail. The city council passed a resolution at the 4-5-21 meeting to submit a grant application • We were awarded the grant from DNR which lead to the need for the appraisals that were approved in January. (See the memo for the appraisals, the memo details the project location) In review of the MLS, TAP and the DNR Stewardship grants staff did not see anything in the files to show that they received a notice about the grant application. Typically when capital improved projects the city completes a notice to the impacted property owners when the project design has started and we would host a series of Public Involvement Meetings. At this point the project design has not started for the project, hence we have not conducted a public outreach effort. In hindsight this is different than a street project and there should’ve been some outreach after the TAP grant was awarded LIST ALL SUPPORTING DOCUMENTATION ATTACHED: MLS Grant Submission, Council Memo Regarding Appraisals ACTION REQUESTED OF COUNCIL: Discussion of TAP Grant Project Status City of Columbus Downtown Proposed Public Trail Network Middle School Elementary School Proposed Trail Locations TR AI L ALT A SPH 8' Kiwanis Park LTT L RAI 8'ASPHA IL TRA T AL H SP A 8' CORPORATE LIMITS 8' WI DE AS PH AL T PE DE ST RI AN WA LK / BI KE PA TH Aquatic Center Firemans Park High School  Multimodal Local Supplement Program City of Columbus, Columbia County Paved Bicycle/Pedestrian Trail Network Project The City of Columbus is pursuing MLS funding for the construction of approximately 8,600 linear feet of paved trails located at various locations throughout the City. The primary purpose of this project is to make connections between the existing fragmented segments of trails within the City, creating an interconnected trail network allowing bicyclists and pedestrians to reach prominent points of interest within the City. The proposed trail network will connect all the major parks, the aquatic center, the elementary, middle, and high schools, and downtown Columbus. Completion of this project will improve safety, promote local connectivity, and provide convenient access to downtown businesses. Columbus already has a significant length of paved trails within the City and at key locations such as Firemans Park and Kiwanis Park. While each of these segments provides a benefit to their respective location, they are completely isolated, and so too is their benefit. With this in mind, construction of the proposed trail connections will actually increase the value of the trails already in place. The proposed typical trail section will be modeled after the existing trails, featuring a ten-foot width of 2.5-inch thick asphalt overlain on 8 inches of crushed aggregate base course. This has proven to be a cost-effective design requiring minimum routine maintenance costs to the City as the trails age. For the many students that walk or ride their bikes to school, crossing busy intersections during morning rush hour is a daily routine. The elementary and middle schools are located in particularly trafficked areas, with State Highway 73 intersecting State Highway 89 and County Road K just across the street. The proposed trail network would eliminate the need for this dangerous crossing for many of these student commuters. The trail network as proposed would provide a level of off-road connectivity that is absent in many other small communities. This would be a community feature that Columbus could highlight to prospective residents, especially those with school age children. By improving safety, promoting connectivity, and providing convenient access to downtown, this project would be a huge benefit to the community and all of its residents for many years to come. With so much of the trail infrastructure already in place, creating this complete trail network can be accomplished responsibly with the help of this grant. The City of Columbus is kindly requesting MLS funding in order to make this project a reality.  Estimated Construction Cost City of Columbus Paved Bicycle/Pedestrian Trail Network Project Multimodal Local Supplement Program 12/2/2019 Eligible Item Description Unit Quantity Unit Price Cost Asphaltic Concrete Pavement - Binder Course 2 1/2" TON 1355 $100.00 $135,500.00 Topsoil, Seed, Fertilizer, and Mulch SY 9410 $5.50 $51,755.00 Trail Construction (Base Course, Excavation, Grading) SY 9410 $15.00 $141,150.00 Clearing and Grubbing LS 1 $42,500.00 $42,500.00 Tree Removal ID 550 $50.00 $27,500.00 Storm Sewer - 48" RCP LF 120 $300.00 $36,000.00 Storm Sewer - 48" RCP Endwalls w/ Riprap EA 4 $2,000.00 $8,000.00 Subtotal $442,405.00 Engineering (15%) $66,360.75 Grand Total $508,765.75  2021 AGENDA ITEM Committee of the Whole Meeting date: December 7 _____________________ Council Meeting date: ______________________________ ITEM: __Review and discuss appraisal services for Knowles-Nelson Stewardship Grant. SUBMITTED BY: Matt Schreiber__________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The city of Columbus was previously awarded $403,468 for a TAP grant to build bike and pedestrian trails in Columbus. Because the TAP grant does not cover real estate costs the city also applied to the DNR for funding to acquire Permanent Limited Easements (PLE) for nine (9) parcels along the proposed trail. The DNR has tentatively approved a Knowles-Nelson Stewardship Grant to assist with the purchase of PLEs to complete the project as proposed. The first step in the acquisition process is to complete a Narrative Appraisal Report as identified by the DNR. The DNR provides a list of qualified appraisers and city staff has contacted several appraisers to get an estimate for services to complete an appraisal for the nine (9) parcels. The DNR is requiring that an appraiser be selected before the end of the year so the appraisals can be completed in early 2022. To date staff has received one estimate and one firm declined to bid due to availability. Staff will have an evaluation of bids at the 12-21-21 meeting but is requesting that this move forward to the council to meet the DNR timeline. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Request for Estimates ACTION REQUESTED OF COUNCIL: Move the consideration of bids forward to the next meeting for final action.  Estimate for Appraisal Services The City of Columbus was tentatively awarded a Knowles-Nelson Stewardship Grant to assist with the purchase of several Permanent Limited Easements within the City of Columbus. The city of Columbus is looking to acquire a 20 foot wide Permanent Limited Easement to in order to complete recreational trails throughout the city. Your firm was identified from a list of appraisers from the Wisconsin DNR. The city is requesting an estimate for your services to complete a Narrative Appraisal report for the following properties: Parcel Owner Name Lineal Number Feet 1124 Carriage Apartments LLC 279 1124.4 WHPC-NIBP Portfolio LLC 480 1051.01 Lange-Ostrander-Hurd Post #62 American Legion 454 1032 Klinger, Melanie 55 1034 Gillman, Carol J; Gillman, Christopher R 64 1033 Flannigan, Ryan 47 1035 Martinson, John F 50 1036 Senn, Gregory Paul 59 1024.A Senn, Greg 55 The estimates should reflect an appraisal as required by DNR, further details can be found here: https://dnr.wi.gov/files/pdf/pubs/lf/lf0048.pdf Please provide an estimate for your services and provide a project timeline by December 3rd at 2:00 PM. For any questions please contact Matt Schreiber with the City of Columbus at (920) 623-5900 or mschreiber@columbuswi.us. Enclosed are some GIS maps that show the location of the properties within Columbus.  Property Acquisition Map City of Columbus 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 4,800.00 in and is not responsible for any misuse or misrepresentation of this information or its SCALE: 1 = 400' Print Date: 4/30/2021 derivatives.  Property Acquisition Map City of Columbus 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 9,812.50 in and is not responsible for any misuse or misrepresentation of this information or its SCALE: 1 = 818' Print Date: 4/30/2021 derivatives.  2022 AGENDA ITEM Committee of the Whole Meeting date: __April 4_______________________ Council Meeting date: ___ ___________________________ ITEM: __ Review MOU for Community Gardens____________________________ SUBMITTED BY: _Matt Schreiber_____________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: On September 20, 2021 council supported the idea to locate the community gardens near Butterfly Trails Volunteer park generally located just north of the City’s Wastewater treatment facility. In November of 2021 the city was able to purchase the property located just SW of Tower Drive and Hamilton Street. The land purchased by the city was the current home of the Columbus Community Gardens. Currently the preferred option is to have the Community Garden remain at the site on Tower and Hamilton. Staff has worked with the City Attorney to develop a draft MOU. The MOU has been shared with the Community Garden for review. To date no comments have been received from the community garden regarding the MOU. Staff is seeking comments on the proposed MOU. If council is comfortable with the MOU staff would request moving a final draft to the council on April 19. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft MOU with the Community Garden ACTION REQUESTED OF COUNCIL: Move this forward to council for final action.  Community Gardens Lease This Lease made and effective the ___ day of April, 2022, by and between the City of Columbus, a Wisconsin Municipal Corporation (hereinafter “Lessor”), and Columbus Community Garden, Inc. (hereinafter “Lessee”), as follows: 1. Premises. Lessor, in consideration of the covenants and agreements hereinafter set forth to be kept and performed by the Lessee, does hereby demise, lease, and let unto the Lessee approximately 0.50 acres of land located on parcel 1114.1 within the City of Columbus as identified on the attached Exhibit A (hereinafter “the Premises”) 2. Term. The term of this Lease shall begin April 5, 2022 and conclude December 31, 2022 (Crop Year). As long as Lessee is not in default under any terms of this Lease, this Lease shall automatically renew for successive one crop year periods unless either Lessor or Lessee gives written notice to the other party by May 1 of the current Crop Year of its intent to terminate the Lease at the end of the current Crop Year. 3. Rent. The parties to this Lease agree that the rent for the Premises shall be One and no/100 Dollars ($1.00) per year. Rent shall be due and payable on or before the first day of May each year during the term of this Lease. All members of Lessee shall donate a portion of their produce to a local food pantry. 4. Maintenance- Lessee will maintain the Premises, including mowing of all areas adjacent to the community gardens as identified by Lessor.  5. Department of Public Works (DPW) Assistance- As requested by Lessee, Lessor shall deliver Mulch to the Premises. Deliveries will be coordinated with DPW, and deliveries should be made within 10 business days of the request. Lessee should have mulch installed within 14 days of delivery. DPW will collect yard waste on the Monday of the first full week in each month, yard waste should be located along the northern portion of the garden so it can be accessed from Hamilton Street. 6. Indemnification. Lessee, intending to be legally bound, does hereby release and agree to indemnify and hold harmless Lessor, its agents and insurers from and against any and all claims, actions, suits, demands, damages (including consequential damages), losses, liabilities and expenses, direct or indirect, foreseen or unforeseen, including, but not limited to, attorney fees and court costs arising out of this Lease, and/or Lessee, and Lessee’s livestock, use of or presence upon the Premises, unless it is the result of reckless or intentional acts of Lessor and/or its agents. Lessee shall provide a certificate of insurance verifying that the Lessor is listed as a co-insured for general liability purposes and in an amount of not less than $1,000,000.00.  7. Notices. Notice to Lessor shall be given by regular mail to: City of Columbus c/o City Administrator 105 N. Dickason Blvd. Columbus, WI 53925 Notice to Lessee shall be given by regular mail to: Columbus Community Garden, Inc Registered Agent on file with the Dept. of Financial Institutions ___________________________ (SEAL) ________________________ Mary Arnold , Mayor Patricia Goebel, Clerk City of Columbus City of Columbus _________________________ (SEAL) Authorized Representative of Lessee Exhibit A Premises  2022 AGENDA ITEM Committee of the Whole Meeting Date: 4/4/2022 Council Meeting Date: 4/19/2022 ITEM: WWTF Vactor 2100 Truck Repairs SUBMITTED BY: Katie Anding, WWTF Lead Operator The wastewater treatment Vactor 2100 truck, was taken in to Macqueen Equipment in Menominee Falls for inspection for mechanical issues with equipment on the unit. We only sought out quotes from Macqueen Equipment as they are the proprietary vendor for our Vactor truck. The original quote for repair totals $31,572.47. After close evaluation of the inspection list, we highlighted the most urgent items in need of repair: • Debris body duct screens • Hose reel bearing replacement • Hose reel directional valves • Knuckle valves for the positive displacement blower if body crossover is rotten it will need to be replaced, additional funds will be required. • Replace water pump breathers • Body control valve leak • Replace 2 Hydraulic hoses • Change Hydraulic oil and filter after fixing leaks • Inspection of door gasket leaking and replace gasket and crush washer (hydraulic tank) • Hydraulic filter leaking- replace gasket and fittings • Telescopic tube assemblies leaking- replace New estimate of the most urgent repairs $19946.88. Repair time: 1 – 1.5 weeks LIST ALL SUPPORTING DOCUMENTATION ATTACHED 1. Original repair quote 2. Vactor 2100 Inspection form 3. Revised final repair quote ACTION REQUESTED OF COUNCIL 1. Waive requirement of a public bid on this repair - Macqueen Equipment is the proprietary vendor for this truck. 2. Approve repair of the Vactor 2100 in the amount of $19946.88 Is Funding Required? _____X____ YES __________NO Funding Source: Sewer Fund Department: Wastewater Account Number: 600-577200-249 PLANT OPS: VEHICLE REPAIR  2022 AGENDA ITEM Committee of the Whole Meeting date: April 4, 2022 __________________________ April 19, 2022 Council Meeting date: ______________________________ Changes to fee schedule ITEM:_______________________________________________________ SUBMITTED BY: Brandon Bledsoe, Treasurer ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Requesting several changes to the City's fee schedule: The current fee of $35 no longer covers the cost to publish a single alcohol license for the three consecutive publications required for a daily newspaper. Requesting an increase to $55. Hillside Cemetery Association approved the recommendation of the DPW Director to increase grave staking fees to $75. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Review and forward to next Regular Council meeting for approval.  2022 AGENDA ITEM Committee of the Whole Meeting date: ____April 4, 2022_______ Council Meeting date: __April 19, 2022__________ ITEM:_Designating Officials Authorized to Declare Official Intent Under Reimbursement Bond Regulations_ DETAILED DESCRIPTION OF SUBJECT MATTER: The City routinely finances capital projects and equipment purchases, often combining several items into a single debt issuance to minimize the issuance costs and administrative burden of multiple smaller issuances. Based on the multiple phases of large capital projects, and the staggered timing of purchases, the City often makes expenditures in advance of a debt issuance, with the intent to refund those expenditures with the proceeds from the tax-exempt debt. Based on federal regulations regarding tax-exempt debt, if the City would like to refund those expenses legally, the City must declare that intent every time there is such an expenditure. Expenses incurred in advance of issuing the debt could include project design, preliminary site or prep work, or smaller equipment purchases that are needed in advance of knowing the full cost of other projects grouped in the debt issuance. There are two ways to address this issue and complete the proper declaration for each expenditure. First, the Council can consider a Resolution declaring the intent to reimburse with future tax-exempt funds each time an expense is incurred. Second, and the method recommended by City and Ehlers staff, is to approve a Resolution authorizing specific City Officers to issue the required declaration when these reimbursable expenses occur. Approving this Resolution as presented will give additional latitude to the City Administrator and City Treasurer, but the staff being authorized can be changed by the Council prior to adopting Resolution. The City Council will remain closely involved in these projects and purchases, as the Resolution does not remove the need for Council approval to make large expenditures in accordance with the purchasing policy, nor will it allow staff to make expenditures not already anticipated and included in the budget. In 2022, we will be pursuing a debt issuance in the coming months, which will provide funding for the Hwy 89 project, Community Development Block Grant project, 2023 Street projects, Transportation Alternatives Program project, and future equipment purchases. Among those purposes, we are already incurring expenses for Hwy 89, the CDBG project, and the Transportation Alternatives Program project. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Resolution designating officials authorized to declare official intent under reimbursement bond regulations  Declaration of official intent form  RESOLUTION NO. ____________ RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO DECLARE OFFICIAL INTENT UNDER REIMBURSEMENT BOND REGULATIONS WHEREAS, the Department of the Treasury has issued final regulations (Treas. Reg. Section 1.150-2) (the "Reimbursement Bond Regulations") that, for the purpose of determining whether interest on certain obligations of a state or local government is excluded from gross income for federal income tax purposes, permit the use of the proceeds of tax-exempt obligations to reimburse capital expenditures made prior to the date such obligations are issued only if the state or local government, within 60 days of the date of expenditure, declares its official intent to reimburse the expenditure with proceeds of a borrowing; WHEREAS, the Reimbursement Bond Regulations require that if a current expenditure is to be permanently financed by a later issue of tax-exempt obligations a state or local government must declare its intention to reimburse itself for the expenditure from proceeds of a borrowing within 60 days from when the expenditure is made (the "Declaration of Official Intent"); WHEREAS, the Reimbursement Bond Regulations permit a state or local government to designate an official or employee to make Declarations of Official Intent on its behalf; WHEREAS, the City Council (Governing Body) of the City of Columbus (Issuer) deems it to be necessary, desirable and in the best interest of the Issuer to authorize officials or employees of the Issuer to make a Declaration of Official Intent on its behalf when the Issuer reasonably expects to reimburse itself from the proceeds of a borrowing for certain expenditures for a specific property, project or program which it pays from other funds prior to the receipt of the proceeds of the borrowing with respect to such expenditures; WHEREAS, the Governing Body hereby finds and determines that designating officials or employees with the authority to make Declarations of Official Intent will facilitate compliance with the Reimbursement Bond Regulations. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Issuer, pursuant to Treas. Reg. Section 1.150-2(e)(1), that: Section 1. Authorization to Declare Official Intent. The following officials or employees of the Issuer are hereby authorized and designated to make Declarations of Official Intent pursuant to the above-referenced Reimbursement Bond Regulations: City Administrator and City Treasurer. Section 2. Form of Declaration. Any such Declaration of Official Intent shall be made in substantially the form attached hereto.  Section 3. Public Availability. Any Declaration of Official Intent shall be maintained in the files of the Issuer and shall be made available for public inspection in compliance with applicable State law governing the availability of records of official acts of the Governing Body including Subchapter II of Chapter 19, Wisconsin Statutes (the "Public Records Law"). Section 4. Further Authorizations. The officials or employees authorized and designated above are each hereby further authorized to take such other actions as may be necessary or desirable to comply or evidence compliance with the Reimbursement Bond Regulations. Section 5. Effective Date. This Resolution shall take effect immediately upon its adoption and approval. Adopted, recorded and approved this 19th day of April, 2022. ____________________________________ Mary Arnold Mayor ATTEST: ________________________________ Patricia Goebel (SEAL) City Clerk  NO. ______________ DECLARATION OF OFFICIAL INTENT This is a Declaration of Official Intent of the City of Columbus (the "Issuer") to reimburse an expenditure with proceeds of a borrowing or borrowings authorized by the Issuer. This Declaration is made under and pursuant to Treas. Reg. Section 1.150-2. The undersigned has been designated as an official or employee authorized by the Issuer to make this Declaration of Official Intent pursuant to a Resolution adopted on April 19, 2022. This Declaration of Official Intent is a public record maintained in the files of the Issuer and is available for public inspection pursuant to Subchapter II of Chapter 19, Wisconsin Statutes. The undersigned hereby declares that it is the reasonable expectation of the Issuer to use proceeds of a borrowing or borrowings to be incurred by the Issuer to reimburse expenditures for the property, project or program or from the fund(s)/account(s) described below: 1. Project* description: ________________________________________________ __________________________________________________________________ __________________________________________________________________ (Provide a general functional description of the property, project or program for which the expenditure to be reimbursed is paid, e.g. "__ building program", "highway capital improvement program", "hospital equipment acquisition", "combined utility improvement program", etc.) OR 2. Identify fund(s)/account(s): ___________________________________________ _________________________________________________________________ (Provide a general functional description of the purpose of the fund or account from which the expenditure to be reimbursed is paid, e.g. "construction fund program" and "parks and recreation fund" and "highway fund".) The maximum principal amount of the borrowing or borrowings to be incurred to reimburse expenditures for the above-described purposes is reasonably expected, on the date hereof, to be $______________. The Issuer intends to reimburse itself from borrowed funds within eighteen (18) months, (3 years if the Issuer is a "small issuer") after the later of (a) the date the expenditure is paid or (b) the date the facility is placed in service, but in no event more than 3 years after the expenditure is paid. No money from sources other than the anticipated borrowing or borrowings is, or is reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside by the * Each of the expenditures described must be one of the following: a capital expenditure (i.e. any cost which is properly chargeable to a capital account or would be so chargeable with a proper election), a cost of issuance for a bond, an expenditure relating to certain extraordinary working capital items, a grant, a qualified student loan, a qualified mortgage loan, or a qualified veterans’ mortgage loan. Issuer with respect to the expenditure, pursuant to the budgetary and financial circumstances of the Issuer as of the date of this Declaration. Dated this ____ day of ________________, 20__. By: __________________________ Title: _______________________