Quality Community Foundation

7887 E. 60th Ave. Commerce City Commerce City, CO 80022 c3gov.com Meeting Minutes - Final Quality Community Foundation Tuesday, April 25, 2023 6:30 PM Zoom 1. Call to Order Chair Hellewell called the meeting to order at 6:34 p.m. Present 7 - Board Member Braden Hellewell, Board Member Laurel Eller, Board Member Melinda Larson, President Laura Hellewell, Board Member Theresa Wilson, Board Member Stephanie Levi, and Board Member Kayla Burby Absent 1 - Board Member LaCrea Dixon 2. Executive Session: Scholarship Selection Chair Hellewell made a motion to move into Executive Session to select scholarship recipients. Board member Burby seconded the motion which was approved unanimously. The Board discussed scholarship applications. The Board left Executive Session. 3. Approval of Minutes Min 23-117 Minutes of the March 30, 2023 Meeting Chair Hellewell made a motion to approve the minutes of March 30, 2023 meeting. Board member Eller seconded the motion which was approved unanimously. 4. Monthly Treasurer's Report No report. Commerce City Page 1 Quality Community Foundation Meeting Minutes - Final April 25, 2023 5. Subcommittee Reports: A. Scholarship Program Chair Hellewell made a motion to award 12 QCF Community Scholarships at $4,000 and 3 Curt Holland Memorial Scholarships at $8,000 for a total of $72,000. Board member Eller seconded the motion which was approved unanimously. B. Curt Holland Golf Tournament Board member Eller provided a Curt Holland Memorial Golf Tournament update. Chair Hellewell made a motion to approve up to $6,000 in preliminary golf tournament expenses. Board member Larson seconded the motion which was approved unanimously. C. Nonprofit Grants Staff provided a nonprofit grant update. 6. New Business: A. Letter of Support Chair Hellewell made a motion to not provide a letter of support at this time. Board member Levi seconded the motion which was approved unanimously. 7. Old Business Chair Hellewell provided an update on 80s Prom. The Board discussed. 8. Other Business Chair Hellewell discussed rubrics and application questions for scholarships and grants in 2024. Chair Hellewell made a motion to form a Subcommittee to review and propose changes with Vice Chair Larson serving as Subcommittee Chair. Vice Chair Larson seconded the motion which was approved unanimously. Chair Hellewell asked the Board to discuss poor attendance and a lack of participation with Board member Dixon during 2022 and 2023. The Board discussed. Chair Hellewell made a motion to censure Board member Dixon due to a lack of attendance and participation at 2022 and 2023 meetings. Additionally, to return to good standing, the Board determined that the Board member must attend the next three consecutive meetings and a minimum of six meetings within 2023. Vice Chair Larson seconded the motion which was approved unanimously. 9. Adjourn Chair Hellewell adjourned the meeting at 7:58 p.m. Commerce City Page 2