City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, Fl 33134 www.coralgables.com Meeting Minutes Tuesday, December 11, 2012 9:00 AM Revised - Additional Item C.-6.a. City Hall Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Maria Anderson Commissioner Rafael "Ralph" Cabrera, Jr. Commissioner Frank C. Quesada Patrick G. Salerno, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes December 11, 2012 ROLL CALL Present: 5 - Mayor Cason, Commissioner Anderson, Commissioner Cabrera Jr., Vice Mayor Kerdyk Jr. and Commissioner Quesada INVOCATION [Note for the Record: Mayor Cason acknowledged the presence of Reverend Mario Milian, rector of St. Thomas Episcopal Church, who became the youngest person ever to serve as rector of St. Thomas; further adding that since coming to St. Thomas three years ago, he has assumed clergy leadership of the largest outreach program in the history of the parish]. PLEDGE OF ALLEGIANCE Commissioner Frank Quesada led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2012-221 through Resolution No. 2012-232); (b) Video; (c) Audio Recording; (d) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes December 11, 2012 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 12-2088 Presentation of Certificates of Recognition to the Justice Day Essay Winner Jean Carballosa and Honorable Mentions Andres Marrero, Daniel Gonzalez and Dalgis Morejon. [Note for the Record: Mayor Cason prefaced his remarks by stating that at the City Commission meeting of October 16, 2012 Judge Cohn appeared before the City Commission and mentioned that a certain number of students would be participating in the “Justice Day” event, a specific program related to Coral Gables wherein there will be a mock trial, along with an essay contest; finally adding that he and the City Commission were happy to present Certificates of Recognition to the Justice Day Essay winner, namely Jean Carballosa, along with Honorable Mention recognitions for Andres Marrero, Daniel Gonzalez and Dalgis Morejon, respectively. Mayor Cason turned the presentation of the Certificates of Recognition over to City Attorney Craig Leen who stated that he was very pleased to have such a good relationship with the District Court here in Coral Gables, in particular in furtherance of this Justice Day event, which he described as a wonderful event and the brainchild of Justice Cohn, whom he further explained has shown real love for the high school educational system, as well as the justice system, in wanting to bring together both of these systems, and further in having said students write about justice and in having their respective day in court wherein they become attorneys and learn about the justice system, and later learn about the entire system of government including our municipal government, its legislative actions, as well as the court system, whereupon he requested of Judge Cohn to provide comments and insight into the recently held Justice Day event. Judge Cohn who stated that having seen the students participate during the event and how they performed, he described as simply amazing; further explaining that as they proceed into their respective careers, he is optimistic that our society will be in pretty good shape. Judge Cohn further stated that he wanted to congratulate each and every one of the aforementioned participating students for the fantastic job that they did. City Attorney Leen also thanked Andrea Hanley, who was a key person in organizing this event; further stating that it is their intention to do have this event again next year]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 1 City of Coral Gables Page 2 City Commission Meeting Minutes December 11, 2012 A.-2. 12-2094 Congratulations to Lt. Victor Alpizar, recipient of the City of Coral Gables Firefighter of the Month Award, for the month of December 2012. Attachments: Cover Memo - FF of the Month - Dec 2012.pdf FF of the Month Notification Letter.pdf This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 2 A.-3. 12-2104 Congratulations to Detective Maurice Poirier, recipient of the City of Coral Gables Officer of the Month Award, for the month of October 2012. Attachments: COMMISSION COVER MEMO - OFFICER OF THE MONTH - OCT Nomination - October - Poirier [Note for the Record: City Manager Salerno requested of Interim Police Chief Scott Masington to approach the podium and introduce Detective Maurice Poirier, recipient of the October “Officer of the Month Award”- noting that Detective Poirier is one of the most seasoned officers in the department, who has been assigned to many tasks, including residential burglaries; further explaining that through his efforts having reviewed many, many cases, he has sometimes relied on hunches and on this particular occasion while riding in an unmarked car, he sees a vehicle that he recognizes from a previous BOLO that had been put out from intelligence that had been gathered at the scene of a burglary under investigation that was committed weeks, maybe months earlier. Chief Massignton further asserted that Detective Poirier follows a certain vehicle on his own accord, and it appears that the driver caught on to him and begins to drive erratically without any particular pattern; Detective Poirier calls some of his fellow officers for back-up to assist him; the following of this vehicles continues outside of the City limits of Coral Gables, wherein the suspect driver begins to throw things out of his window; the officers made markings regarding where said items were thrown out; said information is then relayed to another detective who finds it, and as result the officers stop the suspect and begin to interview him. Chief Massignton continues to explain that using the technology that the Police Department has, they begin to send photos of these items to another officer who was investigating a burglary and that said photos matches the property from the house where the burglary had taken place. Chief Massignton summed up that through the efforts of Detective Poirier, the opportunity of another successful criminal activity was thwarted, thereby taking another criminal off the street, adding that using his own savvy and accord, that Detective Poirier has done an amazing job for the department. In accepting this honor, Detective Poirier thanked the City Commission for having acknowledged him; he also thanked his major and sergeant, along with his unit City of Coral Gables Page 3 City Commission Meeting Minutes December 11, 2012 members who responded to assist him, wherein he noted that without them nothing would have happened]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 3 A.-4. 12-2098 Congratulations to Rosalie Ola Ola, Finance Department, recipient of the City of Coral Gables Employee of the Month Award, for the month of December 2012. Attachments: Cover Memo___EOM December 2012 EOM December 2012 [Note for the Record: City Manager Salerno requested of Human Resources Assistant Director Frank Di Lorenzo to approach the podium to recognize Rosalie Ola Ola, recipient of the Employee of the year Award for the Month of December. In describing Ms. Ola Ola, he informed the viewing public that she began her career with the City back in April of 2009 as an Accountant II, later she was promoted to Chief Accountant-also noting that since her tenure with the City that she has proven her abilities and dedication to the City time and time again. During the videotaped segment of the presentation Finance Director Diana Gomez stated that Sally has been employed with the City for over 3 years (April, 2009)-further citing that in her current role as Chief Accountant, that she is tasked with handling many complex accounting matters. She has demonstrated her ability to quickly understand an issue, perform thorough research, and provide efficient and effective solutions; further pointing out that she has been a tremendous asset to the Finance Department, always willing to assist in any areas of the department as well as take on special assignments without hesitation and with a positive attitude; further adding that she is happy to have Sally as part of her team. In accepting this honor Sally stated that this is indeed an honor, and that she would like to share same with the Finance Department, and in particular the Accounting Division; further adding that her division will continue to give its very best to generate a quality report that complies with excellence in financial reporting]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 4 City of Coral Gables Page 4 City Commission Meeting Minutes December 11, 2012 B. APPROVAL OF MINUTES B.-1. 12-2111 Regular City Commission Meeting of November 13, 2012. Attachments: Meeting Minutes.pdf Verbatim Transcript - Agenda Item C-2 - Reso accepting recommendation of CPO Contract Award Verbatim Transcript - Agenda Item E-1 - Ordinance amending Code Buildings and Building Reg.p Verbatim Transcript - Agenda Item F-1 - Discussion regarding neighborhood trees by Kerdyk.pdf Verbatim Transcript - Agenda Item H-1 - Discussion regarding street resurfacing initiative.pdf Verbatim Transcript - Agenda Item I-1 - Status of Review of Retirement Board Action.pdf A motion was made by Commissioner Quesada, seconded by Commissioner Anderson, that this matter be approved. The motion passed by the following vote. Yeas : 4- Commissioner Anderson, Commissioner Cabrera, Jr., Commissioner Quesada and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 5 City of Coral Gables Page 5 City Commission Meeting Minutes December 11, 2012 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion , unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Commissioner Anderson, seconded by Commissioner Quesada, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Anderson and Mayor Cason RESOLUTION NO. 2012-221 C.-1. 12-2081 Resolution authorizing Satchmo Blues Bar and Grill, Inc. to sell alcoholic beverages from noon until midnight at the Plaza located at 60 Merrick Way from Thursday, January 24, 2013, through Sunday, January 27, 2013, during the BLUESFEST event to benefit Charlee Homes for Children, subject to Florida Department of Professional Regulation requirements. Attachments: Resolution for Bluesfest Special Events Application and Permit C-1 Signed Cover Memo Signed Resolution 2012-221 RESOLUTION AUTHORIZING SATCHMO BLUES BAR AND GRILL, INC. TO SELL ALCOHOLIC BEVERAGES FROM NOON UNTIL MIDNIGHT AT THE PLAZA LOCATED AT 60 MERRICK WAY FROM THURSDAY, JANUARY 24, 2013, THROUGH SUNDAY, JANUARY 27, 2013, DURING THE BLUESFEST EVENT TO BENEFIT CHARLEE HOMES FOR CHILDREN, SUBJECT TO FLORIDA D E PA RT M E N T OF PROFESSIONAL R E G U L AT I O N REQUIREMENTS. This Matter was adopted by Resolution Number 2012-221 on the Consent Agenda. City Clerk Item No. 6 City of Coral Gables Page 6 City Commission Meeting Minutes December 11, 2012 RESOLUTION NO. 2012-222 C.-2. 12-2083 Resolution approving the Fiscal Year 2012-2013 Cultural Grants. Attachments: Excerpt Minutes CDB Meeting 11.13.12 Resolution - 12 11 12 (Grant Recommendations).pdf C-2 Signed Cover Memo Signed Resolution 2012-222 RESOLUTION APPROVING THE FISCAL YEAR 2012-2013 CULTURAL GRANTS. This Matter was adopted by Resolution Number 2012-222 on the Consent Agenda. City Clerk Item No. 7 RESOLUTION NO. 2012-223 C.-3. 12-2096 Resolution accepting the recommendation of the Chief Procurement Officer for the purchase and installation of a human word based automated voice dispatching and fire station alerting system as a Sole Source from Locution Systems, Inc. pursuant to Section 2-770 of the City’s Procurement Code. Attachments: Sole Source Determination Memo from Chief Reed AFGP Grant Agreement Resolution - FEMA CAD Grant C-3 Signed Cover Memo Signed Resolution 2012-223 RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER FOR THE PURCHASE AND INSTALLATION OF A HUMAN WORD BASED AUTOMATED VOICE DISPATCHING AND FIRE STATION ALERTING SYSTEM AS A SOLE SOURCE FROM LOCUTION SYSTEMS, INC. PURSUANT TO SECTION 2-770 OF THE CITY’S PROCUREMENT CODE. This Matter was adopted by Resolution Number 2012-223 on the Consent Agenda. City Clerk Item No. 8 City of Coral Gables Page 7 City Commission Meeting Minutes December 11, 2012 RESOLUTION NO. 2012-224 C.-4. 12-2117 Resolution accepting the recommendation of the Chief Procurement Officer to award the Parking Access and Revenue Control System contract to WPS Parking Systems , pursuant to Section 2-828 of the Procurement Code entitled “Contract Award” and Request for Proposal (RFP) 2012.01.20; and amending the Fiscal Year 2012-2013 Annual Budget to recognize as revenue a transfer from General Fund Reserve and to appropriate such funds to cover the cost of the purchase. Attachments: Resolution - Parking Access System (3) RFP Acknowledgement RFP Response RFP 2012.01.20 Evaluation Results Best & Final Offer C-4 Signed Cover Memo Signed Resolution 2012-224 RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AWARD THE PARKING ACCESS AND REVENUE CONTROL SYSTEM CONTRACT TO WPS PARKING SYSTEMS, PURSUANT TO SECTION 2-828 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD” AND REQUEST FOR PROPOSAL (RFP) 2012.01.20; AND AMENDING THE FISCAL YEAR 2012-2013 ANNUAL BUDGET TO RECOGNIZE AS REVENUE A TRANSFER FROM GENERAL FUND RESERVE AND TO APPROPRIATE SUCH FUNDS TO COVER THE COST OF THE PURCHASE. This Matter was adopted by Resolution Number 2012-224 on the Consent Agenda. City Clerk Item No. 9 RESOLUTION NO. 2012-225 C.-5. 12-2093 Resolution authorizing the waiver of the cost of renting thirty (30) parking spaces along San Amaro Drive for the 2012 Junior Orange Bowl International Tennis Championship from December 14, 2012 through December 23, 2012. Attachments: Letter From Barbara Waters.pdf Draft Resolution JOB Tennis Reso2012.pdf C-5 Signed Cover Memo Signed Resolution 2012-225 RESOLUTION AUTHORIZING THE WAIVER OF THE COST OF RENTING THIRTY (30) PARKING SPACES ALONG SAN AMARO DRIVE FOR THE 2012 JUNIOR ORANGE BOWL INTERNATIONAL TENNIS CHAMPIONSHIP FROM DECEMBER 14, 2012 THROUGH DECEMBER 23, 2012. This Matter was adopted by Resolution Number 2012-225 on the Consent Agenda. City Clerk Item No. 10 City of Coral Gables Page 8 City Commission Meeting Minutes December 11, 2012 RESOLUTION NO. 2012-226 C.-6. 12-2095 Resolution authorizing the waiver of the cost of parking meter rentals for the 62nd Annual Beaux Festival of Art. Attachments: Letter from Amy M. Steinhour.pdf Draft Resolution Beaux Arts Festival.pdf C-6 Signed Cover Memo Signed Resolution 2012-226 RESOLUTION AUTHORIZING THE WAIVER OF THE COST OF PARKING METER RENTALS FOR THE 62nd ANNUAL BEAUX ARTS FESTIVAL OF ART. This Matter was adopted by Resolution Number 2012-226 on the Consent Agenda. City Clerk Item No. 11 RESOLUTION NO. 2012-227 C.-6.a 12-2123 Resolution appointing Elvira Escribano / Zone 1 (nominated by City Manager Pat Salerno) to serve as a member of the Citywide Traffic Advisory Board, for the remaining balance of a two (2) year term, said term which began on June 1, 2011 and continues through May 31, 2013. Attachments: Escribano Resolution Escribano Resume C-6a Signed Cover Memo Signed Resolution 2012-227 RESOLUTION APPOINTING ELVIRA ESCRIBANO/ZONE 1 (NOMINATED BY CITY MANAGER PAT SALERNO) TO SERVE AS A MEMBER OF THE CITYWIDE TRAFFIC ADVISORY BOARD, FOR THE REMAINING BALANCE OF A TWO (2) YEAR TERM, SAID TERM WHICH BEGAN ON JUNE 1, 2011 AND CONTINUES THROUGH MAY 31, 2013. This Matter was adopted by Resolution Number 2012-227 on the Consent Agenda. City Clerk Item No. 12 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-7. 12-2078 Communications Committee Meeting of November 15, 2012 Attachments: Agendaitemdecember2012 minutes october 2012 annualreport013 This Matter was approved on the Consent Agenda. City Clerk Item No. 13 City of Coral Gables Page 9 City Commission Meeting Minutes December 11, 2012 C.-8. 12-2082 Senior Citizens Advisory Board Meeting of November 5, 2012 Attachments: Min 11-05-2012 draft Cover Sheet Minutes 11-05-12 This Matter was approved on the Consent Agenda. City Clerk Item No. 14 C.-9. 12-2084 Budget/Audit Advisory Board Meeting of November 14, 2012 Attachments: 121112-Cover Memo CC Minutes111412 111412-Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 15 C.-10. 12-2085 Historic Preservation Board Meeting of October 18, 2012 Attachments: HPB.10.18.12MinutesforCC012.11.12 HPB Minutes October 18, 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 16 C.-11. 12-2086 Coral Gables Merrick House Governing Board Meeting of November 5, 2012 Attachments: MerrickHouseNovember05,2012 11.5.12MinutesforCC12.11.12 This Matter was approved on the Consent Agenda. City Clerk Item No. 17 C.-12. 12-2087 Cultural Development Board Meeting of October 25, 2012 Attachments: CDB Commission cover CDB 12-11-12 .pdf 11 CDB Minutes October 25 2012.pdf This Matter was approved on the Consent Agenda. City Clerk Item No. 18 City of Coral Gables Page 10 City Commission Meeting Minutes December 11, 2012 C.-13. 12-2089 School and Community Relations Committee Meeting of September 20, 2012 Attachments: 9-20-12 Minutes 9-20-12 Commission Title This Matter was approved on the Consent Agenda. City Clerk Item No. 19 C.-14. 12-2090 Disability Affairs Board Meeting of November 7, 2012 Attachments: Disability Affairs 11-7-12 Minutes COVER 11-7-2012 minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 20 C.-15. 12-2091 Green Task Force Meeting of October 24, 2012 Attachments: Green Task Force meeting minutes 10-24-12 COVER 10-24-2012 minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 21 C.-16. 12-2097 International Affairs Coordinating Council Meeting of November 20, 2012 Attachments: IACC 112012 Cover IACC-Minutes November 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 22 C.-17. 12-2100 Emergency Management Division Meeting of November 29, 2012 Attachments: CoverMemo_MtgMinutes Nov 29, 2012.DOC.pdf Emergency Mgt Meeting Minutes, Nov 29, 2012.pdf EMD MTG - Certain Slides, Power Pt Presentation.pdf This Matter was approved on the Consent Agenda. City Clerk Item No. 23 C.-18. 12-2112 Landscape Beautification Advisory Board Meeting of December 6, 2012 Attachments: BC Cover Sheet 12-6-12 _2_.pdf Minutes BC 12-6-12.pdf LBAB Signed Minutes 12-6-12 This Matter was approved on the Consent Agenda. City of Coral Gables Page 11 City Commission Meeting Minutes December 11, 2012 City Clerk Item No. 24 City of Coral Gables Page 12 City Commission Meeting Minutes December 11, 2012 D. PERSONAL APPEARANCES D.-1. 12-2116 Appearance by State Representative Jose Javier Rodriguez. [Note for the Record: Mayor Cason acknowledged the personal appearance of State Representative Jose Javier Rodriguez, who while introducing himself to the members of the City Commission informed the viewing audience that he was recently elected to the Florida House (District 112); further describing the geographic boundary as being east of LeJuene, to the south, south of Old Cutler Road; further noting that District 112 is a new district and that his office will be opening up on Coral Way; further stating that he is looking forward to meeting with each member of the City Commission in an attempt to know said member better and communicate with our Commission on those issues affecting our City-including quality of life/quality of education issues, those issues that impact on the business climate of our City; further pointing out that the city of Tallahassee is over 500 miles away; however it feels a lot further. Mayor Cason requested of Representative Rodriguez to provide the City Commission with information regarding his background, whereby he informed our Commission that he was raised in Miami-Dade County; served in the Peace Corp, obtained a Law degree from Harvard University, worked as a Legal Aid Attorney, taught Law at FIU, and has been in private practice for the last couple of years. Mayor Cason thanked him for his personal appearance and encouraged him to continue to provide updates to the Commission]. This Agenda Item was Discussed and Filed City Clerk Item No. 25 D.-2. 12-2115 Appearance by Nick Di Donato regarding status of Country Club operations. Attachments: Verbatim Transcript - Agenda Item D-2 - Appearance by Nick Di Donato President of CG Country [Note for the Record: The verbatim transcript for Agenda Item D-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 26 D.-3. 12-2114 Appearance by Carlos Ruiz de Quevedo, Chairman, Green Task Force. Attachments: Verbatim Transcript - Agenda Item D-3 - Appearance by Chairman of Green Task Force [Note for the Record: The verbatim transcript for Agenda Item D-3 is available for public inspection in the Office of the City Clerk and in Legistar]. City of Coral Gables Page 13 City Commission Meeting Minutes December 11, 2012 This Agenda Item was Discussed and Filed City Clerk Item No. 27 City of Coral Gables Page 14 City Commission Meeting Minutes December 11, 2012 E. PUBLIC HEARINGS ORDINANCE ON FIRST READING ORDINANCE NO. 2013-01 E.-1. 12-2110 An Ordinance relating to Ad Valorem taxation, providing for an increased Homestead Exemption for certain qualifying senior citizens to be applied to millage rates levied by the City of Coral Gables, providing requirement of annual application and submission of supporting documentation, providing for waiver of exemption, providing for an annual increase in income limitation, providing an effective date and inclusion in “Code of City of Coral Gables”, Chapter 66, “Taxation”, by amending Article VI, Sec. 189-190 and adding Sec. 191 - 195. (Passed on First Reading December 11, 2012) Attachments: Homestead Exemption Qualified Seniors Ordinance 12-11-12 E-1 Signed Cover Memo Homestead Exemption Qualified Seniors Ordinance 1-22-13 E-3 Signed Cover Memo Signed Ordinance 2013-01 Verbatim Transcript 1/22/13 - Agenda Item E-3 - Ordinance relating to ad valorem taxation - Hom Verbatim Transcript 12/11/12 - Agenda Item E-1 - Ordinance relating to Ad Valorem taxation to inc [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Cabrera, Jr., seconded by Vice Mayor Kerdyk, Jr., that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Anderson, Commissioner Cabrera, Jr. and Mayor Cason City Clerk Item No. 28 F. CITY COMMISSION ITEMS F.-1. 12-2101 Board of Architects Selection Process and Strengthening the Role of City Architect . Commissioner Maria Anderson Attachments: BOA Selection Process -1 BOA Selection Process -2 Verbatim Transcript - Agenda Item F-1 - Board of Architects Selection Process and Role of City A [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 30 City of Coral Gables Page 15 City Commission Meeting Minutes December 11, 2012 F.-2. 12-2105 Discussion regarding LeJeune Road Median Beautification Project. Commissioner Rafael "Ralph" Cabrera, Jr. Attachments: Verbatim Transcript - Agenda Item F-2 - Discussion regarding LeJeune Road Median Beautificatio [Note for the Record: The verbatim transcript for Agenda Item F-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 31 F.-3. 12-2106 Discussion regarding permitting on holidays and weekends. Commissioner Rafael "Ralph" Cabrera, Jr. Attachments: Verbatim Transcript - Agenda Item F-3 - Discussion regarding permitting on holidays and weeken [Note for the Record: The verbatim transcript for Agenda Item F-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 32 F.-4. 12-2107 Discussion regarding crime activities. Commissioner Rafael "Ralph" Cabrera, Jr. This Agenda Item was Discussed and Filed City Clerk Item No. 36 City of Coral Gables Page 16 City Commission Meeting Minutes December 11, 2012 G. BOARDS/COMMITTEES ITEMS RESOLUTION NO. 2012-229 G.-1. 12-2108 Resolution approving a waiver, requiring a 4/5ths vote, of the residency requirement pursuant to Section 2-59(b)(2) of the Coral Gables City Code, as it pertains to Carlos Ruiz de Quevedo, said individual who had been previously appointed by the City Commission, to continue to serve as a member of the Coral Gables Green Task Force , for the remainder of the term beginning June 1, 2011, and ending May 31, 2013. Attachments: G-1 Signed Cover Memo Ruiz de Quevedo Resolution Signed Resolution 2012-229 RESOLUTION APPROVING A WAIVER BY A 4/5THS VOTE, OF THE RESIDENCY REQUIREMENT PURSUANT TO SECTION 2-59(B)(2) CORAL GABLES CITY CODE, AS IT PERTAINS TO CARLOS RUIZ DE QUEVEDO, SAID INDIVIDUAL WHO HAD BEEN PREVIOUSLY APPOINTED BY THE CITY COMMISSION TO CONTINUE TO SERVE AS A MEMBER OF THE CORAL GABLES GREEN TASK FORCE, FOR THE REMAINDER OF THE TERM BEGINNING JUNE 1, 2011 AND ENDING MAY 31, 2013. [Note for the Record: Following the reading of the title to Agenda Item G-1 into the public record, Vice Mayor Kerdyk suggested that maybe the City Commission should table this agenda item and proceed to another item since Commissioner Cabrera has traditionally disapproved residential waivers to City Boards. However, Commissioner Cabrera stated that since Commissioner Anderson was absent on this item, and it requires a four-fifths vote, he would support it; hearing no further deliberation on said matter, and following a motion being made by Vice Mayor Kerdyk and seconded by Commissioner Quesada, Mayor Cason requested of City Clerk Foeman to call the roll on Agenda Item G-1]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2012-229. The motion passed by the following vote. Yeas : 4- Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada and Mayor Cason Absent : 1- Commissioner Anderson City Clerk Item No. 33 City of Coral Gables Page 17 City Commission Meeting Minutes December 11, 2012 RESOLUTION NO. 2012-230 G.-2. 12-2109 Resolution authorizing the designation of the Province of Pisa, Italy, as Emeritus in Coral Gables’ sister city program and replacement with the City of Pavia , Italy. Attachments: Information on Pavia.pdf Resolution - 12.11.12 (Pavia).pdf IACC-Minutes November 2012 (2) IACC-Minutes August 2012 G-2 Signed Cover Memo Signed Resolution 2012-230 RESOLUTION AUTHORIZING THE DESIGNATION OF THE PROVINCE OF PISA, ITALY AS EMERITUS IN CORAL GABLES’ SISTER CITY PROGRAM AND REPLACEMENT WITH THE CITY OF PAVIA, ITALY. [Note for the Record: Following the reading of the title to Agenda Item G-2, Commissioner Cabrera inquired as to why is the City of Coral Gables replacing Pisa, Italy as a Sister City?- whereby Mayor Cason stated that the City had received a letter from Pisa stating that it no longer wanted to be a Sister City; the city of Pavia, Italy had expressed interest, following an inquiry by the International Affairs Coordinating Council, along with a series of letters being written by the Italian General Consul regarding any interested cities willing to replace Pisa. Mayor Cason stated and Vice Mayor Kerdyk agreed that Pavia was similar to Coral Gables in that it is a university town with a museum and an estimated population of 71,000. Hearing no further deliberation by any other members of the City Commission, following a motion being made by Vice Mayor Kerdyk and seconded by Commissioner Quesada, Mayor Cason instructed the City Clerk to call the roll on Agenda Item G-2]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2012-230. The motion passed by the following vote. Yeas : 4- Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Cabrera, Jr. and Mayor Cason Absent : 1- Commissioner Anderson City Clerk Item No. 34 City of Coral Gables Page 18 City Commission Meeting Minutes December 11, 2012 H. CITY MANAGER ITEMS RESOLUTION NO. 2012-228 H.-1. 12-2118 Resolution of the City Commission of the City of Coral Gables, Florida, relating to the Retirement System for City employees; reviewing the Retirement Board’s decision to grant a cost of living increase for retirees effective January 1, 2013; finding the Retirement Board’s action inconsistent with Section 112.61, Florida Statutes; modifying the Retirement Board’s action; providing for full force and effectiveness; providing for repeal of conflicting Resolutions; and providing an effective date. Attachments: CG Agenda Cover re 2013 Pension COLA 12-11-12 CG Resolution re 2013 COLA 12-11-12 Coral Gables Letter To Joe Edmonds re COLA 12-11-12 Response from J Edmonds re COLA 12-11-12 Nyhart Letter - COLA 2013 H-1 Signed Cover Memo Verbatim Transcript 11 2012 - Agenda Item H-1 - Reso relating to Retirement System for City emp RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CORAL GABLES, FLORIDA, RELATING TO THE RETIREMENT SYSTEM FOR CITY EMPLOYEES; REVIEWING THE RETIREMENT BOARD’S DECISION TO GRANT A COST OF LIVING INCREASE FOR RETIREES EFFECTIVE JANUARY 1, 2013; FINDING THE RETIREMENT BOARD’S ACTION INCONSISTENT WITH SECTION 112.61, FLORIDA STATUTES; MODIFYING THE RETIREMENT BOARD’S ACTION; PROVIDING FOR FULL FORCE AND EFFECTIVENESS; PROVIDING FOR REPEAL OF CONFLICTING RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item H-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2012-228. The motion passed by the following vote. Yeas : 3- Commissioner Quesada, Vice Mayor Kerdyk, Jr. and Mayor Cason Nays : 2- Commissioner Anderson and Commissioner Cabrera, Jr. City Clerk Item No. 29 H.-2. 12-2119 Briefing by Acting Police Chief Scott Masington. Attachments: Verbatim Transcript - Agenda Item H-2 - Briefing by Acting Police Chief Scott Masington [Note for the Record: The verbatim transcript for Agenda Item H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 37 City of Coral Gables Page 19 City Commission Meeting Minutes December 11, 2012 H.-3. 12-2122 Presentation of the Police Department Efficiency and Effectiveness Study by Matrix Consulting Group. Attachments: Police Department Efficiency and Effectiveness Study -1 Police Department Efficiency and Effectiveness Study -2 Police Department Efficiency and Effectiveness Study -3 Police Department Efficiency and Effectiveness Study -4 Police Department Efficiency and Effectiveness Study -5 Verbatim Transcript - Agenda Item H-3 - Presentation of Police Dept Efficiency and Effectiveness [Note for the Record: The verbatim transcript for Agenda Item H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 38 RESOLUTION NO. 2012-231 H.-4. 12-2113 Resolution in accordance with Section 2-26 of the City Code, entitled “Regular Meetings, Special Meetings” setting forth meeting dates for the months of January 2013 through April 2013, as follows: Tuesday, January 8, 2013; Tuesday, February 5, 2013; Tuesday, February 19, 2013; Tuesday, March 12, 2013; Tuesday, March 26, 2013; and Tuesday, April 23, 2013. Attachments: H-4 Signed Cover Memo Future CC Dates Resolution Signed Resolution 2012-231 RESOLUTION IN ACCORDANCE WITH SECTION 2-26 OF THE CITY CODE, ENTITLED “REGULAR MEETINGS, SPECIAL MEETINGS” SETTING FORTH MEETING DATES FOR THE MONTHS OF JANUARY 2013 THROUGH APRIL 2013, AS FOLLOWS: TUESDAY, JANUARY 22, 2013; TUESDAY, FEBRUARY 5, 2013; TUESDAY, FEBRUARY 19, 2013; TUESDAY, MARCH 12, 2013; TUESDAY, MARCH 26, 2013; AND TUESDAY, APRIL 23, 2013. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Anderson, that this matter be adopted by Resolution Number 2012-231. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Anderson, Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 35 I. CITY ATTORNEY ITEMS None City Clerk Item No. 39 City of Coral Gables Page 20 City Commission Meeting Minutes December 11, 2012 J. CITY CLERK ITEMS None City Clerk Item No. 40 K. DISCUSSION ITEMS Mayor Cason: Commissioner Anderson? Commissioner Anderson: No thank you. Mayor Cason: Commissioner Cabrera? Commissioner Cabrera: Yes. I’d like the City Manager’s office to provide the Commission with an update on the Red Light Camera program. I know we’ve had it in place now for a number of years and I’d like to hear directly either from the Police Department or the Manager’s office the status of the program, if we are looking to expand it, minimize it, keep it status quo. I believe it was at the last Commission meeting, are you all comfortable with that request? Mayor Cason: Yes. And I’d like to also see if you could tie that to accidents, is there a way to show what kind of impact it’s had on accidents where those five cameras are? City Manager Salerno: Yes. Commissioner I’d be glad to provide that update and I need to work in conjunction with the City Attorney on it because we are both involved in that issue. Commissioner Cabrera: I had requested, I believe it was at the last Commission meeting, an update on the report that was initiated by the City Manager’s office, and I don’t know maybe I missed it, but I haven’t seen it yet. It’s called Requested Items Monthly Report and is that in the process of being put together? City Manager Salerno: Commissioner it’s in your box right now. Commissioner Cabrera: It’s in my box as of when? City Manager Salerno: As of this morning. City of Coral Gables Page 21 City Commission Meeting Minutes December 11, 2012 Commissioner Cabrera: Oh, good timing. City Manager Salerno: We aim to please. Commissioner Cabrera: We all attended except for Commissioner Anderson who I believe was out of town. We all had the opportunity to attend the City of Coral Gables/University of Miami Annual Meeting on November 26th. The university did a really nice job presenting, making a presentation and under their presentation they had UM deliverables, they had presented to the City a Mobility Plan on August 2012, and they also presented the City with an Annual Report on the Development Agreement the same month, on November 26th I asked for copies of those and my office is yet to receive it, so if someone could follow up on this. City Manager Salerno: Commissioner, I recall and I think you requested that at the time of the university you asked the university if they would provide it and they said they would. Commissioner Cabrera: OK. Well I’ll like to ask the City to provide it. City Manager Salerno: I’d be glad to, I’d be glad to. But it was requested of the university. Commissioner Cabrera: It was requested since August. Commissioner you might find it interesting, I just thought it would be…. Commissioner Anderson: I look forward to reading it. Commissioner Cabrera: I saw an e-mail, no I saw a memo that was generated by the City, one of the City department heads with regards to the Fallen Officer Memorial Program, it’s dated December 6th, we received it in our box December 7th and I’ll just like you all to know that this is an important initiative and I don’t know where it stands. I can see how a memo can just fall on deaf ears and be shelved, but I still believe that this is a project that’s certainly worthwhile for the City to implement and I read with great interest Ms. Tompkins assessment of it and explanation for it and what the County is doing and I just hope that we don’t let this fall by the wayside. This is something that the Coral Gables Police Department has been trying to get established for quite some time and as nice as the e-mail was it didn’t give me the sense that we City of Coral Gables Page 22 City Commission Meeting Minutes December 11, 2012 are going to be moving on it anytime soon. So it’s a matter of fact kind of e-mail or memo, so I just like a note for the record that I’m still very interested in seeing a way that we recognize and memorialize those officers that were killed in the line of duty. I saw the memo also about the green film fees, I’m sorry not the green film fees, the film fees, the film fees memo, I’m assuming that, that’s going to go nowhere fast, so whatever Allison Gaynor tried to do to try minimize the expense of taking photographs at County Club Prado is not going to go anywhere now that an e-mail or a memo has been generated. I’ll just forward that to her home and let her see what the City position is on that. Mr. James Rankin, Jim Rankin is pretty well known to this Commission, I think, he has been striving to get some traffic calming near his neighborhood. He happens to live near Anderson Road and Escobar Avenue and according to a letter he sent to my office, and I believe he may have sent other members of the Commission the same letter, including Mr. Mayor, you know whether we do this or don’t do this, I think that Mr. Rankin deserves some sort of a response one way or the other and I know he has been working on this matter since 2007. Vice Mayor Kerdyk: I can give you some clarity on that because I spoke to him. Commissioner Cabrera: I did too; I spoke to him about a week ago. Vice Mayor Kerdyk: OK - and did he tell you that he had received a letter from the City, actually not only he received it, but everybody around the neighborhood received it to vote with regards to a traffic circle there? Commissioner Cabrera: I called him right away, I called him right when I received it, so I guess what happened was that after I received it and we talked we never spoke again. Vice Mayor Kerdyk: OK. Well they’ve done that in their process. The question I had back to staff was and I haven’t received it is if assuming it’s an affirmative vote, which I hope it is because Anderson is in need of a traffic circle. The question is it in the funding this year?- or is it in the funding next year?- that’s where I have a question to staff. Mr. City Manager maybe you could sort of bring some clarity to that at some time please. City Manager Salerno: Will do Vice Mayor. Vice Mayor Kerdyk: Thank you. City of Coral Gables Page 23 City Commission Meeting Minutes December 11, 2012 Commissioner Cabrera: And last but certainly not least; some of us received an inquiry about sidewalks in the City and the need to keep them clean, the fact that they are a life safety issue for some and I have to tell you we need to take some sort of position, whether we are going to proactively enforce our Code as it relates to maintaining the sidewalks by the residents?- are we going to take an active role ourselves as a City?- or what’s going to happen?- but I have to say this is probably not the worse time of the year, the summer is the worst time of the year and I know there are slip and fall injuries that occur on our sidewalks. We had a resident in our community that brought it to our attention after living here 64 years, and she - I think she has received a great deal of stress and anger from her neighbors because I think what we’ve turned around to do is enforce our Code, and I’m just wondering if there is an opportunity for us to do it more in a compliance sort of way and get people to realize that it’s important to keep their sidewalks cleaned and perhaps there could be an informational, educational program to do that. The bottom line is that it is part of our Code, while it should be enforced I think we should be more concerned about compliance than giving people penalties or citations or violations. City Manager Salerno: If I could add something Commissioner? Commissioner Cabrera: Sure. City Manager Salerno: I concur with you. We are taking in fact in discussions with that resident, I had probably at least one rather lengthy conversation perhaps two, and their concern was that the sidewalks were dirty and when it rains and she is walking her dog they get slippery and that does occur, but we are doing and in conversation with her. She thought as a resident she’d like to suggest that the City do more outreach to inform residents, that it’s their responsibility to clean their sidewalks, and we’ve discussed with staff that we are instituting, we are going to have a Coral Gables television show dedicated not only to that, but also to cleaning your roofs and making sure residents know it’s their responsibility. We’ll also be doing a story in E-NEWS and we are also going to have a Frequently Asked Question section on our web page. It is going to identify for people those things so we can try to make it a little clearer for them as to what their responsibilities are, because there is some confusion as to that. Although I do believe most people have never seen a City crew come out and pressure clean their sidewalks, and I don’t know of a city around that actually does that, so it’s really a matter of informing the residents that they need to stay on top of that. So we are following up on that Commissioner Cabrera in conjunction with the City of Coral Gables Page 24 City Commission Meeting Minutes December 11, 2012 resident, she seemed quite pleased the last time we talked to her. Commissioner Cabrera: That concludes my comments for the day. Mayor Cason: Bill. Vice Mayor Kerdyk: Briefly I wanted to compliment staff for the tree lighting ceremony, it worked out very well and had a tremendous crowd there, and on that same line I would like to wish each of you a Merry Christmas, Happy Holiday season and the people watching the same. Mayor Cason: Frank. Commissioner Quesada: I was told today, now I know I can’t really mention too much, I know it’s something we all discussed during the Executive Session related to the general employees, when was that one month ago?- two months ago?- something like that. I know it’s technically an attorney/client privilege situation so I don’t want to open up the door. City Attorney Leen: I’m not sure what you are talking about, there were so many issues. You shouldn’t talk about what was said at that meeting, that’s something you received subsequently that’s up to you, whether you should disclose that or not. It depends what the information is. Commissioner Quesada: I’m not going to address what was discussed in the meeting. I was told today earlier during the break by some of the general employee representatives that there is a report that’s come out from an actuary, which is something, that, information I was waiting for and I think that was the general feeling from others. So my question is do we have an updated actuarial report related to that?- they told me it’s something that came out last week, Mr. Manager do you know? City Manager Salerno: No. As a result of discussions at the Pension Board meeting, the actuary was asked, the Pension Board’s actuary was asked five questions to address and my recollection I have not seen the report, staff does have it and he basically from what I’ve been advised is that he basically provided information to the Pension Board, you can go this way, you can go that way, so there is no - I don’t think other than the technical aspects of options that they were trying to lay out, which are City of Coral Gables Page 25 City Commission Meeting Minutes December 11, 2012 not all necessarily Pension Board issues, it’s the same. Until we get to more concrete discussions and decisions are made on that there is nothing, the report only laid out options I think. I’d be glad to get you a copy of it though, I’ll get the whole Commission a copy, but it doesn’t define the issue. Commissioner Quesada: I know there was a feeling amongst the entire Commission to move on this once we had this additional information. City Manager Salerno: We don’t control the actuary for the Pension Board and I agree with you. Commissioner Quesada: I’m sorry, excuse me if I’m wrong, but I thought we were waiting on something from someone on the City’s side, the City Actuary. City Manager Salerno: No, it’s not the City Actuary. City Attorney Leen: Commissioner, Commissioner, I can clarify that. I think we were waiting on the actuary to make the final determination regarding the percentage and there is a meeting that’s going to occur that has been set up now; we talked about it at the Pension Board meeting, the City has provided a date, the other side has agreed to attend and that’s where they are going to talk about a percentage and then the actuary is going to make a decision. At that point you will have the information you were requesting. What is the percentage… Commissioner Quesada: When’s that meeting going to be? City Attorney Leen: I believe it’s the 18th of December. Commissioner Quesada: OK. So then at that point we will have something to talk about again. City Attorney Leen: I didn’t mean to interrupt Commission, but at that point we will have done all the prerequisites and the actuary will give a new number or maybe not, but we’ll make that determination that will probably go back to the Retirement Board, but at that point we will have the information that we were waiting for. Commissioner Quesada: OK. Well I guess, just keep me informed, keep all of us informed as always with what’s going on there. I know it’s something I want to be City of Coral Gables Page 26 City Commission Meeting Minutes December 11, 2012 proactive about and I think that was the feeling from the entire Commission. Vice Mayor Kerdyk: For sure, for sure. Commissioner Quesada: I guess what I’m trying to say is it’s a request to keep us fully informed and to make sure that we can continue moving swiftly through the process. City Attorney Leen: Certainly. Mayor Cason: Thank you all, it’s seven and-a-half hours. I think that concludes - Happy New Year and Happy Holidays to everyone watching and to all of you. Thank you. City Clerk Item No. 41 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 4:21 pm on December 11, 2012. The next regular meeting of the City Commission has been scheduled for January 22, 2013, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 27