City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, September 22, 2015 5:30 PM Council Chambers KAREN HUNT GARY RODEN Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 CLAY PHILLIPS City Manager Present 8 - Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary Roden;Marvin Franklin;Mark Hill and Nancy Yingling Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, September 22, 2015, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:42 p.m. Councilmember Hinojosa-Flores arrived during the Executive Session. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. A. Consultation with the City Attorney regarding the settlement agreements by and between CB Parkway, the City of Coppell and/or Luminant; and to deliberate an exchange of real property with CB Parkway or its affiliates Luminant; and, potential purchase of real property from Luminant for property generally located at Northlake. City of Coppell, Texas Page 1 City Council Minutes September 22, 2015 Discussed under Executive Session Section 551.087, Texas Government Code - Economic Development Negotiations. B. Discussion regarding economic development prospects north of Wrangler Drive and east of Freeport Parkway. Discussed under Executive Session C. Discussion regarding economic development prospects north of Bethel Road and east of Freeport Parkway. Discussed under Executive Session D. Discussion regarding economic development prospects south of Southwestern Boulevard and east of Freeport Parkway. Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt adjourned the Executive Session at 6:43 p.m. and convened into the Work Session at 6:46 p.m. A. Discussion regarding the Subdivision Ordinance. B. Discussion regarding the Budget Amendment. C. Discussion regarding the Boards and Commissions process. D. Discussion of Agenda Items. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:35 p.m. and reconvened into the Regular Session. 4. Invocation 7:30 p.m. Dale Patterson with Hackberry Creek Church gave the Invocation. 5. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 6. Consider approval of a proclamation naming the week of October 4-10, 2015 as “Fire Prevention Week” and authorizing the Mayor to sign Mayor Hunt read the proclamation into the record and presented the same to Deputy Fire Chief Tim Oates. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 2 City Council Minutes September 22, 2015 7. Consider approval of a proclamation naming Tuesday, October 6, 2015, as "National Night Out" and requesting City Council support and endorsement of National Night Out festivities; and authorizing the Mayor to sign. Mayor Hunt read the proclamation into the record and presented the same to Officer Peter Dirks, Deputy Police Chief Jim Cook, McGruff the Crime Dog and the National Night Out Knight. A motion was made by Councilmember Wes Mays, seconded by Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved. The motion passed by an unanimous vote. 8. Report by the Coppell Farmers’ Market. Karen Pearsall, Chair, gave the Farmers' Market annual "State of the Market" report. 9. Citizens’ Appearance Mayor Hunt advised that no one signed up to speak. 10. Consent Agenda A. Consider approval of the minutes: September 8, 2015. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A-F be approved. The motion passed by an unanimous voice. B. Consider approval of awarding Request for Proposal (RFP) #0133 for the procurement of medical group excess loss insurance to the Gerber Life Insurance Company in the amount of $247,085 and authorizing the City Manager to sign all necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A-F be approved. The motion passed by an unanimous voice. C. Consider the renewal contract for third party claims administration services with UMR, Inc. in the amount of $171,582 and authorizing the City Manager to sign all necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A-F be approved. The motion passed by an unanimous voice. D. Consider approval of a renewal policy for fully insured organ transplant coverage from National Union Fire Insurance in the amount of $56,685 and authorizing the City Manager to sign all necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A-F be approved. City of Coppell, Texas Page 3 City Council Minutes September 22, 2015 The motion passed by an unanimous voice. E. Consider approval of a Resolution approving the terms and conditions of the first amendment to Declaration of Dwelling Unit Restrictions for Cypress Waters Community; and approving the terms and conditions of a petition to amend said unit cap; and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A-F be approved. The motion passed by an unanimous voice. Enactment No: 2015-0922.1 F. Consider approval of a Resolution approving an exchange of 108.616± acres of real property by and between Trammell Crow Company No. 43, Ltd. And its related affiliates, and the City of Coppell, for an adjustment to the shoreline of North Lake, wherein each party shall convey and receive 54.808± acres of real property; and authorizing the Mayor to sign. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A-F be approved. The motion passed by an unanimous voice. Enactment No: 2015-0922.2 End of Consent Agenda 11. Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No. 2014-1394, the budget for the Fiscal Year October 1, 2014 through September 30, 2015, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. A motion was made by Councilmember Cliff Long, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: 2015-1420 12. Consider approval of an Ordinance amending the Coppell Code of Ordinances by amending Chapter 13, Section 13-1-1 through Section 13-1-17, Ordinance No. 94643, as amended, by repealing the same in its entirety and replacing with a new Chapter 13, Subdivision Regulations; and authorizing the Mayor to sign. Presentation: Mike Garza, Assistant Director of Engineering, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Mark Hill, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 4 City Council Minutes September 22, 2015 Enactment No: 2015-1421 13. Consider approval of Change Order number two to the Coppell Road & Bethel Road reconstruction project in the amount of $101,502.09 with Tiseo Paving, Inc.; and authorizing the City Manager to sign any necessary documents. Presentation: George Marshall, Traffic Engineer, made a presentation to Council. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. 14. Consider approval of an Agreement between the City of Coppell (Owner) and Thos. S. Byrne, Ltd. (Construction Manager) for the expansion and renovation of the Cozby Library and Community Commons, including Preconstruction Services for $10,000.00; and authorizing the City Manager to sign. A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 15. Consider approval of a Guaranteed Maximum Price Amendment to the Agreement between the City of Coppell (Owner) and Thos. S. Byrne Ltd. (Construction Manager) for the expansion and renovation of the Cozby Library and Community Commons, in the amount of $5,898,580.00 and authorizing the City Manager to Sign. A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by Councilmember Cliff Long, that this Agenda Item be approved for the amount of $5,927,965 and including alternate numbers 5 and 6. The motion passed by an unanimous vote. 16. City Manager Reports - Project Updates and Future Agendas City Manager Clay Phillips reported to Council that the CRDC projects Deputy City Manager Mike Land spoke about would be coming forward on future agendas. There will be a 5th Tuesday Work Session on September 29th in the 2nd Floor Conference Room. The agenda includes a presentation on traffic management, discussion about the non-profit funding process, Council's roles and Spring retreat dates. 17. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. CFBISD\LISD Report - Hinojosa-Flores B. CISD Report - Hinojosa-Flores/Mays C. Coppell Seniors - Roden/Franklin (September) D. Dallas Regional Mobility Coalition - Roden/Hunt Councilmember Hinojosa-Flores announced the 40-year class reunion for CFBISD Class of 1975. Please see the website for details. She also announced City of Coppell, Texas Page 5 City Council Minutes September 22, 2015 Red Ribbon Week for all schools will be October 26-30th. There will be festivities to discuss drug awareness and making healthy choices. For CISD, Councilmember Hinojosa-Flores said the district is seeking parents for the I LEAD Training Program. This is an opportunity to ask questions of school board members, teachers and staff. The deadine to register is October 12th. Councilmember Mays reported on the enrollment numbers for CISD. There were 11,850 students on the first day of school, which is an increase of 272 students. The school anticipates an annual increase of 200-250 students each year, increasing the student population to 14,000 in the next ten years. As a result of this anticipated growth, the School Board subcommittee, Facility Visioning, reported at the last school board meeting on their strategic plan. There will be a follow-up meeting on October 13th. Mayor Pro Tem Roden reported on the Coppell Seniors meetings and provided statistics. The Seniors have appreciated the opportunity to meet different Councilmembers and ask questions. In the third quarter, there were 641 scheduled activities with 5,000 people in total attendance, 1,800 members are currently enrolled, and 45 outside parties reserved the Senior and Community Center for special events. The Coppell Craft Corner Store is also open for business selling homemade items Monday through Saturday. Finally, Mayor Hunt reported on the Dallas Regional Mobility Coalition, where she serves as Treasurer through the end of the year. The Coalition is focused on the next legislative session with regards to transportation issues. The next meeting is October 2nd. 18. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Councilmember Wes Mays thanked his wife for 31 years of marriage. 19. Necessary Action from Executive Session Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary City of Coppell, Texas Page 6