Parks and Recreation Board

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes Parks and Recreation Board Monday, February 1, 2021 6:30 PM Virtual Zoom Meeting Ed Guignon Nick Paschal Chair Vice Chair Margaret Bryan Earl Rogers Board Member Board Member Maheshika Ratnayake Maureen Corcoran Board Member Board Member Zainab Tinwala Kevin Erickson Board Member Alternate Chaitnya Jayanti Advika Varadharajan Alternate Youth Advisor Natasha Banga Youth Advisor As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the committee/board/commission need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the committee/board/commission will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by video conference call is not required to be open to the public at a location where committee/board/commission is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j). City of Coppell, Texas Page 1 Parks and Recreation Board Minutes February 1, 2021 This meeting will be closed to in person attendance by the public to reduce the spread of COVID-19. A temporary suspension of the Open Meetings Act to allow telephone or video conference of public meetings has been granted by Texas Governor Greg Abbott. Letters and emails may be submitted by any citizen of the City or other party of interest to express his or her opinion concerning this agenda or other general comments to the Commission. Comments will be read into the record during the Citizens Appearance portion of the meeting. Letters may be addressed to the Parks and Recreation Board, 255 Parkway Boulevard, Coppell, TX 75019, by email to parks@coppelltx.gov, or by calling the Coppell Parks and Recreation Department at 972-462-5100. Notice is hereby given that the Parks and Recreation Board of the City of Coppell, Texas, will meet remotely using videoconferencing technology. The purpose of this meeting is to consider the following items: Regular Session 1. Call To Order Ed Guignon, Chair, called the meeting to order at 6:36 PM. 2. Citizens' Forum: Citizens should complete a Citizens Appearance Form which can be requested from the Parks and Recreation Department no later than 2:00PM on the first Monday of each month. Pursuant to the State Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statements can only be taken at future meetings. Magnolia Park HOA and Residents, lead a presentation and discussion expressing their thoughts, opinions, questions and concerns regarding Agenda Item #4. Those who lead the presentation and discussion are as follows: Yvette Hightower, 137 Natches Trace, Coppell, TX, 75019 Mark T. Myers, 620 Waverly Ln., Coppell, TX, 75019 Dan Miller, 148 Levee Pl., Coppell, TX, 75019 Eric Taves, 602 Madison St., Coppell, TX, 75019 Jack Leathers, 615 Canemount Ln., Coppell, TX, 75019 3. Consider Approval of Minutes: January 11, 2021 A motion was made by Board Member, Corcoran, seconded by Board Member, Ratnayake and passed by a Unanimous Vote. 4. Presentation and Recommendation Regarding Magnolia Park Trail Connection Parks Project Manager, John Elias, lead a presentation and sought a recommendation from the Park Board regarding the Magnolia Park Trail Expansion. The Park Board unanimously voted for John Elias to bring the Recommendation to go with Option Alternate B on the North side of the lake to Council. City of Coppell, Texas Page 2 Parks and Recreation Board Minutes February 1, 2021 5. Liaison's Report Assistant Director of Recreation, Jessica Carpenter, supplied the Board with an update regarding the recently posted Special Events Survey which can be found on Social Media, the announcement of the testing phase of the newly developed City Website and how residents can visit/test the site and offer feedback. In addition, an announcement was made for the restart of Special Events in March. Kicking off with socially distanced gatherings using socially distanced spaces and pre-registration to monitor distance: Friday March 12th at ABE Sunset Social in the Park hosting a Movie and Friday March 26th at ABE Sunset Social in the Park hosting a Concert, both anticipating 200 spaces seating up to 6 people each. 6. Youth Advisor's Report Youth Advisor, Varadharajan, lead the report bringing fourth an idea to have residents send in pictures/videos of COVID safe activities that they have been doing at home to be posted on the City Website/an upcoming event to share with the community. Youth Advisor, Banga, followed up with an update regarding her project recommendation for a Youth Environmental Sustainability Initiative stating she has been in contact with Maura Reed, BEC Coordinator, to determine a plan of action, stating she hopes to execute by Summer 2021. 7. Chair Report Ed Guignon, Chair, thanked the Park Board and Magnolia Park HOA Members for their time and input during this evenings meeting stating high-confidence in the project ahead of us. Adjournment With no further business to be brought before the Board, the meeting was Adjourned at 8:43 PM. The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). City of Coppell, Texas Page 3 Parks and Recreation Board Minutes February 1, 2021 CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 28th day of January, 2021, at 8:30 AM. ______________________________ Patricia Clark, Administrative Technician City of Coppell, Texas Page 4