City Council

255 Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes City Council Tuesday, September 29, 2015 6:00 PM 2nd Floor Conference Room Work Session KAREN HUNT GARY RODEN Mayor Mayor Pro Tem CLIFF LONG NANCY YINGLING Place 1 Place 5 BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN Place 2 Place 6 WES MAYS MARK HILL Place 3 Place 7 CLAY PHILLIPS City Manager Present 7 - Karen Hunt;Cliff Long;Brianna Hinojosa-Flores;Wes Mays;Gary Roden;Marvin Franklin and Mark Hill Absent 1 - Nancy Yingling Also present was City Manager Clay Phillips. The City Council of the City of Coppell met in a Special Called Session on Tuesday, September 29, 2015, at 6:00 p.m. in the 2nd Floor Conference Room of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into the Work Session at 6:12 p.m. Work Session (Open to the Public) 2nd Floor Conference Room 1. Discussion regarding Traffic Management. 2. Discussion regarding Non-profit Funding. 3. Discussion regarding Spring Council Retreat Dates. 4. Discussion regarding Council Roles and Responsibilities. I. Traffic Presentation - Ken Griffin and George Marshal presented information related to many traffic topics including: City of Coppell, Texas Page 1 City Council Minutes September 29, 2015 A. Basic flow and management 1. Traffic capacity improvements including free right turns, left turn bay lengthening, 2. Traffic light modifications B. Major projects on the horizon 1. Freeport - start design and CO process 2. Beltline - to follow Freeport 3. Royal, Airline after Beltline Council then gave direction to begin the process of planning the design and funding of South Freeport Parkway through CO's and to expedite that project to have it online as soon as possible to then enable the other projects thereafter. II. Non-Profit Funding - Discussion centered on how to avoid mission creep and how to vet new groups before including them on the invitation to present list. A. Reviewed matrix and definitions of eligible groups B. Decided to modify process as: 1. Vetting of all new groups before inviting them to present 2. Invited if CC agrees they fit into one of the categories 3. Add vetting process for new groups prior to inviting them to present At this time, Councilmember Hill arrived. III. Retreat Dates - It was determined to hold a series of meetings prior to the retreat in 2016. A. Citizen Summit on 2/18 1. Determine topics - one for report to entire group and 4 for breakouts 2. Invite 10 each plus all call to community 3. Prior to CS do inventory of what has been accomplished in 2030 and what needs to be done in the future and hold work session with Council to discuss 4. These to become break out session topics B. Possible retreat dates 1. April 8/9 or 29/30 - will verify in next two weeks C. Topics 1. Goals & Objectives 2. Citizen Summit debrief and determinations 3. Visioning D. Facilitator 1. Council roles vs visioning IV. Council Roles & Responsibilities A. Vision vs Weeds B. Policy Initiatives C. Budgeting D. Schedule meeting ASAP with facilitator to discuss Council roles and expectations Adjournment There being no further discussion before the Council, the Work Session was adjourned at 9:36 p.m. City of Coppell, Texas Page 2 City Council Minutes September 29, 2015 ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary City of Coppell, Texas Page 3