Parks and Recreation Board

255 E. Parkway Boulevard City of Coppell, Texas Coppell, Texas 75019-9478 Minutes Parks and Recreation Board Monday, January 11, 2021 6:30 PM Virtual Zoom Meeting Ed Guignon Nick Paschal Boardmember Boardmember Margaret Bryan Maheshika Ratnayake Boardmember Boardmember Earl Rogers Maureen Corcoran Boardmember Boardmember Zainab Tinwala Kevin Erickson Boardmember Alternate Chaitnya Jayanti Advika Varadharajan Alternate Student Advisor Natasha Banga Student Advisor As authorized by Section 418.016(e) of the Texas Government Code, on March 16, 2020, Governor Greg Abbott suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. The following requirements have been suspended by the governor: 1. A quorum of the committee/board/commission need not be present at one physical location. Id. § 551.127(b). 2. In light of (1), above, the meeting notice need not specify where the quorum of the committee/board/commission will be physically present and the intent to have a quorum present. Id. § 551.127(e). 3. In light of (1) above, the meeting held by video conference call is not required to be open to the public at a location where committee/board/commission is present. Id. § 551.127(f). 4. The audio and video are not required to meet minimum standards established by Texas Department of Information Resources (DIR) rules, the video doesn't have to be sufficient that a member of the public can observe the demeanor of the participants, the members faces don't have to be clearly visible at all times, and the meeting can continue even if a connection is lost, so long as a quorum is still present. Id. § 551.127(a-3); (h); (i); (j). City of Coppell, Texas Page 1 Parks and Recreation Board Minutes January 11, 2021 This meeting will be closed to in person attendance by the public to reduce the spread of COVID-19. A temporary suspension of the Open Meetings Act to allow telephone or video conference of public meetings has been granted by Texas Governor Greg Abbott. Letters and emails may be submitted by any citizen of the City or other party of interest to express his or her opinion concerning this agenda or other general comments to the Commission. Comments will be read into the record during the Citizens Appearance portion of the meeting. Letters may be addressed to the Parks and Recreation Board, 255 Parkway Boulevard, Coppell, TX 75019, by email to parks@coppelltx.gov, or by calling the Coppell Parks and Recreation Department at 972-462-5100. Notice is hereby given that the Parks and Recreation Board of the City of Coppell, Texas, will meet remotely using videoconferencing technology. The purpose of this meeting is to consider the following items: Regular Session 1. Call To Order Board Member, Ed Guignon, called the meeting to order at 6:31PM. 2. Introduction of Board Members Board Member, Ed Guignon, opened the floor for an Introduction of Board Members. Each Board Member, and attending Parks and Recreation Staff, introduced themselves to the Board. 3. Election of Officers A motion was made by Board Member Corcoran, seconded by Board Member Rogers, and passed by a unanimous vote to re-elect Ed Guignon as Park Board Chair. A motion was made by Board Member Rogers, seconded by Board Member Bryan, and passed by a unanimous vote to re-elect Nick Paschal as Park Board Vice-Chair. 4. Citizens' Forum: Citizens should complete a Citizens Appearance Form which can be requested from the Parks and Recreation Department no later than 2:00PM on the first Monday of each month. Pursuant to the State Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statements can only be taken at future meetings. Resident, Patrick Thomas Silver, residing at 901 Crestview Drive, Coppell, TX 75019, addressed the board stating he was here to sit in on the Park Board meeting and had no recommendations to bring before the board at this time. 5. Consider Approval of Minutes: December 7, 2020 City of Coppell, Texas Page 2 Parks and Recreation Board Minutes January 11, 2021 A motion was made by Board Member Corcoran, seconded by Board Member Bryan, and passed by a unanimous vote to approve the December, 7, 2020 Minutes. 6. Manager's Update - Sheri Belmont and Lauren Rodriguez, Managers at The CORE Sheri Belmont and Lauren Rodriguez, Managers at The CORE, presented a video recapping 2020 and took questions from Board Members following their presentation. 7. Youth Advisor's Report Youth Advisor, Banga, supplied the board with an update on her intentions, suggestions for future youth projects, and her plan to share feedback from peers. Youth Advisor, Varadharajan, supplied the board with an update on her communication between peers and the board, making recommendations for socially distanced events she received based on this feedback. 8. Liaison's Report: A. Special Events Update B. Project Update Assistant Director of Recreation, Jessica Carpenter, supplied the board with an update on Special Events recapping on December events and noting plans to bring socially distanced events to the community in the spring. Her update continued with a Special Project update: MacArthur Blvd. Trail is near completion, Freeport Pkwy construction has been completed with 1.1 miles of trail added, Grapevine Springs Park dredging and wall repairs were recently approved to move forward, Rolling Oaks Memorial expansion is near completion., Thweatt Park Pond repairs are hoping to go to bid in late spring, Moore Rd. Elevated Trail is being presented to Council in hopes to move forward with the project soon, lastly, updated Park Trail signage is expected to be installed by the end of March, Adjournment With no further business to be brought before the board, the meeting was adjourned at 7:55PM. The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). City of Coppell, Texas Page 3 Parks and Recreation Board Minutes January 11, 2021 CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 7th day of January, 2021, at 3:30 PM. ______________________________ Patricia Clark, Administrative Technician City of Coppell, Texas Page 4