City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, August 26, 2014 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor William H. Kerdyk, Jr. Commissioner Patricia Keon Commissioner Vince Lago Commissioner Frank C. Quesada Carmen Olazabal, Interim City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes August 26, 2014 ROLL CALL Present: 5 - Mayor Cason, Commissioner Keon, Vice Mayor Kerdyk Jr., Commissioner Lago and Commissioner Quesada INVOCATION Pastor Rey de Armas, Campus Pastor for Christ Fellowship of Coral Gables gave the Invocation. PLEDGE OF ALLEGIANCE Commissioner Pat Keon led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which information is supplemented by the following exhibits on file in the Office of the City Clerk, and which are by reference made a part of the record herein: (a) Ordinance(s) adopted (Ordinance No. 2014-13 through Ordinance No. 2014-15) (b) Resolution(s) adopted (Resolution No. 2014-129 through Resolution No. 2014-146); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. City of Coral Gables Page 1 City Commission Meeting Minutes August 26, 2014 A. PRESENTATIONS AND PROCLAMATIONS A.-1. 14-3229 Congratulations to Sergeant Dean Wellinghoff, recipient of the City of Coral Gables Officer of the Month Award, for the month of May 2014. Attachments: COMMISSION COVER MEMO - OFFICER OF THE MONTH JUNE 2014.pdf NOMINATION MEMO FOR JUNE 2014.pdf [Note for the Record: Following Mayor Cason’s reading of the title to Agenda Item A-1 into the public record, Interim City manager Carmen Olazabal requested of Major Pedrosa to approach the podium, who in return called upon Chief Wellinghoff to join him; said individual who has been with the City for a long time; further reflecting on Dean, on his character and his ability to do police work, adding that it is something that is inspiring to him and to many of his peers in the Coral Gables Police Department; further referencing as story that was one of his first experiences in the Police Department, pointing out that one of the first folders that Dean handed to him was a burglary folder, and that he was able to investigated the case and come up with an image of the offender, which led them to put up same on a BOLO-citing that said during that time period, it was done on photocopiers, and that it was not done on the internet using all of the electronic capabilities that we have now; further adding that Major Pedrosa noted that he put said picture out, which resulted in an inability to find said suspect until 6 months later Dean Wellinghoff called and said, “Hey Raul, I got your guy and he was driving down Douglas Road, wherein he spotted him, detained him, and sure enough it was the suspect; further acknowledging that Wellinghoff remembered the face from the picture he had seen 6 months prior-Major Pedrosa admitted that he was surprised, it was his first case, but that is what Dean Wellinghoff is about-pointing out that his brain and the way he processes information, the way he remembers things, and how he puts all the clues together and solves crimes, that he is one of the best in the Police Departments, and he surmises even in the law enforcement area. Major Pedrosa further reiterates that regarding the specific case which occurred in June, Dean Wellinghoff who manages the City’s Property Crime Unit, having responsibility for investigating all of the burglaries, conveyance crimes and all of the issues that have an impact on our citizenry, he comes into work that morning, sees a report about a car burglary that happened the previous night, of which the homeowner had a video, Wellinghoff immediately identified from that video someone whom he had seen before, having looked at relevant information, he put the ducks together, and he contacted the Strategic Initiatives Team and put them on the chart, telling them-listen, I’ve got this -I have this person, referring to the fact that they had supposedly done some burglaries in Coral Gables; further noticing that on July 23rd, 2014 there was City of Coral Gables Page 2 City Commission Meeting Minutes August 26, 2014 said suspect with 4 others in a stolen car, thereby they later brought said suspects into the Police station having recovered the stolen vehicle, and during the course of that day with Sergeant Wellinghoff leading the entire investigation, led the department to recover 6vehicles, took said suspects into custody and closing out several cases in Hialeah, Miami-Dade County and City of Miami, said ring which was very active in the north end of the City, pointing out that it was because of the good work and the ability that Dean has that no one else has, to the best of his knowledge, that the Coral Gables Police Department was able to bring these suspect to justice-adding that because of that, that Dean was selected as the Officer of the Month for the Month of June, 2014. In accepting this accolade, Dean stated that he is not good at public speaking, nothing that he has done has been spectacular, and that God has blessed him his entire career and continues to do so---The Strategic Initiatives Team was instrumental in developing the intelligence recognition]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 A.-2. 14-3263 Congratulations to Firefighter Carlos Lopez, recipient of the City of Coral Gables Firefighter of the Month Award, for the month of August 2014. Attachments: Cover Memo, Firefighter of the Month - Aug 2014 FF of the Month Notification Letter, August 2014 [Note for the Record: Following Mayor Cason’s reading of the title to Agenda Item A-2 into the public record, Interim City Manager Carmen Olazabal requested of Fire Chief Marc Stolzenberg to present the item, whereby Chief Stolzenberg stated that Carlos Lopez was selected as the August 2014 Firefighter of the Month for his outstanding display of concern for his co-workers , adding that Firefighter Lopez began his career as a firefighter in 2003 and was shortly assigned to a Rescue Vehicle; afterwards he earned an Associate Degree in Emergency Medical Services and continued to expand his educational advanced training opportunities -further pointing out that Firefighter Lopez has successfully passed the Lieutenants exam, and that the Chief was proud to announce that he is anticipating a promotion shortly hereafter during his 11-year career, he has received commendations for his actions; on August 6th, was one of those times that required some action: Carlos was assisting one of the fellow City employees who was on top of one of five trucks wherein he noticed that said employee was losing his balance and began falling backwards off the top of the fire truck; Carlos lunged forward attempting to catch the employee, thereby managed to reduce the impact of the fall, thus reducing the injury to the employee; later, when the employee was transferred to the hospital, the Emergency Room Physician stated that whomever attempted to catch this individual probably saved his life. City of Coral Gables Page 3 City Commission Meeting Minutes August 26, 2014 Fire Chief Stolzenberg summarized this incident by stating that Carlos is well deserving of this recognition by putting himself in danger to help a fellow employee and avoid a very tragic event; said demonstration of teamwork and selflessness is consistent with Firefighter Lopez’ demeanor -his willingness to put himself a risk is worthy of recognition. In accepting this accolade Carlos Lopez stated the following: “I would like to thank the City for this award and recognition, but that he would also that he wanted to share the award with the firefighters, because even though his actions might sound extraordinary and different it is what the Fire Department has trained each and every one of us to do, which is to react and put our lives behind, in order to save lives; saying, I want to say thank you to all of the guys in the Fire Department; noting this in not just for him, but to all of his peers for all of the hard work and training that they do all day]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 A.-3. 14-3252 Congratulations to Maria Elizabeth Gomez, Public Works Department, Parking Division, recipient of the City of Coral Gables Employee of the Month Award, for the month of August 2014. Attachments: EOM Notification Cover Memo___EOM August 2014 [Note for the Record: Following Mayor Cason’s reading of the title to Agenda Item A-3 into the public record, Interim City Manager requested of Human Resources Director Elsa Jaramillo-Velez to present the item, whereby she prefaced his remarks by stating that it was indeed her pleasure to introduce the City’s August employee of the Month, namely Maria Elizabeth Gomez, Public Works Department, who has been with the City since June of 2007; further noting that employees, including her co-workers and the public alike are very proud of her , and that she is being recognized for her hard work and her dedication to the City of Coral Gables. During the videotaped segment of the presentation, Parking Department Director Kevin Kinney pointed out that Ms. Gomez has been a part of the Coral Gables Trolley team since February 17, 2004; she has been instrumental in the growth of our trolley service that provides transportation to an estimated 1.2 million people annually; she facilitates interaction between drivers, dispatchers and mechanics to ensure daily operations run smoothly and on time; that she has ably managed the trolley system in the absence of a Trolley Manager; Elizabeth representation to the City, County and State outside agencies, who have always been complimentary to them while they interact, even though her primary responsibility is with the trolley; she has stepped in City of Coral Gables Page 4 City Commission Meeting Minutes August 26, 2014 and managed procurement and budgetary issues for all of the Parking divisions for most of the estimated 18 months when parking was without an Administrative Supervisor; she is an exceptional employee and a joy to work with, and that he can think of no other person more deserving of this award. During the live final portion of this presentation, Mr. Kinney stated that he would like to say that for the first decade plus for the Coral Gables Trolley Operator there has been one constant, there has been one rock, one person who participated in all of the successes, and that has been Elizabeth, and he wanted to thank her for all that she has done. In accepting this recognition, Elizabeth prefaced her remarks by stating that although she was not good at public speaking, she wanted to thank Kevin and John, her bosses, whom have always been available to answer questions; further thanking the Parking Department who see identifies as a great backup and good support, and whom she says works very, very hard for the City-further acknowledging everyone who has helped her on a regular basis, adding that she is constantly calling people to help her, many of who still answer their phones, and that she appreciates that very much; also thanking the departments’ Trolley Mechanics who she says work under very harsh conditions-in the heat, rain, encountering mosquitos outside, describing them as a great group, oftentimes going outside the box to keep the City running. Finally, Elizabeth acknowledged the Trolley Drivers, whom he described as always keeping the City running-our front line, whom she says take a beating every day and still provide a good service, with a big smile, and they love their job; ending her remarks by thanking everyone present for their support]. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 City of Coral Gables Page 5 City Commission Meeting Minutes August 26, 2014 B. APPROVAL OF MINUTES B.-1. 14-3294 Regular City Commission Meeting of July 22, 2014 Attachments: Meeting Minutes Verbatim Transcript - Agenda Item E-1 Verbatim Transcript - Agenda Item E-2 - Ordinance amending chapter 50 entitled Pensions Verbatim Transcript - Agenda Item E-6 - Zoning Code Text Amendment - Development Standard Verbatim Transcript - Agenda Items E-3 E-4 and E-5 are related - Zoning Code Text Amendmen Verbatim Transcript - Agenda Items E-8 and E-9 are related - Planned Area Dev 100 Alhambra C A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be approved. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 4 B.-2. 14-3296 Special City Commission Meeting of July 22, 2014 Attachments: Meeting Minutes Verbatim Transcript - Streetscape Project A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be approved. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 5 City of Coral Gables Page 6 City Commission Meeting Minutes August 26, 2014 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Keon, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason RESOLUTION NO. 2014-154 C.-1. 14-3242 A Resolution confirming the appointment of Alessandria San Roman (Student Government President) and Stanley Bradshaw (Inter-Fraternity Council President) to serve as members of the City of Coral Gables/University of Miami Community Relations Committee, for the remainder of a two (2) year term, which began on June 1, 2013 and continues through May 31, 2015. Attachments: R-2014-Draft- CG-UM Community Relations Committee - Alessandria San Roman and Stanley B C-1 Signed Cover Memo RESOLUTION CONFIRMING THE APPOINTMENT OF ALESSANDRIA SAN ROMAN (STUDENT GOVERNMENT PRESIDENT) AND STANLEY BRADSHAW (INTER-FRATERNITY COUNCIL PRESIDENT) TO SERVE AS MEMBERS OF THE CITY OF CORAL GABLES/UNIVERSITY OF MIAMI COMMUNITY RELATIONS COMMITTEE, FOR THE REMAINDER OF A TWO (2) YEAR TERM, WHICH BEGAN ON JUNE 1, 2013 AND CONTINUES THROUGH MAY 31, 2015. This Matter was adopted by Resolution Number 2014-154 on the Consent Agenda. City Clerk Item No. 6 City of Coral Gables Page 7 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-155 C.-2. 14-3248 A Resolution appointing Irene Tapanes (Nominated By Interim City Manager Olazabal) to serve as a member of the Cultural Development Board, for the remainder of a two (2) year term, which began on June 1, 2013 and continues through May 31, 2015. Attachments: R-2014-Draft- Irene Tapanes - Cultural Development Board C-2 Signed Cover Memo RESOLUTION APPOINTING IRENE TAPANES (NOMINATED BY INTERIM CITY MANAGER OLAZABAL) TO SERVE AS A MEMBER OF THE CULTURAL DEVELOPMENT BOARD, FOR THE REMAINDER OF A TWO (2) YEAR TERM, WHICH BEGAN ON JUNE 1, 2013 AND CONTINUES THROUGH MAY 31, 2015. This Matter was adopted by Resolution Number 2014-155 on the Consent Agenda. City Clerk Item No. 7 RESOLUTION NO. 2014-156 C.-4. 14-3256 A Resolution authorizing expenditures in the amount of $ 5,815.36 from Federal Forfeited Asset Fund (F.A.F.) monies for the acquisition of law enforcement equipment; the SWAT locker storage cabinets for utilization by the Coral Gables Police Department. Attachments: Resolution Draft-$5,815.36-SWATLockers-08.07.2014 C-4 Signed Cover Memo RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $5,815.36 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES FOR THE ACQUISITION OF ADDITIONAL LAW ENFORCEMENT EQUIPMENT; THE SWAT LOCKER STORAGE CABINETS FOR UTILIZATION BY THE CORAL GABLES POLICE DEPARTMENT. This Matter was adopted by Resolution Number 2014-156 on the Consent Agenda. City Clerk Item No. 8 City of Coral Gables Page 8 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-157 C.-5 14-3257 A Resolution authorizing expenditures in the amount of $ 10,483 from Federal Forfeited Asset Fund (F.A.F.) monies for the acquisition of law enforcement equipment; the computerized key control system for utilization by the Coral Gables Police Department. Attachments: Resolution Draft-$10,483-ComputerizedKeyControlSystemPoliceFleet-08.07.2014 C-5 Signed Cover Memo RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $10,483 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES FOR THE ACQUISITION OF ADDITIONAL LAW ENFORCEMENT EQUIPMENT; THE COMPUTERIZED KEY CONTROL SYSTEM FOR UTILIZATION BY THE CORAL GABLES POLICE DEPARTMENT. This Matter was adopted by Resolution Number 2014-157 on the Consent Agenda. City Clerk Item No. 9 RESOLUTION NO. 2014-158 C.-6. 14-3258 A Resolution authorizing expenditures in the amount of $ 4,167.12 from Federal Forfeited Asset Fund (F.A.F.) monies for the acquisition of law enforcement equipment; the traffic control operations trailer and associated equipment for utilization by the Coral Gables Police Department. Attachments: Resolution Draft-$4,167.12-TrafficControlOperationsTrailer&Equipment-08.07.2014 C-6 Signed Cover Memo RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $4,167.12 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES FOR THE ACQUISITION OF ADDITIONAL LAW ENFORCEMENT EQUIPMENT; THE TRAFFIC CONTROL OPERATIONS TRAILER AND ASSOCIATED EQUIPMENT FOR UTILIZATION BY THE CORAL GABLES POLICE DEPARTMENT. This Matter was adopted by Resolution Number 2014-158 on the Consent Agenda. City Clerk Item No. 10 City of Coral Gables Page 9 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-159 C.-9. 14-3264 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Enterprise Level Network Imaging Solutions contract to Acordis International Corporation, pursuant to Request for Proposal (RFP) 2014.05.15, and Section 2-828 of the Procurement Code entitled “Contract Award”. Attachments: Draft Memo Draft Resolution Evaluation Committee Results RFP Response C-9 Signed Cover Memo RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AWARD THE ENTERPRISE LEVEL NETWORK IMAGING SOLUTIONS CONTRACT TO ACORDIS INTERNATIONAL CORPORATION, PURSUANT TO REQUEST FOR PROPOSALS (RFP) 2014.05.15, AND SECTION 2-828 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD”. This Matter was adopted by Resolution Number 2014-159 on the Consent Agenda. City Clerk Item No. 11 RESOLUTION NO. 2014-160 C.-11. 14-3265 A Resolution authorizing the execution of a Joint Participation Agreement (JPA) between the Florida Department of Transportation (FDOT) and the City of Coral Gables for disbursement of FDOT funds in the amount of $60,338.10 annually to the City, for the maintenance of turf and landscape areas within FDOT’s right of way on State Road (S.R.) 5/South Dixie Highway, S.R. 976/ Bird Road, and S.R. 959/Red Road (east side only). Attachments: FDOT JPA Landscape Maint US1 - RESOL FDOT JPA Landscape Maint US1 - JPA C-11 Signed Cover Memo RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT PARTICIPATION AGREEMENT (JPA) BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) AND THE CITY OF CORAL GABLES FOR DISBURSEMENT OF FDOT FUNDS IN THE AMOUNT OF $60,338.10 ANNUALLY TO THE CITY, FOR THE MAINTENANCE OF TURF AND LANDSCAPE AREAS WITHIN FDOT’S RIGHT-OF-WAY ON STATE ROAD (S.R.) 5/SOUTH DIXIE HIGHWAY, S.R. 976/ BIRD ROAD, AND S.R. 959/RED ROAD (EAST SIDE ONLY). This Matter was adopted by Resolution Number 2014-160 on the Consent Agenda. City Clerk Item No. 12 City of Coral Gables Page 10 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-161 C.-12. 14-3275 A Resolution authorizing a temporary display for public use of “The Station” by Green Sun Marketing, LLC on City property located on the plaza of the Coral Gables Museum. Attachments: Commission cover 8.26.14 (Green Sun Mkt) PDF Resolution - 8.26.14 (Green Sun Mkt) PDF Hold Harmless Green Sun Marketing LLC Signed C-12 Signed Cover Memo RESOLUTION AUTHORIZING A TEMPORARY DISPLAY FOR PUBLIC USE OF “THE STATION” BY GREEN SUN MARKETING, LLC ON CITY PROPERTY LOCATED ON THE PLAZA OF THE CORAL GABLES MUSEUM. This Matter was adopted by Resolution Number 2014-161 on the Consent Agenda. City Clerk Item No. 13 RESOLUTION NO. 2014-162 C.-13. 14-3277 A Resolution authorizing the execution of renewal lease with Robert Maguire for the Granada Snack Shop located at 2001 Granada Boulevard, Coral Gables, Florida, for a period of three (3) years with a one (1) year option. Attachments: Resolution - 8-26-14 (Burger Bob's) pdf 8-11-14 excerpt minutes (Burger Bob's) Granada Snack Shop (Burger Bob's) Lease 2014 C-13 Signed Cover Memo RESOLUTION AUTHORIZING THE EXECUTION OF RENEWAL LEASE WITH ROBERT MAGUIRE FOR THE GRANADA SNACK SHOP LOCATED AT 2001 GRANADA BOULEVARD, CORAL GABLES, FLORIDA, FOR A PERIOD OF THREE (3) YEARS WITH A ONE (1) YEAR OPTION. This Matter was adopted by Resolution Number 2014-162 on the Consent Agenda. City Clerk Item No. 14 City of Coral Gables Page 11 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-163 C.-15. 14-3286 A Resolution accepting the recommendation of the Chief Procurement Officer to extend the current Security Guard Services contract with World International Security, Inc ., pursuant to Section 2-829 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”, until October 31, 2014, and thereafter on a month to month basis until the IFB process is completed and a new contract is executed. Attachments: Resolution Draft Contract Extension C-15 Signed Cover Memo RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO EXTEND THE CURRENT SECURITY GUARD SERVICES CONTRACT WITH WORLD INTERNATIONAL SECURITY, INC., PURSUANT TO SECTION 2-829 OF THE PROCUREMENT CODE ENTITLED “APPROVAL OF CHANGE ORDERS AND CONTRACT MODIFICATIONS”, UNTIL OCTOBER 31, 2014, AND THEREAFTER ON A MONTH TO MONTH BASIS UNTIL THE IFB PROCESS IS COMPLETED AND A NEW CONTRACT IS EXECUTED. This Matter was adopted by Resolution Number 2014-163 on the Consent Agenda. City Clerk Item No. 15 RESOLUTION NO. 2014-164 C.-16. 14-3292 A Resolution amending previous Resolution No. 2003-176, approving salary increase for City Clerk, as set forth herein. Attachments: City Clerk Salary Increase Resolution RESOLUTION AMENDING PREVIOUS RESOLUTION NO. 2003-176, APPROVING SALARY INCREASE IN THE AMOUNT OF $20,000, AS SET FORTH HEREIN. This Matter was adopted by Resolution Number 2014-164 on the Consent Agenda. City Clerk Item No. 16 City of Coral Gables Page 12 City Commission Meeting Minutes August 26, 2014 Presentation of Boards and/or Committees minutes requesting no action from the City Commission: C.-18. 14-3212 International Affairs Coordinating Council Meeting of June12, 2014 Attachments: Microsoft Word - IACC-Minutes June 12, 2014 Microsoft Word - cover letter 06-12-14 This Matter was approved on the Consent Agenda. City Clerk Item No. 17 C.-19. 14-3230 Cultural Development Board Meeting of June 25, 2014 Attachments: CDB Minutes June 25 2014 CDB Commission cover 8-26-14 This Matter was approved on the Consent Agenda. City Clerk Item No. 18 C.-20. 14-3233 Historic Preservation Board Meeting of June 19, 2014 Attachments: HPB.06.19.14MinutesforCC08.26.14 HPB Minutes June 19 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 19 C.-21. 14-3237 Communications Committee Meeting of June 19, 2014 Attachments: minutes june 2014 Agendaitemaugust2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 20 C.-22 14-3240 Library Advisory Board Meeting of June 18, 2014 Attachments: 82614-Cover Memo CC Minutes61814 Library Minutes 6-18-14 This Matter was approved on the Consent Agenda. City Clerk Item No. 21 City of Coral Gables Page 13 City Commission Meeting Minutes August 26, 2014 C.-23. 14-3241 Pinewood Cemetery Advisory Board Meeting of April 21, 2014 Attachments: Pinewood Minutes April 21 2014 4.21.14MinutesCCMtg8.26.14 This Matter was approved on the Consent Agenda. City Clerk Item No. 22 C.-24. 14-3243 Economic Development Board Meeting of July 10, 2014 Attachments: EDB. 8.26.14 Commission cover EDB Minutes 07-10-14 This Matter was approved on the Consent Agenda. City Clerk Item No. 23 C.-25. 14-3244 Senior Citizens Advisory Board Meeting of June 2, 2014 Attachments: Cover Sheet 08-26-2014 Senior Citizens Advisory Board Minutes of June 2, 2014 This Matter was approved on the Consent Agenda. City Clerk Item No. 24 C.-26. 14-3247 Property Advisory Board Meeting of June 18, 2014 Attachments: PAB 8-26-14 Commission cover 6-18-14 PAB minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 25 C.-27. 14-3250 Disability Affairs Board Meeting of May 7, 2014 Attachments: Disability Affairs 5-7-14 Minutes COVER 5-7-14 minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 26 City of Coral Gables Page 14 City Commission Meeting Minutes August 26, 2014 Pulled from Consent Agenda C.-3. 14-3255 A Resolution authorizing expenditures in the amount of $ 136,895.21 from Federal Forfeited Asset Fund (F.A.F.) monies for the acquisition of additional law enforcement equipment; the specialized vehicle equipment for utilization by the Coral Gables Police Department. (Deferred from the August 26, 2014 Meeting) Attachments: Resolution Draft-$136,895.21-SpecializedVehicleEquipment-08.07.2014 C-3 Signed Cover Memo [Note for the Record: The verbatim transcript for Agenda Item C-3 is available for public inspection in the Office of the City Clerk and in Legistar]. This Resolution was Deferred City Clerk Item No. 27 RESOLUTION NO. 2014-165 C.-7. 14-3259 A Resolution authorizing expenditures in the amount of $ 10,000 from Federal Forfeited Asset Fund (F.A.F.) monies for law enforcement training; the creation of a training video as part of the Autism Wallet Card Program for utilization by the Coral Gables Police Department. Attachments: Resolution Draft-$10,000-AutismWalletCardProgram-08.07.2014 C-7 Signed Cover Memo RESOLUTION AUTHORIZING EXPENDITURES IN THE AMOUNT OF $10,000 FROM FEDERAL FORFEITED ASSET FUND (F.A.F.) MONIES FOR LAW ENFORCEMENT TRAINING; THE CREATION OF A TRAINING VIDEO AS PART OF THE AUTISM WALLET CARD PROGRAM FOR UTILIZATION BY THE CORAL GABLES POLICE DEPARTMENT. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-165. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 28 City of Coral Gables Page 15 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-183 C.-8. 14-3260 A Resolution authorizing free parking for event participants in parking Garages One (1), Three (3), and Four (4); and a fee waiver in the amount of $510 associated with the rental of fifty-one (51) Parking spaces along Biltmore Way for the 4th Annual Miami Children’s Hospital 5K Run/Walk event scheduled for September 20, 2014. (Deferred from the August 26, 2014 Meeting). Attachments: City of Coral Gables MCH parking request 2014 MCH 5K Run Walk event - RESOL C-1 Signed Cover Memo This Resolution was Deferred City Clerk Item No. 49 RESOLUTION NO. 2014-167 C.-10. 14-3266 A Resolution accepting the recommendation of the Chief Procurement Officer to approve a contract with R S & H, Inc., to develop a Sustainability Master Plan pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ) 2013.10.15. Attachments: Agreement Draft Reso. Scope of Work C-10 Signed Cover Memo RESOLUTION ACCEPTING THE RECOMMENDANTION OF THE CHIEF PROCUREMENT OFFICER TO APPROVE A CONTRACT WITH R S & H, INC., TO DEVELOP A SUSTAINABILITY MASTER PLAN PURSUANT TO FLORIDA STATUTE 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT” AND REQUEST FOR QUALIFICATIONS (RFQ) 2013.10.15. [Note for the Record: The verbatim transcript for Agenda Item C-10 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-167. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 34 City of Coral Gables Page 16 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-175 C.-14. 14-3278 A Resolution renewing the parking lease agreement with the University of Miami for municipal parking lots 42 and 43 for an additional twelve (12) months beginning September 1, 2014, and ending August 31, 2015, at the rate of $64,971.88 annually, payable in equal monthly installments. Attachments: Resolution - 8.26.14 (UM Parking Lots 42 & 43 Renewal) Amendment 6- Lease Agreement 8.26.14 (UM Parking Lots 42 & 43) 2014 Extension Request 42 and 43 C-14 Signed Cover Memo A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2014-175. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 48 C.-17. 14-3297 A Resolution amending Agreement with Interim City Manager. Attachments: Resolution Approving Amendment to Agreement with Interim City Manager This Resolution was Deferred City Clerk Item No. 50 D. PERSONAL APPEARANCES D.-1. 14-3276 Presentation by Tobacco Free Workgroup and the Students Working Against Tobacco. Attachments: Tobacco Free Workgroup Presentation [Note for the Record: The verbatim transcript for Agenda Item D-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 33 D.-2. 14-3273 Personal appearance by John B. Thompson regarding DUI Checkpoints in Coral Gables . (Deferred from the August 26 and September 11, 2014 Meetings) This Agenda Item was Deferred City Clerk Item No. 51 City of Coral Gables Page 17 City Commission Meeting Minutes August 26, 2014 E. PUBLIC HEARINGS Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. EMERGENCY ORDINANCE ORDINANCE NO. 2014-16 E.-1. 14-3291 An Emergency Ordinance of the City Commission of Coral Gables, Florida, making it unlawful for any person or persons without being authorized, licensed, or invited by the property owner or his or her lawful agent, including renters, to willfully enter or remain in any dwelling; further making it unlawful to commit an invasion of privacy in someone ’s home; establishing a $500 fine and imposing a term of imprisonment not to exceed 60 days for violation hereof; providing an exception for law enforcement officers and government officials acting under lawful process or other lawful authority; and urging the legislature and governor to adopt legislation related to unlawful entry into an occupied dwelling, and providing for Severability, Repealer, Codification, and an Effective Date . (Placed on the agenda by Commissioner Vince Lago) Attachments: Emergency Ordinance Regarding Unlawful Entry into Residence E-1 Signed Cover Memo AN EMERGENCY ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA, MAKING IT UNLAWFUL FOR ANY PERSON OR PERSONS WITHOUT BEING AUTHORIZED, LICENSED, OR INVITED BY THE PROPERTY OWNER OR HIS OR HER LAWFUL AGENT, INCLUDING RENTERS, TO WILFULLY ENTER OR REMAIN IN ANY DWELLING; FURTHER MAKING IT UNLAWFUL TO COMMIT AN INVASION OF PRIVACY IN SOMEONE’S HOME; ESTABLISHING A $500 FINE AND IMPOSING A TERM OF IMPRISONMENT NOT TO EXCEED 60 DAYS FOR VIOLATION HEREOF; PROVIDING AN EXCEPTION FOR LAW ENFORCEMENT OFFICERS AND GOVERNMENT OFFICIALS ACTING UNDER LAWFUL PROCESS OR OTHER LAWFUL AUTHORITY; AND URGING THE LEGISLATURE AND GOVERNOR TO ADOPT LEGISLATION RELATED TO ENTRY INTO AN OCCUPIED DWELLING; AND PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 29 City of Coral Gables Page 18 City Commission Meeting Minutes August 26, 2014 ORDINANCES ON SECOND READING Items E-2 through E-4 are related ORDINANCE NO. 2014-17 E.-2. 14-3179 Planned Area Development (PAD). An Ordinance of the City Commission of Coral Gables, Florida requesting review of a Planned Area Development (PAD) pursuant to Zoning Code Article 3, “Development Review”, Division 5, “Planned Area Development (PAD)”, for the construction of the second phase of the existing commercial project referred to as the “Columbus Center” on the property legally described as Lots 3-40 and portions of alleyway, Block 22, Section L (100 Alhambra Circle and 1 Alhambra Plaza), Coral Gables, Florida; including required conditions; providing for severability, repealer, codification and an effective date. (Legal description on file at the City) (Passed on First Reading July 22, 2014) Attachments: 07 22 14 CC Cover Memo - Columbus Center 1st reading 07 22 14 Exhibit C - Draft Resolution - Mixed Use Site Plan 07 22 14 Exhibit E - 06 11 14 Excerpt of PZB Minutes 07 22 14 Exhibit F - Staff PowerPoint Presentation 07 22 14 Exhibit A - Draft Ordinance - PAD 07 22 14 Exhibit B - Draft Ordinance - Easement Amendment 07 22 14 Exhibit D - 06 11 14 PZB Staff Report - w all Attachments E-8&E-9 Signed Cover Memo 7-22-14 08 26 14 Exhibit A - Ordinance re Planned Area Development 08 26 14 Exhibit B - Ordinance re Easement Amendment 08 26 14 Exhibit C - Resolution re Mixed Use Site Plan 08 26 14 Exhibit D - PowerPoint Presentation 08 26 14 CC Cover Memo - Columbus Center 2nd reading E-2, E-3 & E-4 Signed Cover Memo 8-22-14 AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA REQUESTING REVIEW OF A PLANNED AREA DEVELOPMENT (PAD) PURSUANT TO ZONING CODE ARTICLE 3, “DEVELOPMENT REVIEW”, DIVISION 5, “PLANNED AREA DEVELOPMENT (PAD)”, FOR THE CONSTRUCTION OF THE SECOND PHASE OF THE EXISTING COMMERCIAL PROJECT REFERRED TO AS THE “COLUMBUS CENTER” ON THE PROPERTY LEGALLY DESCRIBED AS LOTS 3-40 AND PORTIONS OF ALLEYWAY, BLOCK 22, SECTION L (100 ALHAMBRA CIRCLE AND 1 ALHAMBRA PLAZA), CORAL GABLES, FLORIDA; INCLUDING REQUIRED CONDITIONS; PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION AND AN EFFECTIVE DATE. (LEGAL DESCRIPTION ON FILE AT THE CITY) [Note for the Record: The verbatim transcript for Agenda Item E-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Ordinance Number 2014-17. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City of Coral Gables Page 19 City Commission Meeting Minutes August 26, 2014 City Clerk Item No. 35 ORDINANCE NO. 2014-18 E.-3. 14-3180 Easement Amendment. An Ordinance of the City Commission of Coral Gables, Florida, amending Ordinance No. 2854, which vacated a portion of an alley running north /south lying in Block 22 of the “Revised Plat of Coral Gables Section L” and provided for a substitute easement for alley purposes; and provided for severability, repealer, codification, and an effective date. (Passed on First Reading July 22, 2014) Attachments: 07 22 14 Exhibit C - Draft Resolution - Mixed Use Site Plan 07 22 14 Exhibit E - 06 11 14 Excerpt of PZB Minutes 07 22 14 Exhibit F - Staff PowerPoint Presentation 07 22 14 CC Cover Memo - Columbus Center 1st reading 07 22 14 Exhibit A - Draft Ordinance - PAD 07 22 14 Exhibit B - Draft Ordinance - Easement Amendment 07 22 14 Exhibit D - 06 11 14 PZB Staff Report - w all Attachments E-8&E-9 Signed Cover Memo 08 26 14 CC Cover Memo - Columbus Center 2nd reading 08 26 14 Exhibit A - Ordinance re Planned Area Development 08 26 14 Exhibit B - Ordinance re Easement Amendment 08 26 14 Exhibit C - Resolution re Mixed Use Site Plan 08 26 14 Exhibit D - PowerPoint Presentation E-2, E-3 & E-4 Signed Cover Memo 8-22-14 AN ORDINANCE OF THE CITY OF CORAL GABLES, FLORIDA, AMENDING ORDINANCE NO. 2854, WHICH VACATED A PORTION OF AN ALLEY RUNNING NORTH/SOUTH LYING IN BLOCK 22 OF THE “REVISED PLAT OF CORAL GABLES SECTION L” AND PROVIDED FOR A SUBSTITUTE EASEMENT FOR ALLEY PURPOSES; AND PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Ordinance Number 2014-18. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 36 City of Coral Gables Page 20 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-168 E.-4. 14-3267 Resolution. A Resolution of the City Commission of Coral Gables, Florida requesting mixed use site plan review pursuant to Zoning Code Article 4, “Zoning Districts”, Division 2, “Overlay and Special Purpose Districts”, Section 4-201, “Mixed Use District (MXD)”, for the construction of the second phase of the existing commercial project referred to as the “Columbus Center” on the property legally described as Lots 3-40 and portions of alleyway, Block 22, Section L (100 Alhambra Circle and 1 Alhambra Plaza), Coral Gables, Florida; including required conditions; providing for an effective date. ( Legal description on file at the City) Attachments: 08 26 14 Exhibit A - Ordinance re Planned Area Development 08 26 14 Exhibit B - Ordinance re Easement Amendment 08 26 14 Exhibit C - Resolution re Mixed Use Site Plan 08 26 14 Exhibit D - PowerPoint Presentation 08 26 14 CC Cover Memo - Columbus Center 2nd reading E-2, E-3 & E-4 Signed Cover Memo -8-26-14 RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA REQUESTING MIXED USE SITE PLAN REVIEW PURSUANT TO ZONING CODE ARTICLE 4, “ZONING DISTRICTS”, DIVISION 2, “OVERLAY AND SPECIAL PURPOSE DISTRICTS”, SECTION 4-201, “MIXED USE DISTRICT (MXD)”, FOR THE CONSTRUCTION OF THE SECOND PHASE OF THE EXISTING COMMERCIAL PROJECT REFERRED TO AS THE “COLUMBUS CENTER” ON THE PROPERTY LEGALLY DESCRIBED AS LOTS 3-40 AND PORTIONS OF ALLEYWAY, BLOCK 22, SECTION L (100 ALHAMBRA CIRCLE AND 1 ALHAMBRA PLAZA), CORAL GABLES, FLORIDA; INCLUDING REQUIRED CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE. (LEGAL DESCRIPTION ON FILE AT THE CITY) [Note for the Record: The verbatim transcript for Agenda Item E-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2014-168. The motion passed by the following vote. Yeas : 5- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada, Commissioner Keon and Mayor Cason City Clerk Item No. 37 City of Coral Gables Page 21 City Commission Meeting Minutes August 26, 2014 Items E-5 and E-6 are related ORDINANCE NO. 2014-20 E.-5. 14-3116 Zoning Code Text Amendment. An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code : amending Article 5, “Development Standards”, Section 5-1408, “Common driveways and remote off-street parking”, by providing regulations, restrictions and procedures for the use of remote parking in and near the Central Business District (“CBD”); amending the reference to remote parking in Article 5, “Development Standards”, Section 5-1409, “Amount of required parking” to match the changes to Section 5-1408; providing for severability, repealer, codification and an effective date. (Passed on First Reading July 22, 2014) Attachments: 07 22 14 CC Cover Memo - Remote parking 1st reading 07 22 14 Exhibit A - Draft Ordinance 07 22 14 Exhibit C - 05 14 14 PZB Staff Report 07 22 14 Exhibit D - Excerpts of 05 14 14 PZB Meeting 07 22 14 Exhibit E - Commission meeting PowerPoint 07 22 14 Exhibit B - Draft Resolution E- 6 Signed Cover Memo 08 26 14 CC Cover Memo re Remote parking 2nd reading 08 26 14 Exhibit A - Ordinance with changes 08 26 14 Exhibit B - Resolution re remote parking fee 08 26 14 Exhibit C - 05 14 14 PZB Staff Report 08 26 14 Exhibit D - Excerpt of 05 14 14 PZB Meeting Minutes 08 26 14 Exhibit E - 07 22 14 Commission 1st Reading Memorandum and Ordinance 08 26 14 Exhibit F - Staff PowerPoint Presentation E-5 and E-6 Signed Cover Memo - 8-26-14 AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA PROVIDING FOR TEXT AMENDMENTS TO THE CITY OF CORAL GABLES OFFICIAL ZONING CODE: AMENDING ARTICLE 5, “DEVELOPMENT STANDARDS”, SECTION 5-1408, “COMMON DRIVEWAYS AND REMOTE OFF-STREET PARKING”, BY PROVIDING REGULATIONS, RESTRICTIONS AND PROCEDURES FOR THE USE OF REMOTE PARKING IN THE CENTRAL BUSINESS DISTRICT (“CBD”); AMENDING THE REFERENCE TO REMOTE PARKING IN ARTICLE 5, “DEVELOPMENT STANDARDS”, SECTION 5-1409, “AMOUNT OF REQUIRED PARKING” TO MATCH THE CHANGES TO SECTION 5-1408; PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-5 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Ordinance Number 2014-20. The motion passed by the following vote. City of Coral Gables Page 22 City Commission Meeting Minutes August 26, 2014 Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 42 RESOLUTION NO. 2014-172 E.-6 14-3268 Resolution. Resolution of the City Commission of Coral Gables amending Resolution No . 2013-89, known as the fee ordinance, by adding a remote parking fee in accordance with Zoning Code Article 5, “Development Standards”, Section 5-1408, “Common Driveways and Remote Off-Street Parking”; and providing for an effective date. Attachments: 08 26 14 Exhibit A - Ordinance with changes 08 26 14 Exhibit B - Resolution re remote parking fee 08 26 14 Exhibit C - 05 14 14 PZB Staff Report 08 26 14 Exhibit D - Excerpt of 05 14 14 PZB Meeting Minutes 08 26 14 Exhibit E - 07 22 14 Commission 1st Reading Memorandum and Ordinance 08 26 14 Exhibit F - Staff PowerPoint Presentation E-5 and E-6 Signed Cover Memo - 8-26-14 RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES AMENDING RESOLUTION NO. 2013-89, KNOWN AS THE FEE ORDINANCE, BY ADDING A REMOTE PARKING FEE IN ACCORDANCE WITH ZONING CODE ARTICLE 5, “DEVELOPMENT STANDARDS”, SECTION 5-1408, “COMMON DRIVEWAYS AND REMOTE OFF-STREET PARKING”; AND PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item E-6 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be adopted by Resolution Number 2014-172. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 43 City of Coral Gables Page 23 City Commission Meeting Minutes August 26, 2014 ORDINANCE NO. 2014-19 E.-7. 14-3235 An Ordinance amending Chapter 50 of the "Code of the City of Coral Gables," entitled "Pensions"; amending Section 50-34, Employee Contributions and Section 50-246, Deferred Retirement Option Plan; providing for repealer, codification, and an effective date . (Passed on First Reading August 4, 2014) Attachments: A-1 Signed Cover Memo E-7 Signed Cover Memo W022 Pension ordinance FOP2 AN ORDINANCE AMENDING CHAPTER 50 OF THE “CODE OF THE CITY OF CORAL GABLES,” ENTITLED “PENSIONS,” AMENDING SECTION 50-34, EMPLOYEE CONTRIBUTIONS AND SECTION 50-246, DEFERRED RETIREMENT OPTION PLAN; AND PROVIDING FOR REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. [Note for the Record: Following the reading of the title to Agenda Item E-7 by the City Attorney into the public record, there being no public testimony proffered by any member of the public, nor there being any deliberation by any member of the City Commission, following a motion being made by Vice Mayor Kerdyk and seconded by Commissioner Quesada, the Mayor instructed the City Clerk to call the roll on said agenda item]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Quesada, that this matter be adopted by Ordinance Number 2014-19. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 41 City of Coral Gables Page 24 City Commission Meeting Minutes August 26, 2014 ORDINANCES ON FIRST READING Items E-8 and E-9 are related ORDINANCE NO. 2014-21 E.-8. 14-3269 Review of a Planned Area Development (PAD). An Ordinance of the City Commission of Coral Gables, Florida requesting review of a Planned Area Development (PAD) pursuant to Zoning Code Article 3, “Development Review”, Division 5, “Planned Area Development (PAD)”, for the proposed project referred to as the “Gables Pointe Plaza” on the property legally described as Lots 7-27, Block 1B, MacFarlane Homestead and St. Alban’s Park Section (280 South Dixie Highway), Coral Gables, Florida; including required conditions; providing for severability, repealer and an effective date. (Legal description on file at the City) (Passed on First Reading August 26, 2014) Attachments: 08 26 14 Exhibit A - Draft Ordinance re Planned Area Development 08 26 14 Exhibit B - Draft Ordinance re Change of Zoning 08 26 14 Exhibit C - 05 14 14 Staff report with attachments 08 26 14 Exhibit D - Excerpt of 05 14 14 PZB Meeting Minutes 08 26 14 Exhibit E - Staff PowerPoint presentation E-8 & E-9 Signed Cover Memo 09 11 14 Exhibit A - Ordinance re Planned Area Development PAD 09 11 14 Exhibit B - Ordinance re; Change of Zonine E-1 &E-2 Signed Cover Memo 9-11-14 [Note for the Record: The verbatim transcript for Agenda Item E-8 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Keon, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 31 City of Coral Gables Page 25 City Commission Meeting Minutes August 26, 2014 ORDINANCE NO. 2014-22 E.-9. 14-3270 Change of Zoning. An Ordinance of the City Commission of Coral Gables, Florida requesting a change of zoning pursuant to Zoning Code Article 3, “Development Review”, Division 14, “Zoning Code Text and Map Amendments” from Commercial Limited District (CL) to Commercial District (C) for the property legally described as Lot 13 and Lots 17-23, Block 1B, MacFarlane Homestead and St. Alban’s Park Section (280 South Dixie Highway), Coral Gables, Florida; and providing for severability, repealer and an effective date. (Legal description on file at the City) (Passed on First Reading August 26, 2014) Attachments: 08 26 14 Exhibit A - Draft Ordinance re Planned Area Development 08 26 14 Exhibit B - Draft Ordinance re Change of Zoning 08 26 14 Exhibit C - 05 14 14 Staff report with attachments 08 26 14 Exhibit D - Excerpt of 05 14 14 PZB Meeting Minutes 08 26 14 Exhibit E - Staff PowerPoint presentation E-8 & E-9 Signed Cover Memo 09 11 14 CC Cover Memo - Gables Point Plaza 2nd reading 09 11 14 Exhibit A - Ordinance re Planned Area Development PAD 09 11 14 Exhibit B - Ordinance re; Change of Zonine E-1 &E-2 Signed Cover Memo 9-11-14 [Note for the Record: The verbatim transcript for Agenda Item E-9 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason City Clerk Item No. 32 City of Coral Gables Page 26 City Commission Meeting Minutes August 26, 2014 ORDINANCE NO. 2014-23 E.-10. 14-3186 An Ordinance Amending Chapter 50, Article II of the Code of the City of Coral Gables, entitled “Retirement System for City Employees”; amending Section 50-89, Quorum; amending Section 50-121, Establishment, Members and Chairman; repealing all ordinances inconsistent herewith; and providing an effective date (Passed on first reading on August 26, 2014) Attachments: CG Ordinance - Pension Board Quorum and Investment Committee Expansion 8-26-14 E-10 Signed Cover Memo 8-26-14 E-3 Signed Cover Memo 9-11-14 [Note for the Record: The verbatim transcript for Agenda Item E-10 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Vice Mayor Kerdyk, Jr., that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 44 City of Coral Gables Page 27 City Commission Meeting Minutes August 26, 2014 Items E-11 and E-12 Time Certain: 11:30 a.m. RESOLUTION NO. 2014-169 E.-11. 14-3287 A Resolution of the City Commission of the City of Coral Gables, Florida, relating to the provision of the Miracle Mile improvement project; providing authority and definitions; approving the final assessment rolls; amending the initial assessment resolution; providing for the imposition of the assessments to fund the Miracle Mile improvement project; providing for collection of the assessments pursuant to the uniform assessment collection act; providing for the effect of this resolution; providing severability and an effective date. Attachments: Powerpoint 8.26.14 Sunshine Law Meeting February 25 Heather Encinosa Memo Fishkind Memo 8.8.14 January 27 Special Meeting Transcript Final Assessment Resolution - Miracle Mile Finance Director Memorandum - Miracle Mile Final Assessment Report Miracle Mile Streetscape Improvements Stantec Cost Estimate 8.21.14 - Miracle Mile E-11&E-12 Signed Cover Memo A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CORAL GABLES, FLORIDA, RELATING TO THE PROVISION OF THE MIRACLE MILE IMPROVEMENT PROJECT; PROVIDING AUTHORITY AND DEFINITIONS; APPROVING THE FINAL ASSESSMENT ROLLS; AMENDING THE INITIAL ASSESSMENT RESOLUTION; PROVIDING FOR THE IMPOSITION OF THE ASSESSMENTS TO FUND THE MIRACLE MILE IMPROVEMENT PROJECT; PROVIDING FOR COLLECTION OF THE ASSESSMENTS PURSUANT TO THE UNIFORM ASSESSMENT COLLECTION ACT; PROVIDING FOR THE EFFECT OF THIS RESOLUTION; PROVIDING SEVERABILITY AND AN EFFECTIVE DATE. [Note for the Record: Pending still, are the City Commission minutes to be submitted by the Court Reporting Firm of Veritext Legal Solutions, in connection with Agenda Item E-11 (relating to the Miracle Mile Improvement Project)]. A motion was made by Vice Mayor Kerdyk, Jr., seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-169. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 38 City of Coral Gables Page 28 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-170 E.-11.1. 14-3301 Resolution of the City of Coral Gables City Commission instructing City Staff to look into additional funding sources in order to address the concerns addressed today. RESOLUTION OF THE CITY COMMISSION INSTRUCTING CITY STAFF TO LOOK INTO ADDITIONAL FUNDING SOURCES IN ORDER TO ADDRESS THE CONCERNS ADDRESSED TODAY. A motion was made by Commissioner Quesada, seconded by Commissioner Keon, that this matter be adopted by Resolution Number 2014-170. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 39 RESOLUTION NO. 2014-171 E.-12. 14-3288 A Resolution of the City Commission of the City of Coral Gables, Florida, relating to the provision of the Giralda Avenue improvement project; providing authority and definitions; approving the final assessment rolls; amending the initial assessment resolution; providing for the imposition of the assessments to fund the Giralda Avenue improvement project; providing for collection of the assessments pursuant to the uniform assessment collection act; providing for the effect of this resolution; providing severability and an effective date. Attachments: Fishkind Memo 8.8.14 Finance Director Memorandum - Giralda - 8.21.14 Heather Encinosa Memo Assessment Report Giralda Streetscape Improvements (1) Stantec Cost Estimate 8.21.14 - Giralda Final Assessment Resolution - Giralda Powerpoint 8.26.14 January 27 Special Meeting Transcript Sunshine Law Meeting February 25 E-11&E-12 Signed Cover Memo A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CORAL GABLES, FLORIDA, RELATING TO THE PROVISION OF THE GIRALDA AVENUE IMPROVEMENT PROJECT; PROVIDING AUTHORITY AND DEFINITIONS; APPROVING THE FINAL ASSESSMENT ROLLS; PROVIDING FOR THE IMPOSITION OF THE ASSESSMENTS TO FUND THE GIRALDA AVENUE IMPROVEMENT PROJECT; PROVIDING FOR COLLECTION OF THE ASSESSMENTS PURSUANT TO THE UNIFORM ASSESSMENT COLLECTION ACT; PROVIDING FOR THE EFFECT OF THIS RESOLUTION; PROVIDING SEVERABILITY AND AN EFFECTIVE DATE. [Note for the Record: Pending still, are the City Commission minutes to be submitted by the Court Reporting Firm of Veritext Legal Solutions, in connection with Agenda Item E-12 relating to the Giralda Avenue Improvement Improvement Project]. City of Coral Gables Page 29 City Commission Meeting Minutes August 26, 2014 A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-171. The motion passed by the following vote. Yeas : 4- Vice Mayor Kerdyk, Jr., Commissioner Lago, Commissioner Quesada and Mayor Cason Nays : 1- Commissioner Keon City Clerk Item No. 40 F. CITY COMMISSION ITEMS F.-1. 14-3289 Discussion regarding sidewalk ordinances. (Continued from the August 26 and September 11, 2014 Meetings) Commissioner Pat Keon Attachments: ARTICLE_III _REPAIR_OR_CONSTRUCTION_OF_STREETS_AND_SIDEWALKS Sidewalk improvement program resolution This Agenda Item was Deferred City Clerk Item No. 52 F.-2. 14-3285 Discussion and/or action regarding weekly live music at the plaza located at 60 Merrick Way, hosted by Fritz and Franz Bierhaus. Commissioner Frank Quesada Attachments: Cover Memo-Discussion item weekly music [Note for the Record: The verbatim transcript for Agenda Item F-2 is available in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 45 City of Coral Gables Page 30 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-173 F.-3. 14-3290 Discussion regarding additional Commission Aide. Commissioner Frank Quesada RESOLUTION OF THE CITY COMMISSION APPROVING ONE MORE POSITION TO OUR CITY EMPLOYEE HEAD COUNT, THEREBY INCREASING THE NUMBER OF EMPLOYEES TO 801, TO ESTABLISH AN ADDITIONAL CITY COMMISSION AIDE POSITION; FURTHER INSTRUCTING THE CITY CLERK TO CONDUCT THE INTERVIEW PROCESS AND PROVIDE FOR TWO (2) OR THREE (3) FINALIST CANDIDATES THAT THE FOUR (4) AFFECTED CITY COMMISSIONERS MAY POSSIBLY MEET WITH, IF DESIRED; FURTHER INSTRUCTING THE CITY MANAGER AND CITY CLERK TO MOVE FORWARD EXPEDITIOUSLY WITH THE RECRUITMENT INITIATIVE IN CONNECTION WITH SAID POSITION, ALONG WITH IDENTIFYING ANY AVAILABLE SPACE OPTIONS. [Note for the Record: The verbatim transcript for Agenda Item F-3 is available in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-173. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr., Commissioner Lago and Mayor Cason City Clerk Item No. 46 G. BOARDS/COMMITTEES ITEMS None City Clerk Item No. 53 City of Coral Gables Page 31 City Commission Meeting Minutes August 26, 2014 H. CITY MANAGER ITEMS H.-1. 14-3187 Presentation of Quarterly Report for the nine months ended June 30, 2014. (Deferred from the August 26 and September 11, 2014 Meetings) Attachments: H-1 Signed Cover Memo - 8-26-14 June Quarterly Report This Agenda Item was Deferred City Clerk Item No. 54 Item H-2 Time Certain: 10:30 a.m. RESOLUTION NO. 2014-166 H.-2. 14-3215 A Resolution authorizing staff to implement an extension of trolley service to Macfarlane Homestead Historic District as evaluated in the study conducted by Gannett Fleming dated July 4, 2014. (Deferred from the July 22, 2014 Meeting) Attachments: Trolley Service Master Plan Study CCMtg February 11 2014 Agenda Item F-1 - Transcript Macfarlane Homestead Study REPORT H-1 Signed Cover Memo PowerPoint Presentation1 H-2 Signed Cover Memo Trolley Route Extension Resolution RESOLUTION AUTHORIZING STAFF TO IMPLEMENT AN EXTENSION OF TROLLEY SERVICE TO MACFARLANE HOMESTEAD HISTORIC DISTRICT AS EVALUATED IN THE STUDY CONDUCTED BY GANNETT FLEMING DATED JULY 4, 2014. [Note for the Record: The verbatim transcript for Agenda Item H-2 is available in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-166. The motion passed by the following vote. Yeas : 5- Commissioner Lago, Commissioner Quesada, Commissioner Keon, Vice Mayor Kerdyk, Jr. and Mayor Cason City Clerk Item No. 30 City of Coral Gables Page 32 City Commission Meeting Minutes August 26, 2014 RESOLUTION NO. 2014-188 H.-3. 14-3293 A Resolution amending Resolution 2013-89 to adjust the Maximum Short-Term Meter Rate in accordance with City Code Chapter 74, and providing for severability and an effective date. (Deferred from the August 26, 2014 Meeting) Attachments: Parking Meter Fees Resolution 8-26-14 H-3 Signed Cover Memo 8-26-14 Tim Haahs Coral Gables Rate Study Final Report 7 14 14 Parking Meter Fees Resolution 9-11-14 Parking Meter Fees Resolution 9-11-14 H-2 Signed Cover Memo 9-11-14 This Resolution was Deferred City Clerk Item No. 55 I. CITY ATTORNEY ITEMS RESOLUTION NO. 2014-205 I.-1. 14-3209 A Resolution of the City Commission of Coral Gables, Florida, providing for interpretation of Article 5, "Development Standards," Division 19, "Signs" of the Coral Gables Zoning Code, and providing for an effective date. (Continued from the August 26 and September 11, 2014 Meetings) Attachments: I-1 Signed Cover Memo 8-26-14 Interpretation of Sign Ordinance Resolution I-1 Signed Cover Memo 9-11-14 I-1 Signed Cover Memo 9-23-14 This Agenda Item was Deferred City Clerk Item No. 56 I.-2. 14-3210 Status report regarding appeal fees and appeal fees waiver. (Continued from the July 22, August 26 and September 11, 2014 Meetings) This Agenda Item was Deferred City Clerk Item No. 57 J. CITY CLERK ITEMS None City Clerk Item No. 58 City of Coral Gables Page 33 City Commission Meeting Minutes August 26, 2014 K. DISCUSSION ITEMS City Clerk Item No. 59 Non Agenda Item RESOLUTION NO. 2014-174 14-3302 Resolution of the City Commission of Coral Gables establishing that if any City Commissioner would like to proffer additional candidates to be considered for the City Manager position, for those names to be given to the search firm and be presented to the Citizens Advisory Committee and later be added to the current pool of candidates. RESOLUTION OF THE CITY COMMISSION APPROVING THE ADDITION OF MORE CANDIDATES TO BE CONSIDERED FOR THE CITY MANAGER POSITION; FURTHER STATING THAT THOSE NAMES BE GIVEN TO THE CITY MANAGER SEARCH FIRM NAMELY, COLIN BAENZIGER AND ASSOCIATES, TO BE PRESENTED TO THE CITIZENS ADVISORY COMMITTEE, THEN ADDED TO THE FINAL LIST OF CANDIDATES. A motion was made by Commissioner Quesada, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2014-174. The motion passed by the following vote. Yeas : 3- Vice Mayor Kerdyk, Jr., Commissioner Lago and Commissioner Quesada Nays : 2- Commissioner Keon and Mayor Cason City Clerk Item No. 47 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at 7:23 pm on September 11, 2014. The next regular meeting of the City Commission has been scheduled for September 23, 2014, beginning 9 a.m.] JIM CASON MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 34 City Commission Meeting Minutes August 26, 2014 City of Coral Gables Page 35