City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, Fl 33134 www.coralgables.com Meeting Minutes Tuesday, May 14, 2013 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Patricia Keon Commissioner Vince Lago Commissioner Frank C. Quesada Patrick G. Salerno, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes May 14, 2013 ROLL CALL Present: 5 - Mayor Cason, Commissioner Keon, Vice Mayor Kerdyk Jr., Commissioner Lago and Commissioner Quesada INVOCATION [Note for the Record: Mayor Cason acknowledged the presence of Reverend Jorge Cotto, Central Christian Church of Dade County, who is an ordained pastor of the Christian Church (Disciples of Christ) in Florida; further noting that Reverend Cotto was born and raised in Puerto Rico; he dedicated himself to the development of youth and musical programs in Puerto Rico and the United States. He moved to Miami in 1985, and served for over 10 years as a youth pastor and music director in a Hispanic Church; further stating that Reverend Cotto is a freelance writer and a radio show host; finally noting that Reverend Cotto holds a Bachelor of Arts degree from the University of Puerto Rico and a Masters in Divinity from the Center of Theological Studies in Florida. In closing, Mayor Cason extended his best wished on behalf of the City to Reverend Cotto and his congregation]. PLEDGE OF ALLEGIANCE Commissioner Vince Lago led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2013-64 through Resolution No. 2013-71); (b) Video; (c) Audio Recording; (d) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes May 14, 2013 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 13-2324 Presentation of a Proclamation declaring May 19-25, 2013 as Emergency Medical Services Week in Coral Gables. [Note for the Record: Following the reading of the title to Agenda Item A-1 into the public record, Mayor Cason read the proclamation declaring May 19th through May 25th, 2013 as “Emergency Medical Services Week” in Coral Gables. Commissioner Kerdyk lauded Assistant Fire Chief Marc Stolzenberg in accepting this recognition on behalf of his department for the entire fine service rendered to our citizens and community; further parting by thanking Assistant Fire Chief Stolzenberg for all that he and his department do. In accepting this recognition, Assistant Fire Chief Stolzenberg thanked the City Commission, noting the initiative displayed by the ladies and gentlemen of his department in further recognition of the aspect of emergency medical services, as well as the emergency medical services that his department responds to; further pointing out that the City of Coral Gables Fire Department is comprised of 100 percent trained medical individuals, said individuals try to provide the people served and give back to the City; further stating that this recognition is very much appreciated]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 1 A.-2. 13-2325 Presentation of a Proclamation declaring May 25, 2013 as National Missing Children's Day in Coral Gables. [Note for the Record: Following Mayor Cason’s reading of the title to Agenda Item A-2 into the public record, he read a proclamation declaring May 25, 2013 as “National Missing Children’s Day in Coral Gables”]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 2 City of Coral Gables Page 2 City Commission Meeting Minutes May 14, 2013 A.-3. 13-2342 Check presentation and recognition of the creation of a Culinary Arts Scholarship for students at Coral Gables High School. [Note for the Record: Following the reading of the title to Agenda Item A-3, Mayor Cason acknowledged the presence of Ira Reinhart, John Allen and Andrea Hanley regarding the presentation to be made to Mr. Costa, principal of Coral Gables Senior High School and recipient of the check presentation in the amount of $10,000 for the creation of a Culinary Arts Institute Scholarship for students at Coral Gables High School. Coral Gables Community Foundation Chairperson Carlos Garcia informed the viewing audience that the Coral Gables Community Foundation has been in existence for twenty plus years; and that its mission is to enhance the lives of the people that live and work in Coral Gables; further noting that there has been an event that has taken place for the past four years that is called “Tour Kitchens”; adding that this event is dedicated to really enhancing the culinary program at Coral Gables Senior High School-pointing out that this year they are very fortunate to have not only a great chair, but other chair people that have made this event fantastic, but there was a great sponsor as well, namely Mr. Eddie Ariola, who is in attendance representing Apollo Bank; further stating that they were able to open up a new fund, that the CGCF had not been previously able to get to; further presenting the check by the Coral Gables Community Foundation to the Coral Gables Senior High School for the aforementioned new fund, and further acknowledging those students who did a fantastic job, as well. Chairperson Garcia further thanked those participating board members whom were in attendance, namely Jason Neal, Bill Bond, Joan Allen, Ira Rinehart, and Pat Blanco. Coral Gables Senior High School Principal Costa thanked the CGCF for the amazing work that they have done; further acknowledging the work by CGCF Executive Director Andrea Hanley, her support for the students, and her recently received accolade, award recipient of the Miami-Dade Partner (Non Profits), Miami-Dade County Public Schools. Finally, CGCF Chairperson Carlos Garcia stated that one of the fundraising events that they have will be the “Mad Hatters” event, that will take place at Tarpon Bend Restaurant on May 22nd, 2013, said event (i.e. free event), which was founded by Commissioner Frank Quesada. Commissioner Lago requested of his colleagues to speak on behalf of the CGCFs past president (Bill Bonds), its present president (Carlos Garcia), Ms. Andrea Hanley; further describing himself as a member and a soon to be ex-officio member; further stating that he is very proud of those CGCF members who stand before the City Commission, given the fact that quite often many of the initiatives undertaken by them City of Coral Gables Page 3 City Commission Meeting Minutes May 14, 2013 go unnoticed; however, the many services provided by them through its organization (i.e. services provided through Coral Gables Senior High School) are essential; further recalling that in November of 2012, when he was chosen Principal for a Day, that he got to know Coral Gables High School Principal Costa-further noting that this school receives little recognition; adding that he just spent two hours at the school yesterday, where there was a discussion of future projects that are to occur; further pointing out that the CGCF, its board membership and the help that it is rendering to Coral Gbales Senior High school is essential for the students and to the future of those students. Finally, Commissioner Lago encouraged the community to go out and support this great foundation, and that he looks forward to helping said organization in any capacity]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 3 A.-4. 13-2341 Congratulations to Captain John Curry, recognized as one of the Top 10 Innovators in Emergency Medical Services (EMS) for 2012. Attachments: Cover Memo, Top 10 Innovators in EMS for 2012.pdf [Note for the Record: Following the reading of the title to Agenda Item A-4, the Mayor requested through the City Manager to have Assistant Fire Chief Marc Stolenzberg to approach the podium in connection with Agenda Item A-4. Assistant Fire Chief Stolenzberg stated that he was very pleased to acknowledge that Captain John Curry has been recognized as one of the Top 10 Innovators in Emergency Medical Services (EMS) as selected by JEMS Magazine, a national publication; further pointing out that Captain Curry was instrumental on behalf of the Fire Officers Association of Miami-Dade County in starting a Stroke Coalition Program, which is a consortium of not only EMS professionals, as well as medical doctors in the hospital, trying to provide the best medical stroke program in Miami-Dade County; adding that with Captain Curry’s professional guidance that the Fire Department has achieved that, pointing to the fact that they have established a model that many of our communities in South Florida, as well as nationally have followed; further noting that they have begun to promote the aforementioned consortium, which takes a stroke victim and gets him/her help to the most appropriate facility that is capable of treating that specific stroke, said initiative may include bypassing the local hospital, or primary stroke center to get to comprehensive stroke centers. Assistant Fire Chief Stolenzberg further noted that this initiative is working very well, saying that they have had a lot of feedback. He goes on to explain that Captain Curry is not only an EMS innovator, but he is the departments’ innovator as well, citing that City of Coral Gables Page 4 City Commission Meeting Minutes May 14, 2013 many of the departments’ staff go to John when the department needs things, projects, etc... Finally adding that Captain Curry is the department’s training captain that provides training to all of the paramedics and EMTs (Emergency Medical Technicians); adding that the department is proud to have Captain Curry, and that this award to him is well deserved]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 4 A.-5. 13-2277 Congratulations to Firefighter Gregg Webber, recipient of the City of Coral Gables Firefighter of the Month Award, for the month of April 2013. (Deferred from the April 23, 2013 Meeting) Attachments: Cover memo - FF of the Month, April 2013.pdf Notification Letter, FF of the Month for April 2013.pdf Cover Memo #2, FF of the Month, April 2013.pdf Notification Letter #2, FF of the Month for April 2013.pdf [Note for the Record: Following the reading of the title to Agenda Item A-5, Mayor Cason through City Manager Salerno requested that Assistant Fire Chief Marc Stolenzberg present Firefighter George Webber, recipient of the Firefighter of the Month Award for the month of April 2013; further stating that Firefighter Webber was selected as April’s Firefighter for the month for his outstanding display of individual initiative surpassing job performance and expectations, more particularly by dedicating his time and performance to the cleaning of the bay doors, inside and out at Fire Station No. 1, just because “the station needed it.” Assistant Fire Chief Stolzenberg further noted the work ethic displayed by Firefighter Webber is consistent with the mantra of the Fire Department, which is “we will do what needs to be done, because it needs to be done; further pointing out that Firefighter Webber takes time out to mentor the younger drivers (i.e. firefighters), adding that his work ethic is inspiring and his willingness to go out of his way to assist the department is worthy of this honor, and that he is proud to have Gregg as the Firefighter of the Month for the month of April]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 5 City of Coral Gables Page 5 City Commission Meeting Minutes May 14, 2013 A.-6. 13-2339 Congratulations to Firefighter Pio Sirolli, recipient of the City of Coral Gables Firefighter of the Month Award, for the month of May 2013. Attachments: Cover Memo - FF OF THE MONTH - May 2013.doc.pdf Notification Letter, FF of the Month, May 2013.pdf [Note for the Record: Following the reading of the title to Agenda Item A-6, Assistant Fire Chief Marc Stolzenberg again presented another firefighter, Pio Sirolli, as the recipient of the City of Coral Gables Firefighter of the Month Award for the month of May, 2013. Assistant Fire Chief Stolzenberg stated that both Firefighter Sirolli and Webber have similar qualities that the department looks for, namely people who do things and take initiative in doing things on their own; further expressing extreme satisfaction in recognizing that the three of them, namely Firefighters Webber, Sirolli, along with himself were all hired almost 30 years ago, and that the three of them grew up together from elementary, junior high, high school and college together. Finally summing up his assessment of this recognition by stating that he is very proud to acknowledge Firefighter Sirolli for his dedication and good work throughout his career, describing him as maintaining a level of steadiness]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 6 A.-7. 13-2340 Congratulations to Officer Garret Owens, recipient of the City of Coral Gables Officer of the Month Award, for the month of March 2013. Attachments: COMMISSION COVER MEMO - OFFICER OF THE MONTH - MARCH.pdf NOMINATION - MARCH 2013 OFFICER OF THE MONTH.pdf [Note for the Record: Following the reading of the title to Agenda Item A-7, Acting Police Chief Masington presented Officer Garret Owens as the recipient of the Officer of the Month for the month of May, 2013; further recalling that a telephone call was received reporting that there was a suspicious person in the area who may have been entering vehicles, an issue that the department has been challenged to deal with from time to time. Acting Police Chief Masington further explained that a surveillance of the area was conducted, but it was to no avail, but the detectives did locate a bicycle, which they impounded in the Coral Gables Property Room; further noting that the next night, there was another phone call within close proximity of the call which was made the previous night (Note: Acting Police Chief Masington stated that he is always amazed as to how much ground a suspect can cover by foot, estimating from the time that a suspicious incident has been reported until the time that said call is processed, especially at night, citing that in instances such as these, it does not always track to the location, and is City of Coral Gables Page 6 City Commission Meeting Minutes May 14, 2013 more like finding "a needle in a haystack." Acting Police Chief Masington further states that Officer Owens distinguished himself by expending an extraordinary amount of discipline and energy into locating suspects-citing that with the aforementioned incidents that he received a description of someone in the latter call who did not match the description of the initial suspect, but it did match the description of the suspect from the previous night. Recalling that, he stops this person who was in possession of a stolen property. Acting Police Chief Masington further recalls that after further investigation the suspect is found to have a criminal history of burglary, theft, cocaine possession, loitering and prowling, suing false names, along with aggravated assault and battery of a police officer. Acting Police Chief Masington further notes that through the efforts of Officer Owens, he did an outstanding job, explaining that the property that he was able to impound was later identified to be the property from 2 separate victims from other crimes, resulting in the closure of 3 cases that night, said property which was returned to the victims; further pointing out that this was all attributable to the dedication and diligence of Officer Owens. Acting Police Chief Masington further acknowledged Officer Owen’s father, a twenty plus year officer in the department, whom he notes has always represented himself admirably before the City Commission in the past, and was always viewed as a dedicated police officer, which he cites as the origin of where Officer Owens received his work ethic from; finally congratulating Officer Owens as Officer of the Month for May, 2013]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 7 A.-8. 13-2349 Congratulations to Merlyn Marenco, Finance Department, recipient of the City of Coral Gables Employee of the Month Award, for the month of May 2013. Attachments: Cover Memo___EOM May 2013 EOM Notification Ltr_May 2013 [Note for the Record: Following the reading of the title to Agenda Item A-8 by Mayor Cason, City Manager Salerno requested of Human Resources Director Elsa Jaramillo-Velez introduced Merlyn Marenco as an outstanding employee from the Department of Finance for the month of May; further describing her dedication and commitment, having only been in the City for only 3 years, but is already being recognized for her superb work. During the videotaped segment of the presentation, Finance Director Diana Gomez offered the following assessment of Ms. Marenco: “Merlyn has been employed with the City of Coral Gables Finance Department for City of Coral Gables Page 7 City Commission Meeting Minutes May 14, 2013 over 3 years as a Payroll Specialist. Merlyn excels in showing her dedication to the Finance Department and the entire City. She continuously carries herself in a very professional manner when dealing with City employees. She is very knowledgeable with her day-to-day job duties and is always trying to learn more. Merlyn is a very conscientious and detail-oriented individual who has proven to be a very resourceful team player. Merlyn has gone above and beyond, time and time again, to provide significant support to all employees. She keeps good communication between Finance and Human Resources as it relates to employee-payroll issues and the various functions both departments have in common. Additionally, Merlyn collaborates and assists Human Resources with special projects as her time allows. She is the kind of employee that makes the City look good and we are lucky to have her with us.” Finally, during the live segment of the presentation, Finance Director Gomez congratulated Merlyn, citing that her hard work and dedication is really appreciated and has not gone unnoticed. In accepting this accolade Merlyn reiterated that she had joined the City over 3 years ago, and that the past 3 years have been an amazing experience, adding that she is truly honored to have received this recognition]. This Presentation/Protocol Document wasPresented and Filed City Clerk Item No. 8 B. APPROVAL OF MINUTES B.-1. 13-2350 Regular City Commission Meeting of April 23, 2013. Attachments: Verbatim Transcript - Agenda Item H-2 - Reso authorizing the renewal of the property and casual Verbatim Transcript - Agenda Item H-3 - Reso authorizing renewal of medical insurance plan Hum Verbatim Transcript - Agenda Item H-4 - Presentation of Quarterly Report for six months ended 0 MeetingMinutes Verbatim Transcript - Agenda Item D-1 - Presentation by Carlos Lopez-Cantera - Miami-Dade Co Verbatim Transcript - Agenda Item E-1 - Ordinance amending chapter 105 Buildings and building A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 9 City of Coral Gables Page 8 City Commission Meeting Minutes May 14, 2013 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion , unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason RESOLUTION NO. 2013-64 C.-1. 13-2347 Resolution authorizing an encroachment into the right -of-way, consisting of the installation of aluminum sunshades that extend three feet (3’0”) beyond the property line, at an elevation of eight-feet (8’0”) above the sidewalk adjacent to 1111 East Ponce de Leon Boulevard, Coral Gables, Florida. Attachments: LETTER OF REQUEST AND PROPERTY INFORMATION Proposed Plans - color C-1 Signed Cover Memo 1111 Ponce Resolution Signed Resolution 2013-64 RESOLUTION AUTHORIZING AN ENCROACHMENT INTO THE RIGHT-OF-WAY, CONSISTING OF THE INSTALLATION OF ALUMINUM SUNSHADES THAT EXTENDS THREE FEET (3’0”) BEYOND THE PROPERTY LINE, AT AN ELEVATION OF EIGHT-FEET (8’0”) ABOVE THE SIDEWALK ADJACENT TO 1111 E PONCE DE LEON BOULEVARD, CORAL GABLES, FLORIDA. This Matter was adopted by Resolution Number 2013-64 on the Consent Agenda. City Clerk Item No. 10 City of Coral Gables Page 9 City Commission Meeting Minutes May 14, 2013 RESOLUTION NO. 2013-65 C.-2. 13-2346 Resolution authorizing the City to accept a donation of $30,000 from the University of Miami as a contribution to complete the existing Digital Payment Technologies Multi-Space Pay and Display System along San Amaro Drive. Attachments: Map for Multi-Space and Display System UM Pay Station Resolution C-2 Signed Cover Memo UM Letter Signed Resolution 2013-65 RESOLUTION AUTHORIZING THE CITY TO ACCEPT A DONATION OF $30,000 FROM THE UNIVERSITY OF MIAMI AS A CONTRIBUTION TO COMPLETE THE EXISTING DIGITAL PAYMENT TECHNOLOGIES MULTI-SPACE PAY AND DISPLAY SYSTEM ALONG SAN AMARO DRIVE. This Matter was adopted by Resolution Number 2013-65 on the Consent Agenda. City Clerk Item No. 11 RESOLUTION NO. 2013-66 C.-3. 13-2357 Resolution accepting the recommendation of the Chief Procurement Officer to approve a contract with Stantec Consulting Services, Inc. (formerly known as C3TS, Inc.), for architectural consulting services pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ) 2012.05.17. Attachments: PSB Contract - Draft Reso (2) Professional Services Agreement C-3 Signed Cover Memo Signed Resolution 2013-66 RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO APPROVE A CONTRACT WITH STANTEC CONSULTING SERVICES, INC. (FORMERLY KNOWN AS C3TS, INC.), FOR ARCHITECTURAL CONSULTING SERVICES PURSUANT TO FLORIDA STATUTE 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT” AND REQUEST FOR QUALIFICATIONS (RFQ) 2012.05.17. This Matter was adopted by Resolution Number 2013-66 on the Consent Agenda. City Clerk Item No. 12 City of Coral Gables Page 10 City Commission Meeting Minutes May 14, 2013 RESOLUTION NO. 2013-67 C.-4. 13-2351 Resolution of the City Commission appointing Ignacio G. Borbolla (Nominated by Mayor Cason) to serve as a member of the Citywide Traffic Advisory Board (Zone 7) for a two (2) year term, beginning June 1, 2013 through May 31, 2015. Attachments: R-2013-Draft - Appointing Ignacio G C-4 Signed Cover Memo Signed Resolution 2013-67 RESOLUTION OF THE CITY COMMISSION APPOINTING IGNACIO G. BORBOLLA (NOMINATED BY MAYOR CASON) TO SERVE AS A MEMBER OF THE CITYWIDE TRAFFIC ADVISORY BOARD (ZONE 7) FOR A TWO (2) YEAR TERM, BEGINNING JUNE 1, 2013 AND CONTINUES THROUGH MAY 31, 2015. This Matter was adopted by Resolution Number 2013-67 on the Consent Agenda. City Clerk Item No. 13 RESOLUTION NO. 2013-68 C.-5. 13-2352 Resolution of the City Commission re-appointing Dorothy Thomson (Nominated by Mayor Cason) to serve as a member of the Historic Preservation Board for a two (2) year term, beginning June 1, 2013 through May 31, 2015. Attachments: R-2013-Draft - Re-Appointing Dorothy Thomson - Historic Preservation Board C-5 Signed Cover Memo Signed Resolution 2013-68 RESOLUTION OF THE CITY COMMISSION RE-APPOINTING DOROTHY THOMSON (NOMINATED BY MAYOR CASON) TO SERVE AS A MEMBER OF THE HISTORIC PRESERVATION BOARD FOR A TWO (2) YEAR TERM, BEGINNING JUNE 1, 2013 AND CONTINUES THROUGH MAY 31, 2015. This Matter was adopted by Resolution Number 2013-68 on the Consent Agenda. City Clerk Item No. 14 City of Coral Gables Page 11 City Commission Meeting Minutes May 14, 2013 RESOLUTION NO. 2013-69 C.-6. 13-2353 Resolution of the City Commission appointing Michelle Moskowitz (Nominated by Mayor Cason) to serve as a member of the Coral Gables Merrick House Governing Board for a two (2) year term, beginning June 1, 2013 through May 31, 2015. Attachments: R-2013-Draft - Appointing Michelle Moskowitz - Coral Gables Merrick House Governing Board C-6 Signed Cover Memo Signed Resolution 2013-69 RESOLUTION OF THE CITY COMMISSION APPOINTING MICHELLE MOSKOWITZ (NOMINATED BY MAYOR CASON) TO SERVE AS A MEMBER OF THE CORAL GABLES MERRICK HOUSE GOVERNING BOARD FOR A TWO (2) YEAR TERM, BEGINNING JUNE 1, 2013 AND CONTINUES THROUGH MAY 31, 2015. This Matter was adopted by Resolution Number 2013-69 on the Consent Agenda. City Clerk Item No. 15 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-7. 13-2321 Parks and Recreation Advisory Board Meeting of March 20, 2013 Attachments: Cover Sheet.Minutes 3-20-13 Minutes 03-20-13 draft This Matter was approved on the Consent Agenda. City Clerk Item No. 16 C.-8. 13-2322 Coral Gables Merrick House Governing Board Meeting of April 15, 2013 Attachments: 4.15.13MinutesforCC5.14.13 Merrick House April 15 2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 17 C.-9. 13-2323 Library Advisory Board Meeting of April 10, 2013 Attachments: LAB Cover Sheet 4-10-13 Library Minutes 04-10-13 (3) Library Minutes 04-10-13 Signed This Matter was approved on the Consent Agenda. City Clerk Item No. 18 City of Coral Gables Page 12 City Commission Meeting Minutes May 14, 2013 C.-10. 13-2326 Retirement Board Meeting of March 7, 2013 Attachments: CC.05-14-2013.March 7, 2013 Executive Summary.03-07-2013 Minutes.3-7-2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 19 C.-11. 13-2327 Parking Advisory Board Meeting of March 25, 2013 Attachments: COVER MEMO-APPROVE 3-25-13 MINUTES PAB Minutes 03-25-2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 20 C.-12. 13-2331 International Affairs Coordinating Council Meeting of April 16, 2013 Attachments: IACC Cover Memo IACC Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 21 C.-13. 13-2338 School and Community Relations Committee Meeting of April 16, 2013 Attachments: SCRC Cover Memo SCRC Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 22 C.-14. 13-2343 Budget/Audit Advisory Board Meeting of April 24, 2013 Attachments: 51413-Cover Memo CC Minutes42413 42413-Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 23 C.-15. 13-2344 Green Task Force Meeting of February 27, 2013 Attachments: GTF Minutes GTF Cover Memo This Matter was approved on the Consent Agenda. City Clerk Item No. 24 City of Coral Gables Page 13 City Commission Meeting Minutes May 14, 2013 C.-16. 13-2345 Disability Affairs Board Meeting of March 6, 2013 Attachments: Disability Affairs Cover Memo Disability Affairs Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 25 D. PERSONAL APPEARANCES None City Clerk Item No. 26 E. PUBLIC HEARINGS None City Clerk Item No. 27 F. CITY COMMISSION ITEMS None City Clerk Item No. 28 G. BOARDS/COMMITTEES ITEMS None City Clerk Item No. 29 City of Coral Gables Page 14 City Commission Meeting Minutes May 14, 2013 H. CITY MANAGER ITEMS RESOLUTION NO. 2013-70 H.-1. 13-2356 Resolution Authorizing City Staff to Proceed with a Fourth of July Fireworks Celebration at The Biltmore Hotel. Attachments: Resolution - 5.14.13 (Fourth of July) Signed Biltmore Letter - 4th H-1 Signed Cover Memo Signed Resolution 2013-70 Verbatim Transcript - Agenda Item H-1 - Reso authorizing staff to proceed with Fourth of July Cel RESOLUTION AUTHORIZING CITY STAFF TO PROCEED WITH A FOURTH OF JULY FIREWORKS CELEBRATION AT THE BILTMORE HOTEL. [Note for the Record: The verbatim transcript for Agenda Item H-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2013-70. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 30 City of Coral Gables Page 15 City Commission Meeting Minutes May 14, 2013 I. CITY ATTORNEY ITEMS RESOLUTION NO. 2013-71 I.-1. 13-2354 Resolution of the City Commission of the City of Coral Gables, Florida, relating to the Retirement System for City employees; reviewing the Retirement Board’s decision to grant a cost of living increase for retirees effective January 1, 2013; finding the Retirement Board’s action inconsistent with Section 112.61, Florida Statutes; modifying the Retirement Board’s action; providing for full force and effectiveness; providing for repeal of conflicting Resolutions; and providing an effective date. Attachments: 11-1-12 Nyhart Letter 1-18-13 City Attorney Letter 1-18-13 Cohen Letter 3-21-13 Brinkman Letter I-1 Signed Cover Memo COLA Resolution Final Signed Resolution 2013-71 Verbatim Transcript- Agenda Item I-1 - Reso relating to Retirement System for City employees re RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CORAL GABLES, FLORIDA, RELATING TO THE RETIREMENT SYSTEM FOR CITY EMPLOYEES; REVIEWING THE RETIREMENT BOARD’S DECISION TO GRANT A COST OF LIVING INCREASE FOR RETIREES EFFECTIVE JANUARY 1, 2013; FINDING THE RETIREMENT BOARD’S ACTION INCONSISTENT WITH SECTION 112.61, FLORIDA STATUTES; MODIFYING THE RETIREMENT BOARD’S ACTION; PROVIDING FOR FULL FORCE AND EFFECTIVENESS; PROVIDING FOR REPEAL OF CONFLICTING RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item I-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2013-71. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 31 J. CITY CLERK ITEMS None City Clerk Item No. 32 City of Coral Gables Page 16 City Commission Meeting Minutes May 14, 2013 K. DISCUSSION ITEMS Mayor Cason: Let’s move to Discussion Items, Pat do you have anything else. Commissioner Keon: That’s it, thank you. Mayor Cason: Vice Mayor. Vice Mayor Kerdyk: Yes just very briefly. Two items - Mr. City Manager, first one Segovia Circle looks great with the trees and everything. I was driving down here actually on my way to City Hall today, I noticed how many signs there are up there and I know that a lot of them are put up based on ordinances by Dade County state law whatever that law is, but could you go back through there one more time and see if we can pull down any of those signs?- because it is really, it is such a beautifully landscaped boulevard now, it is sort of impacting the quality of that street. So if you could do that, that would be highly appreciative. Commissioner Quesada: You are saying traffic signs? Vice Mayor Kerdyk: Traffic signs, bike signs, actually there is a post there without a sign on it, so if you could just go by there and take a look at it, it’s just north of Anastasia on Segovia where that is, but between two blocks south of Anastasia on Segovia and two blocks north on Anastasia and Segovia, so if there is any way to alleviate any of those signs, I’d certainly appreciate it. City Manager Salerno: I would be glad to go back to the county, the county is the one who prescribes where those signs are, we’ve gone to them already, and we’ll go back again. Vice Mayor Kerdyk: Yes, that would be great. Thank you very much. The other thing I’d like to mention is, really congratulations to one of our employees, Chief Masington. He was named President of the Dade County Police Chief Association, which is very good because it’s actually like 60 organizations, so it’s not strictly Police units in every city; FBI has a division there, there are several other divisions, so it’s quite a nice order, anyway just wanted to acknowledge that. Mayor Cason: Pat you had another thing you wanted to… City of Coral Gables Page 17 City Commission Meeting Minutes May 14, 2013 Commissioner Keon: I did, I’m sorry. I’d like to just look at all of the signage along Segovia, north of Coral Way, I think that there is an awful lot of it, particularly in the section at Navarre and Segovia, we’ve already spoken about. Two, I’d like to wish a belated Happy Mother’s Day to every mother and grandmother in this City and to every woman who mothers. I also would like to - some of us had attended the meeting last night at Coral Gables High School on the bargaining initiative, the $2.2 billion bond initiative, I haven’t been in the auditorium in Coral Gables High School in probably 15 years, since my son graduated from Coral Gables High School. I was truly appalled at the condition of the seats in that auditorium that had nothing to do whatsoever with that $2.2 billion bond issue that is a capital projects bond issue. It is the care, the concern and the maintenance at that school, that auditorium looks like a derelict auditorium. There are seats that, in the front row, in every row, there are seats where the seats are broken and can’t be used, it’s a matter of being rebolted; there are seats that have no covers on them at all and so you see is a chunk of foam; there are seats that the backs are torn off of, that is our local high school, that school bears the name of Coral Gables, our City Beautiful, and I really am appalled at the condition of that auditorium. I didn’t go beyond that auditorium, so I can’t tell you about the rest of the school, but I know two students stood up and spoke up about sanitation issues and sanitary issues within the school. I am appalled at the maintenance issues within that school and how do we expect students to come and go, our children to come and go from that school and to care - take care of a school when a school doesn’t take care of itself. It looked like a derelict auditorium; I thought it was very, very sad that it be our high school for our children and bare our City name. Thank you. Mayor Cason: Vince. Commissioner Lago: I’d like to echo some of the same concerns that Commission Keon stated. We had the pleasure of meeting Principal Costa here this morning; he is an individual I hold in high regard, he is doing a lot with a little. We’ve got to really support him as a leader in this community because there are several thousand kids that go to Coral Gables Senior High School and Commissioner Keon stated that, that school bares our name, so we really need to put forth an effort if we can as a community because as she mentioned that $1.2 billion referendum, two, two, two effort is probably going to spend around $4-$5 million in that school, that school needs in upwards of around $20 million worth of renovations, everything from HVAC, electrical, plumbing. Commissioner Keon mentioned the stage and the chairs and everything that’s associated with the theaters, pretty horrific shape, so that’s number one; number two, I’ve spoken to a lot of residents and I know that we had discussed City of Coral Gables Page 18 City Commission Meeting Minutes May 14, 2013 before the Neighborhood Renaissance Project, which is doing an incredible job there, really happy with regards to the paving of countless miles of city streets, but one of the issues that I know that’s in the future plans, if you can just enlighten me a little bit Mayor, is in reference to the sidewalks. I followed up with a few residents, especially in the street of Fluvia, which is having a lot of issues in regards to their sidewalks and I know that we are going to be attacking those sidewalks coming up, but I want to have a little bit more of a definite answer, so if I can have it from…. Mayor Cason: Mr. Manager I know that this is something that we discussed before, do you want to say anything now? City Manager Salerno: Only Commissioner Lago with respect to the sidewalks, the City has not made a major investment in sidewalks perhaps in decades. Commissioner Lago: A long time. City Manager Salerno: Commissioner Quesada along with the Mayor has asked me going back to there when they walked two years ago, their experience particularly in the north Gables area of the need. We have along with all the other projects that we have going begun working on a program that I hope to bring to you in the near future for you to consider that will address in a comprehensive proactive way that particular issue. Commissioner Keon: I would like to join Commissioner Lago in telling you that Fluvia is particularly bad, the sidewalks are in very bad condition. Mayor Cason: There are a lot of bad sidewalks. Commissioner Keon: But Fluvia including all of the streets….that really was among the worst. City Manager Salerno: It’s important to recognize that per City ordinance today, the responsibilities parties is the adjacent property owner for the sidewalks, so we are trying to look at options that would be thinking a little bit out of the box…. Commissioner Lago: To alleviate… City Manager Salerno:…because the direct burden today is for the resident to take City of Coral Gables Page 19 City Commission Meeting Minutes May 14, 2013 care of that, but we are looking at other types of options to assist the residents. Commissioner Keon: But even if it was the resident’s financial responsibility, I think in our going out and assessing the sidewalk and noticing the resident that this is the condition and that they will be billed for this, because it’s a reasonable amount of money to repair and replace the sidewalks when its per homeowner on a 50-foot lot, I think it’s a matter of doing it. City Manager Salerno: Well, I agree, those are issues that…. Commissioner Keon: They can’t really do it, that’s not something they can do so easily on their own because of the color of the cement that needs to be used and having have it inspected and whatever else it really is. It works best if the City does it and just bills the resident for the cost, with no add-ons, but just the cost of just the sidewalk as long as the people are notified because there is a liability when the sidewalks are damaged to the homeowner as well as to the City. Mayor Cason: So you’ll be coming to us with something comprehensive. City Manager Salerno: Yes, you had asked me to address that some time ago. It’s a major issue, we’ve had major - lots of infrastructure related issues that haven’t been addressed for decades and we are trying to address them in a planned effort. Commissioner Lago: Sorry to interrupt you, but I just want to make sure that everybody is aware that I bring it up because it’s one of the last main components that is missing in the City. People are ecstatic with the streets, there are a few little issues here or there, but overall are very happy about it and I just want to make sure that we continue to head in the path that I promised you that we were going to address the issue and we are going to look into it and now I have a concrete answer, it’s on the record that something is coming forth, there is going to be a plan of action, either the residents have to pay for it or we are able to find some sort of recourse financially that they don’t have to pay for it, but there will be an answer upcoming eventually in regards to the sidewalks; and Fluvia wait a little longer, but we are on the way. Commissioner Keon: But historically residents have known that unless the sidewalk, the problem with the sidewalk is due to a tree or is due to something on City property that’s causing the sidewalk to become disrupted. They know that sidewalks historically forever it has been the responsibility of the homeowner to maintain the sidewalk in City of Coral Gables Page 20 City Commission Meeting Minutes May 14, 2013 front of their home, some streets don’t have sidewalks, the ones that do you know you bought that when you bought your house, or you bought into it when you bought a house on that street with sidewalks, or you had the sidewalks put in. Mayor Cason: Frank. Commissioner Quesada: Let me be the third to mention Fluvia because not only do they have problems, but they have a very vocal group, which is a good thing. I don’t have anything else. Mayor Cason: I would like to ask the attorney as soon as you can to give us an update on the Section 415 issue having to do with the people that retired and didn’t realize that if they go into the DROP that the Internal Revenue could severely limit the total compensation they get when they retire. I think we addressed the case of the former Assistant City Manager, but I think there could be up to 20 people more. City Attorney Leen: The actuary has identified additional people that may be affected by it, which is one reason why it took a little longer to do the report, because we wanted to take a look at that as well. The report is basically finished, we are almost done with it, we just need to do one more round of review. My goal is to have it on the next agenda if possible, but it will be coming soon, particularly now that we are done with this other issue the focus of the Commission can be on the pension issues, Pension Board actuary going forward. The issue has been brought to you, I’ll have a comprehensive report and then you can take whatever action you deem appropriate. Mayor Cason: So there could be a “Shade Meeting” associated with that after we hear the report. City Attorney Leen: The way I was anticipating doing it was presenting the report on the specific question of the actuary and the professionals of the Retirement Board. The Commission has also asked me whether there are potential liability issues. Since litigation is possible here and I think - well I don’t want to get too much into it right now, but just in general if I give you a litigation report and I find that it meets a certain exemption of the public records law, that report will be separate then to the report I’m giving you related to reviewing the Pension Board, that relates to liability and potential litigation. Eventually that report becomes public as well, but its only once we actually file a lawsuit if we decide to do that, that we can have a “Shade Meeting”, but the Sunshine Law and the Public Records Law are a little different in that respect, but I’m City of Coral Gables Page 21 City Commission Meeting Minutes May 14, 2013 taking that into consideration to make sure that - and I’ll be briefing each of you individually in the coming weeks to make sure that our position is fully protected. Mayor Cason: And finally for me, just a reminder for most of us our appointees, 231 appointees we have on 31 Advisory Committees expire a couple days after the next meeting, so it’s important particularly for the quasi-judicial boards that we think about who you want to put on so that we could have them in place and not have a lack of quorum for Code Enforcement, Retirement Board, or Board of Adjustment, those sorts of things. So just a reminder and we can do it under the Consent Agenda, the way it’s normally done. OK, with that adjourn the meeting. City Clerk Item No. 33 City of Coral Gables Page 22 City Commission Meeting Minutes May 14, 2013 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 11:11 am on May 14, 2013. The next regular meeting of the City Commission has been scheduled for May 28, 2013, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 23