Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE AGENDA TUESDAY, MAY 17, 2022 – 6:50 PM COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Department Reports – April 2022 • DPW, Fire, Library, Lifestar, Police, Treasurer 6. Discuss Conditional Use Permit Application – 428 Birdsey 7. Authorize Vehicle Transfer and payment - PD to WWTF 8. Discuss Interim Planning and Zoning Assistance 9. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. 10. Reconvene to open session 11. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential purchase of property in the City of Columbus. 12. Reconvene to open session 13. Adjourn  CITY COUNCIL REPORT FOR MAY 17, 2022 MEETING LEVEL OF STAFFING - AS OF 04/30/2022 31 Paid on Call Firefighters - Non-Probationary Members 3 Paid on Call Firefighters - Probationary Members 1 Fire Chief 35 Total Active Members 5 Vacant Firefighter Positions 0 Hiring Process 0 Eligibility List Full staff level for active fire personnel is 40  INCIDENT RESPONSES April 2022 Alarm End City Rural # of Run # Alarm Date Time Time Incident Location Incident Incident Incident Type F.F. 22-041 04/01 19:06 19:13 151 NB of 118 Exit X Vehicle Issue 8 22-042 04/03 20:18 22:15 537 River Road X Explosion 15 22-043 04/08 8:44 11:20 643 Farnham Street X Gas Leak 9 22-044 04/09 06:41 07:30 W2076 Hall Road X EMS Assist 10 22-045 04/09 18:29 21:40 741 Fuller Street X Landing Zone 13 22-046 04/12 13:32 19:34 7483 Hwy 89 X Barn Fire 21 22-047 04/13 23:15 23:35 110 Stuart Street X Fire Alarm 2 22-048 04/18 23:07 01:05 199 Gateway Court X Fire – Structure 19 22-049 04/22 17:56 19:20 200 Steel Road X Gas Leak 10 North of 120 SB 151 22-050 04/23 15:30 18:00 X Vegetation Fire 12 Exit west Ditch Hwy 151 SB 116 MM 22-051 04/23 15:36 18:00 X Grass Fire 4 County K overpass 113 MM 151 SB 22:052 04/23 15:36 16:45 X Grass Fire 1 West Ditch 22-053 04/26 19:10 19:30 140 North Spring St X CO Detector 1 22-054 04/26 19:41 22:35 N3501 Hwy 146 X Barn Fire 12 Power Lines 22-055 04/27 11:15 13:00 W3147 Arnold Road X 6 Down 22-056 04/27 15:37 17:15 1355 Park Avenue X Fire Alarm 10 22-057 04/28 08:15 08:20 1515 Park Avenue X Fire Alarm 1 22-058 04/28 14:24 15:15 W1120 Fox Road X CPR/EMS Assist 5 Current Monthly Total: 18 Total Runs by Month: Jan 16 July Feb 14 Aug Mar 10 Sep Apr 18 Oct May Nov June Dec Year to date total 58 Last Year at this time 55 TRAININGS, MEETINGS, AND COMMUNITY ACTIVITIES APRIL 2022 04/01 ICS-400 Training Class – Chief Hazeltine, FF Quamme & LT Retzlaff 04/02 Instructors Class – Lt Delaney, Capt Dykstra, Capt Fox & FF Olson Entry Level Lake Mills FD – FF Emerson 04/03 ICS-400 Training Class – Chief Hazeltine, FF Quamme & LT Retzlaff 04/05 Monthly Drill – Extrication 04/07 Entry Level Lake Mills FD – FF Emerson 04/11 Officers Meeting 04/12 Monthly Fire Department Meeting 04/14 Fire Fighter 1 Exam – Pardeeville FD – FF Jennings & Kilian 04/14 Entry Level Lake Mills FD – FF Emerson 04/16 Instructors Class – Lt Delaney, Capt Dykstra, Capt Fox & FF Olson 04/20 Columbia County Association Meeting 04/24 Monthly Drill – RIT/FF Survival/Mayday Scott Hazeltine – Columbus Fire Chief  April 2022 DIRECTOR’S REPORT LIBRARY NEWS A new Youth Services Coordinator has been hired and will start on April 27, 2022. Amy Berry, marketing and administrative assistant, has requested to move from full-time to part- time employment at the Columbus Public Library. We have resolved most of the equipment issues at the library that were caused by the power surge. The elevator is now fixed and a new phone jack was installed which fixed the intermittent issues we had with sending faxes. We will be submitting a claim to the insurance company when we have all of the invoices and new equipment delivered and installed. The deductible is $2,500. PROGRAMS There were 73 people in attendance at our storytime programs in March. Some of our regular families are now returning to attend our programs for children. Equipment has been ordered to host in-person and virtual hybrid programs. We are planning to test the equipment in some of the adult programs this spring. BUILDINGS Jerry Lenz, Director of Public Works, has scheduled a different contractor to look at the library roof on April 25. We have been experience heating issues in the lower level children’s area of the library. TAS Heating and Cooling assessed the boilers and determined that they needed to replace parts on both of the boilers and believed it was due to the power surge. MEETINGS Lindsey Ganz attended the All Directors meeting in March. We reviewed information related to 2023 service considerations and budget considerations. TRAINING/ EDUCATION Lindsey Ganz attended a webinar “Paying for the Dream” about municipal funding and fundraising tips. DIRECTOR GOALS UPDATE One of my goals is to establish partnerships, especially with the School District. We are currently working on a short video to highlight the Summer Reading Program that we can share with local schools, post on our website, and share to social media.  March 2022 MONTHLY PROGRAMS In-Person In-Person Virtual Virtual Take & Make (# programs) (# views) & Live Virtual & Live Virtual (# kits taken) (# programs) (# attended) Future Readers 0 0 5 73 32 Children 2 394 3 21 32 Teen 0 0 1 2 10 Adult 1 273 8 127 27 2022 2022 2021 2021 STATISTICS Month YTD YTD Total Visits (# door counts) 4,598 11,551 8,024 43,108 Items Borrowed (total) 4,266 12,170 10,913 49,282 % Columbus residents 51% 53% % Fall River residents 11% 12% % Other Columbia County 23% 19% % Dodge County 12% 12% % Other 3% 5% Digital Items Borrowed (# checkouts) 1,131 3,504 3,038 12,853 Books by Mail (# items sent) 25 77 126 436 Public WiFi (# sessions) 6,307 18,740 19,432 100,671 Public Computer Use (# sessions) 204 551 505 2,264 Wireless Printing & Faxing (# jobs) 32 153 130 673 Community Use of Rooms (# attended) 22 40 0 73 Patrons Added (# added) 24 61 18 185 TO: Columbus Area EMS District Board Members FROM: Matt Jaeger DATE: April 1, 2022 SUBJECT: March 2022 Lifestar responded to 72 - 911 calls for the month of March in the CAEMS area that were paged out via Columbia County Dispatch. Lifestar requested Rio EMS for mutual aid once for a call in the Town of Columbus to assist with a multi vehicle, multi-injury accident. Lifestar was requested for two intercepts with Rio EMS. Below is the monthly breakdown by municipality: • City of Columbus – 39 • Village of Fall River – 11 • Village of Lowell – 1 • Village of Reeseville –1 • Town of Calamus –0 • Town of Columbus – 6 • Town of Elba – 0 • Town of Fountain Prairie – 4 • Town of Hampden – 2 • Town of Otsego – 2 • Town of Portland – 3 • Town of York – 0 • Intercepts – 2 • Auto ALS – 0 • Mutual Aid Given – 0 • Mutual Aid Rec’d - 1 Lifestar met response time guidelines for the entire month.  Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec TOTAL Calamus 1 1 0 2 Columbus, City 50 35 39 124 Columbus, Town 5 5 6 17 Elba 6 4 0 10 Fall River 12 19 11 42 Fountain Prairie 0 2 4 6 Hampden 3 2 2 7 Lowell 4 4 1 9 Otsego 0 0 2 2 Portland 1 0 3 4 Reeseville 5 7 1 13 York 0 1 0 1 TOTALS 87 80 69 236 Auto ALS 0 1 0 1 Intercepts 0 0 2 2 Mutual Aid Given 2 0 0 2 Mutual Aid Rec’d 0 1 1 2 MONTHLY TOTALS 89 82 72 243 Respectfully, Matt Jaeger Critical Care Paramedic Director of Ambulance Operations  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) May 11, 2022 Mayor Arnold Members of the Common Council Columbus Police and Fire Commission: RE: POLICE DEPARTMENT ACTIVITY REPORT, April 2022 Attached is the monthly report for the Columbus Police Department. Please feel free to contact me at any time if you have questions. Chief Dennis Weiner www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL The department is not fully staffed. Current staffing as of May 11, 2022: Authorized by Budget Actual Sworn Officers Full-time sworn police positions: 10 9* (Position breakdown) Patrol Officer 6 5 Sergeant 1 1 Lieutenant 2 2 Chief 1 1 Clerical Office Manager (full-time) 1 1 Clerk (full-time) 1 1 * Includes 2 recent hires who have not completed training Current personnel: Name Date of Hire Chief Dennis Weiner 2/18/2008 Lieutenant Roger Witthun 12/17/2001 Lieutenant Brad Konkel 06/13/2021 Sergeant Riley Vogel 05/30/2017 Officer Matt Schultz 12/23/2002 Officer Kelly Towne 02/02/2004 Officer Dillon Donahue 05/13/2020 Officer Julia Knoll 01/03/2022 Officer Brian Johnson 01/07/2022 Officer vacant Office Manager Erika Kellar 02/04/1999 Public Safety Clerk Bonnie Langsdorf 09/30/2006 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PERSONNEL: I am posting this week to advertise and fill the final vacant officer position. Officer Knoll is completing her training and is expected to be on solo patrol very soon. As of this writing, we have all school crossings covered for the rest of the school year, barring any unanticipated gaps. A very big thank you to the school district who offered a staff member as needed the last couple months. It was a big help. Mid- summer we will start a hiring campaign again for more substitutes. COMMUNITY EVENT: On April 30 we participated in the National Prescription Drug Takeback Day from 9a-11a at Prairie Ridge Health. At that event we collected 40 pounds from those dropping off. On May 2, we turned over 147 pounds total to the Wisconsin Department of Justice, who has a contract with a vendor to incinerate them at no cost to participating agencies. The additional 107 pounds were what he collected in our secure drop box in the lobby since the fall 2021 takeback. FLEET: The new squad arrived mid-April. The fleet rotation process of outfitting the new squad and decommissioning one has begun and should be completed within the next few weeks. TRAINING: Officer Schultz attended 2 days of Peer Support Training in Fond Du Lac. Officer wellness and mental health are very popular topics and at the forefront of police organizations everywhere. Keeping employees well, including mental health is key in these evolving times. Officers Donahue and Towne attended drug investigation related training in Waukesha. All officers attended quarterly firearms training at the Juneau range. This was a qualification course, which is required by the state for everyone to be done once per year. The state has set the criteria and course and officers must score within a certain range to pass. TRAFFIC ENFORCEMENT: During April 2022, officers issued 118 traffic citations, 152 warnings and 18 municipal ordinance citations. We also spent a great deal of time on Farnham St (hwy 89) enforcing the Road Closed construction zone. Some citations were issued. NOTABLE INCIDENTS: A major gas line leak on Farnham Street as part of the construction created some chaos for a few hours. Officers kept people away from the area and also directed residents door to door to evacuate. Officers executed a drug related search warrant. A subject was jailed and charged with felony and misdemeanor criminal charges. We also assisted a neighboring agency with the execution of a drug related search warrant. www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) A subject riding a motorized skateboard on Fuller St crashed and did not survive. APRIL 2022 CALL SUMMARY Nature of Call Total Calls Received ----------------------------- -------------------- 911 HANG UP 12 ACCIDENT WITH FATALITY 1 ACCIDENT HIT AND RUN 2 ACCIDENT PROPERTY DAMAGE ONLY 5 ASSIST ANOTHER AGENCY 9 FIRE ALARM 3 MEDICAL ALARM 1 PANIC ALARM 1 ANIMAL COMPLAINTS 7 ANIMAL BITE 3 BICYCLE STOP 1 BOND VIOLATION 2 CITIZEN ASSIST 10 CIVIL 4 COMPLIANCE CHECKS 1 CONTROLLED 6 CONTROLLED BURN 1 CIVIL PROCESS 1 CRIMINAL DAMAGE TO PROPERTY 3 DISORDERLY CONDUCT 2 DISABLED VEHICLE 9 DOMESTIC ABUSE 8 DPW 1 DRIVING COMPLAINT 15 ELUDING 1 EMS CALL 9 EXTRA PATROL 64 FIRE GAS LEAK/CARBON MONOXIDE 1 STRUCTURE FIRE 1 FLEET MAINTENANCE 3 FOOT PATROL 4 FRAUD 1 HARASSMENT 3 ROAD HAZARD 2 JUVENILE INCIDENT 5 KEEP THE PEACE 1 LOST AND FOUND 2 MABAS 1 NOISE COMPLAINT 3 OUT WITH PERSON 5 OPEN DOOR 7 ORDINANCE VIOLATION 1 OWI 6 PARKING VIOLATION 9 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) PROPERTY DAMAGE 1 SEARCH WARRANT 2 SECURITY 76 SPECIAL EVENT 1 SUSPICIOUS 11 THEFT 2 THREAT 1 TRAFFIC CONTROL 7 TRAFFIC STOP 202 TRANSIENT 1 VEH LOCKOUT 6 WARRANT 2 WELFARE 13 ------------------------------------------------------------------------- Total Calls: 562 www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police  2022 AGENDA ITEM Committee of the Whole Meeting date: ____5/17/2022_______ Council Meeting date: ___6/7/2022____________ ITEM:_Conditional Use Permit – 428 S Birdsey_ DETAILED DESCRIPTION OF SUBJECT MATTER: The owner of 428 S Birdsey Street has applied for a Conditional Use Permit that would allow her to rent out rooms in her home for short term rentals. The application indicated that Hannah Thomas was requesting approval to have short term rentals of the two spare rooms in her home through AirBnB, although if she was out of town traveling would rent out the entire home. The Plan Commission held a public hearing on April 14, 2022. The Commission also discussed the Permit on April 14, 2022 and May 12, 2022. Comments during the public hearing included:  William Herbold, 439 S. Lewis St. had parking concerns and expressed that the property isn’t a good fit for an AirBnB due to unique lot lines.  Hannah Thomas, 428 Birdsey St. shared her idea and intention behind the AirBnB along with parking remedies.  Ruth Skalitzky 435 S. Birdsey St. had street parking concerns.  Bob Ross, 438 S. Birdsey St. shared concerns about driveway width, code compliance, and would like to receive updates about this topic. Plan Commission discussion focused on how this conditional use would impact the area, particularly related to on street parking and congestion related to the number of vehicles and guests staying in the home. The home appears to have a single car garage, but the garage is a “tandem” and is large enough to have two vehicles parked bumper to bumper, with another vehicle in the driveway. The applicant said she would not allow paying guests to park vehicles on the Street, those vehicles would need to be parked in her garage or driveway. There was also a discussion regarding requiring fire and building inspections of the property prior to making a recommendation, but our Ordinance does not provide authorization the Plan Commission to order those inspections in this circumstance. On 5/12/2022, the Plan Commission has recommended approval of the Conditional Use Permit, with the following conditions:  The Conditional Use permit is issued for a period of one year from the date it is approved by the Common Council.  The Conditional Use permit is granted to the applicant and shall expire upon the transfer of the property to a subsequent owner.  No more than 8 paying guests (exclusive of the owner and the owner’s family) may be on the property at any one time.  No more than three vehicles (excluding vehicles titled in the name of the owner of the property) may be parked on the property at any time. All vehicles parked on the property must be parked in the garage or on the driveway serving the property. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Staff Memos  Application materials ACTION REQUESTED OF COUNCIL: Consider approval of the application for Conditional Use with conditions from the Plan Commission and any additional conditions the City Council may determine are appropriate.  CITY OF COLUMBUS 105 N. DICKASON BOULEVARD COLUMBUS, WISCONSIN 53925-1565 PHONE: 920.623.5900 FAX 920.623.5901 www.cityofcolumbuswi.com Plan Commission Staff Report Plan Commission Date: April 14, 2022 Agenda Item: 8d and 8e Applicant: Hannah Thomas Property Address: 428 S Birdsey Street Parcel ID: 11211-267 Zoning: R-3 Future Land Use Map: Single Family Residential Summary The applicant would like to host an Airbnb at 428 S Birdsey Street. Per 114-73 of the zoning code a Bed and Breakfast is considered to be a conditional use. In addition any home occupation or home based business should meet the standards on 114-106. Any home based business is also required to obtain a Conditional Use Permit. The applicant’s proposal indicates they will rent two (2) rooms and only allow one car per visitor. Parking Section 114-126 requires one (1) space per room or suite, plus one (1) space per employee and/or owner- occupant for a bed and breakfast. It also requires a two (2) garaged spaces and one (1) space for residential properties. The current home is grandfathered and would not meet the minimum off street parking requirements. Per 114-106(7) “No parking in the public right-of-way shall occur as a result of this home occupation except for occasional meetings, recitals or demonstrations, and day care pick up/drop off.” This means the applicant would need to provide adequate off street parking to meet this requirement Per 114-130(1)(a) any parking spaces located in the front yard can only be on paved areas. Public Comment I have received several comments from neighboring property owners who have expressed concerns with this proposal. I anticipate a few members attending the public hearing to make a comment on the proposal. Recommendation The current proposal indicates that guests would be partially parking on the front lawn, this does not meet the standard under 114-130(1)(a). The code also states that no parking in the right of way shall occur due to a home occupation. The current proposal be better suited to meet code if they only offered one (1) room at for rent. Adjacent Land Existing Land Use Zoning Designation Future Land Use Designation North Single Family Residential R3 Single Family Residential South Single Family Residential R3 Single Family Residential East Single Family Residential R3 Single Family Residential West Single Family Residential R3 Single Family Residential Attachments x Location Map Figure 1: 428 S Birdsey Street View  428 S Birdsey Notice Map City of Columbus 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 1,237.07 in and is not responsible for any misuse or misrepresentation of this information or its SCALE: 1 = 103' Print Date: 3/29/2022 derivatives.  Short-Term Rental Proposal My name is Hannah Thomas and I am requesting approval to rent my house out as a short-term rental property through AirBnb. 428 S. Birdsey St. Columbus, Wi is my primary residence but there are extra rooms that are not being used so I would like to list them on AirBnb. I really enjoy hosting others and getting to know people from different backgrounds. I used to live overseas so I would love to welcome international individuals as well. Guests that request to stay will not be discriminated against in any way. I have traveled around the United States using different AirBnbs in 2021 so I have a good idea on what works well. I will lay out clear guidelines for guests to follow. My goal with renting rooms in my home is to provide a chance for guests to visit Columbus in a quiet and quaint home. Here are a few of the legistics that I have planned for my home. I will require a two night minimum stay and am open to longer stays such as a month long stay as well. The front door will have a keypad that will allow guests to come and go as they please. The doors will have their own locks and there will be a shared bathroom for guests. I have one room with a queen sized bed and one room that has a bunk bed with two full sized beds. The rooms and home will be thoroughly cleaned before new guests arrive. The home is set up for guests to use the general living spaces as well with the understanding that they clean up after themselves. Each room will only be allowed to bring one car which will allow guests to park in my driveway. One car will be slightly on the grass but there is room for two cars. I work from home so I will be around to assist guests as needs arise. There will be a policy against smoking and I will not allow parties in the home. The home has updated smoke detectors and a new heating system. The guests will be able to access their own window units for AC. I look forward to being able to share about the restaurants, shops, and activities that Columbus offers with my guests. I would like to move forward with any permits that will be required to open my home as an AirBnb. Please reach out to me at any point through phone (262) 894-1690 or email thomashannah543@gmail.com with any further questions.  City of Columbus 105 N Dickason Blvd, Columbus, WI 53925 Phone: (920) 623-5900 Website: www.cityofcolumbuswi.com Plan of Operation Application Plan of operation required per 114-50 - No person or entity may use any property for any purpose, without an approved plan of operation issued pursuant to this section. No activity or enterprise may be engaged in or carried on upon any property, except as provided in an approved plan of operation issued pursuant to this section. Applicant Name: _________________________ _______________________________________________________________________ Business Name: ________________________________________________________________________ Business Address: _______________________________________________________ ______________________________________________________________________ Applicant Phone Number: _______________________________________________________________ Applicant E-Mail Address: ________________________________________________________________ Onsite Manager: ________________________ _______________________________________________________________________ Description of Business Activities that will occur on the premises: _______________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _ Proposed Business Hours: ___________________________________ _____________________________________________________ Full time employees at this location: _______ Part time employees at this location: _______ What is the highest number of employees that would be working at one time (more than 1 hour straight, do not include shift changes)? ________________ If the plan of operation is for a multi-tenant building, the application shall include a floor plan for the building, which shows the area they operate their business. Signature of Applicant: __________________________________ Date: ___________________________ Additional Information under section 114-50 Page 1 of 2  City of Columbus 105 N Dickason Blvd, Columbus, WI 53925 Phone: (920) 623-5900 Website: www.cityofcolumbuswi.com Temporary plan of operation A temporary plan of operation is required for seasonal business operations, special events, vendor stalls, and other seasonal or short term nonresidential activities such as holiday tree sales and fruit and vegetable stands. The duration of a temporary plan of operation permit shall be established by the city council. Exceptions Approval of a plan of operation is not required for residential uses, city facilities and operations, or public school buildings and operations. New plan of operation required for changed operations A new or amended plan of operation is required where: (1) The person or entity that owns or leases the property or operates the business on the property changes. (2) The number of employees working on the property increases beyond the maximum number specified in the existing plan of operation. (3) The hours of operation are changed. (4) The business, commercial, industrial or other activities that will occur on the property changes from the activities described in the existing plan of operation. Existing uses The lawful use of structures or land existing as of the date of adoption of the ordinance from which this section is derived may be continued without an approved plan of operation. For such uses, a plan of operation shall be required where: (1) The person or entity that owns or leases the property or operates the business on the property changes. (2) The number of employees working on the property increases beyond the number of employees as of the date of adoption of the ordinance from which this section is derived. (3) The hours of operation are changed from the hours of operation that existed as of the date of adoption of the ordinance from which this section is derived. (4) The business, commercial, industrial or other activities that will occur on the property changes from the activities that occurred on the property as of the date of adoption of the ordinance from which this section is derived. Any person who violates the terms of this section 114-50 shall be subject to the penalties set forth in section 1-20 of the Columbus Municipal Code for any violation of this section, provided that the minimum forfeiture for a conviction for a violation of this section shall be $200.00 plus costs. Page 2 of 2  CITY OF COLUMBUS 105 N DICKASON BLVD * COLUMBUS, WISCONSIN 53925-1565 920.623.5900 * FAX 920.623.5901 www.cityofcolumbuswi.com Celebrate! COLUMBUS APPLICATION: CONDITIONAL USE PERMIT Applications will not be processed unless all required information for the specific application type is submitted and applicable fees are paid by 12:00 p.m. on the application filing deadline date as identified inwill Applications thenot Plan beCommissions Development processed unless Review all required Calendar. information Nospecific for the partial application applications will be accepted and final acceptance will be determined by City Staff. Applicant information: Name: Address: City: State: ZIP: Phone: (H) (C) Fax: Email: Property Owner information (if different from Applicant): Name: Address: City: State: ZIP: Phone: (H) (C) Fax: Email: Contractor involved with project: Name: Address: City: State: ZIP Phone: (C) Fax: Email: Page 2 of 4 Architect and/or engineer involved with project: Name: Address: City: State: ZIP Phone: (C) Fax: Email: Please complete all items from the list below. (1) General submittal requirements. (a) Names and addresses of the applicant, owner of the site, architect, professional engineer, contractor and all opposite and abutting property owners of record. (b) Description of the subject site by lot, block and recorded subdivision or by metes and bounds; address of the subject site; type of structure; proposed operation or use of the structure or site; number of employees; and the current and proposed zoning districts. (c) Plat or survey prepared by a registered land surveyor showing all of the information required for a certificate of zoning compliance. (d) Signature of the current property owner or original signed letter of authorization. (2) Narrative. A narrative or cover letter shall include the following: (a) Owner and/or developer's name, phone number, and address. (b) Where applicable, the architect's or engineer's name, phone number, and address. (c) Description of all proposed buildings indicating proposed uses and building size. (d) Descriptions of the location, type, and size of all outside signs. (e) Calculations indicating the total site size, building floor area, number of parking spaces, amounts of impervious surfaces, and amount of non-impervious green space. (f) Anticipated taxable and nontaxable value of the project upon completion. (3) Disclosure statement. In addition to the basic narrative listed above, each of the following points must be addressed and numbered accordingly in a document submitted at the time of application. If, in the opinion of the applicant, the matter is not pertinent, that should be stated explicitly in writing and submitted as part of the disclosure statement. (a) Zoning ordinance and comprehensive plan purposes and intent. The proposed use and development will be in harmony with the general and specific purposes for which this chapter was enacted and for which the regulations of the zoning district in question were established and with the general purpose and intent of the city's comprehensive plan or element thereof. (b) Adverse impact. The proposed use and development will not have a substantial or undue adverse or detrimental effect upon or endanger adjacent property, the character of the area, or the public health, safety, morals, comfort, and general welfare and will not substantially diminish or impair property values within the community or neighborhood. (c) Interference with surrounding development. The proposed use and development will be constructed, arranged, and operated so as not to interfere with the use Page 3 of 4 and development of neighboring property according to the applicable zoning district regulations. (d) Adequate public facilities. The proposed use and development will be served adequately by essential public facilities and services such as streets, public utilities including public water supply system and sanitary sewer, police and fire protection, refuse disposal, public parks, libraries, schools, and other public facilities and utilities, or the applicant will provide adequately for such facilities. (e) Traffic management. That vehicular ingress and egress at the proposed site will be appropriately designed and will minimize undue negative traffic impacts. (f) Destruction of significant features. The plan commission may recommend and the common council may impose reasonable conditions on the proposed use and development to avoid or minimize the destruction, loss, or damage of any natural, scenic, or historic feature of significant importance, taking into account the surrounding uses, the existing use of the site, and public convenience. (g) Compliance with standards. The use shall, in all other respects, conform to the applicable regulations of the district in which it is located, except as such regulations may, in each instance, be modified to a more restrictive requirement by the common council pursuant to the recommendations of the plan commission. (4) Site plan. A site plan shall include the following: (a) Name of project and date of plan preparation. (b) Scale of drawing and north arrow. (c) Property boundaries. (d) Where applicable, the 100-year floodplain and floodway delineations. (e) Where applicable, wetlands as delineated by the applicant's scientists and confirmed by a concurrence letter from the Wisconsin Department of Natural Resources. (f) Existing and proposed easements on the subject property. (g) Adjoining public street rights-of-way, sidewalk locations, existing and proposed driveways and curb cuts, and parking and unloading areas. (h) Locations of existing and proposed building footprints with building setback lines shown. (i) Location of any existing or proposed signs. (j) Location and type of all outdoor lighting proposed to illuminate the site. (k) Existing land use and zoning of adjacent properties within 100 feet of the site, including: existing buildings, structures, and major features including but not limited to woodlands, wetlands, floodplains, steep slopes, and drainageways. (l) Location of any existing or proposed fire hydrants providing protection to the site. (5) Building plans. Building plans shall include the following: (a) Architectural elevation drawings, at a specified engineering scale depicting each side of new or remodeled buildings indicating materials and building dimensions. (b) One colored rendering of the front façade of the principal building showing the proposed color. (6) Grading and stormwater plans. Grading and stormwater plans shall include the following: (a) Spot elevations, including an onsite benchmark elevation. (b) Plan should clearly indicate proposed drainage patterns. (c) Existing and proposed topography shown at a contour interval of not less than two feet at national geodetic vertical datum. Page 4 of 4 (d) Location and dimension of stormwater retention or detention basins and/or stormwater conveyances including calculations of anticipated stormwater impacts for the site. (7) Lighting plans. Lighting plans must be provided and shall include: (a) A photometric plan of the entire site. (b) Catalog cuts for the selected fixtures. (c) Pole design and mounting height. (8) Landscaping plans. Landscaping plans must be provided and shall include: (a) Notation of drawing scale. (b) Drawing orientation (indicated by conventional north arrow). (c) Name of landscape design professional. (d) Location of all existing vegetation which is equal to or exceeds the following sizes: 1) Deciduous trees greater than three-inch caliper; 2) evergreen trees five feet high or greater; and 3) shrubs greater than 36 inches in height. (e) Common name, location, botanical name, quantity, and planting size of all proposed plant material; and the location of other pertinent landscape features. (f) The location, design, height, and building material of all proposed walls, planter boxes, fences, bicycle racks and other site appurtenances. (g) Proposed method of saving existing vegetation during construction. (h) Plant installation details. (i) Proposed layout of vehicular use areas including the location, dimensions of parking spaces, curb islands, interior plantings, pedestrian walkways, and maneuvering aisles. (j) Location of existing and proposed street lights and fire hydrants in public right-of- way. (k) Size and location of all existing and proposed public and private utility improvements within the public right-of-way. (l) Property lines, easements, and right-of-way frontage with dimensions shown. (m) Sight triangles at intersections and at alley or driveway curb cuts. (9) Traffic study. A traffic study including existing traffic volumes, anticipated trip generation, and existing and proposed level of service on adjacent arterial and collector streets. (10) Other data. (a) Copies of private mains, easements, deed restrictions, covenants and other recorded documentation relative to the property. (b) Depending on the type and scale of the project, the city plan commission and/or staff may require additional information to assist in the review of the project. ***************************************************************************** I certify that all the above statements and plans submitted with this application are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Columbus for the purposes of inspection as may be required by law. Date Signature of Applicant Date Signature of Owner (if different from Applicant)  2022 AGENDA ITEM Committee of the Whole Meeting date: ____5/17/2022_______ Council Meeting date: ___6/7/2022____________ ITEM:_Transfer Unneeded Vehicle from PD to WWTF_ DETAILED DESCRIPTION OF SUBJECT MATTER: With the new police squad arriving, the Police Department will soon have a squad that they will rotate out of their fleet. According to the Asset Disposal Policy, the vehicle was offered to all City Department to gauge their interest. The Wastewater Department was the only Department that expressed interest in the vehicle. Lead Wastewater Operator Katie Anding has indicated they have a need for the vehicle, and it would be a “benefit to the wastewater plant when both pick-up trucks are being used by other workers. Example one person may be doing locates in town, one would be attending to a lift station issue and another person may need to go to a meeting or handling errands at City Hall. The other benefit of the explorer would be classes or meetings where all personnel would attend, saving gas/mileage on taking more than one vehicle.” Typically, if the vehicle was transferred among Departments there would be no money exchanged. However, because this vehicle was purchased with tax dollars, but will be going to a rate payer supported utility, the Utility should compensate the City a fair amount to receive the asset. Price estimates were obtained from KBB.com, and comparable vehicles were researched on autotrader.com. The range of values for either a trade in or private party sale was $4,758-$8,905. Used vehicles online were in the range of $7,000-$12,995. The Police Chief provided a rough estimate of $3,200 if the vehicle was auctioned. The estimates and comparable vehicles do not incorporate any price reduction that may come from having the title brand indicating it was a former police vehicle, nor does it account for the various mounting holes and marks throughout the interior and exterior of the vehicle. Based on the various price points, The vehicle transfer is recommended at a value of $4,758 as-is, which matches the low range of trade in value, a lower cost than advertised vehicles, but more than estimated proceeds from an auction. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Documents related to trade in value and comparable vehicles. ACTION REQUESTED OF COUNCIL: Approve the request to transfer of the 2010 Ford Explorer from the Police Department to the Wastewater Department at a cost of $4,758.  2022 AGENDA ITEM Committee of the Whole Meeting date: ____5/17/2022_______ Council Meeting date: _______________ ITEM:_Discuss Interim Planning/Zoning Assistance_ DETAILED DESCRIPTION OF SUBJECT MATTER: The Director of Planning and Development position is currently vacant, and we are pausing briefly to see what recommendations, if any, come from the Organizational Consultant in regards to the tasks and duties currently handled by this position. In the meantime, existing staff have absorbed many of these duties, but the volume of work and inquiries will make this arrangement difficult to maintain for even moderate periods of time unless there is some assistance with the more technical aspects of planning and zoning. Vandewalle & Associates have provided information related to interim assistance with planning and zoning, and they have substantial experience providing these services to communities across Wisconsin on a permanent basis. The hourly rate is significant, but we would only be charged when we requested their services, and I anticipate all of the expense can be covered through savings due to the staff vacancy. Additionally, if these services are necessary to evaluate a project or development, the applicant should reimburse the City for charges related to the review of their project. At this time I would not anticipate requesting in person office hours, but would instead have staff determine which planning and zoning issues should be referred to Vandewalle. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Vandewalle Proposal and Example Scope of Services from another community ACTION REQUESTED OF COUNCIL: Give staff guidance on Council preferences related to engaging a firm to provide interim planning and zoning assistance.  Statement of Qualifications CITY OF COLUMBUS, WI CURRENT PLANNING SERVICES May 9, 2022 VANDEWALLE & ASSOCIATES, INC. www.vandewalle.com Madison: 120 East Lakeside Street | Madison, WI 53715 | P. (608) 255-3988 Milwaukee: Global Water Center | 247 Freshwater Way, Suite 530 | Milwaukee, WI 53204 Primary Contact: Sonja Kruesel, AICP | C. (920) 988-2327 | E. skruesel@vandewalle.com  LETTER OF INTEREST Kyle Ellefson, City Administrator City of Columbus 105 N Dickason Boulevard Columbus, WI 53925 cityadministrator@columbuswi.us RE: Consultant Planning Services and Interim Zoning Administration Dear Mr. Ellefson: Thank you for your interest in working with the Vandewalle & Associates team and for meeting with us to discuss your needs. As a multi-disciplinary firm, we pride ourselves on providing high-quality services that best fit the community, project needs, and expertise required. Our recommended approach for providing the services you’ve described includes Sonja Kruesel, Associate Planner, serving as your primary contact person and project manager for Vandewalle & Associates, with oversight, guidance, and technical expertise provided by Scott Harrington, Principal Planner. We will also draw on the wide range of expertise and talents of our entire staff of 20 professional planners, economic developers, grant writers, designers, and real estate experts to ensure all of the City’s needs are met. On the following pages, you will find our billing rate schedule and resumes. Sonja’s hourly billing rate is $135, and Scott’s is $200. As discussed, dependent on the project and task requested, costs can be reimbursed to the City by private entities as to not place an undue financial burden on the City’s limited resources. Using our model approach, we can provide planning and economic development services through a broad and wide- ranging contract, with the ability to customize project-specific Work Orders for defined tasks and budgets on a case-by-case basis (i.e. TIF Amendment, Comprehensive Plan Update, etc.). We regularly work with municipalities for current planning and zoning administration services. In similar roles for other client communities, we have been able to provide quick responses to planning and zoning inquiries through virtual communication platforms including email, videoconferencing, and automated website contacts. In addition, an in-person office presence or attendance at select meetings could be discussed further or arranged on an as needed basis. Vandewalle & Associates appreciates the opportunity to work with the City of Columbus, and we believe that a well-communicated and collaborative approach will provide the expertise and work products desired by the City. We look forward to discussing this opportunity further with you following your internal discussions and producing a more robust proposal for City Council review, when needed. Thank you, Sonja Kruesel, AICP Associate Planner V A N D E W A L L E & A S S O C I AT E S | C I T Y O F C O L U M B U S C U R R E N T P L A N N I N G S E R V I C E S | PA G E 2  FIRM PROFILE VA N D E W A L L E & A S S O C I AT E S : W H O W E A R E Transforming places, shaping communities, building economies, and adding impact Vandewalle & Associates is a collection of passionate professionals with expertise in disciplines that converge to best impact change and make V& A’s Madison Headquar ters places work better for people: • Community planning and zoning • Land use planning • Grant procurement • Public engagement • Multi-layered asset analysis • Park and open space facility planning • Intergovernmental relations 2 offices • Economic strategy 40+ years • Market analysis • Neighborhood design V& A’s • Redevelopment Milwaukee of fice • Design and architecture • Marketing • Real estate • Public-private partnerships Established in 1976, V&A has been a Midwest leader in community planning, zoning, public participation, place-based analysis, economic strategies, visioning, and implementation for more than 45 years. We work in partnership with our clients to identify core, place-based opportunities and translate them into strategic plans, innovative projects, and custom regulations. Please visit our website for more information on our firm: www.vandewalle.com. V A N D E W A L L E & A S S O C I AT E S | C I T Y O F C O L U M B U S C U R R E N T P L A N N I N G S E R V I C E S | PA G E 3  SONJA KRUESEL, AICP Associate Planner Sonja brings 10 years of professional leadership in municipal planning and zoning, along with a passion for community development and Midwest places. Having served previously as City Planner / Planning Director for both the cities of Monona and Fitchburg, WI, she has experience in comprehensive planning, project leadership and management, and strategic planning across a variety of geographies and socio-economic contexts. She also brings technical expertise in the implementation of park and open space plans and policies, TIF, environmental issues, municipal zoning, subdivision regulations, housing, real estate, greenfield development, urban redevelopment/ revitalization, form-based regulation, and farmland preservation zoning. Working as Planning Director for both cities, Sonja served alongside the Vandewalle & Associates team on Comprehensive Plans and key projects such as the catalytic Monona Waterfront Redevelopment. Madison office: In her current role as an Associate Planner at Vandewalle & Associates 120 East Lakeside Street Madison, WI 53715 she enjoys guiding projects from concept to occupancy and facilitating C: 920.988.2327 communication with developers, elected officials, and the public. She is E: skruesel@vandewalle.com also primed to lead long-range planning efforts and strategic initiatives. EDUCATION AWARDS AND PRESENTATIONS • M.S. Urban and Regional Planning • Plenary Panel Speaker “Forwarding Equity” APA University of Wisconsin - Madison, Wisconsin Upper Midwest Planning Conference (2019) • B.A. Geography, History, Environmental Studies • Speaker “Strategies for Market-Ready University of Wisconsin - Madison, Wisconsin Redevelopment” APA Upper Midwest Planning Conf (2015) PROFESSIONAL LICENSES & MEMBERSHIPS • Fitchburg Mayoral Award for Outstanding City • Member, American Institute of Certified Planners Department (2020) • Member, American Planning Association (APA) & • Wisconsin County Code Administrators Scholarship Wisconsin Chapter (APA-WI) Recipient (2012) • Secretary, Market Leadership Advisory Board - WI United States Green Building Council V A N D E W A L L E & A S S O C I AT E S | C I T Y O F C O L U M B U S C U R R E N T P L A N N I N G S E R V I C E S | PA G E 4  SCOTT HARRINGTON, AICP Principal Planner Scott Harrington is a Principal Planner and leads the tax increment finance practice at Vandewalle & Associates. He is a seasoned project manager and contributes special expertise in the creation and implementation of urban redevelopment initiatives. Since 1986, Scott has worked on the front lines in a number of cities in the Midwest, Southern and Western U.S. He is well-versed in the complex processes of management, community participation, financing and negotiations required to craft and implement long- range planning and large-scale revitalization efforts. His ease among elected bodies, plan commissions, the public, and government finance is second to none. Given his diverse background, Scott leads and assists with a wide variety of projects at Vandewalle & Associates including everything from regional economic positioning initiatives, to municipal comprehensive plans and zoning regulations, to redevelopment strategies for downtowns, corridors and sites. Recently, Scott has served as the principal in charge of several projects focused on revitalizing urban corridors and neighborhoods. These include “The Current”, a $45-million riverfront redevelopment in Monona; the Madison office: visioning and master planning for the Alliant Energy Center and surrounding “Destination 120 East Lakeside Street Madison, WI 53715 District” in Madison; the East Washington Capital Gateway Corridor in Madison; Northwest C: 608.843.2632 Gateway in Downtown Fayetteville, North Carolina; Downtown and North Division E: sharrington@vandewalle.com Street Corridor in Stevens Point; Janesville Town Square; Downtown Mount Horeb; and Downtown Slinger. His projects have included a wide range of interactive methods and forums for engaging the public – including pop-up events, keypad polling, online surveys, charrettes, and visual preference surveys – as well as engaging historically under-represented communities through bi-lingual staff and by partnering with community organizations. EDUCATION • Former Board Member, Colorado Chapter of the • M.U.P. Urban Planning American Planning Association University of Michigan - Ann Arbor, Michigan • Former Member, Technical Advisory Committee to • B.S. Natural Resources Legislature on Intergovernmental Coordination, Florida University of Michigan - Ann Arbor, Michigan Department of Community Affairs • Co-author, “Innovative Water Conservation Ratemaking,” PROFESSIONAL MEMBERSHIPS & PRESENTATIONS Florida Water Resources Journal (August 1995) • Member, American Institute of Certified Planners • Member, American Planning Association, Nation, PROJECT AWARDS Wisconsin, and Illinois Chapters • Outstanding Urban Design from the Wisconsin Chapter of the American Planning Association in 2010 – for • Presenter, “Market-Ready Redevelopment” American the City of Madison East Washington Avenue Capitol Planning Association Upper Midwest Conference (2015) Gateway Corridor Plan • Presenter, “Using Charrettes as a Planning Tool” WCCMA • Award of Merit from the American Society of Landscape & WAMCAM Annual Conference (2010) Architects for Urban Planning and Design – for the Gulf • Presenter, “Content Sensitive Design & Corridor Planning” Stream, Florida Design Manual Innovations in Transportation Conference (2008) • Presenter, “Preserving Neighborhood Character” American Planning Association National Conference (1996 and 2002) V A N D E W A L L E & A S S O C I AT E S | C I T Y O F C O L U M B U S C U R R E N T P L A N N I N G S E R V I C E S | PA G E 5 Vandewalle & Associates is focused on providing our clients with projects that provide excellent value and clear direction. VA N D E W A L L E & A S S O C I AT E S F E E S C H E D U L E Billing rates by position and charges for other items are listed below. 2022 Billing Rates Principal $190 to $300 Other Charges: Invoice charges to the client consist of (1) Professional fees rendered at current billing rates Associate $110 to $150 (2) Reimbursable expenses billed at cost multiplied by 1.1 Assistant $85 to $100 (3) Technology/Software expenses billed at $50/month GIS Technician/Specialist $95 to $110 Expense Cost Communications Specialist $65 to $150 Mileage IRS Rate Project Assistant $50 to $80 Printing and Postage Cost plus 10% VANDEWALLE & ASSOCIATES / MADISON: 608-255-3988 / MILWAUKEE: 414 988-8631 / WWW.VANDEWALLE.COM V A N D E W A L L E & A S S O C I AT E S | C I T Y O F C O L U M B U S C U R R E N T P L A N N I N G S E R V I C E S | PA G E 6 Drat Tomah Contract Scope A. CURRENT PLANNING VANDEWALLE & ASSOCIATES, as directed by City staff and officials, will assist City Staff with current planning services, which may include: 1. Provide guidance and assistance to the Plan Commission, City Council, other City committees and City staff. 2. Prepare staff reports for Plan Commission, City Council, Zoning Board of Appeals and other City and related committees. 3. Attend Plan Commission meetings and other related public meetings and hearings. When appropriate, the Consultant will make presentations at these meetings. 4. Review, analyze, and write reports on site plans, subdivision plats, zoning requests, conditional use permits, annexation petitions, and other related petitions to determine their conformance with City Ordinances and adopted Plans and Policies. VANDEWALLE & ASSOCIATES will be available to meet with developers and petitioners, in Client’s offices, per a regular or as needed schedule, set by the Client. In order to achieve maximum cost-effectiveness, these meetings would typically be held on the same day as a regularly scheduled Plan Commission meeting. Additional meetings could be arranged if necessary. The Client can pass on these costs to the applicant. 5. Complete any necessary community speaking engagements. 6. Provide expert witness testimony on an as needed basis. 7. Review existing community development related ordinances, including but not limited to the City’s Zoning Ordinance, Subdivision Ordinance, sign regulations, site plan standards and landscaping standards. Where deemed necessary by the Client, VANDEWALLE & ASSOCIATES will make recommendations, in memorandum form, regarding revisions needed to make the existing codes and ordinances more effective at achieving a high- quality development pattern. Requests for time intensive ordinance and map amendments are beyond the scope of this contract, and would be completed under a separate contract. (See Article I.H.) 8. Provide information related to interpretation of the City’s Zoning and Subdivision Ordinances. 9. Review and make recommendations for changes to the Comprehensive Plan and detailed plans, where appropriate. 10. Assist the Client in preparing updates of existing Plans and Studies. Significant Plan updates and revisions would be completed as projects under separate Work Order Agreement. (See Article I.H.) 11. Work with City staff to identify and apply for other non-City funding sources to implement Client objectives and projects, including a range of community and economic development grant programs that VANDEWALLE & ASSOCIATES regularly tracks. 12. Coordinate and lead work related to property acquisition and relocation orders.  Preparation of a relocation plan would be beyond the scope of this contract, and as such would require a separate contract. (See Article I.H.) B. TAX INCREMENT DISTRICT MANAGEMENT AND COORDINATION VANDEWALLE & ASSOCIATES, as directed by City staff and officials, will assist City Staff and economic development committees and authorities with overall management of the City’s tax increment districts (TIDs), which may include: 1. Conduct an initial assessment of the financial condition of all TIDs and make recommendations for improvements 2. Review all outstanding development agreements to ensure developer and City compliance with all listed terms; work with City attorney to recommend potential actions to address those items found not to be in compliance 3. Assist with the preparation of TID annual reports as required by statutes and present same to the Joint Review Council 4. Work with City Clerk to ensure all annual Department of Revenue requirements for TIDs are met in a timely manner 5. Identify key development sites in each TID and prepare concepts and strategies for attracting developers as described in Article I.C. 6. Identify needs for TID project plan and/or boundary amendments (amendments will require a separate work order with a specific scope and fee under Article I.H.) 7. Identify needs and determine feasibility to create new TIDs (actual TID creation will require a separate work order with specific scope and fee under Article I.H.) 8. As directed by the City, prepare a yearly TID Action Plan with specific tasks, responsible parties, and deadlines to attract additional growth and development to the TIDs 9. Track project action steps, timelines, and budgets and provide progress reports of same to the City Staff and committees 10. Participate in monthly tele/web conferences with City Staff to report on progress and determine input and direction needed from City committees and City Council 11. As needed, attend and participate in meetings with City committees and City Council to report on progress of previous assignments, discuss current needs and issues, and receive direction on next assignments 12. Coordinate with City staff and other City consultants - including but not limited to financial advisors, civil engineers, environmental engineers, and attorneys – and review and comment on project designs and preliminary cost estimates, environmental site analyses, specifications of site amenities, site access and circulation, architectural programming, and project schedules for projects within the TIDs 13. Prepare project status reports and public communications materials and participate in community meetings as requested C. KEY SITES REDEVELOPMENT PLANNING ASSISTANCE VANDEWALLE & ASSOCIATES, as directed by City staff, will prepare redevelopment plans for key redevelopment sites and areas to further describe potential private and public improvements and needs, which may include: 1. Prepare concept plans for key sites including uses, general building sizes and configurations, site layouts, access points, parking and loading locations, other site support facilities and amenities, and supporting public improvements. 2. Prepare economic impact expectations including construction cost estimates, valuation projections, and public improvements costs. 3. Prepare project pro formas and funding strategies. 4. Advise on potential City land acquisitions. 5. Develop strategies to attract developers and businesses as described in Article I.D. and funding as described in Article I.F. D. BUSINESS AND DEVELOPMENT RECRUITMENT ASSISTANCE VANDEWALLE & ASSOCIATES, as directed by City staff and officials, will assist with the following: 1. Meet with existing businesses in the City and surrounding area to determine their expansion potential and to identify potential suppliers or customers that would benefit from closer proximity to them 2. Evaluate the mix of businesses in a particular area and conduct other research to identify potential types of businesses that would benefit from a Tomah location 3. Prepare marketing and promotional materials in print and electronic formats 4. Identify needed public improvements and/or programs to attract new businesses/development and prepare funding and implementation strategies accordingly 5. Prepare requests for proposals/qualifications and assist in the developer selection process (may require a work order depending on the level of effort required under Article I.H.) E. PROJECT EVALUATION AND NEGOTIATION ASSISTANCE VANDEWALLE & ASSOCIATES, as directed by City staff and officials, will assist in evaluating individual development proposals for consistency with adopted City plans and codes. Activities may include: 1. Assist prospective businesses and developers in determining space needs, project concept plans and project costs 2. Review and comment on proposed project designs, proformas, and assistance requests for financial feasibility and compatibility with surroundings 3. Prepare pre-development agreement “term sheets” and assist with developer agreement documents 4. Advise and assist in negotiating development agreements 5. Coordinate project site improvements in concert with developers and their design team including schematic design and preliminary cost estimates, environmental site analysis, specification of site amenities, site access and circulation, and architectural programming F. FUNDING ASSISTANCE VANDEWALLE & ASSOCIATES, as directed by City staff and officials, will develop robust funding strategies for projects and coordinate public/private financing with the City financial advisor. Activities may include: 1. Identify and prioritize funding sources/grant programs and the tracking and distribution of funds 2. Work with local, state, and federal agencies and private organizations to identify economic development grant opportunities 3. Prepare grant applications (may require a separate work order depending on the application requirements under I.H.) 4. Assist with grant administration, reporting and close-out 5. Work with City to evaluate the feasibility of establishing other business incentive/assistance programs G. BROWNFIELD ASSISTANCE VANDEWALLE & ASSOCIATES, as directed by City staff and officials, can assist with the guiding the assessment and remediation of potential Brownfield sites, including: 1. Brownfields redevelopment grant procurement and administration, including the preparation of grant applications (may require a work order depending on the level of effort under I.H.), quarterly progress reports and reimbursement requests, and all scope, personnel, and budget amendments required by the funding agency 2. Conducting community involvement and outreach activities, which may include public meetings and preparing written project fact sheets, press releases, and quarterly reports to agency partners that require these outreach efforts as part of their grant programs 3. Assistance with oversight of environmental consultant’s activities and remedial options to be investigated that best fit the desired end uses for the project H. Additional Services, beyond those stated in Article I.A.-G., may be provided through a “Work Order”. I. VANDEWALLE & ASSOCIATES agrees to provide its professional Services in accordance with generally accepted standards of its profession. J. Scott Harrington will serve as the Principal In Charge and Ben Rohr, Associate will serve as the lead for the Current Planning efforts.