City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, Fl 33134 www.coralgables.com Meeting Minutes Tuesday, April 23, 2013 9:00 AM Revised Items H-1 and H-3 (Cover Memo) City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Patricia Keon Commissioner Vince Lago Commissioner Frank C. Quesada Patrick G. Salerno, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes April 23, 2013 ROLL CALL Present: 5 - Mayor Cason, Commissioner Keon, Vice Mayor Kerdyk Jr., Commissioner Lago and Commissioner Quesada INVOCATION [Note for the Record: Mayor Cason prefaced his remarks by acknowledging the presence of Reverend Deacon Jose Chirinos of St. Augustine Catholic Church and Student Center; further stating that Reverend Chirinos is an expert in international business and transportation, and a Coral Gables resident who has worked 38 years for the Crowley Maritime Corporation, further adding that as a Business Development Director, he leads the cargo-shipping sales services to and from Latin America and the Caribbean; further noting that he is originally from Peru. Mayor Cason thanked Reverend Chirinos for his invocation]. PLEDGE OF ALLEGIANCE Commissioner Patricia Keon led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Resolution(s) adopted (Resolution No. 2013-52 through Resolution No. 2013-63); (b) Video; (c) Audio Recording; (d) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes April 23, 2013 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 13-2289 Presentation of a Proclamation declaring Calendar Year 2013 as The 500th Anniversary of the European Discovery of Florida in Coral Gables. [Note for the Record: Following the reading of the title to Agenda Item A-1 into the public record, Mayor Cason read the proclamation in its entirety, thereby declaring Calendar Year 2013 as the 500th Anniversary of the European Discovery of Florida in Coral Gables. In accepting the proclamation, Carl Klein, Esquire, encouraged the viewing public to bring their families and go onto the event website for ticketing information; further stating that the event will take place downtown at Bayfront Park. With parting comments Vice Mayor Kerdyk pointed out that much of our history is derived from Spanish heritage, including one of our most important streets, namely Ponce de Leon; further encouraging everyone watching the telecast to support this event]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 A.-2. 13-2308 Presentation of a Proclamation declaring April 2013 as Jazz Appreciation Month in Coral Gables. [Note for the Record: Following the reading of the title to Agenda Item A-2 into the public record, Mayor Cason read the proclamation in its entirety, thereby declaring April 23, 2013 as “Jazz Appreciation Month” in Coral Gables. At this point during the presentation the audience receives a solo by saxophonist Manuel Eschazabal. Later, Mr. Katz informed the viewing audience that he has just completed his 13th “Jazz in the Gables” series; further thanking Economic Sustainability Department Director Cindy Birdsill, adding that he could not have had a better partner; further thanking the City for the opportunity; further expressing optimism that Mr. Katz can find a permanent place to keep Miami Jazz a part of Coral Gables]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 City of Coral Gables Page 2 City Commission Meeting Minutes April 23, 2013 A.-3. 13-2258 Presentation of a Proclamation declaring the week of April 21-27, 2013, as National Crime Victims Week in Coral Gables. [Note for the Record: Mayor Cason informed the public that since Agenda Item A-3 declaring the week of April 21-27, 2013 as National Crime Victims Week in Coral Gables was already read and presented by him yesterday, that this item was withdrawn from the agenda]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 A.-4. 13-2256 Presentation of a Proclamation declaring April 23, 2013, as Lizbeth Rivera Day in Coral Gables. [Note for the Record: Following the reading of the title to Agenda Item A-4 into the public record, Mayor Cason read the proclamation in its entirety declaring April 23, 2013 as Lizbeth Rivera Day in Coral Gables on the occasion of her being awarded the 2012 Employee of the Year, and extended to her the City’s warmest measure of gratitude and respect for a job well done; further extending the opportunity for family and friends to join her in a photographic moment in connection therewith]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 City of Coral Gables Page 3 City Commission Meeting Minutes April 23, 2013 A.-5. 13-2255 Congratulations to Communications Operator Nicole Puig, recipient of the City of Coral Gables Communications Operator of the Year Award for 2012. Attachments: NOMINATION - OPERATOR OF THE YEAR 2012.pdf COMMISSION COVER MEMO - OPERATOR OF THE YEAR 2012.pdf [Note for the Record: City Manager Salerno requested that Chief Masington and Chief Reed present the award for Communications Operator of the Year to Nicole Puig-whereby Chief Masington prefaced his remarks by stating that Nicole, who is affectionately known as “Nicky,” has been working with the City of Coral Gables since 2008; further noting that she works in the 911 Call Center, and is responsible for public safety, on both the police and fire sides; further describing her as an excellent communications operator, pointing out that she comes to work every day with a positive attitude; that she is very enthusiastic about her job, and that she is able to direct and remain on point; that she is consistent in excelling in each position, among the many different stations of work within the Communications Center, and that she excels in all of them; further stating that she is relied upon to keep great focus on her tasks and remain on point, yet the tone of her voice remains professional and displays the appropriate concerns for the callers. Chief Masington pointed out that she is known to be dependable, equipped with an enlightening personality. Chief Masington further noted that Nicole displays great leadership qualities and has also volunteered to assist in special events and tasks (i.e. “Carnival on the Mile”); training of personnel on the new tip soft program; has assisted the technology team on various projects; further singling her out as a self-starter, who does not hesitate to get involved in new situations that help her division, the department and the City. Finally, Chief Masington described the Communications Operators as the first line of defense, working in a blind environment where one only has a “voice” to deal with, and that Nicky does an exceptional job at that, and his department is thrilled to recognize her as the Communications Operator of the Year. Chief Reed added that it is people like Nicole who makes a huge difference, in getting his firefighters out of the door and on to the scene quickly; further saying that without such professionalism that is displayed every time and every day we would fail to be as efficient as we are]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 5 City of Coral Gables Page 4 City Commission Meeting Minutes April 23, 2013 A.-6. 13-2275 Congratulations to Major Raul Pedroso, recipient of the City of Coral Gables Officer of the Month Award, for the month of February 2013. Attachments: NOMINATION - PEDROSO.pdf COMMISSION COVER MEMO - OFFICER OF THE MONTH - FEB..pdf [Note for the Record: Following the reading of the title for Agenda Item A- 6 , City Manager Salerno called upon Chief Masington to again, who prior to presenting Major Pedroso informed the viewing public stated that on April of 2013, police officers spotted a suspicious car driving up and down the street, whereupon officers were dispatched, and Major Pedroso upon hearing the call coordinates and observes certain activities being done by this suspect, and upon observing certain inappropriate activities, he arranges for an unmarked car to appear and with the help of 5 officers to effectuate the arrest of said suspect. More particularly, Major Pedroso’s personal account of the incident involving a Coral Gables citizen who was outside of his house when he encountered a suspect, whereupon he queried as to whether he could help said individual; further explaining to the City Commission and the viewing public that said suspect responded aggressively; Major Pedroso continued to explain that later a second victim encountered the same person, whereby victim number two drove to a school location and handed an officer a piece of paper containing the tag number of the suspect. Major Pedroso pointed out that as the information regarding the suspect came through, that one of the Communications Operators started putting the information over the radio. Major Pedroso said that while driving his car to work and communicating with Chief Pedroso, he had decided that he was going to apprehend this suspect, but realized that he could not do it alone; therefore, he requested assistance over the radio. Major Pedroso further explained that the outpouring of support was evident as Internal Affairs investigators, detectives, administrative staff and personnel, etc., all came out to find this suspect; further stating that later driving up an intersection that he spotted the suspect, thanks in part to the witness who had described the suspect as wearing a brightly colored green shirt; he identified the car, noticing the suspect with said bright green colored shirt. Major Pedroso indicated that he searched for a motive to ascertain whether he had probable cause to make this stop. He later discovered that the suspect had attempted several crimes, including prying open car doors, peeking into windows, that the stop was made on the suspect; further acknowledging the broad base of collaboration during a crisis situation in capturing the suspect, including the unmarked patrol cars, the uniform patrol division, detectives, crime scene investigators, the administrative staff, the records clerks in ensuring that all of the paper work gets processed has resulted in the suspect still being in custody (Note: There is currently a $200,000 bond); finally adding that all of the agencies that were involved in the investigation dropped arrest affidavits on the suspects, noting that said type of work is done each day. In closing Major Pedroso recognized his parents, namely Raul and his City of Coral Gables Page 5 City Commission Meeting Minutes April 23, 2013 mother Rosa, along with his wife Maheba]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 6 A.-7. 13-2277 Congratulations to Firefighter Gregg Webber, recipient of the City of Coral Gables Firefighter of the Month Award, for the month of April 2013. (Deferred from the April 23, 2013 Meeting) Attachments: Cover memo - FF of the Month, April 2013.pdf Notification Letter, FF of the Month for April 2013.pdf Cover Memo #2, FF of the Month, April 2013.pdf Notification Letter #2, FF of the Month for April 2013.pdf [Note for the Record: Agenda Item A-7 was deferred]. This Presentation/Protocol Document was Deferred City Clerk Item No. 8 A.-8. 13-2298 Congratulations to Raymond J. Vorsteg, Public Works Department, recipient of the City of Coral Gables Employee of the Month Award, for the month of April 2013. Attachments: April EOM Notification Ltr. Cover Memo___EOM April 2013 [Note for the Record: Following Mayor Cason’s reading of the title for Agenda Item A-8 into the public record, City Manager Salerno called upon Human Resources Director Elsa Jaramillo-Velez and Public Works facilities Analyst Ray Vorsteg to approach the podium regarding Mr. Vorsteg’s selection as Employee of the Month for April 2013, whereupon Mrs. Jaramillo-Velez acknowledged Mr. Vorsteg’s ascent into the City in September of 1996; further characterizing Ray as a tremendous asset to the department, then deferring to Public Works Director Carlos Hernandez for further details on Ray and to the videotaped segment of the presentation. During the videotaped segment, Mr. Hernandez thanked the Public Affairs/Video Production staff who edited the video presentation, which he described as challenging; described Ray, who current holds the position of Facilities Analyst as one who handles various duties such as performing cost data analysis for department’s projects, monitoring of the electrical and water utility bills, preparing them for payment as well as producing and analyzing consumption reports; he further pointed out that Mr. Vorsteg has developed certain in-house programs in order to assist with managing the department’s budget, payroll and utility billing. Following the video presentation segment, Mr. Hernandez stated that he was honored to be present to recognize Mr. Vorsteg in receiving this accolade; noting his infectious smile, he stressed that Ray is a major asset to the department, with a great attitude-further pointing out that through his initiatives have resulted in significant savings to the department and to the City. Mr. Hernandez ended his recognition by City of Coral Gables Page 6 City Commission Meeting Minutes April 23, 2013 thanking Ray and encouraging him to keep up the good work]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 7 A.-9. 13-2296 Presentation of 20 years service pin to Jesus Acevedo, Fire Department. Attachments: CM_20 Year Service Pin Recipients - Acevedo [Note for the Record: Following Mayor Cason’s reading of the title to Agenda Item A-9 into the public record, City Manager Salerno asked Fire Chief Reed to join Human Resources Director Elsa Jaramillo-Velez in presenting a 20-year service pin to Jesus Acevedo, Fire Department. Mrs. Jaramillo stated that Mr. Acevedo started with the City as a firefighter in April of 1993, completed his firefighter training in May of 1993, and was promoted to Lieutenant in January of 2007 before being assigned to Captain in December of 2012. Fire Chief Walt Reed recalled that in Calendar Year 1993, that he was promoted to Lieutenant, and that one of his first assignments was to the Training Division where we encountered Lt. Don Griffiths, whom he described as the best trainer in his opinion; further stating that the result was that a new class was formed that include Firefighter Acevedo was nicknamed “Ace.” He further recalled that from the moment that he entered the department, he was a “go-getter, and one could tell that he was going to do everything possible to advance his career in the department; further noting that looking back in retrospect for 20 years, it represented a learning experience for him and for Firefighter Acevedo as well as for himself. Chief Reed noted that there is an old expression that one would always like to see the students do better than the instructors-pointing to Firefighter Acevedo’s joining the ranks of the Training Division, now witnessing his training of new recruits, etc. In closing, Chief Reed expressed optimism that he feels that the City has a great investment in having “Ace” for now, as well as into the future. In accepting this accolade, Firefighter Acevedo thanked the Lord, who he says without his prayers nothing would happen; further noting that he is fortunate to work in a beautiful department, and to have been blessed to have been injury free. In closing, he thanked the Mayor and members of the City Commission]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 9 City of Coral Gables Page 7 City Commission Meeting Minutes April 23, 2013 A.-10. 13-2297 Presentation of 20 years service pin to David Williams, Public Service Department. Attachments: CM_20 Year Service Pin Recipients - Williams [Note for the Record: Following Mayor Cason’s reading of the title to Agenda Item A-10 into the public record, Human Resources Director Jaramillo-Velez stated that David Williams began his career as a Sanitation Operator 1 in the Public Services Department in April of 1993, later becoming a Sanitation Operator I in May of 2001, a position that he holds to this day. Sanitation Division Superintendent, Cety Marino, stated on behalf of the Public Services Department, that he wanted to present Mr. Williams with his 20-year service pin for all of the great work that has done]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 10 B. APPROVAL OF MINUTES B.-1. 13-2319 Regular City Commission Meeting of March 26, 2013. Attachments: Verbatim Transcript - Agenda Item E-1 - Appeal - Gibraltar Private Bank and Trust filed an appeal Verbatim Transcript - Agenda Item E-2 - Ordinance prohibitying squatting Verbatim Transcript - Agenda Item E-3 - Ordinance providing for text amendments to official Zonin Verbatim Transcript - Agenda Item F-1 - 2001-2013 Commissioner Anderson Verbatim Transcript - Agenda Item H-1 - Resolution accepting Comprehensive Annual Financial R MeetingMinutes A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 11 City of Coral Gables Page 8 City Commission Meeting Minutes April 23, 2013 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion , unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason RESOLUTION NO. 2013-52 C.-1. 13-2286 Resolution authorizing the acceptance of the Memorandum of Agreement between City of Miami Fire Rescue, as the sponsoring agency of the Florida Task Force 2 of the national Urban Search and Rescue (USAR) Response System, and Coral Gables Fire Rescue as a participating agency of the Task Force. Attachments: Memorandum of Agreement, USAR TF 2.pdf Draft Resolution, MOA, USAR TF 2.pdf C-1 Signed Cover Memo Signed Resolution 2013-52 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE MEMORANDUM OF AGREEMENT BETWEEN CITY OF MIAMI FIRE RESCUE, AS THE SPONSORING AGENCY OF THE FLORIDA TASK FORCE 2 OF THE NATIONAL URBAN SEARCH AND RESCUE (USAR) RESPONSE SYSTEM, AND CORAL GABLES FIRE RESCUE AS A PARTICIPATING AGENCY OF THE TASK FORCE. This Matter was adopted by Resolution Number 2013-52 on the Consent Agenda. City Clerk Item No. 12 City of Coral Gables Page 9 City Commission Meeting Minutes April 23, 2013 RESOLUTION NO. 2013-53 C.-2. 13-2291 Resolution authorizing modification of an existing wall encroachment into the right -of-way, consisting of replacing the gates, adjacent to 5000 N. Kendall Drive, subject to the requirements of the Public Works Department. Attachments: Letter of Request Sketch of Survey Proposed Improvements existing gates C-2 Signed Cover Memo 5000 Kendal Drive Resolution Signed Resolution 2013-53 RESOLUTION AUTHORIZING MODIFICATION OF AN EXISTING WALL ENCROACHMENT INTO THE RIGHT-OF-WAY, CONSISTING OF REPLACING THE GATES, ADJACENT TO 5000 N. KENDALL DRIVE, SUBJECT TO THE REQUIREMENTS OF THE PUBLIC WORKS DEPARTMENT. This Matter was adopted by Resolution Number 2013-53 on the Consent Agenda. City Clerk Item No. 13 RESOLUTION NO. 2013-54 C.-3. 13-2316 Resolution extending the towing services contract with Downtown Towing Company , pursuant to Section 2-829 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications” from May 1, 2013 for a period not to exceed one (1) month to provide additional time for staff to complete the Request for Proposal (RFP) process for a new towing services contract. Attachments: Towing Services Draft Resolution C-3 Signed Cover Memo Signed Resolution 2013-54 RESOLUTION EXTENDING THE TOWING SERVICES CONTRACT WITH DOWNTOWN TOWING COMPANY, PURSUANT TO SECTION 2-829 OF THE PROCUREMENT CODE ENTITLED “APPROVAL OF CHANGE ORDERS AND CONTRACT MODIFICATIONS” FROM MAY 1, 2013 FOR A PERIOD NOT TO EXCEED ONE (1) MONTH TO PROVIDE ADDITIONAL TIME FOR STAFF TO COMPLETE THE REQUEST FOR PROPOSAL (RFP) PROCESS FOR A NEW TOWING SERVICES CONTRACT. This Matter was adopted by Resolution Number 2013-54 on the Consent Agenda. City Clerk Item No. 14 City of Coral Gables Page 10 City Commission Meeting Minutes April 23, 2013 RESOLUTION NO. 2013-55 C.-4. 13-2292 Resolution authorizing the execution of Amendment No. 4 to the Florida Department of Environmental Protection (DEP) Agreement No. LP8910, Sanitary Sewer Pump Station City No. 3 Rehabilitation Project, entered into between the City of Coral Gables and the Florida Department of Environmental Protection on June 26, 2009, and previously amended January 28, 2011; December 21, 2011; and April 26, 2012, for the purpose of reallocating the budget and extending the term of the agreement from April 30, 2013 to October 31, 2013. Attachments: DEP L8910 Agreement Resolution 2009-120 Amendment No. 1 Amendment No. 2 Amendment No. 3 Amendment No. 4 C-4 Signed Cover Memo DEP Resolution Signed Resolution 2013-55 RESOLUTION AUTHORIZING THE EXECUTION OF AMENDMENT NO. 4 TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (DEP) AGREEMENT NO. LP8910, SANITARY SEWER PUMP STATION CITY NO. 3 REHABILITATION PROJECT, ENTERED INTO BETWEEN THE CITY OF CORAL GABLES AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION ON JUNE 26, 2009, AND PREVIOUSLY AMENDED JANUARY 28, 2011, DECEMBER 21, 2011, AND, APRIL 26, 2012, FOR THE PURPOSE OF REALLOCATING THE BUDGET AND EXTENDING THE TERM OF THE AGREEMENT FROM APRIL 30, 2013 TO OCTOBER 31, 2013. This Matter was adopted by Resolution Number 2013-55 on the Consent Agenda. City Clerk Item No. 15 City of Coral Gables Page 11 City Commission Meeting Minutes April 23, 2013 RESOLUTION NO. 2013-56 C.-5. 13-2317 Resolution accepting the recommendation of the Chief Procurement Officer to authorize contract negotiations with Stantec Consulting Services, Inc., (formerly C3TS) and if necessary, with other short-listed consulting firms for architectural consulting services for the renovation of the Public Safety Building pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ) 2012.05.17. Attachments: C-5 Signed Cover Memo PSB Resolution Signed Resolution 2013-56 RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AUTHORIZE CONTRACT NEGOTIATIONS WITH STANTEC CONSULTING SERVICES, INC., (FORMERLY C3TS), AND IF NECESSARY, WITH OTHER SHORT-LISTED CONSULTING FIRMS FOR ARCHITECTURAL CONSULTING SERVICES FOR THE RENOVATION OF THE PUBLIC SAFETY BUILDING PURSUANT TO FLORIDA STATUTE 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT” AND REQUEST FOR QUALIFICATIONS (RFQ) 2012.05.17. This Matter was adopted by Resolution Number 2013-56 on the Consent Agenda. City Clerk Item No. 16 RESOLUTION NO. 2013-57 C.-6. 13-2303 Resolution authorizing the execution of an Interlocal Agreement with Miami -Dade County providing for an allocation of $1,500,000 in General Obligation Bond Funds for Fire Station #1 and Police Station Improvements. Attachments: GOB Police-Fire Interlocal Agreement GOB Police_Fire Interlocal - RESOL C-6 Signed Cover Memo Signed Resolution 2013-57 RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY PROVIDING FOR AN ALLOCATION OF $1,500,000 IN GENERAL OBLIGATION BOND FUNDS FOR FIRE STATION #1 AND POLICE STATION IMPROVEMENTS. This Matter was adopted by Resolution Number 2013-57 on the Consent Agenda. City Clerk Item No. 17 City of Coral Gables Page 12 City Commission Meeting Minutes April 23, 2013 RESOLUTION NO. 2013-58 C.-7. 13-2307 Resolution appointing Sarah Artecona (Nominated by the University of Miami) to serve as a member of the City of Coral Gables/University of Miami Community Relations Committee for the remaining balance of a two (2) year term, said term which began on June 1, 2011 and continues through May 31, 2013. Attachments: Letter of Nomination - Sarah Artecona C-7 Signed Cover Memo R-2013 - Draft - Sarah Artecona - University of Miami Community Relations Coommittee Signed Resolution 2013-58 RESOLUTION APPOINTING SARAH ARTECONA (NOMINATED BY THE UNIVERSITY OF MIAMI) TO SERVE AS A MEMBER OF THE CITY OF CORAL GABLES/UNIVERSITY OF MIAMI COMMUNITY RELATIONS COMMITTEE, FOR THE REMAINING BALANCE OF A TWO (2) YEAR TERM, SAID TERM WHICH BEGAN ON JUNE 1, 2011 AND CONTINUES THROUGH MAY 31, 2013. This Matter was adopted by Resolution Number 2013-58 on the Consent Agenda. City Clerk Item No. 18 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-8. 13-2276 Code Enforcement Board Meeting of February 20, 2013 Attachments: memo cover FEB 2013 ROLLCALL FEB 2013 feb 2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 19 C.-9. 13-2278 Landscape Beautification Advisory Board Meeting of March 7, 2013 Attachments: BC Cover Sheet 3-07-13 Minutes BC 3-07-13 This Matter was approved on the Consent Agenda. City Clerk Item No. 20 C.-10. 13-2285 Cultural Development Board Meeting of February 27, 2013 Attachments: CDB Commission cover CDB 4-23-13 CDB Minutes February 27 2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 21 City of Coral Gables Page 13 City Commission Meeting Minutes April 23, 2013 C.-11. 13-2287 Economic Development Board Meeting of February 6, 2013 Attachments: EDB. 4.23.13 Commission cover EDB Minutes 2-6-13 This Matter was approved on the Consent Agenda. City Clerk Item No. 22 C.-12. 13-2290 Landscape Beautification Advisory Board Meeting of April 4, 2013 Attachments: BC Cover Sheet 4-04-13 Minutes BC 4-4-13 LBAB Signed Minutes 4-4-13 This Matter was approved on the Consent Agenda. City Clerk Item No. 23 C.-13. 13-2293 Traffic Advisory Board Meeting of February 19, 2013 Attachments: TAB - 2-19-13 Cover Memo TAB - 2-19-13 Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 24 C.-14. 13-2295 Historic Preservation Board Meeting of March 21, 2013 Attachments: Location map and photos - Sara Sikes Anderson memorial plaque HPB 3-21-13 Cover HPB Minutes 3-21-13 This Matter was approved on the Consent Agenda. City Clerk Item No. 25 C.-15. 13-2302 Budget/Audit Advisory Board Meeting of February 27, 2013 Attachments: 22713-Minutes Budget Audit Meeting Cover Memo This Matter was approved on the Consent Agenda. City Clerk Item No. 26 City of Coral Gables Page 14 City Commission Meeting Minutes April 23, 2013 C.-16. 13-2304 Coral Gables Merrick House Board Meeting of March 11, 2013 Attachments: Merrick House March 11 2013 3.11.13MinutesforCC4.23.13 This Matter was approved on the Consent Agenda. City Clerk Item No. 27 C.-17. 13-2305 Coral Gables Merrick House Board Meeting of February 11, 2013 Attachments: Merrick House February 11 2013 2.11.13MinutesforCC4.23.13 This Matter was approved on the Consent Agenda. City Clerk Item No. 28 C.-18. 13-2306 Pinewood Cemetery Advisory Board Meeting of March 4, 2013 Attachments: 3.4.13MinutesCCMtg4.23.13 Pinewood Minutes March 4 2013 This Matter was approved on the Consent Agenda. City Clerk Item No. 29 City of Coral Gables Page 15 City Commission Meeting Minutes April 23, 2013 D. PERSONAL APPEARANCES D.-1. 13-2310 Welcome to Carlos Lopez-Cantera, Miami-Dade County Property Appraiser. Attachments: Verbatim Transcript - Agenda Item D-1 - Presentation by Carlos Lopez-Cantera - Miami-Dade Co [Note for the Record: The verbatim transcript for Agenda Item D-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 30 E. PUBLIC HEARINGS ORDINANCES ON FIRST READING Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. ORDINANCE NO. 2013-07 E.-1. 13-2280 City Code Text Amendment. An Ordinance of the City Commission of Coral Gables , Florida amending the Code of the City of Coral Gables, Chapter 105, “Buildings and building regulations”, Article 5, “Minimum Housing Code”, Section 105-289, “Floors, walls and ceilings”, to include required maintenance of roofs within the City; providing for severability, repealer, codification, and an effective date. (Passed on First Reading April 23, 2013) Attachments: 04 23 13 Exhibit B - Draft Ordinance 04 23 13 Exhibit A - City Code amendment in strike through underline format E-1 Signed Cover Memo 4-23-13 05 28 13 Exhibit A - Ordinance 2nd Reading E-1 Signed Cover Memo 5-28-13 Signed Ordinance 2013-07 Verbatim Transcript - Agenda Item E-1 - Ordinance amending chapter 105 Buildings and building [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Ordinance wasapproved as an Ordinance on First Reading Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 31 City of Coral Gables Page 16 City Commission Meeting Minutes April 23, 2013 F. CITY COMMISSION ITEMS F.-1. 13-2315 Discussion relative to donation of land to the Parknership Program. Vice Mayor William H. Kerdyk, Jr. [Note for the Record: Vice Mayor Kerdyk stated that he had been contacted by a resident in connection with the possible donation of a piece of property, just off of Ponce de Leon, in a transitional area between the commercial corridor and the residential community; further stating that said individual wanted to donate said property to the Parknership Program (i.e. a 501-3c in conjunction with the Coral Gables Foundation); further pointing out that the Parknership Program has been in existence for 13 years now; it has purchased parks, renovated parks, renovated historic fountains, bridges and more recently, it restored the historical Water Tower, having raised several million dollars for that project. Vice Mayor Kerdyk added that the aforementioned land if received by the City would represent another donation; further urging City staff to review this offer to ascertain whether this would be something that the City would be willing to accept, and if such is the case then he would like to refer same to the Coral Gables Foundation to make the appropriate donation. Mayor Cason inquired as to the location of said property?-whereby Vice Mayor Kerdyk responded that it is off of Ponce de Leon Blvd. between Sarto Avenue and Romano Avenue, that it is an estimated 4,000 square feet and has been assessed at $100,000]. This Agenda Item wasDiscussed and Filed City Clerk Item No. 32 G. BOARDS/COMMITTEES ITEMS None City Clerk Item No. 33 City of Coral Gables Page 17 City Commission Meeting Minutes April 23, 2013 H. CITY MANAGER ITEMS RESOLUTION NO. 2013-59 H.-1. 13-2301 Resolution, in accordance with Section 2-26 of the City Code, entitled "Regular Meetings, Special Meetings" setting forth meeting dates through August: Tuesday, May 14, 2013; Tuesday, May 28, 2013; Tuesday, June 11, 2013; Tuesday, July 23, 2013; and Tuesday, August 27, 2013; and further confirming that the Budget Workshop will be held on Wednesday, July 24, 2013. Attachments: Meeting Dates Through August Resolution H-1 Signed Cover Memo H-1 Revised Cover Memo Future Meeting Dates Revised Resolution H-1 Revised Cover Memo Future Meeting Dates Revised Resolution Signed Resolution 2013-59 RESOLUTION IN ACCORDANCE WITH SECTION 2-26 OF THE CITY CODE, ENTITLED “REGULAR MEETINGS, SPECIAL MEETINGS” SETTING FORTH MEETING DATES THROUGH AUGUST: TUESDAY, MAY 14, 2013; TUESDAY, MAY 28, 2013; TUESDAY, JUNE 11, 2013; TUESDAY, JULY 23, 2013; AND TUESDAY, AUGUST 27, 2013; AND FURTHER CONFIRMING THAT THE BUDGET WORKSHOP WILL BE HELD ON WEDNESDAY, JULY 24, 2013. [Note for the Record: The before the vote was taken on Agenda Item H-1, Vice Mayor Kerdyk stated that he will not be present for the City Commission meeting of June 11th, 2013, since traditionally he takes a business trip to Japan, therefore he will be out of town for possibly threeTuesdays in June; further stating that he had previously informed the City Manager of same. City Manager Salerno responded that he will continue to review this matter, to ascertain whether there are several meetings before the June 11th meeting that available, if this is the desire of the City Commission]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2013-59. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 34 City of Coral Gables Page 18 City Commission Meeting Minutes April 23, 2013 RESOLUTION NO. 2013-60 H.-2. 13-2299 Resolution authorizing the renewal of the property and casualty insurance program which include, but are not limited to, property, general liability, automobile liability, public officials errors & omissions, workers compensation, other ancillary lines of insurance coverage and insurance broker fees through Arthur J. Gallagher Risk Management Services, Inc., in the amount of $ 2,720,803 for the policy period of May 1, 2013 to May 1, 2014. Attachments: AJG 2013-2014 Ins Renewal - Resolution AJG_Renewal Proposal.pdf 2 Siver Recommendation H-2 Signed Cover Memo Signed Resolution 2013-60 Verbatim Transcript - Agenda Item H-2 - Reso authorizing the renewal of the property and casual RESOLUTION AUTHORIZING THE RENEWAL OF THE PROPERTY AND CASUALTY INSURANCE PROGRAM WHICH INCLUDE, BUT ARE NOT LIMITED TO, PROPERTY, GENERAL LIABILITY, AUTOMOBILE LIABILITY, PUBLIC OFFICIALS ERRORS & OMISSIONS, WORKERS COMPENSATION, OTHER ANCILLARY LINES OF INSURANCE COVERAGE AND INSURANCE BROKER FEES THROUGH ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES, INC., IN THE AMOUNT OF $ 2,720,803 FOR THE POLICY PERIOD OF MAY 1, 2013 TO MAY 1, 2014. (FUNDING SOURCE: INSURANCE FUND). [Note for the Record: The verbatim transcript for Agenda Item H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2013-60. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 35 City of Coral Gables Page 19 City Commission Meeting Minutes April 23, 2013 RESOLUTION NO. 2013-61 H.-3. 13-2300 Resolution authorizing the renewal of the medical insurance plan with HUMANA as outlined in the presentation to the Insurance Advisory Committee for an additional one-year term, effective July 1, 2013; further authorizing the renewal of the Florida Combined Life dental plan for an additional one-year term, effective July 1, 2013. Attachments: Humana Renewal_Resolution 2013 Shafer Recommendation 2013 H-3 Signed Cover Memo H-3 Revised Cover Memo Signed Resolution 2013-61 Verbatim Transcript - Agenda Item H-3 - Reso authorizing renewal of medical insurance plan Hum RESOLUTION AUTHORIZING THE RENEWAL OF THE MEDICAL INSURANCE PLAN WITH HUMANA AS OUTLINED IN THE PRESENTATION TO THE INSURANCE ADVISORY COMMITTEE, FOR AN ADDITIONAL ONE-YEAR TERM, EFFECTIVE JULY 1, 2013; FURTHER AUTHORIZING THE RENEWAL OF THE FLORIDA COMBINED LIFE DENTAL PLAN FOR AN ADDITIONAL ONE-YEAR TERM, EFFECTIVE JULY 1, 2013 (FUNDING SOURCE: INSURANCE FUND). [Note for the Record: The verbatim transcript for Agenda Item H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2013-61. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 36 H.-4. 13-2309 Presentation of Quarterly Report for the six months ended March 31, 2013. Attachments: Agenda - Presentation of Quarterly Report Ending 3-31-13 Quarterly Report of the six months ended March 31, 2013 H-4 Signed Cover Memo Verbatim Transcript - Agenda Item H-4 - Presentation of Quarterly Report for six months ended 0 [Note for the Record: The verbatim transcript is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 37 City of Coral Gables Page 20 City Commission Meeting Minutes April 23, 2013 I. CITY ATTORNEY ITEMS I.-1. 13-2320 Commission discussion and/or action Re: land exchange agreement with Astor. [Note for the Record: Agenda Item I-1 was deferred]. This Agenda Item was Deferred City Clerk Item No. 38 J. CITY CLERK ITEMS None City Clerk Item No. 39 K. DISCUSSION ITEMS Mayor Cason: We’ll move on to Discussion Items starting with Commissioner Keon. Anything? Commissioner Keon: No, thank you. Mayor Cason: Vice Mayor. Vice Mayor Kerdyk: Just two quick items. First of all I’d like to compliment staff for beautifying the open space on Ponce across from Christy’s, I think you’ve done a very good job of putting additional planting and the City Commission has done a very good job of trying to beautify Ponce in general. As you head north there on Ponce where we have that beautiful median, we’ve taken out the hedges on both sides of the street and we are going to put some nice palms. When do you think those palms are going to be installed on those sides of Ponce? City Manager Salerno: The total project should be done in about 90 days, so the irrigation work will occur first; the irrigation has not worked on Ponce, we’ve asked staff can they recall how long it’s been since the irrigation system worked, nobody can remember when, that’s why the hedge - well they weren’t healthy, they weren’t healthy, that’s why the trees area all - almost all of them had been removed. Those that were healthy trees maybe not the most beautiful trees, but healthy had been replanted in green spaces in public facilities, public parks. Those that were not healthy or diseased they’ve been removed, so I would expect - I’d rather check for you City of Coral Gables Page 21 City Commission Meeting Minutes April 23, 2013 Commissioner, I can only tell you right now that the project will be complete in about 90 days, when those trees will be installed is the second effort after they get the irrigation system working again and connecting it between all those little islands along the whole stretch. I’d be glad to get you that, I’d rather not give you a date without checking first. Vice Mayor Kerdyk: I think that will help complete that Ponce de Leon median. Now the concept behind the Ponce median was always to extend it down to 8th Street, so that we could tie our commercial areas together, at one time we didn’t have a Ponce median there, and that Ponce median has improved landscaping and also traffic flow, but I guess the next question is going to be at some point is when do you vision someday trying to extend it down to 8th Street? Mayor Cason: Isn’t that in our capital budget? City Manager Salerno: It’s in the Neighborhood Renaissance Program, it is the next call for funds out of the County Impact Fee Funds, and Carlos Hernandez is meeting with county staff, I believe the first of next week to get their best current estimates. Obviously, when construction died off, eight had a significant on the cash flow, but he is meeting with them next week to get that and I’ll be able to give you a better feeling on that, but it is the next call though, and we need about a million dollars or so out of those impact fees to finish the last, the third leg from Salamanca to 8th Street. Vice Mayor Kerdyk: It’s been an expensive project, but I’ll tell you it’s one that’s been very worthwhile for the City in general and it really ignited outside the CBD, in the commercial areas, so thank you for that. Then one other comment is that I understand that Peter Iglesias is retiring and actually going to be the head official at City of Miami, he is our structural engineer guy. Do we have plans to work on that as far as structural engineer since that’s such an important component when people go for plans? City Manager Salerno: Yes, two ways; Peter is going to be a part-time employee after he retires, that’s already been agreed to, so Peter is still going to be helping us in that interim; secondly, we are in the process of advertising for that position and happen to know that there are some interviews scheduled for this afternoon even, a candidate will be interviewed this afternoon for our structural engineer position. Vice Mayor Kerdyk: I’ll be remiss not to just congratulate Peter for all the work that City of Coral Gables Page 22 City Commission Meeting Minutes April 23, 2013 he’s done for the City. I can tell you stories, but I can just tell you one very quickly, the Allen Morris project, which is on Alhambra was already to be built and it came through structural and they found a problem, he found a problem in the plans, and sure enough they were pushing back saying there can’t be a problem in these plans, this is a multi-story, 250,000 square foot project there is no possible way we had everything done correctly, and sure enough after Peter was getting all sorts of pressure, he stood his ground and finally after they had a third person look at it, they said yes, he’s right, you have to redo it, and that was a huge cost to Allen Morris who was the builder at that point, but he ended up getting his money back from the insurance company, but Peter did a very good job and its very tough to stand up to people when you are talking about such a mega project; but anyway we are going to miss him and I’m sure we’ll have it taken care of. Thank you very much for the update. Mayor Cason: Commissioner Lago. Commissioner Lago: I’d like to thank the Mayor, especially staff, Craig Leen, City Manager and Mr. Foeman for smooth transition for the past two weeks. Making this transition over the past two weeks as smooth and simple as possible, it’s taken some time, but I’m very grateful for the efforts that you put forth and I look forward to serving this community. So thank you for your time, I appreciate it. Commissioner Quesada: I only have one item. I currently sit on the Green Corridor representing City of Coral Gables and it’s a little tough to make it to those meetings, so I was thinking, and also those meetings are very technical and I think they are better suited for the engineer on this Commission, so I was thinking Commissioner Lago, if you are interested in taking that seat, I don’t know if we have to vote on that as a Commission for the representative of that Board, but just so you know those meetings are very technical in nature with relation to lead requirements and other green issues throughout the county, and that Board we voted on the PACE program, it was about six months ago, eight months ago just about that time. Mayor Cason: To start off one year on the commercial side see how it goes and then look at residential. Commissioner Quesada: Correct - and those meetings are really made up of all the different types of green initiatives that there are, and again like I said, it’s very technical from an engineering standpoint, so I think Commissioner Lago would be a good fit for it, if he is willing to take the appointment. Again, I don’t know if we have to vote on it City of Coral Gables Page 23 City Commission Meeting Minutes April 23, 2013 or not. Mayor Cason: Originally, they did not want somebody from staff; they wanted somebody from the Commission. City Attorney Leen: They wanted either according to the documents drawing up the districts; they wanted either an elected official or any resident of the City, any property owner in the City. So a lot of staff didn’t qualify under either of those categories, so most of the different cities have chosen a Commissioner or an elected official. Commissioner Lago: I’m interested. I’m a lead professional so it kind of has to do with my background and I’d be more than interested. Do you have any idea what the requirements are regards to time constraints? Commissioner Quesada: It’s a monthly meeting. Mayor Cason: Half of….showing up; is it a monthly meeting? City Attorney Leen: It is, yes, and Commissioner I can attend with you if you’d like. Commissioner Lago: I think you have enough on your plate to deal with the City. I’ll make it to the meetings and I appreciate it, thank you for the offer. Mayor Cason: Do we have a motion? Commissioner Quesada: I’ll make the motion to appoint Commissioner Lago for the City representative on the Green Corridor Board. Commissioner Keon: I’ll second it. Mayor Cason: OK. Commissioner Keon seconds it. City Clerk Commissioner Lago: Yes Commissioner Quesada: Yes Commissioner Keon: Yes Vice Mayor Kerdyk: Yes City of Coral Gables Page 24 City Commission Meeting Minutes April 23, 2013 Mayor Cason: Yes (Vote: 5-0) Commissioner Quesada: I don’t have any other discussion items. Mayor Cason: On the same vain the City needs to have a representative on the Miami-Dade League of Cities. Commissioner Cabrera was our rep over the past year and I’m wondering if anybody would be interested, it’s a good chance to meet people from the other 35 cities, it’s a great organization. Commissioner Quesada: I would like to nominate Commissioner Keon. Commissioner Keon: Thank you. Mayor Cason: I think it would be a very good learning experience and bring back some best practices from other cities as well. Commissioner Quesada: When I first got elected I got a handbook from the League of Cities, have you guys received that yet? Commissioner Keon: No. Commissioner Lago: No. Commissioner Quesada: I’m sure you will be getting it in the next few weeks. It will have a little information on summary of Robert’s Rules of Order and a few different things that I found beneficial. So if you haven’t received it if you can bring back a copy for us. Mayor Cason: Do we have a motion on this? Vice Mayor Kerdyk: So moved. Mayor Cason: Vice Mayor makes the motion. Commissioner Lago: Second. Mayor Cason: Commissioner Lago seconds. City of Coral Gables Page 25 City Commission Meeting Minutes April 23, 2013 City Clerk Commissioner Quesada: Yes Commissioner Keon: Yes Vice Mayor Kerdyk: Yes Commissioner Lago: Yes Mayor Cason: Yes (Vote: 5-0) Mayor Cason: And the only other point I have is if you’d noticed the beautification in front of Gables Estates, that’s very, very nice, congratulations, I applaud the City Manager for doing that in a quick period of time, looks great and I think that was just a bunch of cement before, but it looks real nice now. City Manager Salerno: In driving and driving in the City I always try to keep a fresh idea of opportunity to make things more beautiful and thank you Commissioner for providing the funds to beautify. Commissioner Lago: I’ve had several residents who live in that area already come up to me and tell me; obviously I gave credit to the Commission. Mayor Cason: OK, if there is nothing else then the meeting is adjourned. Thank you. City Clerk Item No. 40 RESOLUTION NO. 2013-62 Non 13-2328 Resolution of the City Commission appointing Commissioner Vince Lago to serve as the Agenda City's representative to the Green Corridor Property Assessment Clean Energy (PACE) Program. Attachments: Signed Resolution 2013-62 RESOLUTION APPOINTING CITY COMMISSIONER VINCE LAGO TO SERVE AS THE CITY’S REPRESENTATIVE TO THE GREEN CORRIDOR PROPERTY ASSESSMENT CLEAN ENERGY (PACE) PROGRAM. A motion was made by Commissioner Quesada, seconded by Commissioner Keon, that this matter be adopted by Resolution Number 2013-62. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City of Coral Gables Page 26 City Commission Meeting Minutes April 23, 2013 City Clerk Item No. 41 RESOLUTION NO. 2013-63 Non 13-2329 Resolution of the City Commission appointing Patricia Keon, City Commissioner to serve Agenda as Director to represent the City of Coral Gables on the Miami -Dade County League of Cities Board of Directors, for a one-year term, beginning February 1, 2012 through February 28, 2013. Attachments: Signed Resolution 2013-63 RESOLUTION APPOINTING CITY COMMISSIONER PATRICIA KEON, TO SERVE AS DIRECTOR TO REPRESENT THE CITY OF CORAL GABLES ON THE MIAMI-DADE COUNTY LEAGUE OF CITIES BOARD OF DIRECTORS, FOR A ONE-YEAR TERM, BEGINNING FEBRUARY 1, 2012 THROUGH FEBRUARY 28, 2013. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2013-63. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 42 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 10:54 am on April 23, 2013. The next regular meeting of the City Commission has been scheduled for May 14, 2013, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 27