City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, June 9, 2015 5:30 PM Council Chambers KAREN HUNT GARY RODEN Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, June 9, 2015, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:43 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. Consultation with the City Attorney with regards to Cause Number 3:14-CV-02258-N filed in U.S. District Court Northern District of Texas, styled Hackbelt 27 Partners, L.P v. City of Coppell. Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt adjourned the Executive Session at 6:04 p.m. and convened into City of Coppell, Texas Page 1 City Council Minutes June 9, 2015 the Work Session at 6:07 p.m. A. Demonstration of External Website. B. Discussion regarding Council Committee Selection. C. Discussion of Agenda Items. Presented in Work Session Councilmember Hinojosa-Flores left the meeting at 6:19 p.m. and returned at 7:24 p.m. Councilmember Mays left the meeting at 6:30 p.m. and returned at 6:37 p.m. Mayor Hunt adjourned the Work Session at 7:07 p.m. and reconvened into the Regular Session. Regular Session 4. Invocation 7:30 p.m. Fire Chaplain Steve Calvert gave the Invocation. 5. Pledge of Allegiance The Fire Department Honor Guard posted the colors of the flag and led those present in the Pledge of Allegiance. 6. Coppell Citizens’ Fire Academy Class of 2015 Graduate Recognition Presented Fire Chief Kevin Richardson and Captain David Malone made a presentation and presented completion certificates to the 2015 Graduating Class of the Coppell Citizens' Fire Academy. 7. Presentation of the 1st Place Award to the Participants of the “HEB Community Challenge.” Presented Mayor Hunt, Co-Chairs Ed Guignon and Maureen Corcoran and several Coppell Seniors made a presentation of the 1st Place Award for the "HEB Community Challenge." Coppell came in 1st Place for its size and 2nd Place in the State behind San Antonio. 8. Update by Fire Chief Kevin Richardson on the recent flooding in Coppell. Presented Fire Chief Kevin Richardson made a presentation to Council on the May 2015 Flooding and Response Efforts. Joe Dingman, President of Catholic Charities and owner of Wellington Apartments reported on the logistics of the events affecting its residents. 150 residences were displaced for three days to one City of Coppell, Texas Page 2 City Council Minutes June 9, 2015 week. In the end, 54 residences have been displaced indefinitely. Mr. Dingman complimented the outpouring support from the City, the citizens and neighboring agencies. Tracey Eubanks with Metrocrest Services also spoke on it's supportive efforts and complimented the City for it's recovery efforts. 9. Citizens’ Appearance Mayor Hunt advised that no one signed up to speak. 10. Consent Agenda A. Consider approval of the minutes: May 26, 2015. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. B. Consider approval of an Ordinance for Case No. PD-258R-SF, Villas of Southwestern, a zoning change from PD-258-SF (Planned Development-258-Single Family) to PD-258R-SF (Planned Development-258 Revised-Single Family), to amend the development regulations to allow one stucco home located at 822 Mango Court and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. Enactment No: 91500-A-671 C. Consider approval of an Ordinance for Case No. PD-263R2-SF-9, The Preserve at Oak Grove, a zoning change from PD-263R-SF-9 (Planned Development-263 Revised-Single Family-9) to PD-263R2-SF-9 (Planned Development-263 Revision 2-Single Family-9), to attach a revised tree preservation/mitigation plan on 3.56 acres of property zoned for nine (9) single-family lots to be located at the extension of Oak Grove Lane and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. Enactment No: 91500-A-672 D. Consider approval of an Ordinance for Case No. PD-280-R, Verizon, a zoning change from R (Retail) to PD-280-R (Planned Development-280-Retail), to allow an 80-foot telecommunication tower, antenna and facilities to be located 1005 E. Sandy Lake Road and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. City of Coppell, Texas Page 3 City Council Minutes June 9, 2015 Enactment No: 91500-A-673 E. Consider approval of an Ordinance for Case No. S-1260-C, Urban Air, a zoning change from C (Commercial) to S-1260-C (Special Use Permit-1260-Commercial), to allow a 28,342-square-foot indoor commercial amusement center use at 110 W. Sandy Lake Road, Suite 160, and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. Enactment No: 91500-A-674 F. Consider approval to award a contract to Stripe-A-Zone, to perform annual pavement marking services, in the amount of $110,000.00 through an interlocal cooperative purchase agreement with the City of Grand Prairie; as budgeted in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. G. Consider approval of entering into a license agreement between the City of Coppell and R. L. Robertson, LLC of 569 Coppell Road to allow the property owner to construct and maintain an eight foot wide trail utilizing decorative paving techniques within a portion of the existing 15’ Sidewalk/Utility Easement; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. H. Consider approval of an Ordinance abandoning a 15' utility easement on the Parkwest Commerce Center Subdivision, as described in exhibits "A" and "B" attached hereto; reserving all existing easement rights of others if any, whether apparent or non-apparent, aerial, surface, underground or otherwise; providing for the furnishing of a certified copy of this ordinance for recording in the real property records of Dallas County, Texas as a Quitclaim Deed; and authorizing the Mayor to sign any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. Enactment No: ORD 2015-1413 I. Consider approval of the terms and conditions for a contract with Emergicon as the Fire Department patient billing service and authorizing the City Manager to sign the necessary documents. City of Coppell, Texas Page 4 City Council Minutes June 9, 2015 A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. J. Consider approval to enter into an agreement with Premiere Install & Movers for the moving and storage of materials, furnishings and office supplies from and back to, the William T. Cozby Public Library, in the amount of $110,268.22; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that Agenda Items A-J be approved on the Consent Agenda. The motion passed by an unanimous vote. End of Consent Agenda 11. Consider approval of an Ordinance for Case No. PD-250R20-H, Old Town Addition (Main St), PH III, a zoning change from PD-250R8-H (Planned Development-250 Revision 8-Historic) to PD-250R20-H (Planned Development-250 Revision 20-Historic), to amend the Concept Plan and attach a Detail Site Plan to allow the development of 11 single-family lots fronting Hammond Street, one common area lot (access and utility easement) and to revise the development conditions on three retail lots fronting W. Main Street on approximately 2.1 acres of property located at the northeast corner of Hammond Street and Travis Street and authorizing the Mayor to sign. Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to Council. A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by Councilmember Cliff Long, that this Zoning Ordinance be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-675 12. PUBLIC HEARING: Consider approval of the Red Hawk Addition, Lots 3R & 5R, Block B, Replat, being a replat of Lots 3, 4 & 5, Block B, into two lots to allow the construction of one single-family home on 10,713 square feet of property (formally 330-334 Devon Drive) and to replat Lot 5 (326 Devon Drive) to increase to 8,732 square feet. Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Mark Hill, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. City of Coppell, Texas Page 5 City Council Minutes June 9, 2015 13. Consider approval of the Westhaven PH IIB, Final Plat, to permit the development of 67 residential lots and two (2) common area lots on 12.58 acres of property located south of S.H. 121, approximately 550 feet west of Magnolia Park. Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Mark Hill, that this Agenda Item be approved subject to the following condition: 1) There may be additional comments at the time of detailed engineering review. The motion passed by an unanimous vote. 14. Consider approval of awarding Bid #Q-0515-01 Denton Tap Road/ Sandy Lake Road Streetscape Improvements project to Pavecon Ltd., in the amount of $3,811,825.07 and approval of an incentive bonus amount up to an additional $15,000.00 for a total award of $3,826,825.07; and authorizing the City Manager to sign any necessary documents. Presentation: Mike Garza, Assistant Director of Engineering, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. 15. Consider approval of entering into an agreement with Oncor Electric Delivery to relocate overhead power lines underground with the Denton Tap and Sandy Lake Streetscape project in the amount of $232,296.00, as provided for in CRDC funds; and authorizing the City Manager to sign any necessary documents. Presentation: Mike Garza, Assistant Director of Engineering, made a presentation to Council. A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by Councilmember Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. 16. Consider approval of change order number seven to the IH 635 service road reconstruction project in the amount of $73,506.41 with TXDOT; and authorizing the City Manager to sign any necessary documents. Presentation: Mike Garza, Assistant Director of Engineering, made a presentation to Council. A motion was made by Councilmember Mark Hill, seconded by Councilmember City of Coppell, Texas Page 6 City Council Minutes June 9, 2015 Nancy Yingling, that this Agenda Item be approved. The motion passed by an unanimous vote. 17. Consider approval of change order number three to the South Freeport Parkway reconstruction project in the amount of $109,627.22 with CD Builders, Inc.; and authorizing the City Manager to sign any necessary documents. Presentation: Mike Garza, Assistant Director of Engineering, made a presentation to Council. A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. 18. City Manager Reports - Project Updates and Future Agendas City Manager Clay Phillips announced that there are no other Council meetings in June. July 14th will be the next regular Council meeting, followed by a series of budget workshops. Regarding Project Updates, the new street lights installed along Sandy Lake Road will be energized shortly. Finally, the Founder's Plaza in Old Town recently discovered the concrete from the original school house. Mr. Phillips said they are looking into ways to incorporate this finding into our cityscape. 19. Mayor and Council Reports A. Report on the Farmers’ Market Farm-to-Table Dinner. B. Report on the Spirit of Coppell Celebration. Mayor Hunt said several attended the Farmers' Market Farm-to-Table Dinner on the patio at the Senior Center. Each year, registration sells out almost instantaneously and is thoroughly enjoyed by all. Councilmember Mays said the cuisine was phenomenal. Councilmember Hinojosa-Flores thanked the volunteers for an incredible event. Mayor Hunt also reported on the Spirit of Coppell Celebration. The event July 3rd will be from 7pm – 10pm with fireworks kicking off at dark, or around 9:45pm. The July 4th Parade will begin at 9am and take place down Samuel Road to Parkway Boulevard. 20. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. Mayor Hunt reported on the Dallas Regional Mobility Coalition. At the last meeting, they received an update from the Legislative Director. Mayor Hunt also discussed briefly the Red Thumb Program with the North Texas Transit Authority. It is designed to remind people not to text and drive. 21. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Nothing to report. City of Coppell, Texas Page 7 City Council Minutes June 9, 2015 22. Necessary Action from Executive Session Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary City of Coppell, Texas Page 8