Cultural Council

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes - Final Cultural Council Tuesday, November 19, 2024 6:00 PM Commerce City Civic Center Rm 3109, 7887 E. 60th Ave., Commerce City, CO 80022 1. Call To Order/Roll Call - 6pm Meeting called to order at 6:06pm. In attendance: Councilmember Douglas and Board Members Jen Martin, Ronna Sanchez, Jackie Riggs-Gonzales, Nick Gonzales, Jan Cruz, Augusta Jonhart, and Tyler Vitello Absent: Mayor Pro Tem Susan Noble and Board Members Kelly Reyos, Omar Lozano, Cynthia Montes, Jade Humphries, Deana Hall 2. Approval of Minutes Min 24-209 October Meeting Minutes Ronna moved to approve the October meeting minutes. Jan seconded the motion, which was approved unanimously. 3. Public Comment None 4. Grants & Finance Monthly Update Current balance: $31,296.90, which includes 2025 grants. a. 2025 Budget Approval Ronna presented. Music in the Park budget questions were discuss, which was captured later in the subcommittee reports. Larger question was posed on the 501c3 status making it so we do not receive annual board and commission funding from the city. Staff will inquire with city team, and invite someone to the next meeting to answer questions. Cultural Council likes their autonomy and access to grants, but doesn't understand why they do not receive funding from city, or receive legal council from the city, but still has a level of accountability to the city. Kristi moved to approve the 2025 budget. Jackie seconded the motion, which passed 7-1. 24-280 2025 Budget Draft Commerce City Page 1 Cultural Council Meeting Minutes - Final November 19, 2024 5. 2025 Goals 24-281 2025 Goals Draft Jan moved to approve the 2025 goals with the Music in the Park goal adding increasing attendance by 10%. Ronna seconded the motion, which was approved unanimously. 6. Subcommittee Reports a. Music in the Park Min 24-210 Committee Meeting Minutes Committee presented options city and Cultural Council were considering in terms of food and Summer Shindig. Group discussed and agreed that all four events should be the same, and feel strongly that Summer Shindig should be at all four events. A larger question of event owner vs. sponsor vs. true partnership was discussed. The committee will bring this question back to the planning group with the city. Ronna asked group for advice on which stage and sound company to use. There was no strong opinion either way. $2k is allotted from Cultural Council for food at Music in the Park in 2025. Gift cards will be donated by King Soopers. b. Public Art Call out for Art Selection Committees: Cocklebur project and CALU Park project to start meeting in January 2025. Celebration for Monaco Park and other Public Art projects is this Saturday, November 23 at 1pm at Monaco Park. Ronna moved to allocate $250 for Saturday's celebration. Kristi seconded the motion. Ronna amended the motion to cover the full cost of the celebration ($500). Kristi seconded the motion, which was approved unanimously. Group discussed writing a Google review for the wrap company, Pureblind, and decided to hold off until we are further along in the multi-year project. Ratha came and enhanced the underpass mural after it had been tagged. Jan asked to do a post on social media about these enhancements once we get through other public art project posts. i. Cocklebur Budget Budget will be discussed in January. c. Art Exhibitions Mobile art show slideshow looks great. It will be installed shortly after Saturday's celebration to each of the Rec Centers. Commerce City Page 2 Cultural Council Meeting Minutes - Final November 19, 2024 d. Community Engagement & Partnerships Skipped due to not having representation at this meeting. 7. New Business Bring grant ideas to January meeting. SCFD grant is due March 15. a. Tablecloth Purchase ($205 fitted tablecloth +$6.50 for Tide Pens) Already approved this purchase at previous meeting. 8. Old Business a. December meeting - 12/17 at 6pm (Civic Center) Ronna moved to cancel the December meeting. Augusta seconded the motion, which was approved unanimously. Ronna moved to make the January meeting virtual. Jan seconded the motion, which was approved unanimously. 9. Subcommittee Monthly Meeting There wasn't time to meet within the meeting time in subcommittees. Meet before January if you need to. If you have more than 2 people meeting, send Melissa your agenda 2 days beforehand and minutes after. 10. Adjourn - 8pm Meeting was adjourned at 7:56pm. Commerce City Page 3