City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, October 14, 2014 5:30 PM Council Chambers KAREN HUNT MARVIN FRANKLIN Mayor Mayor Pro Tem CLIFF LONG GARY RODEN Place 1 Place 4 BOB MAHALIK NANCY YINGLING Place 2 Place 5 WES MAYS MARK HILL Place 3 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, October 14, 2014, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:42 p.m. Present 8 - Karen Hunt;Cliff Long;Bob Mahalik;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. A. Discussion regarding economic development prospects south of Bethel Road and east of Freeport Parkway. Discussed under Executive Session B. Discussion regarding economic development prospects south of Wrangler and west of Crestside. City of Coppell, Texas Page 1 City Council Minutes October 14, 2014 Discussed under Executive Session Section 551.074, Texas Government Code - Personnel Matters. C. City Manager Evaluation. Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt recessed the Executive Session at 6:54 p.m. and convened into Work Session. A. Discussion regarding the Life Safety Park Design Review. B. Discussion regarding Boards and Commissions Process. C. Discussion regarding the Old Town Coppell Logo. D. Discussion of Agenda Items. Presented in Work Session 4. Regular Session Mayor Hunt adjourned the Work Session and reconvened into the Regular Session at 7:30 p.m. 5. Invocation 7:30 p.m. Pastor Wayne McDonald with Metrocrest Community Church gave the Invocation. 6. Pledge of Allegiance Mayor Hunt led those present in the Pledge of Allegiance. 7. Consider approval of a proclamation naming the month of October, “National Breast Cancer Awareness Month,” and authorize the Mayor to sign. Mayor Hunt read the proclamation for "National Breast Cancer Awareness Month" into the record and presented the same to Valerie Brunson and Pink Soles in Motion. A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Mark Hill, that this Agenda Item be aproved. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 8. Consider approval of a proclamation naming October 23-31, 2014 as Red Ribbon Week in the City of Coppell and authorizing the Mayor to City of Coppell, Texas Page 2 City Council Minutes October 14, 2014 sign. Mayor Hunt read the proclamation for "Red Ribbon Week in Coppell" for the record and presented the same to Police Chief Mac Tristan, Officer Peter Dirks, McGruff the Crime Dog, and Captains Tony Pletcher and William Knack. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 9. Citizens’ Appearance Mayor Hunt asked for those who signed up to speak: 1) Don Carter, 787 Pelican Ln., spoke in regards to the Grapevine Springs Park Lane Realignment. While the City Council does not reply to Citizens' Appearance, City Manager Clay Phillips began part of his City Manager's Report to address the concerns with Park Road. City Council approved the bid award for the Bethel Road Construction Project at the September 23, 2014 Council Meeting. Discussions have been on-going since 2006 at numerous public forums and work sessions. Dallas County now owns the property and approves the improvements to the road. All discussions were handled in public meetings with adequate public notice. 10. Consent Agenda A. Consider approval of minutes: September 23, 2014 A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Gary Roden, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling B. Consider approval of Ordinance for Case No. S-1196R2-TC, J. Macklin’s Grill, a zoning change from S-1196R-TC (Special Use Permit-1196 Revised-Town Center) to S-1196R2-TC (Special Use Permit-1196 Revision 2- Town Center), to amend the existing Special Use Permit to allow an 867-square-foot covering, with an additional 180-square-foot overhang, over the patio in front of the existing 3,700-square-foot restaurant located at 130 N. Denton Tap Road, Suite 120 and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Gary Roden, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. City of Coppell, Texas Page 3 City Council Minutes October 14, 2014 Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling Enactment No: 91500-A-656 C. Consider approval of an Ordinance for Case No. S-1258-LI, Fairfield Inn & Suites, a zoning change from LI (Light Industrial) to S-1258-Light Industrial (Special Use Permit-1258-Light Industrial), to allow a 95-room, four-story hotel on 2.075 acres of property located at the northeast corner of S.H. 121 and Northpoint Drive and authorizing the Mayor to sign. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Gary Roden, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling Enactment No: 91500-A-657 D. Consider approval of the amended bylaws for the Park and Recreation Board. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Gary Roden, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. E. Consider approval of the amended bylaws for the Library Advisory Board. A motion was made by Mayor Pro Tem Marvin Franklin, seconded by Councilmember Gary Roden, that Agenda Items A-E be approved on the Consent Agenda. The motion passed by an unanimous vote. End of Consent Agenda 11. PUBLIC HEARING: Consider approval of Case No. PD-241R3-C, Red Hawk Office, a zoning change request from PD-241-C (Planned Development-241-Commercial) to PD-241R3-C (Planned Development-241 Revision-3-Commercial), to attach a Detail Plan on Lot 27R, Block A, to allow the construction of a 4,723-square-foot medical office building on 0.57 acres of property located on the west side of Denton Tap Road approximately 920 feet north of Bethel School Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Bob Mahalik, seconded by City of Coppell, Texas Page 4 City Council Minutes October 14, 2014 Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) Additional engineering comments will be generated upon detail engineering plan review; 2) The fire hydrant shall be private. Please adjust water easement accordingly; and 3) Shift trees on south property line to accommodate all utilities. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 12. PUBLIC HEARING: Consider approval of the Red Hawk Addition, Lot 27R, Block A, Replat, being a replat of Lot 27, Block A, of the Red Hawk Addition, to establish various easements to accommodate a medical office building on 0.57 acres of property located on the west side of Denton Tap Road approximately 920 feet north of Bethel School Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) Additional engineering comments will be generated upon detail engineering plan review; 2) The fire hydrant shall be private. Please adjust water easement accordingly; and 3) Revise the existing fire lane easement to have the previous recording information labeled and the ‘proposed fire lane easement’ labeled as such. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 13. PUBLIC HEARING: Consider approval of Case No. PD-265R-TH-1, Kyra (Canterbury) Court, a zoning change request from LI (Light Industrial) & PD-265-TH-1 (Planned Development-265-Townhouse-1) to PD-265R-TH-1 (Planned Development-265 Revised-Townhouse-1), to attach a Revised Detail Plan to allow an expansion of the existing Planned Development District to incorporate an additional 1.58 acres of property and to increase the number of townhomes from 15 to 22 and two (2) common areas to three (3) common areas on approximately 4.23 acres of property located on the north side of Belt Line Road, approximately 1,700 feet west of Moore Road. City of Coppell, Texas Page 5 City Council Minutes October 14, 2014 Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Cliff Long, seconded by Mayor Pro Tem Marvin Franklin, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) There will be additional comments during detailed engineering plan review; 2) The storm drain connection will need to be approved by the city of Dallas and approval letter submitted to Engineering; 3) Drainage into DART right of way will need to be approved by DART and approval letter submitted to Engineering; 4) Driveway and median cut needs approval by the city of Dallas and approval letter submitted to Engineering; 5) The screening wall will not be allowed within the utility easement or within a reasonable distance (footing of wall a minimum of 10 feet) from the water line; 6) No trees or structures are allowed over the water line easement; 7) Detail sight visibility at the intersection of East Belt Line Road and Kyra Court; 8) Ensure sidewalks are constructed along Belt Line Road; 9) With railroad track removal on site, the tracks crossing Belt Line need removal also in accordance with City of Dallas regulations; 10) Median opening along Belt Line must be constructed prior to first building permit issued; 11) Tree removal permit required prior to start of construction; 12) Show tree mitigation totals on Plan; 13) Acreage shown on Landscape Plan and Sheets L1 and L2 incorrect; and 14) Sheet A1 (Floor Plans), O1 change to “two story plan”. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 14. Consider approval of the Kyra (Canterbury) Court, Preliminary Plat, to revise the approved Preliminary Plat to incorporate an additional 1.58 acres of property and to increase the number of townhomes from 15 to 22 and two (2) common areas to three (3) common areas on approximately 4.23 acres of property located on the north side of Belt Line Road, approximately 1,700 feet west of Moore Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. A motion was made by Councilmember Cliff Long, seconded by Councilmember Gary Roden, that this Agenda Item be approved subject to the following conditions: 1) This is a Preliminary Plat document not a Final Plat document; 2) There will be additional comments during detailed Engineering plan review; 3) All utility easements shall remain clear of structures and trees; 4) Contain sidewalk within Lot 1X. Note that it enters Lot 1; and 5) Place note on plat that all garages will be set back from street row at least 22 City of Coppell, Texas Page 6 City Council Minutes October 14, 2014 feet. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 15. PUBLIC HEARING: Consider approval of a text amendment to the Zoning Ordinance, CHAPTER 12-Section 12-33-1.8, that required brick screening walls be constructed according to the new standard specifications. The details are proposed to be codified in the Zoning Ordinance as an appendix illustration. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion to postpone this item was made by Councilmember Mark Hill and seconded by Councilmember Wes Mays. The motion failed. A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Cliff Long, to close the Public Hearing and approve this Agenda Item. The motion passed 5-2 with Councilmembers Mays and Hill voting against the item. Aye: 5- Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin and Councilmember Nancy Yingling Nay: 2- Councilmember Wes Mays and Councilmember Mark Hill 16. PUBLIC HEARING: Consider approval of a text amendment to the Zoning Ordinance-CHAPTER 12/ARTICLE 35, “ACCESSORY STRUCTURES REGULATIONS”, deleting the 80% masonry requirements for accessory structures in non-residential districts and for structures that are 150 square feet or more in residential districts, unless they are visible from a public street. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Cliff Long, seconded by Councilmember Nancy Yingling, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 17. PUBLIC HEARING: City of Coppell, Texas Page 7 City Council Minutes October 14, 2014 Consider approval of a Resolution granting a variance of three hundred (300’) feet to Zena Sushi from the 300-foot prohibited requirement under Ordinance No. 2006-1143, Article 6-16, Section 6-16-2 of the Code of Ordinances, to a business selling or offering for sale alcoholic beverages, with a business address being 171 N. Denton Tap, Suite 100; and authorizing the Mayor to sign. A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem Marvin Franklin, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling Enactment No: 2014-1014.1 18. Consider approval of the amended bylaws for the Coppell Recreation Development Corporation. Presentation: City Attorney Robert Hager read the amended bylaw changes into the record. A motion was made by Councilmember Bob Mahalik, seconded by Mayor Pro Tem Marvin Franklin, that this Agenda Item be approved as presented and read into the record. The motion passed by an unanimous vote. Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling 19. City Manager Reports - Project Updates and Future Agendas City Manager Clay Phillips reported on the various construction projects around Coppell: improvements to the medians and the bridge on Sandy Lake Road; turn lanes at Sandy Lake Road and Denton Tap Road; and concrete poured on Freeport Parkway. The new solid waste provider is beginning to exchange containersin town and the renovations are progressing at Town Center. Regarding future agendas, the bylaw codification ordinance will come forward at the October 28th Council Meeting. There will only be one meeting in November and one meeting in December. The Boards and Commission appointments will be made in November, followed by Boards and Commission Reception in December. 20. Mayor and Council Reports A. Report by Mayor Hunt regarding the Metroplex Mayor’s meeting. B. Report by City Council on the Texas Municipal League Conference in Houston, Texas. C. Report by Mayor Hunt regarding Kick-off of Living Well in Coppell events. D. Report by Mayor Hunt regarding upcoming events. City of Coppell, Texas Page 8 City Council Minutes October 14, 2014 Mayor Hunt reported on the Metroplex Mayors' Meeting. Fred Hill was the guest speaker and discussed the upcoming election and legislative session. The next item allowed for Councilmembers to speak on the breakout sessions they attended at the Texas Municipal League Conference in Houston. Councilmember Roden attended one on the upcoming legislative session. Concerns about water and transportation infrastructure were discussed and how the costs are pushed to the local entities. Mayor Pro Tem Franklin attended a session on parks and how they impact municipalities' bottom line. Finally, Councilmember Mays and Police Chief Mac Tristan attended a presentation on unmanned drones and their uses with the Arlington Police Force. Mayor Hunt briefly reported on the Living Well in Coppell Kick-Off activities held on October 4th. Approximately 120-130 people were in attendance. 21. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Nothing to report. At this time, Council recessed the Regular Session at 9:03 p.m. and reconvened into the Executive Session. 22. Necessary Action from Executive Session The City Council adjourned the Executive Session at 11:06 p.m. and reconvened into the Regular Session. Mayor Pro Tem Marvin Franklin moved to approve the increase for the City Manager's salary in the amount of 4% and authorized the Mayor to sign. Councilmember Nancy Yingling seconded the motion. The item passed by an unanimous vote. Adjournment ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary City of Coppell, Texas Page 9