City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, Fl 33134 www.coralgables.com Meeting Minutes Tuesday, November 13, 2012 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Maria Anderson Commissioner Rafael "Ralph" Cabrera, Jr. Commissioner Frank C. Quesada Patrick G. Salerno, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes November 13, 2012 ROLL CALL Present: 5 - Mayor Cason, Commissioner Anderson, Commissioner Cabrera Jr., Vice Mayor Kerdyk Jr. and Commissioner Quesada INVOCATION [Note for the Record: Mayor Cason prefaced his remarks by acknowledging the presence of Father Roger Tobin, graduate of Hobart College, Episcopal Divinity School, and Barry University; further noting that Father Tobin was Rector of St. Thomas University and currently is a counselor in private practice at Miami Area Pastoral Services. Following the deliverance of the invocation, Mayor Cason thanked Reverend Tobin for his appearance]. PLEDGE OF ALLEGIANCE Vice Mayor Kerdyk led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2012-208 through Resolution No. 2012-220); (b) Video; (c) Audio Recording; (d) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes November 13, 2012 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 12-2052 Presentation of a Proclamation declaring November 17, 2012 as Playful City USA Day in Coral Gables. [Note for the Record: Mayor Cason read into the public record a proclamation proclaiming November 17, 2012 as Playful City USA Day in Coral Gables. Parks and Recreation Department Division Director Fred Couceyro reiterated that designating November 17th, as Playful City USA represents a worldwide day, and that in our City designating from noon until 2 p.m., during said time represents a reversion back to unlimited boundary-less type of play, something that is becoming a lost art nowadays; further noting that during this festive event the City will have the ability to provide such classic games as Red Rovers, the Green Lights, Deck those Goose for the younger kids, and a jump rope contest for the older ones. Mr. Couceyro continued to explain that for two hours there will be great games for the kids to participate in, adding that the Youth Center will finish up the day’s festivities with a group water building toss; further announcing that the Coral Gables Fire Department will have its Annual Holiday Toy Drive, whereby the City’s Parks and Recreation Youth Center will be accepting donations on behalf of the Fire Department as well; further encouraging the general public to come out on December 12, 2012; further highlighting our Playful City USA event as being a City that is serious about play-adding that our City plays with a purpose and said event furthers that cause. Following Mr. Couceyro’s presentation, a photo session ensued]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 City of Coral Gables Page 2 City Commission Meeting Minutes November 13, 2012 A.-2. 12-2062 Presentation of a Proclamation declaring November 24, 2012 as Small Business Saturday in Coral Gables. [Note for the Record: Following the reading of the title to this agenda item into the public record, Mayor Cason read the proclamation into the public record, proclaiming Saturday November 24, 2012 as Small Business Saturday Day in Coral Gables. Coral Gables Chamber of Commerce President Mark Trowbridge pointed out that this is the third year that American Express has participated in Small Business Saturday-further thanking the City of Coral Gables for its support of making sure everyone knows the importance of small businesses-adding that he thinks that everyone has been a champion, having had a small business during their tenure with the City of Coral Gables; further outlining the itinerary associated with said event, pointing out that Friday (November 23, 2012), if one has a computer, will be the big box refill day, wherein one can receive great deals during “Cyber Monday” -adding that one will start out with a small business called Jamboree-further thanking Vanadares for being a sponsor to the City regarding this event, noting that the Mayor will represent this proclamation document, activities will continue throughout the day ending up with Books & Books, a noted small business; further acknowledging the presence of Mark Blue, Chairman of the Coral Gables Chamber of Commerce, Laura Russo, Vice President of the Coral Gables Chamber; Cyndi Birdsill, liaison from the City serving on said board, along with Commissioner Quesada also serving on said board]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 A.-3. 12-2040 Congratulations to Sergeant Cuong “Ted” Nguyen and Master Police Officer Jose Baez , recipients of the City of Coral Gables Officer of the Month Award, for the month of September 2012. Attachments: NOMINATION MEMO - SEPTEMBER NOMINATION MEMO - AUGUST.1 COMMISSION COVER MEMO - OFFICER OF THE MONTH - SEPTEMBER [Note for the Record: Agenda Item A-3 was deferred]. This Presentation/Protocol Document was Deferred City Clerk Item No. 3 City of Coral Gables Page 3 City Commission Meeting Minutes November 13, 2012 A.-4. 12-2053 Congratulations to Firefighter Jose Pereda, recipient of the City of Coral Gables Firefighter of the Month Award, for the month of November 2012. Attachments: Cover Memo, FF of the Month, November 2012.pdf Notification letter, FF of the Month, Nov 2012.pdf [Note for the Record: City Manager Salerno requested of Fire Chief Walt Reed to present Firefighter Jose Pereda, who was selected as the Firefighter of the Month for the month of November, 2012. Following Chief Reed’s inviting Firefighter Pereda to join him at the podium, he informed the viewing public that Firefighter Pereda was selected for his outstanding display of individual initiative surpassing job requirements and expectations, specifically his exceptional performance during a recent emergency call involving a motorcycle accident-further explaining that while in route to Kendall Regional Trauma Center, the patient’s condition deteriorated due to collapsed lung; further noting that Firefighter Pereda successfully decompressed the patient’s chest, inflating his lung with air again. Fire Chief Reed thanked Firefighter Pereda for his fast response and efficiency during this procedure which resulted in a positive outcome, adding that such an outstanding performance, that he and his department would like to acknowledge such exemplary actions and congratulate him on being the Firefighter of the Month. In accepting this recognition Firefighter Pereda stated that the award should go not only to him, but to the entire crew including Lieutenant Arsevio and Firefighter Mike Bernhart-further pointing out that this was an intense response call, which required inserting a 40” gauge needle into the patient’s chest who had only moments to live-further describing this incident as a “textbook call,” which has been rarely done in a trauma situation; further thanking his team for being there and being supportive]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 City of Coral Gables Page 4 City Commission Meeting Minutes November 13, 2012 A.-5. 12-2055 Congratulations to Ayanes Apolinar, Information Technology Department, recipient of City of Coral Gables Employee of the Month Award, for the month of November 2012. Attachments: Cover Memo___EOM November 2012 EOM November 2012 [Note for the Record (Agenda Item A-5): City Manager Salerno requested of Human Resources Director Elsa Jaramillo-Velez to introduce the item whereupon she acknowledged Ayanes Apolinar, the Employee of the Month for the month of November as being one who is truly an asset to the City, and who is always available to employees for any external customer service requests needed as well. During the video segment of this presentation, the City’s Chief Information Officer, namely Gee Ming Chow stated that Ayanes began his employment with the City’s Information Technology (IT) Department over seven (7) years ago, starting as an IT Specialist (2005), later being promoted to IT Analyst - he further cited that Ayanes’ diligent work over the years has helped the IT Department to implement new systems and applications citywide, noting that he has helped to build, improve and maintain the enterprise computer servers and network infrastructure. Mr. Chow also noted that on a daily basis, that Ayanes provides technical support for departmental users and citizens, and described him as a tremendous asset to the City and our citizenry. He finally congratulated Ayanes on a job well done, presented him with a check on behalf of the City, while pointing out that with his technical skills and professional attitude, team player mantra, that he has been appropriately recognized for his customer support. In accepting this accolade, Ayanes thanked everyone that was involved with this recognition]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 5 City of Coral Gables Page 5 City Commission Meeting Minutes November 13, 2012 B. APPROVAL OF MINUTES B.-1. 12-2076 Regular City Commission Meeting of October 30, 2012. Attachments: Meeting Minutes Verbatim Transcript - Agenda Item C-6 - Reso extending Downtown Towing Company for six mon Verbatim Transcript - Agenda Item E-1 - Historic Preservation Board Appeal Verbatim Transcript - Agenda Item F-1 - Resident Safety Concerns - Anderson Verbatim Transcript - Agenda Item F-2 - Code Enforcement - Anderson Verbatim Transcript - Agenda Item I-1 - Status of Review of Retirement Board Action Verbatim Transcript - Agenda Items C-15 C-16 and C-17 - Board Meeting Minutes A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Anderson, Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada and Mayor Cason City Clerk Item No. 6 City of Coral Gables Page 6 City Commission Meeting Minutes November 13, 2012 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion , unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Commissioner Anderson, seconded by Commissioner Quesada, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Anderson and Mayor Cason RESOLUTION NO. 2012-208 C.-1. 12-2042 Resolution authorizing a temporary display of "The Spiral" by Ca' d'Oro LLC d/b/a Ca' d'Oro Art Gallery on City property located on the plaza of the Coral Gables Museum . Attachments: CDB 10.25.12 Excerpt Minutes.pdf Hold Harmless and Restrictive Covenant Encroachment Agreement.pdf Resolution - 11.13.12 (Temporary Display).pdf C-1 Signed Cover Memo Signed Resolution 2012-208 RESOLUTION AUTHORIZING A TEMPORARY DISPLAY OF “THE SPIRAL” BY CA' D'ORO LLC D/B/A CA' D'ORO ART GALLERY ON CITY PROPERTY LOCATED ON THE PLAZA OF THE CORAL GABLES MUSEUM. This Matter was adopted by Resolution Number 2012-208 on the Consent Agenda. City Clerk Item No. 7 City of Coral Gables Page 7 City Commission Meeting Minutes November 13, 2012 RESOLUTION NO. 2012-209 C.-3. 12-2064 Resolution authorizing encumbrance in the amount of $40,326.35 or 15%, of the State Forfeited Asset Fund (F.A.F.) moneys to provide for the support and operation of crime prevention, drug abuse prevention, safe neighborhood, or school resource officer programs, as required under the Florida Contraband Forfeiture Act . Attachments: FAF Resolution Draft - $40326 35 2013 15% Set Aside C-3 Signed Cover Memo Signed Resolution 2012-209 RESOLUTION AUTHORIZING ENCUMBRANCE IN THE AMOUNT OF $40,326.35 OR 15%, OF THE STATE FORFEITED ASSET FUND (F.A.F.) MONEYS TO PROVIDE FOR THE SUPPORT AND OPERATION OF CRIME PREVENTION, DRUG ABUSE PREVENTION, SAFE NEIGHBORHOOD, OR SCHOOL RESOURCE OFFICER PROGRAMS, AS REQUIRED UNDER THE FLORIDA CONTRABAND FORFEITURE ACT. This Matter was adopted by Resolution Number 2012-209 on the Consent Agenda. City Clerk Item No. 8 RESOLUTION NO. 2012-210 C.-4. 12-2065 Resolution authorizing expenditure in the amount of $12,000 from previously encumbered State Forfeited Asset Fund (F.A.F.) moneys to support the Youth Resource Officer activities and programs of the Coral Gables Police Explorer Post #594. Attachments: FAF Resolution Draft $12000 00 2011 Explorer Post Funding - 2013 C-4 Signed Cover Memo Signed Resolution 2012-210 RESOLUTION AUTHORIZING EXPENDITURE IN THE AMOUNT OF $12,000.00 FROM PREVIOUSLY ENCUMBERED STATE FORFEITED ASSET FUND (F.A.F.) MONEYS TO SUPPORT THE YOUTH RESOURCE OFFICER ACTIVITIES AND PROGRAMS OF THE CORAL GABLES POLICE EXPLORER POST #594. This Matter was adopted by Resolution Number 2012-210 on the Consent Agenda. City Clerk Item No. 9 City of Coral Gables Page 8 City Commission Meeting Minutes November 13, 2012 RESOLUTION NO. 2012-211 C.-5. 12-2066 Resolution authorizing expenditure in the amount of $45,000 from State Forfeited Asset Fund (F.A.F.) moneys for the Coral Gables Citizens Crime Watch, Inc. Program. Attachments: FAF Resolution Draft - $45000 00 - Crime Watch -2013 C-5 Signed Cover Memo Signed Resolution 2012-211 RESOLUTION AUTHORIZING EXPENDITURE IN THE AMOUNT OF $45,000.00 FROM STATE FORFEITED ASSET FUND (F.A.F.) MONEYS FOR THE CORAL GABLES CITIZENS CRIME WATCH, INC. PROGRAM. This Matter was adopted by Resolution Number 2012-211 on the Consent Agenda. City Clerk Item No. 10 RESOLUTION NO. 2012-212 C.-6. 12-2067 Resolution authorizing expenditure in the amount of $145,793.37 in State Forfeited Asset Fund (F.A.F.) moneys to reimburse the City of Coral Gables General Fund for expenditures associated with the Public Safety Communications Center Project. Attachments: FAF Resolution Draft - $145793 37 reimbursement to General Fund 2013 C-6 Signed Cover Memo Signed Resolution 2012-212 RESOLUTION AUTHORIZING EXPENDITURE IN THE AMOUNT OF $145,793.37 IN STATE FORFEITED ASSET FUND (F.A.F.) MONEYS TO REIMBURSE THE CITY OF CORAL GABLES GENERAL FUND FOR EXPENDITURES ASSOCIATED WITH THE PUBLIC SAFETY COMMUNICATIONS CENTER PROJECT. This Matter was adopted by Resolution Number 2012-212 on the Consent Agenda. City Clerk Item No. 11 City of Coral Gables Page 9 City Commission Meeting Minutes November 13, 2012 RESOLUTION NO. 2012-213 C.-7. 12-2068 Resolution authorizing expenditures in the amount $42,989 from Federal Forfeited Asset Fund (F.A.F.) monies for the acquisition of additional law enforcement equipment; the Gas Masks and Canisters for utilization by the Coral Gables Police Department. Attachments: FAF Item Title Cover Memo-$42989 Gas Mask 10-23-12 FAF Resolution Draft $42989 Gas Mask 10-23-12 Signed Resolution 2012-213 RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $42,989 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES TO PROVIDE FOR THE ACQUISITION OF ADDITIONAL LAW ENFORCEMENT EQUIPMENT; THE GAS MASKS AND CANISTERS FOR UTILIZATION BY THIS CORAL GABLES POLICE DEPARTMENT. This Matter was adopted by Resolution Number 2012-213 on the Consent Agenda. City Clerk Item No. 12 RESOLUTION NO. 2012-214 C.-8. 12-2069 Resolution authorizing expenditure in the amount of $20,000 from previously encumbered State Forfeited Asset Fund (F.A.F.) moneys to support the Youth Resource Officer activities and programs of the Coral Gables Police Athletic League . Attachments: FAF Resolution Draft - $20000 00 - 2013 PAL Funding C-8 Signed Cover Memo Signed Resolution 2012-214 RESOLUTION AUTHORIZING EXPENDITURE IN THE AMOUNT OF $20,000.00 FROM PREVIOUSLY ENCUMBERED STATE FORFEITED ASSET FUND (F.A.F.) MONEYS TO SUPPORT THE YOUTH RESOURCE OFFICER ACTIVITIES AND PROGRAMS OF THE CORAL GABLES POLICE ATHLETIC LEAGUE. This Matter was adopted by Resolution Number 2012-214 on the Consent Agenda. City Clerk Item No. 13 City of Coral Gables Page 10 City Commission Meeting Minutes November 13, 2012 RESOLUTION NO. 2012-215 C.-9. 12-2070 Resolution authorizing expenditures in the amount $136,640 from Federal Forfeited Asset Fund (F.A.F.) monies for the acquisition of additional law enforcement equipment; the Automatic External Defibrillators (AED’s) for utilization by the Coral Gables Police Department. Attachments: FAF Resolution Draft $136640 AED's 10-23-12 C-9 Signed Cover Memo Signed Resolution 2012-215 RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $136,640 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES TO PROVIDE FOR THE ACQUISITION OF ADDITIONAL LAW ENFORCEMENT EQUIPMENT; THE AUTOMATIC EXTERNAL DEFIBRILLATORS (AED’S) FOR UTILIZATION BY THE CORAL GABLES POLICE DEPARTMENT. This Matter was adopted by Resolution Number 2012-215 on the Consent Agenda. City Clerk Item No. 14 RESOLUTION NO. 2012-216 C.-10. 12-2057 Resolution authorizing encroachments into the right -of-way, consisting of the installation of a sign and an architectural relief element projecting a maximum of two feet (2’-0”) into the right-of-way at approximately ten feet (10’-0”) above the sidewalk, adjacent to 2500 Ponce de Leon Boulevard, Coral Gables, Florida. Attachments: 2500 Ponce encroachment - RESOL Letter of Request plans C-10 Signed Cover Memo Signed Resolution 2012-216 RESOLUTION AUTHORIZING ENCROACHMENTS INTO THE RIGHT-OF-WAY, CONSISTING OF THE INSTALLATION OF A SIGN AND AN ARCHITECTURAL RELIEF ELEMENT PROJECTING A MAXIMUM OF TWO FEET (2’-0”) INTO THE RIGHT-OF-WAY AT APPROXIMATELY TEN FEET (10’-0”) ABOVE THE SIDEWALK, ADJACENT TO 2500 PONCE DE LEON BOULEVARD, CORAL GABLES, FLORIDA. This Matter was adopted by Resolution Number 2012-216 on the Consent Agenda. City Clerk Item No. 15 City of Coral Gables Page 11 City Commission Meeting Minutes November 13, 2012 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-12. 12-2031 Landscape Beautification Advisory Board Meeting of October 4, 2012 Attachments: BC Cover Sheet 10-4-12.pdf Minutes BC 10-4-12.pdf This Matter was approved on the Consent Agenda. City Clerk Item No. 16 C.-13. 12-2032 Library Advisory Board Meeting of October 10, 2012 Attachments: LAB Cover Sheet 10-10-12 (2).pdf Library Minutes 10-10-12 doc (3) (5).pdf LAB Minutes 10-10-12 signed This Matter was approved on the Consent Agenda. City Clerk Item No. 17 C.-14. 12-2043 International Affairs Coordinating Council Meeting of October 16, 2012 Attachments: Microsoft Word - cover letter 11-20-12 Microsoft Word - IACC-Minutes October 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 18 C.-15. 12-2044 Coral Gables Merrick House Governing Board Meeting of September 10, 2012 Attachments: 9.10.12MinutesforCC11.13.12 Merrick House September 10, 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 19 C.-16. 12-2063 Budget/Audit Advisory Board Meeting of September 26, 2012 Attachments: 111312-Cover Memo CC Minutes092612 92612-Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 20 City of Coral Gables Page 12 City Commission Meeting Minutes November 13, 2012 C.-17. 12-2045 Economic Development Board Meeting of October 3, 2012 Attachments: EDB Minutes 10-3-12.pdf EDB. 11.13.12 Commission cover.pdf This Matter was approved on the Consent Agenda. City Clerk Item No. 21 C.-18. 12-2046 Historic Preservation Board Meeting of September 20, 2012 Attachments: HPB Minutes September 20 2012 HPB.09.20.12MinutesforCC11.13.12 This Matter was approved on the Consent Agenda. City Clerk Item No. 22 C.-19. 12-2047 Cultural Development Board Meeting of October 4, 2012 Attachments: CDB Commission cover CDB 11-13-12 .pdf 10 CDB Minutes October 4 2012.pdf This Matter was approved on the Consent Agenda. City Clerk Item No. 23 C.-20. 12-2048 Pinewood Cemetery Advisory Board Meeting of September 10, 2012 Attachments: 09.10.12MinutesCCMtg11.13.12 Pinewood Minutes September 10, 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 24 C.-21. 12-2049 Coral Gables Merrick House Governing Board Meeting of October 1, 2012 Attachments: 10.1.12MinutesforCC11.13.12 MerrickHouseOctober 1, 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 25 C.-22. 12-2050 Parks and Recreation Advisory Board Meeting of October 26, 2012 Attachments: Cover Sheet.Minutes 10-26-12 Minutes 10-26-12 This Matter was approved on the Consent Agenda. City Clerk Item No. 26 City of Coral Gables Page 13 City Commission Meeting Minutes November 13, 2012 C.-23. 12-2051 Parking Advisory Board Meeting of September 27, 2012 Attachments: PAB Minutes 09-25-2012.pdf Cover Sheet Minutes.pdf This Matter was approved on the Consent Agenda. City Clerk Item No. 27 C.-24. 12-2054 Disability Affairs Board Meeting of October 3, 2012 Attachments: Disability Affairs Board 10-3-2012 minutes Disability Affairs10-3-12 Minutes COVER This Matter was approved on the Consent Agenda. City Clerk Item No. 28 C.-25. 12-2056 Retirement Board Meeting of October 11, 2012 Attachments: CC.11-13-2012.October 11, 2012 Executive Summary.10-11-2012 Minutes.10-11-2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 29 C.-26. 12-2059 Communications Committee Meeting of October 18, 2012 Attachments: Agendaitemnovember2012 minutes october 2012 This Matter was approved on the Consent Agenda. City Clerk Item No. 30 City of Coral Gables Page 14 City Commission Meeting Minutes November 13, 2012 Pulled from Consent Agenda RESOLUTION NO. 2012-220 C.-2. 12-2058 Resolution accepting the recommendation of the Chief Procurement Officer pursuant to Section 2-828 of the Procurement Code entitled “Contract Award” and Invitation for Bid (IFB) 2012.09.20 to award the LeJeune Road Median Improvements Project to Metro Express, Inc.; and authorizing a budget amendment to the Fiscal Year 2012-2013 Annual Budget to recognize as revenue a transfer from General Fund Reserve and to appropriate such funds to put toward the cost of the project. Attachments: Resolution Recommendation Tabulation Sheet Corrected 10.25 Bid Response C-2 Signed Cover Memo Signed Resolution 2012-220 Verbatim Transcript - Agenda Item C-2 - Reso accepting recommendation of CPO Contract Award RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER PURSUANT TO SECTION 2-828 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD” AND INVITATION FOR BID (IFB) 2012.09.20 TO AWARD THE LEJEUNE ROAD MEDIAN IMPROVEMENTS PROJECT TO METRO EXPRESS, INC.; AND AUTHORIZING A BUDGET AMENDMENT TO THE FISCAL YEAR 2012-2013 ANNUAL BUDGET TO RECOGNIZE AS REVENUE A TRANSFER FROM GENERAL FUND RESERVE AND TO APPROPRIATE SUCH FUNDS TO PUT TOWARD THE COST OF THE PROJECT. [Note for the Record: The verbatim transcript for Agenda Item C-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2012-220. The motion passed by the following vote. Yeas : 3- Commissioner Quesada, Vice Mayor Kerdyk, Jr. and Mayor Cason Nays : 2- Commissioner Anderson and Commissioner Cabrera, Jr. City Clerk Item No. 31 City Clerk Item No. 40 City of Coral Gables Page 15 City Commission Meeting Minutes November 13, 2012 RESOLUTION NO. 2012-217 C.-11. 12-2061 Resolution appointing Jorge L. Arrizurieta (Nominated by Commissioner Quesada) to serve as a member of the Citywide Traffic Advisory Board for the remaining balance of a two (2) year term, said term which began on June 1, 2011 and continues through May 31, 2013. Attachments: Jorge Arrizurieta Resume R-2012 - Draft - Jorge Arrizurieta - Citywide Traffic Advisory Board C-11 Signed Cover Memo Signed Resolution 2012-217 RESOLUTION APPOINTING JORGE L. ARRIZURIETA/ZONE 4 (NOMINATED BY COMMISSIONER QUESADA) TO SERVE AS A MEMBER OF THE CITYWIDE TRAFFIC ADVISORY BOARD, FOR THE REMAINING BALANCE OF A TWO (2) YEAR TERM, SAID TERM WHICH BEGAN ON JUNE 1, 2011 AND CONTINUES THROUGH MAY 31, 2013. [Note for the Record (Agenda Item C-11): Commissioner Cabrera, who pulled this item inquired of Commissioner Quesada as to whether his nominee o the Citywide Traffic Advisory Board, namely Jorge L. Arrizurieta, is a Coral Gables resident?- whereby he responded yes. Neither hearing no further deliberations from the City Commission, nor any member of the public regarding this matter, Mayor Cason called the question, nor upon a motion being made by Commissioner Cabrera and seconded by Vice Mayor Kerdyk, Mayor Cason instructed the City Clerk to proceed with a roll call vote on said matter]. A motion was made by Commissioner Cabrera, Jr., seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2012-217. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Anderson, Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 32 City of Coral Gables Page 16 City Commission Meeting Minutes November 13, 2012 D. PERSONAL APPEARANCES None City Clerk Item No. 33 E. PUBLIC HEARINGS Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. ORDINANCE ON FIRST READING ORDINANCE NO. 2013-04 E.-1. 12-2060 City Code Text Amendment. An Ordinance of the City Commission of Coral Gables , Florida amending the Code of the City of Coral Gables, Chapter 105, “Buildings and Building Regulations”, Section 105-28, “Construction staging plans”, to require City review and approval of decorative wraps and signage at construction sites; providing for severability, repealer, codification, and an effective date. (Passed on First Reading November 13, 2012) Attachments: 11 13 12 Exhibit A City Code Amendments 11 13 12 Exhibit B Draft Ordinance E-1 Signed Cover Memo 11-13-12 03 12 13 CC Cover Memo re: construction site wraps 2nd reading 03 12 13 Exhibit A Ordinance initially considered by CC with revised language re maintenance of 03 12 13 Exhibit B Ordinance including PZB recommendations 03 12 13 Exhibit C 02 13 13 Staff Report with attachments 03 12 13 Exhibit D-1 01 09 13 Excerpt of PZB Meeting 03 12 13 Exhibit D-2 02 13 13 Excerpt of PZB Meeting 03 12 13 Exhibit E Visual illustration of two proposals E-1 Signed Cover Memo 3-12-13 Signed Ordinance 2013-04 Verbatim Transcript 3/12/13 - Agenda Item E-1 - Ordinance amending chapter 105 Buildings and Verbatim Transcript 11/13/12 - Agenda Item E-1 - Ordinance amending Code Buildings and Buildi [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Anderson, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Anderson and Mayor Cason City Clerk Item No. 34 City of Coral Gables Page 17 City Commission Meeting Minutes November 13, 2012 F. CITY COMMISSION ITEMS F.-1. 12-2072 Discussion regarding neighborhood trees. Vice Mayor William "Bill" Kerdyk, Jr. Attachments: Verbatim Transcript - Agenda Item F-1 - Discussion regarding neighborhood trees by Kerdyk [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item wasDiscussed and Filed City Clerk Item No. 35 City of Coral Gables Page 18 City Commission Meeting Minutes November 13, 2012 G. BOARDS/COMMITTEES ITEMS RESOLUTION NO. 2012-218 G.-1. 12-2071 Resolution appointing Larry T. McMillan and Juan L. Alvarez (Nominated by Commission-As-A-Whole) to serve the unexpired balance of a two (2) year term, as members of the Firefighters Pension Trust Fund, said term which began on June 1, 2011 through May 31, 2013. Attachments: Larry Thomas McMillan - Resume Juan Lucas Alvarez City Code - Sec 50-319 re Firefighters Board of Trustees G-1 Signed Cover Memo Firefighters Pension Trust Resolution Signed Resolution 2012-218 A RESOLUTION APPOINTING LARRY THOMAS MCMILLAN AND JUAN LUCAS ALVAREZ (NOMINATED BY COMMISSION-AS-A-WHOLE), TO SERVE THE UNEXPIRED BALANCE OF TWO (2) YEAR TERM, AS MEMBERS OF THE FIREFIGHTERS PENSION TRUST FUND, SAID TERM WHICH BEGAN ON JUNE 1, 2011 THROUGH MAY 31, 2013. [Note for the Record: City Clerk Walter Foeman informed the City Commission that there currently existed two Commission-as-a-Whole board vacancies on the Firefighters Pension Trust Fund Board of Directors. One board vacancy was attributable to the expiration of the appointment term of incumbent Larry Thomas McMillan, whose term expired in May of 2011. The Firefighters Pension Trust Board of Directors has recommended the name of Juan Lucas Alvarez for the second vacancy. Both individuals, Mr. McMillan (i.e. who lives at 1532 Algardi Avenue) and Mr. Alvarez (i.e. who lives at 1414 Alhambra Circle) are Coral Gables residents. Following City Clerk Foeman’s presentation of the item, there being no further deliberation from any member of the City Commission, nor there being any public input regarding said issue, on a motion being made by Vice Mayor Kerdyk and seconded by Commissioner Anderson, Mayor Cason instructed the City Clerk to proceed with a roll call vote on said item]. A motion was made by Commissioner Quesada, seconded by Commissioner Anderson, that this matter be adopted by Resolution Number 2012-218. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Quesada, Commissioner Anderson, Commissioner Cabrera, Jr. and Mayor Cason City Clerk Item No. 36 City of Coral Gables Page 19 City Commission Meeting Minutes November 13, 2012 H. CITY MANAGER ITEMS H.-1. 12-2077 Discussion regarding street resurfacing initiative. Attachments: Verbatim Transcript - Agenda Item H-1 - Discussion regarding street resurfacing initiative [Note for the Record: The verbatim transcript for Agenda Item H-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item wasDiscussed and Filed City Clerk Item No. 37 I. CITY ATTORNEY ITEMS I.-1. 12-2073 Status of Review of Retirement Board Action. Attachments: Verbatim Transcript - Agenda Item I-1 - Status of Review of Retirement Board Action [Note for the Record: The verbatim transcript for Agenda Item I-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item wasDiscussed and Filed City Clerk Item No. 38 J. CITY CLERK ITEMS RESOLUTION NO. 2012-219 J.-1. 12-2075 Resolution of the City of Coral Gables City Commission with attachments, officially accepting the Miami-Dade County's Canvassing Board's Certification and Declaration of Results from the Special Municipal Referendum Election of Tuesday, November 6, 2012, calling for the existing City Ordinance to be amended to allow one pick -up truck for non-commercial use to be parked outside of a residence, if such truck has no items in the bed, has no commercial markings or equipment, and has no more than four wheels , said referendum issue which was approved by the electorate. Attachments: J-1 Signed Cover Memo Canvassing Board Resolution Signed Resolution 2012-219 RESOLUTION OF THE CITY OF CORAL GABLES COMMISSION WITH ATTACHMENTS, OFFICIALLY ACCEPTING THE MIAMI-DADE COUNTY’S CANVASSING BOARD’S CERTIFICATION AND DECLARATION OF RESULTS FROM THE SPECIAL MUNICIPAL REFERENDUM ELECTION OF TUESDAY, NOVEMBER 6, 2012, CALLING FOR THE EXISTING CITY ORDINANCE TO BE AMENDED TO ALLOW ONE PICK-UP TRUCK FOR NON-COMMERCIAL USE TO BE PARKED OUTSIDE OF A RESIDENCE, IF SUCH TRUCK HAS NO City of Coral Gables Page 20 City Commission Meeting Minutes November 13, 2012 ITEMS IN THE BED, HAS NO COMMERCIAL MARKINGS OR EQUIPMENT, AND HAS NO MORE THAN FOUR WHEELS, SAID REFERENDUM ISSUE WHICH WAS APPROVED BY A MAJORITY THE ELECTORATE. [Note for the Record: City Clerk Walter Foeman prefaced his remarks by informing the City Commission that what it had before them was the Miami-Dade Canvassing Board’s Certification and Declaration of results, which yielded the following results in connection with whether to amend our City Code to provide for pick-up trucks to be parked in residential areas: 12,548 (56.68%)-For 9,587 (43.31%)-Against Further explaining that although there remains the overseas ballots which were cast for certain federal offices, said ballots will not be tabulated until November 19, 2012-however, said results do not impact on the Certification of our Municipal Referendum Issue, therefore the results before the City Commission are the final results; in closing City Clerk Foeman requested of the City Commission to move the item, whereby on a motion being made by Commissioner Anderson and seconded by Vice Mayor Kerdyk, Mayor Cason instructed the City Clerk to proceed with a roll call vote on said item]. A motion was made by Commissioner Anderson, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2012-219. The motion passed by the following vote. Yeas : 5- Commissioner Anderson, Commissioner Cabrera, Jr., Vice Mayor Kerdyk, Jr., Commissioner Quesada and Mayor Cason City Clerk Item No. 39 City of Coral Gables Page 21 City Commission Meeting Minutes November 13, 2012 K. DISCUSSION ITEMS Mayor Cason: Discussion Items K, Mrs. Anderson. Commissioner Anderson: I have a few items. I want to make sure that - when I send out citizen complaints, I know as well as you do, you probably send them to Ms. Cueto and also copy the City Manager. I’d like to make sure I’d be copied on a response and action. I’d appreciate that so I can follow up and know what’s happened with a response. One of the things that I used to love was when employees were all here during presentations… Mayor Cason: Excuse me, was when what? Commissioner Anderson: When employees were here for presentations and there was a lot of stuff to celebrate and people aren’t allowed to come in until their item is up, and part of the joy of it all is that they participate in all the presentations because it’s nice. For those of us that have experienced that, it’s a morale builder, it’s enjoyable. So I’d like us to think about bringing in the folks all at once, unless there is a seating problem of course, but there wasn’t a seating problem today, so I’d like for that to be considered. I’d also on the December 11th Commission meeting, I’d like the report from the Acting Police Chief regarding the issues that I brought up, which were the crime statistics, any actions and response to them, and I’d like those on the 12/11 Commission meeting. Another thing that I just discussed is - and I’m going to bring it up in the positive, and I’m going to start out with my own little “spiffy” statement is, humility is the better part of valor; and one of the things that I’ve really enjoyed about working with Walter and with Craig is that they may disagree or they may have a different point of view, but they always know who is the Commissioner and they always act professionally, and it's bothersome the rebuttals and the disrespect. You all don’t get it, I don’t get that from the Manager because we challenge him. Commissioner Cabrera and I have been feeling it more often than lately since the July Special Meeting, and I’d like for you all to realize that, that’s not cool. I actually spoke with the City Manager about eight or nine months ago about an issue that happened during a meeting where he was fighting back with a Commissioner, and I said you know, that’s not - the Commissioner is the boss, and unless there is something really crazy that’s gone on you need to buck up and find a different way of disseminating it, but that doesn’t happen anymore. We had other City Managers who had their problems, but they never did this, and we never gave them leeway to rebut when we were having a discussion and I have a problem when we are having a discussion is to City of Coral Gables Page 22 City Commission Meeting Minutes November 13, 2012 give an opportunity to rebut a Commissioner; and the last issue I’m doing is I’m going to be holding a - inviting Commissioner Cabrera to a noticed meeting to be held at a date hopefully soon, here in the Commission Chambers somewhere at a table with the City Clerk and whoever wants to come because it’s a noticed meeting, and I want to talk about the Board of Architects. I’d like the City Attorney to take the lead on as far as scheduling dates and then also the City Clerk to make sure it’s noticed properly, and that’s it for me, and anybody can come. Mayor Cason: Commissioner. Commissioner Cabrera: Thank you sir. I had the opportunity to attend a crime watch meeting that was held on Palermo last week and I know Mayor you wanted to attend, but you had an incredibly busy day that night. Mayor Cason: I had to eat hamburgers at “Burgerlicious”. Commissioner Cabrera: You had to judge something, you had a lot of stuff going on, but I know that I made a quick mention that you would have been there, but you just had a conflict. So I wanted to make sure you know that, but at that meeting it was very well attended. There were probably about 30 residents and Crime Watch was there of course, the President of Crime Watch, Mr. Erin Glasser, Former Mayor Dorothy Thomson was in attendance, and this is a heated bunch of folks that have been experiencing a lot of property theft, car break-ins, car burglaries. I think the number was something like 5 in the last five or six weeks. I can’t recall, so if I misquote I apologize, but the reason I’m bringing this up to all of us is I want to tell you that Interim Chief Masington and his staff did a phenomenal job of addressing concerns, of responding to them. I mean there were some things they simply could not respond to. There were things that they just simply could not respond to because there were some allegations that they had no information in which to properly respond, but I wanted to let you all know whether he is the Interim or whatever he is along with his staff, the entire group of officers did a phenomenal job of presenting as well as Chief Kiel, who everyone knows is the Executive Director of Crime Watch, and I wanted to send my recognition to all of them for their efforts. I would like to get status on where we are with our on-street parking meter program, because a lot of things seem to be moving - a lot of moving parts with it; we’ve tested different systems, we now have an application for parking meters… Commissioner Quesada: Which is great. City of Coral Gables Page 23 City Commission Meeting Minutes November 13, 2012 Commissioner Cabrera:…I’m sure it is, but I found out about it through a resident, which is not unusual for me to find out through the residents what is going on in the City, but the interesting thing is that there has been a lot of positive things that have happened and I’d like to learn more about it, and I’d like the professional administration to note this and come to us with a brief, concise but comprehensive presentation as to what’s going on with on-street parking. How do you feel about that Commissioner Quesada? Commissioner Quesada: It sounds great. Commissioner Cabrera: Mr. Kerdyk? Vice Mayor Kerdyk: Fine. Commissioner Cabrera: Mayor? Mayor Cason: Sure. Commissioner Cabrera: Mrs. Anderson? Commissioner Anderson: Cool. Commissioner Cabrera: Thank you. Had you all seen a report on our action items lately? Shortly after you Mr. Quesada and Mayor Cason entered office, we used to have a regular monthly action item report that told us - generally we would bring these up during Commission meetings as a request and staff would work to get us a response and give us an update as to where they are in that status. I haven’t seen one in quite some time, I’m just wondering are you still getting them?- because I haven’t seen one. Vice Mayor Kerdyk: No, I haven’t seen one. Commissioner Cabrera: Mr. Manager. City Manager Salerno: I’ll see that report is updated Commissioner and send it to everyone. City of Coral Gables Page 24 City Commission Meeting Minutes November 13, 2012 Commissioner Cabrera: Thank you. Thanks. Two more items and we are almost done. All of us received from Mr. Frank Eaton an e-mail yesterday around noon, I’d like to read it to you, a very well spoken gentleman, and he writes, “As a preliminary matter, I think the Parks and Recreation Division does a great job providing wonderful opportunities for Coral Gables residents; however, I do have a complaint about weekend tennis. I typically play twice during the week with a coach at the Biltmore and lately I’m playing with my son on the weekend. This past Sunday Salvador Park was booked for a fundraiser tournament for a private school, as a result he was unable to play.” Then he goes on to say, “my observations are as follows: first, I don’t see the basis for the City to rent out a public tennis complex for private fundraising purposes. Public tennis courts are just that, for the public; second, is there a legitimate basis, if there is a legitimate basis, he would like to know; and lastly he says the Biltmore courts used to stay open until 8 p.m. on weekends and apparently that’s been changed, so I don’t know where this process is. This was sent to originally Parksandrecreation@coralgables.com with copies to Mr. Cason, Mr. Kerdyk, Mrs. Anderson, Mr. Quesada and myself. So I’d like someone to pay some attention to this e-mail and try to get a response to Mr. Eaton. City Manager Salerno: Mayor, I received a copy of that e-mail and I immediately, I believe it was yesterday when I received it, forwarded it to staff and asked them to look into it and discuss it with me at the earliest possible date. Commissioner Cabrera: Wonderful. Last item of the day for me has to do with a letter we all received some time ago from Mr. Norman Segall, it was addressed to Mr. Cason, Mr. Kerdyk, Mrs. Anderson, Mr. Quesada, and of course my office, but certainly not least the City Manager’s office, and it actually came from two people both Mr. Segall and Mr. Donsky, Mr. Donsky is the President of the Hammock Oaks Homeowners Association, I know you know that because you were out there for their picnic. Apparently what’s happening is without giving you the preface that Mr. Segall wrote to us, he is complaining that the south entrance to the City at Red Road and Old Cutler is an embarrassment. He goes on to say, the entrance sign consist of a small pillar with a light on top, I understand it was originally a tombstone, it is bald, cracked and otherwise an eyesore, it has no plants around it, yet it adorns the entrance to what is one of the nicest residential areas of the City, those that pay the most taxes. I happen to agree with that statement. Many significant entrances to the City Beautiful are adorned by wonderful fountains and landscaping. I can’t imagine any good reason that the south entrance is so neglected, and please don’t tell me that the former tombstone is a historic landmark of some sort. I happen to agree with Mr. Segall and Mr. Donsky, but this goes on to confirm what I always say that we love shiny and new. You know we are about to spend $300,000 on some islands on LeJeune that are going to probably be a very expensive upkeep for the City, but we’ve had this entrance in the South Gables for many, many years and they are a donor community. They do pay probably the highest taxes in our entire City and that’s where we should City of Coral Gables Page 25 City Commission Meeting Minutes November 13, 2012 be spending our money, to take care of the things we own. Shiny and new is always fun to get a picture taken in front of it, but really when the “rubber meets the road” is when we take care of these kinds of requests, and I’m embarrassed that Mr. Segall had to write us this kind of message. So I hope that staff will seriously consider reacting to both of these e-mails and being responsive to these citizens’ inquiries. City Manager Salerno: Mayor a couple of things. First of all I called Mr. Segall personally and he appreciated the fact that I took the time out to give him a call to discuss his issue. I told him I agreed with him that this is a small entrance feature that hasn’t had the attention paid to it over many, many, many years, and I assured him that we would take the appropriate actions to improve it. I think I need to point out that we are paying attention to the historic sites within the City, as you all know there is. I don’t remember the exact amount $3-$400,000 in the NRP for the restoration specifically of the gateways to the City and fountains within the City. So I think it’s safe to say we are putting dollars into the restoration and maintaining, it’s not just new things in the City, but throughout the City there is - the project is full of that. I’d also add that last Commission meeting you awarded a construction project for about $250,000 to the restoration of the Miracle Theater marquee, something that hasn’t been done perhaps ever in the history of the theater. Again, I think the City is putting its dollars into restoring, it is a multi-faceted approach not just new, but improve what we have, maintain what we have, and move on and make the community a better community. So Mr. Segall is perfectly clear that we are going to address that issue, I’ve asked Dona Spain to review if there is any historical significance to that marker, her initial review of it says that there is none, but I’ve asked her to continue to look to see if she can find anything there that would indicate there is some significance to it. I’ve also asked staff to look at the possibility of locating an additional entrance feature similar to the one that is on the one side of the road to go on the other side of the road in conjunction with that. That’s all I have Mayor. Commissioner Cabrera: That’s a perfect example, perfect example, and Mr. Manager I really do appreciate the briefing, that’s a perfect example of us getting e-mails from citizens with complaints and never hearing back about what took place, perfect example. The Manager just got done telling us he met with Mr. Segall or spoke to Mr. Segall, Mr. Segall came away very happy. The fact that he is going to make additional improvements, the fact that Mrs. Spain is involved, this is all news to us, but that’s OK, you seem to be OK with this. Commissioner Anderson: That’s the sad part. Vice Mayor Kerdyk: Two items. First of all speaking of deterioration, I had the opportunity of driving down Old Cutler very close to the item that you were just talking about Commissioner Cabrera, and I looked over and looked at our Fire Station, our south Fire Station, what is the plan as far as fixing that up because that looks like it has City of Coral Gables Page 26 City Commission Meeting Minutes November 13, 2012 deteriorated very badly, it’s really bad. City Manager Salerno: We are in the process of hiring an architect today, there was a Request for Qualifications issued, staff will be meeting shortly to finalize the selection of an architect, that contract will be brought to you. There is approximately $1.4 million in the budget for the restoration of that station and/or Station 2, if necessary. So funds have been appropriated, we are in the process of hiring the architect that will review and overhaul that facility. Vice Mayor Kerdyk: OK, because it looks really bad from the street. The other thing is just an item as far as the trolley goes; one of the residents mentioned to me the fact that you could put a GPS in each of the trolleys and maybe put it on an App so people could see where the trolleys were rotating to and they could walk out when the trolley was close to them, maybe we can look into the possibility of that please - yes it’s a great idea. Commissioner Quesada: You know that technology exists; there are cab companies that have that. Vice Mayor Kerdyk: It does - yes, that would be a great item; can you imagine that you want to catch a trolley and you get your App and you know it’s coming down the street. Commissioner Quesada: Yes, it’s great. Mayor Cason: I hope it will come as fast as… Vice Mayor Kerdyk: Supposedly - yes. Commissioner Quesada: I don’t have anything. Mayor Cason: I don’t have anything, so we will adjourn the meeting. City Clerk Item No. 41 City of Coral Gables Page 27 City Commission Meeting Minutes November 13, 2012 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 10:32 am on November 13, 2012. The next regular meeting of the City Commission has been scheduled for December 11, 2012, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 28