City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, May 27, 2014 9:00 AM City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Patricia Keon Commissioner Vince Lago Commissioner Frank C. Quesada Carmen Olazabal, Interim City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes May 27, 2014 ROLL CALL Present: 4 - Mayor Cason, Commissioner Keon, Commissioner Lago and Commissioner Quesada Absent: 1 - Vice Mayor Kerdyk Jr. INVOCATION Rev. Dr. Mary E. Conroy, Rector from St. Phillip's Episcopal Church gave the Invocation. PLEDGE OF ALLEGIANCE Commissioner Lago led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Ordinance(s) adopted (Ordinance No. 2014-12; (b) Resolution(s) adopted (Resolution No. 2014-97 through Resolution No. 2014-102); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes May 27, 2014 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 14-3099 Presentation of a Proclamation declaring May 27, 2014 as National Travel and Tourism Day in Coral Gables. [Note for the Record: Following the reading of the title to Agenda Item A-1, Mayor Cason acknowledged the presence of William Talbert, the CEO of the Greater Miami Convention and Visitor’s Bureau, along with other members of the organization; further reading the proclamation into the public record declaring May 27, 2014 as “National Travel and Tourism Day” in Coral Gables; further providing for a photo session in connection with same. Mr. Talbert in presenting an update on the State of the Travel and Tourism Industry stated that he is joined by Gene Prescott, immediate past president of the Greater Miami Convention and Visitor’s Bureau (GMCVB), adding that Mayor Cason has taken all of his thunder away in describing those factual references to the tourism industry in said proclamation; further accentuating that travel and tourism in Coral Gables is booming, having had a record number of visitors both in the domestic and international spheres, and as further demonstrated in shopping, and restaurant activities-simply put in Coral gables terms, every day is Travel and Tourism Day here in Coral Gables; further sharing with the City Commission that approximately one year ago, that he purchased a house in Coral Gables, acknowledging that he is now a taxpayer in Coral Gables. Mr. Talbert also acknowledged that the month of May is Miami Museum Month, stating that a number of our partners were also present, referencing the hoteliers from the Biltmore, representatives from the Hyatt Regency, the Coral Gables Chamber of Commerce, again Mr. Gene Prescott who served on the Tourist Development Council of the County and they are providing assistance, adding Mr. Prescott voted on said matter last week; further talking about records and noting that the GMCVB is the official sales and marketing company in Miami-Dade County, and that any member of the viewing public can view the website to ascertain the visitor profile last year, and that one of the best indicators as to how our marketing program is doing jointly, is that last year, first time visitors increased in our community by 60 percent, which he describes as enormous and a positive response for GMCVB’s marketing program, along with the joint things that the GMCVB does with our partners, namely Coral Gables and Coral Gables Chamber of Commerce. Regarding job creation, Mr. Talbert stated that for the past four years and three months that hospitality jobs have been added in this community; further looking back in retrospect over the past four years and three months and acknowledging that this period represented some tough times; therefore further pointing out that the travel and City of Coral Gables Page 2 City Commission Meeting Minutes May 27, 2014 tourism industry, our Number One industry continues to add jobs, and we can foresee its continuance in the future; further querying, what is the future?- to which he responded, very, very bright. Mr. Talbert ended by thanking the City for its partnership. Mr. Prescott reiterated that business is good; noting that in 2006 and 2007 our City experienced the effects from the crash of 2007 and 2008; last year we were able to exceed the high point of where we were four to five years ago; further pointing out that Coral Gables receives a lot of foreign visitors, which is very valuable to our City , as witnessed by the fact that they stay twice as long, and spend twice the money of their domestic counterparts do. Mr. Talbert further referenced the matter of the bankruptcy of American Airlines, and a company that is very important to our community because it has between 72-73% of the lift, and that potentially if this had resulted in a final negative impact, it could have ended up having an extreme negative impact to our community; however, the coming out of bankruptcy, along with the combination of the takeover by US Airways has strengthen the corporation. Mr. Talbert further alluded to the presence of Peter Delora and Art Torno, two American Airlines Executives that were credited with being involved with this hub of flight activity in Latin American. Mr. Talbert wrap up said comments by acknowledging that there are always certain inherent risks, however right now he acknowledges that this initiative is working. GMCVB CEO William Talbert further acknowledged that in Calendar Year 2010, Brazil became our community’s first billion dollar international market; adding that there is a strong possibility that within four years, said revenue generation will double to nearly $2 billion; stating that the GMCVB has offices covering four communities-further noting that in Brazil, American Airlines has direct flights to 10 of the 12 World Cup citing that Brazil continues to boom and that he sees no reason why it will slow down now; further stating that if slow down equates with Brazil slowing down from 14% to 10%, if the U.S. experienced a 10 percent growth spurt here, we will be dancing in the street; further pointing out that Brazil continues to be our community’s Number one international market-Mr. Talbert further referenced the fact that during calendar Year 2013, the first time in our City’s history, and the first time anywhere in the U.S., our City had more international visitors than domestic; he further pointed out that no City in the U.S. can say that; further explaining that the GMCVB has offices covering 40 cities around the world; further stating that Brazil is the largest source of international visitors, with a little over 700,000 visitors in Miami-Dade County, surpassing Canada. Mayor Cason inquired as to what percentage of the shopping does Coral Gables receive from the number of international visitors frequenting the area?-whereby Mr. City of Coral Gables Page 3 City Commission Meeting Minutes May 27, 2014 Talbert estimated around 50 percent, adding that shopping is the Number 1 activity amongst international visitors. Mayor Cason further inquired as to whether there is sufficient textural materials in Portuguese?-whereby Mr. Talbert responded yes, both in print and on their website. Commissioner Quesada further inquired about those big buses that are visible around the City, and whether they were contributing toward the success of our area?- whereby Mr. Talbert responded that approximately 2-3 years ago, Coral Gables did not have those big buses, but now there are 4 companies, including 1 out of Spain-adding that now, Coral Gables has a big community, and it is easier for residents to get around, pointing out the depth and breath of our community, further stating that one can tell when there are international visitors because they are all out in the sun. Commissioner Quesada further inquired as to how the Biltmore is doing?- whereby Mr. Prescott stated that they mirror on the revenue side the same thing that Mr. Talbert was talking about-adding that they were down 20-30 percent in revenue, but now they are back up. Mr. Prescott pointed out that there problem is not on the revenue side, but on the cost expenditure side, which can be a challenge. Commissioner Keon added that whenever she goes over to the Biltmore she feels that she is on vacation. Mayor Cason added that the Biltmore still has the best buffet in Miami-Dade. Biltmore President Gene Prescott thanked the City Commission for its partnership]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 City of Coral Gables Page 4 City Commission Meeting Minutes May 27, 2014 A.-2. 14-3106 Presentation of a Proclamation declaring May 2014 as Building Safety Month in Coral Gables. [Note for the Record: After reading the title to Agenda Item into the public record, Mayor Cason read the proclamation into the public record declaring May 2014 as Building Safety Month in Coral Gables. Following a photographic moment, Commissioner Lago informed the viewing public that he is in the design building profession, and that he just wanted to make a few brief statements regarding the staff from the Building and Development Department who were present; further adding that said staff takes a lot of pride in their work; they make sure to make sure that we as a community are safe; further reiterating safe to have a different meaning than what is associated with our fire and public safety area-pointing out that when one walks around and drives through the City of Coral Gables, one sees a number of individuals on every single block performing an array of construction related activities, such as remodeling, etc., adding that people oftentimes take for granted when one correlates safety with construction-usually people oftentimes think about adhering to some building standard; further acknowledging those designated staff personnel in attendance from the Building Department that are involved with keeping us safe; they ensure that those individuals within the construction trades are following our Code; they make sure that those individuals who are in the construction building the structure is following the necessary Codes; in order that the people who live next door are not burdened, or not put in some kind of hazard; summing up said comments with a proclamation to the Building, Development and Planning Department for the work that it puts forth every day. In accepting this accolade, Department Director Jane Tompkins thanked the City Commission for its words of recognition; further stating that everyone on the Third Floor works very hard to ensure that the residents and visitors of Coral Gables are safe in their buildings, homes and workplaces, etc; further adding that said personnel take a lot of pride in ensuring that the City Beautiful building structures are safe; further pointing out that her department works very hard to ensure that it provides good customer service, along with friendly good customer service; further thanking those staff members in attendance, including the building chiefs, some of the processing staff, Building Division Director Bill Minor, along with the Assistant Building Services Director Charles Wu]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 City of Coral Gables Page 5 City Commission Meeting Minutes May 27, 2014 A.-3. 14-3096 Craig E. Leen, City Attorney, medal ceremony for the City of Coral Gables First Place Team at the Corporate Run. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 This wasApproved on Consent Agenda B. APPROVAL OF MINUTES B.-1. 14-3109 Regular City Commission Meeting of May 13, 2014. Attachments: Meeting Minutes Verbatim Transcript - Agenda Item H-2 - Quaterly Report for six months ended 03/31/2014 Verbatim Transcript - Agenda Item H-3 Discussion regarding proposal for city owned garages 1 a Verbatim Transcript - Agenda Items E-1 E-2 and E-3 are related - University Campus Multi-Use A Verbatim Transcript - Agenda Items E-4 and E-5 are related Conditional Use Review for Building A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be approved. The motion passed by the following vote. Yeas : 4- Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 5 City of Coral Gables Page 6 City Commission Meeting Minutes May 27, 2014 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Commissioner Quesada, seconded by Commissioner Lago, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 4- Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. RESOLUTION NO. 2014-97 C.-1. 14-3091 Resolution accepting the recommendation of the Chief Procurement Officer to award the Miracle Theater Stucco and Sealant Repairs contract to The Sundown Group, Inc ., pursuant to Invitation For Bid (IFB) 2014.03.13 and Section 2-828 of the Procurement Code entitled “Contract Award”. Attachments: Bid Tabulation Sheet (Final) The Sundown Group Draft Resolution Cover Memo C-1 Signed Resolution 2014-97 RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AWARD THE MIRACLE THEATER STUCCO AND SEALANT REPAIRS CONTRACT TO THE SUNDOWN GROUP, INC., PURSUANT TO INVITATION FOR BID (IFB) 2014.03.13 AND SECTION 2-828 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD.” This Matter was adopted by Resolution Number 2014-97 on the Consent Agenda. City Clerk Item No. 6 City of Coral Gables Page 7 City Commission Meeting Minutes May 27, 2014 RESOLUTION NO. 2014-98 C.-2. 14-3103 Resolution authorizing the execution of a Joint Participation Agreement (JPA) between Miami-Dade County and the City of Coral Gables for disbursement of Road Impact Fee funds in the amount of $1,490,000.00 to the City, for the design and construction of roadway capacity improvements and a raised landscaped median on Ponce de Leon Boulevard from Salamanca Avenue to Antiquera Avenue. Attachments: JPA Ponce JPA from Salamanca to Antiquera - RESOL Cover Memo C-2 Signed Resolution 2014-98 RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT PARTICIPATION AGREEMENT (JPA) BETWEEN MIAMI-DADE COUNTY AND THE CITY OF CORAL GABLES FOR DISBURSEMENT OF ROAD IMPACT FEE FUNDS IN THE AMOUNT OF $1,490,000.00 TO THE CITY, FOR THE DESIGN AND CONSTRUCTION OF ROADWAY CAPACITY IMPROVEMENTS AND A RAISED LANDSCAPE MEDIAN ON PONCE DE LEON BOULEVARD FROM SALAMANCA AVENUE TO ANTIQUERA AVENUE. This Matter was adopted by Resolution Number 2014-98 on the Consent Agenda. City Clerk Item No. 7 RESOLUTION NO. 2014-99 C.-3. 14-3097 Resolution authorizing the acceptance of a $81,880.50 grant on behalf of the University of Miami Police Department from the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant; and authorizing an amendment to the Fiscal Year 2013-2014 Annual Budget to recognize the grant as revenue, and to appropriate such funds to reimburse the University of Miami Police Department for the grant expenditures. Attachments: 2011-2012 Domestic Security Grant Award Letter Resolution_Revised 052114 Cover Memo C-3 Signed Resolution 2014-99 RESOLUTION AUTHORIZING THE ACCEPTANCE OF A $81,880.50 GRANT ON BEHALF OF THE UNIVERSITY OF MIAMI POLICE DEPARTMENT (UMPD) FROM THE 2011-2012 DOMESTIC SECURITY K-20 TARGET HARDENING/ACCESS CONTROL GRANT; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2013-2014 ANNUAL BUDGET TO RECOGNIZE THE GRANT AS REVENUE, AND TO APPROPRIATE SUCH FUNDS TO REIMBURSE THE UNIVERSITY OF MIAMI POLICE DEPARTMENT FOR THE GRANT EXPENDITURES. This Matter was adopted by Resolution Number 2014-99 on the Consent Agenda. City Clerk Item No. 8 City of Coral Gables Page 8 City Commission Meeting Minutes May 27, 2014 RESOLUTION NO. 2014-100 C.-4. 14-3110 Resolution of the Coral Gables City Commission endorsing the Greenlink proposal for creating a ten (10) mile linear park along the Metrorail corridor; Further directing the City Clerk to transmit a copy of this resolution to certain designated officials as listed herein. Attachments: R-2014- Draft - Greenlink proposal for creating a 10 mile linear park Cover Memo C-4 Signed Resolution 2014-100 RESOLUTION OF THE CORAL GABLES CITY COMMISSION ENDORSING THE GREENLINK PROPOSAL FOR CREATING A TEN (10) MILE LINEAR PARK ALONG THE METRORAIL CORRIDOR; FURTHER DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO CERTAIN DESIGNATED OFFICIALS AS LISTED HEREIN. [Note for the Record: The verbatim transcript for Agenda Item C-4 is available for public inspection in the Office of the City Clerk and in Legistar]. This Matter was adopted by Resolution Number 2014-100 on the Consent Agenda. City Clerk Item No. 9 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-5. 14-3053 Economic Development Board Meeting of May 7, 2014 Attachments: EDB Minutes 4-02-14 EDB. 5.27.14 Commission cover This Matter was approved on the Consent Agenda. City Clerk Item No. 10 C.-6. 14-3085 Historic Preservation Board Meeting of March 20, 2014 Attachments: HPB Minutes March 20 2014 HPB.03.20.14MinutesforCC05.27.14 This Matter was approved on the Consent Agenda. City Clerk Item No. 11 C.-7. 14-3088 Disability Affairs Board Meeting of April 2, 2014 Attachments: Disability Affairs 4-2-14 Minutes COVER Disability Affairs 4-2-14 MINUTES This Matter was approved on the Consent Agenda. City of Coral Gables Page 9 City Commission Meeting Minutes May 27, 2014 City Clerk Item No. 12 C.-8. 14-3086 Coral Gables Merrick House Governing Board Meeting of April 14, 2014 Attachments: 4.14.14MinutesforCC5.27.14 Merrick House April 14 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 13 C.-9. 14-3087 International Affairs Coordinating Council Meeting of April 15, 2014 Attachments: Microsoft Word - cover letter 05-27-14 Microsoft Word - IACC-Minutes April 15 2014 (1) This Matter was approved on the Consent Agenda. City Clerk Item No. 14 C.-10. 14-3084 Communications Committee Meeting Minutes of April 17, 2014 Attachments: Agendaitemmay2014 minutes april 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 15 D. PERSONAL APPEARANCES D.-1. 14-3098 William D. Talbert, President & CEO of the Greater Miami Convention & Visitors Bureau, to present an update on the state of the travel and tourism industry. This Presentation/Protocol Document was Discussed and Filed City Clerk Item No. 2 D.-2. 14-3090 Mark A. Trowbridge, President & CEO Coral Gables Chamber of Commerce, discussing "Destination: Coral Gables". [Note for the Record: The verbatim transcript for Agenda Item D-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 17 City of Coral Gables Page 10 City Commission Meeting Minutes May 27, 2014 D.-3. 14-3095 Legislative Report by Fausto Gomez, of Gomez Barker Associates, Inc. Attachments: Coral Gables End of Session 2014 Cover Memo D-3 [Note for the Record: The verbatim transcript for Agenda Item D-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 18 E. PUBLIC HEARINGS Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. ORDINANCES ON SECOND READING ORDINANCE NO. 2014-12 E.-1. 14-3083 Ordinance on Second Reading. Ordinance of the City of Coral Gables commission amending the Code of the City of Coral Gables Florida, by amending Chapter 82 “Vegetation” to allow for the protection of orchids installed through the City ’s partnership in the Million Orchid Project; Providing for the protection of orchids planted as part of the City’s “Million Orchid Project”; Providing for penalty and civil remedies; Providing for severability; Providing for codification; Providing for an effective date. Attachments: Draft Ordinance Cover Memo - Vegitation Cover Memo E-1 Signed Ordinance 2014-12 AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA, AMENDING THE CODE OF THE CITY OF CORAL GABLES, FLORIDA, BY AMENDING CHAPTER 82 “VEGETATION”, TO ALLOW FOR THE PROTECTION OF ORCHIDS INSTALLED THROUGH THE CITY’S PARTICIPATION IN THE MILLION ORCHID PROJECT; PROVIDING FOR THE PROTECTION OF ORCHIDS PLANTED AS PART OF THE CITY’S “MILLION ORCHID PROJECT”; PROVIDING FOR PENALTY AND CIVIL REMEDIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: Following the City Attorney’s reading of the title to Agenda Item E-1 into the public record, there being no public testimony proffered by any member of the public, nor there being any deliberation by any member of the City Commission, upon a motion being made by Commissioner Lago, and seconded by Commissioner Quesada, Mayor Cason instructed the City Clerk to call the roll call on City of Coral Gables Page 11 City Commission Meeting Minutes May 27, 2014 Agenda Item E-1]. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Ordinance Number 2014-12. The motion passed by the following vote. Yeas : 4- Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 20 F. CITY COMMISSION ITEMS F.-1. 14-3093 Discussion and/or action on the Board Appeals Fees. Commissioner Pat Keon Attachments: Application For Appeal Timeline Board Appeals Fees Cover Memo F-1 [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 21 G. BOARDS/COMMITTEES ITEMS City Clerk Item No. 22 City of Coral Gables Page 12 City Commission Meeting Minutes May 27, 2014 H. CITY MANAGER ITEMS RESOLUTION NO. 2014-101 H.-1. 14-3041 Resolution in accordance with Section 2-26 of the City Code, entitled “Regular Meetings, Special Meetings” setting forth the meeting dates through October 2014, as follows: Wednesday, July 23, 2014, Budget Workshop at 9:00 am; Tuesday, August 26, 2014; Thursday, September 11, 2014; Thursday, September 11, 2014, Budget Hearing at 5:01 pm; Tuesday, September 23, 2014; Tuesday, September 23, 2014, Budget Hearing at 5:01 pm; Tuesday, October 14, 2014; and Tuesday, October 28, 2014. Attachments: Resolution setting summer commission meeting dates Cover Memo - Commission Meeting Dates Cover Memo H-1 Resolution H-1_052714 Signed Resolution 2014-101 RESOLUTION IN ACCORDANCE WITH SECTION 2-26 OF THE CITY CODE, ENTITLED “REGULAR MEETINGS, SPECIAL MEETINGS” SETTING FORTH THE MEETING DATES THROUGH OCTOBER 2014, AS FOLLOWS: WEDNESDAY, JULY 23, 2014, BUDGET WORKSHOP AT 9:00 AM; TUESDAY, AUGUST 26, 2014; THURSDAY, SEPTEMBER 11, 2014; THURSDAY, SEPTEMBER 11, 2014, BUDGET HEARING AT 5:01 PM; TUESDAY, SEPTEMBER 23, 2014; TUESDAY, SEPTEMBER 23, 2014, BUDGET HEARING AT 5:01 PM; TUESDAY, OCTOBER 14, 2014; AND TUESDAY, OCTOBER 28, 2014. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-101. The motion passed by the following vote. Yeas : 4- Commissioner Quesada, Commissioner Keon, Commissioner Lago and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 23 City of Coral Gables Page 13 City Commission Meeting Minutes May 27, 2014 RESOLUTION NO. 2014-102 H.-2. 14-3107 Resolution authorizing issuance of a request for proposal for the City owned garages 1 and 4 on Andalusia Avenue. Attachments: Cover Memo H-2 Resolution - 5.27.14 (Garage RFP) CG DRAFT RFP Garages 1+4_5-22-14 CLEAN - Exhibit A CG DRAFT RFP Garages 1+4_5-22-14 Tracked Changes from 5-7-14 Signed Resolution 2014-102 RESOLUTION AUTHORIZING ISSUANCE OF A REQUEST FOR PROPOSAL FOR THE CITY-OWNED GARAGES 1 AND 4 ON ANDALUSIA AVENUE. [Note for the Record: The verbatim transcript for Agenda Item H-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-102. The motion passed by the following vote. Yeas : 4- Commissioner Keon, Commissioner Lago, Commissioner Quesada and Mayor Cason Absent : 1- Vice Mayor Kerdyk, Jr. City Clerk Item No. 24 H.-3. 14-3108 Discussion regarding deployment of Police. Attachments: Cover Memo H-3 Coral Gables Police Commission Preso vFINAL Justice Advocate Presentation 5-22-14 (RLF2) Matrix Recommendations Status Police Matrix Report 2012 - Attachment Coral Gables Police Philosophy and Concept of Operation Calls for service and response time report Strategic Initiatives Team Unit Totals Strategic Intel Unit Matrix [Note for the Record: The verbatim transcript for Agenda Item H-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 25 City of Coral Gables Page 14 City Commission Meeting Minutes May 27, 2014 J. CITY CLERK ITEMS J.-1. 14-2973 Update of Virtual Historic City Project. [Note for the Record: Following Mayor Cason’s reading of the title to Agenda Item J-1 into the public record, Mayor Cason requested of the City Clerk to introduce the item-whereby Clerk Foeman acknowledged the presence of both Jennifer Fu-head of the GIS Center and Jamie Rogers, Assistant Director]. This Agenda Item was Discussed and Filed City Clerk Item No. 19 K. DISCUSSION ITEMS Mayor Cason: OK. Anything else that you have for your discussion? Commissioner Keon: One tiny - just a request. To the City Attorney if he would work with Code Enforcement to address the issue of communities of feral cats in our City, in that there is somebody can deal with it. I continue to get e-mails and things from people where - I know that people love cats and they are feeding them but those cats are then all over everybody else’s patios. Mayor Cason: I have a feeling there is more than four, I think. Commissioner Keon: I know, but we have many huge populations of cats, nobody claims them… and so they are all over and people don’t have any means to address that, whether they can pick them up and have them spade, if they have to return them, I don’t know, but somehow we need to find some way to give some people relief from feral cats….if we could just ask Code Enforcement and Craig to maybe look into that and just come back to us some day. City Attorney Leen: There is a large Code Enforcement component which I would defer to the City Manager; there is a legal component too. We have talked to animal control, they tell us they will not address the feral cat issue, so it would have to be done in the City. Right now the City Code does not really address that, so that’s why Code Enforcement has done everything they can under the Code, but it’s possible we could create another program. What I can do is look at legally what can we do. Mayor Cason: Do you realize that cats in Coral Gables have to have bells? City of Coral Gables Page 15 City Commission Meeting Minutes May 27, 2014 City Attorney Leen: Yes, they are supposed to. Commissioner Keon: You know some people who yards or patios are overrun by cats that somebody else is feeding. City Attorney Leen: We’ll handle it. Mayor Cason: I have two things I’m going to bring up. I’ve raised this in the last couple of meetings. We got a list from Diana Gomez of Finance of the 803 people that have not paid their garbage bill in the City of Coral Gables some back as 20 years ago, it looks like. It’s very interesting I recommend you take a look at this list, but we are out $3 million and we have liens on the homes that are over $1,000, but some of these people don’t care and they figure, well that’s 30 years from now when the value of the fine or the lien won’t be so much, but we are having people that constantly get garbage service and refuse to pay and we are subsidizing them, and I’ve asked Craig to look into what other cities have done and I think there is a solution for those that are delinquent, if you would discuss that. City Attorney Leen: What I have done is I’ve spoken with Heather Encinosa, who is our outside special assessment counsel, she is going to put together the options for the Interim City Manager and me to consider, and then we will present them to you at an upcoming meeting so that you can think about it. Mayor Cason: Because I think that for example, if we put it on the tax bill and then that would be a lot more serious, but I don’t think we can allow this to continue on because some of these are $12,000 individuals at $600 a year, that’s 20 years we are being stiffed. The last thing I would like to mention is, as we look forward to the next budget I know that a number of us that have walked through the City and during our campaigns and see the state of the sidewalks and I would like - the former City Manager had a plan that he didn’t get around to, but to spend some money from the capital improvement budget toward sidewalk repairs. We have just miles and miles of broken sidewalks, incomplete sidewalks and take a look at that and come back and we can have a discussion on spending money. We’ve done the streets but the sidewalks, I think, are a major unfixed infrastructure project. Commissioner Keon: Can those be assessed also on a property tax bill to the individuals because normally it’s - individuals don’t pay to pave their streets, but individuals are responsible for their sidewalks, so is there a way then if we upfront the City of Coral Gables Page 16 City Commission Meeting Minutes May 27, 2014 money for them to repaid? Mayor Cason: I think there are a number of possibilities because a lot of them area City trees that have done them, some cases are not completed, the sidewalks just stopped for some historic reason. Commissioner Keon: Because nobody wants to pay for it to go further that’s why. Mayor Cason: So anyway it’s something to look into because I think we have a pretty large capital budget, you can go to things like trees and other stuff, but I think it would be worth looking at. Commissioner Lago: I think the meeting has been long enough. I don’t have anything else to say. Commissioner Quesada: One quick item. I was speaking to Chillum and Sosa, Miami-Dade County Commission, about bike plans and I’m going to be sending her a letter and I wanted to see if it was OK if the rest of you would co-sign the letter with me, I’ll circulate it with you guys. Basically, it’s asking for additional monies for a bike master plan. Mayor Cason: Happy to. Commissioner Quesada: I was going to bring it up to you outside of the Commission meeting, but it’s - we’re just asking the County for any funds that they have for a bicycle plan so that we could offset some more cost. So I will have Danette circulate a copy of the letter to you guys, you could co-sign it. OK. Thank you. Mayor Cason: Meeting adjourned. Thank you. City Clerk Item No. 26 City of Coral Gables Page 17 City Commission Meeting Minutes May 27, 2014 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting on May 27, 2014. The next regular meeting of the City Commission has been scheduled for Tuesday, June 10, 2014, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 18