Quality Community Foundation

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes Quality Community Foundation Tuesday, February 26, 2019 6:00 PM Room 3109 1. Call To Order/Roll Call Present: Jennifer Prather, Charles Dukes, Laurel Eller, Catherine Brady, Billy Gurr, Brendan Binns, Ed Hanson, Jeff Ray, Sheryl Carstens Absent: Tonia Lopez Standing Items: • Financial report Carstens provided a financial update on current numbers. Liaison Villarreal brought up that monies fundraised from previous event that benefits Parks and Rec Scholarships has not been donated to the PRG department. Carstens committed to reaching out to Karen O’Donell to talk about the 2018 report that was provided on recreational scholarships. • Strategic Planning No updates. Prather will bring back a report of activities per the approved goals in March. In the meantime, she will take lead on scheduling dine-outs around the city. Charles asked to help. Gurr gave his final recommendation on a database. He suggested Donor Snap, $49/month for up to 1,000 contacts, $69/month for up to 2,500, no contract needed and has features that would be useful for the board’s goals. Dukes moved to approve to move forward with Gurr’s recommendation. Ray seconded. Motion was unanimously approved. 2. Approval of Minutes Dukes motioned to approve with said edit. Gurr seconded. Minutes were approved. 3. Grants Gurr and Brady presented on the reports from 2018 grantees. A couple highlights they presented on was; some information was hard to capture and there were some reports that were not submitted. Following Gurr and Brady’s overview of the reports, members reviewed and discussed final average score of every organization. Scoring is based on established criteria that is reviewed on an annual basis. The board received a total of 31 applications, with a total requested amount of $216,570. The QCF is unfortunately not able to fund the requested amount, making the grant process competitive. After much discussion, board members reached a final agreement. Gurr motioned to award grants as discussed. Ray seconded. The motion was unanimously approved. Staff liaison will work on grant notification to applicants and City Council communication. The Commerce City Page 1 Quality Community Foundation Meeting Minutes February 26, 2019 presenting of awards will take place during City Council meeting on March 18. 4. Golf Tournament Gurr has announced that 1stBank has committed to a $1,500 sponsorship, $1000 will go towards the Golf Tournament and $500 towards the fall fundraiser. An increase from previous years. Members are to start securing sponsorships. 5. Upcoming Dates 6. Adjourn Meeting adjourned at 8:57 p.m. Commerce City Page 2