Quality Community Foundation

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes Quality Community Foundation Tuesday, October 21, 2014 6:00 PM Civic Center 1. Call To Order/Roll Call Robert Frederick - Present Present 4 - Carlotta Barnes, Carol Taylor-Boyd, Sheryl Carstens, and Valerie Medina Absent 2 - Delilah Collins, and Joyce Siow-Yazzie 2. Approval of Minutes The minutes of September 16, 2014 were approved. Quality Community Foundation Minutes - September 16, 2014 Attachments: QCF 09162014 Minutes 3. Food Bank of the Rockies - Kaye Lyssy Kaye is the grant writer and has been there 3 years. Started mobile pantry - continues to come to the parking lot twice a month. Serve over 300 families each time. Food Bank of the Rockies has been in existence for 36 years. Distributed 53 Million pounds of food in last reporting year, typically distribute through partner agencies. Warehouse is located at I-70/Havana. They receive food from everywhere, handle and repackage for distribution to partner agencies. They also purchase a fair amount of healthier food options. With our funding they identified the partner agencies in Commerce City and distributed to them equally. Agencies pick up the fresh items for delivery to their groups the next day. Agencies pay for their food at a discounted rate of .05 cents a pound. They have plans to remodel their warehouse and increase capacity by 40% - scheduled to start in January 2015. One of their more popular programs is the backpack program (Totes of Hope) - kids take food home on Friday to feed 3-4 people 3 or 4 meals week. They return the backpacks on Monday and the process is repeated. Just finished a big Hunger Study - this happens every 4 years. Kaye feels the study isn't done often enough - better information would help address needs better. 1-in-7 Coloradoan’s are still hungry - over 40% are children. They serve roughly 121,000 meals a day including all partner agencies. They had enough volunteers last year to equate to 63 full time employees. Commerce City Page 1 Quality Community Foundation Meeting Minutes October 21, 2014 Fundraising - Individual donor base that is phenomenal plus corporate support has grown nicely through the years. They host a couple of large events throughout the year and have great partnerships with King Soopers and the Denver Broncos. They also serve the entire state of Wyoming as well. Questions: Board members asked Kaye to send Leigh Ann a list of agencies in Commerce City they supported with the funds. What does an individual have to do to qualify? Individuals get food - don't verify data. If they are not in the right zip code, they will be served but encouraged to seek assistance in the right area the next time. They can pick what they need to address any issues (allergies, religious preference, vegetarian etc) 4. Catholic Charities - Diane Elio Diane with them 10 years, closed in Commerce City 5 years ago but, still provide rental assistance to Commerce City residents. QCF dollars are used for rental assistance. Rental assistance funds are harder and harder to come by. In the future Catholic Charities will have more funds to assist folks in Commerce City due to some funding they are receiving from Adams County Residents. Also received funds from FEMA for the 2013 flood - folks can reach out to them if they didn't already receive assistance. Catholic Charities is the #1 agency for 211 rental assistance. The appointment line is answered for one hour in the morning and they get over 600 phone calls over 4 counties during that time. They schedule rental appointments the first 15 days of the month. They provide utility assistance, victim assistance to Judicial District 17, disaster recovery and rental assistance. They also have shelter services - rental assistance keeps them from being in the shelters. Questions- Does Catholic Charities have a Master Plan or future plans? They took over a food pantry in Aurora (Little Flower) which serves Aurora and Montbello. The CEO is interested in getting back into the food pantry business. They currently do not serve Commerce City residents. How do people qualify? Eviction notice, lease, current utility bill to confirm they live where they say they live. They ask, “What is going on that keeps you from paying the rent?” They do an assessor’s office check and/or contact landlord to verify information. They pay for 30 days only and will provide referral information if possible. They have a development office and grant writing department with two people - they handle the funding but they still have limited resources. 5. El Jardin Fundraiser A letter was prepared and provided to El Jardin. Valerie cannot reach them for confirmation of date. The proposed date was originally November 18th. It was suggested to reschedule for January or February. Possible dates January 20 or February 17. Valerie will continue to reach out to El Jardin for a confirmed date after the first of the year. Commerce City Page 2 Quality Community Foundation Meeting Minutes October 21, 2014 6. Wine Tasting - Recap Proceeds of $1,341.94 The board members requested addition information - # of tickets sold, # attended, wine sale proceeds, did Buffalo Run charge what they originally said, etc. Lessons Learned: Price of event on the ticket Print tickets/flyers earlier - Can city always provide printing for free? Advertise deadline for ticket sales - advanced sales only Newspaper article? Location - may not be able to hold it there if volume increases along with silent auction Carol suggested we feature Colorado wines in the future Carlotta suggested we schedule next wine tasting event now - October 1?? – Group took no action yet Robert suggested using the Octoberfest theme - provide wine/beer combo Possibly reach out to Dick’s Sporting Goods Stadium to see about possibly hosting the event if it gets larger 7. P&R Scholarship Should a check be written to P&R for full amount or develop a process by which they request the funds? Sheryl to reach out to PR about timing of use of funds, reporting ability - report back in November then vote to get them funds before end of year. 8. Golf Tournament Update Leigh Ann has been exchanging emails with Andrew Amador and is working on setting up a meeting at Buffalo Run within the next couple of weeks. Robert is working on a loan with someone that does a golf ball drop - people purchase a golf ball, he drops them from a helicopter onto a green and the person closest to hole wins something. Robert will get details. 9. Review By-Laws By-laws provided in the meeting weren’t the latest version, Sheryl or Leigh Ann will email the correct by-laws to the group. Each member needs to review before next meeting - make comments for sections that need to be amended. 10. Miscellaneous Discussion Have some planned field trips/volunteer at some of the grantees locations Communications info - Who is our contact? Julia or Michelle? Ask Jodie about wine tasting pictures taken at the event, send to Leigh Ann for sharing with group Carlotta reached out to Joyce - no reply Vote to remove Joyce as a board member Commerce City Page 3 Quality Community Foundation Meeting Minutes October 21, 2014 First Carlotta Second Carol All in favor Notify City Council and Joyce Carlotta reached out to Daniel - pleasant exchange, needs to reach out again to get passwords for Twitter and Facebook. See's Candies - Valerie asked for information. Valerie will take the box and report details back to the group. Who does Winterfest? - Sheryl will ask communications and report back to group Membership recruitment information was provided to the board from Leigh Ann Carol suggested we put together a welcome packet to "new" board members Carlotta suggested at next meeting we work on the calendar for 2015 Robert will not be at the next meeting - excused by board members December meeting December 16 - still having meeting Bring Fundraising ideas to next meeting 11. Adjourn Meeting adjourned at 7:23 p.m. Commerce City Page 4