City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, August 25, 2015 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor Frank C. Quesada Commissioner Patricia Keon Commissioner Vince Lago Commissioner Jeannett Slesnick Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Agenda August 25, 2015 INVOCATION Reverend Michael W. Davis, Church of the Little Flower PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROCLAMATIONS A.-1. 15-4161 Recognition of Coral Gables firefighters who received medals at the World Games. A.-2. 15-4096 Congratulations to Firefighter Kyle Durham, recipient of the City of Coral Gables "Firefighter of the Month Award," for the month of August, 2015. A.-3. 15-4107 Congratulations to Officer Alexander Jorva, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of May 2015. A.-4. 15-4108 Congratulations to Officer Vicky Merino, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of June 2015. A.-5. 15-4109 Congratulations to Officer Daniel Sotolongo, recipient of the City of Coral Gables “Detective of the Quarter Award,” for the Second Quarter of 2015. A.-6. 15-4030 Congratulations to Bryan Barker, Public Works Department, recipient of the "Employee of the Month Award," for the month of July 2015. A.-7. 15-4105 Congratulations to Clarice Davis-Rolle, Police Department, recipient of the "Employee of the Month Award," for the month of August 2015. B. APPROVAL OF MINUTES B.-1. 15-4169 Regular City Commission Meeting of May 12, 2015. B.-2. 15-4170 Regular City Commission Meeting of May 26, 2015. B.-3. 15-4171 Regular City Commission Meeting of June 16, 2015. B.-4. 15-4172 Regular City Commission Meeting of July 7, 2015. B.-5. 15-4173 Budget Workshop of July 8, 2015. City of Coral Gables Page 2 Printed on 8/20/2015 City Commission Agenda August 25, 2015 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. C.-1. 15-4098 A Resolution authorizing acceptance of a donation of a design for a sculpture by artist Luis Fernandez, locally known as Lugufelo, at the traffic circle at Red Road and Lugo Avenue; that the work be fully funded by the residents of Gables By The Sea, including maintenance; that the preferred color be orange or red; and that the base be submerged into the landscape. Agenda Items C.-2. and C.-3. are related. C.-2. 15-4101 A Resolution authorizing proposed modifications to an existing encroachment at the Gables Estates Subdivision’s entrance consisting of construction of one column on the North and another on the South side of Casuarina Concourse; and the installation of decorative gates on the new columns at 600 Casuarina Concourse, Coral Gables; subject to requirements of the Public Works Department. (Related to item C-3). C.-3. 15-4102 A Resolution authorizing proposed modifications to an existing encroachment at the Gables Estates Subdivision’s entrance consisting of construction of one column on the South side of Arvida Parkway and installation of decorative gates on the new column and onto the existing column on the North side of Arvida Parkway at 800 Arvida Parkway, Coral Gables; subject to requirements of the Public Works Department. C.-4. 15-4142 A Resolution renewing the parking lease agreement with the University of Miami for municipal parking lots 42 and 43 for an additional twelve (12) months, beginning September 1, 2015, and ending August 31, 2016, at the rate of $64,971.88 annually, payable in equal monthly installments. C.-5. 15-4103 A Resolution authorizing the execution of an agreement for sewer connection for property located outside the City’s sewer district at 6200 SW 57th Avenue, Miami, Florida to the City of Coral Gables wastewater collection / transmission system, subject to the requirements of the Public Works Department, as provided under Chapters 62 and 78 of the City Code, Ordinance No. 2007-29 and 2009-39 and Resolution No. 2008-07; and provided that the executed agreement be made part of this resolution. C.-6. 15-4110 A Resolution accepting the recommendation of the Chief Procurement Officer to extend the Citywide Janitorial Services and Products contract with Vista Building Maintenance Services, Inc., pursuant to Section 2-829 of the Procurement Code entitled, “Approval of Change Orders and Contract Modifications”, until January 31, 2016, with extensions at three (3) months intervals as needed thereafter, until the RFP process is completed and a new contract is executed. C.-7. 15-4111 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Country Club Prado Landscape Improvements contract to VisualScape, Inc ., pursuant to Invitation for Bid (IFB) 2015.06.11, and Section 2-828 of the Procurement Code entitled, “Contract Award”. City of Coral Gables Page 3 Printed on 8/20/2015 City Commission Agenda August 25, 2015 C.-8. 15-4113 A Resoulution accepting the recommendation of the Chief Procurement Officer to award the Kings Bay Streetscape Improvement Project contract to Florida Construction & Engineering, Inc.pursuant to Invitation for Bids (IFB) 2015.06.18, and Section 2-828 of Procurment Code entitled, " Contract Award". C.-9. 15-4131 A Resolution rescinding Resolution No. 2015-115, which appointed Patrick Morris (Appointed by Vice Mayor Quesada) to serve as a member of the Communications Committee for a two (2) year term, that began on June 1, 2015 and continues through May 31, 2017. C.-10. 15-4130 A Resolution rescinding Resolution No. 2015-120, which appointed Andrea Cole (Appointed by Vice Mayor Quesada) to serve as a member of the Cultural Development Board for a two (2) year term, that began on June 1, 2015 and continues through May 31, 2017. C.-11. 15-4132 A Resolution rescinding Resolution No. 2015-128, which appointed Eduardo Cepero (Appointed by Vice Mayor Quesada) to serve as a member of the Parking Advisory Board for a two (2) year term, that began on June 1, 2015 and continues through May 31, 2017. C.-12. 15-4180 A Resolution rescinding Resolution No. 2015-120, which appointed Samuel Joseph (Appointed by Commissioner Lago) to serve as a member of the Cultural Development Board for a two (2) year term, that began on June 1, 2015 and continues through May 31, 2017; further appointing same to serve as a member of the School and Community Relations Committee (appointed by Commissioner Lago) for a two (2) year term, that began on June 1, 2015 and continues through May 31, 2017. C.-13. 15-4181 A Resolution rescinding Resolution No. 2015-134, which appointed Tomas Martinelli (Appointed by Commissioner Lago) to serve as a member of the School and Community Relations Committee for a two (2) year term, that began on June 1, 2015 and continues through May 31, 2017. C.-14. 15-4165 A Resolution of the City Commission appointing Ana Alvarez, Peter Kaliddjian, Luis Jauregui, and Judy Carty and re-appointing Nelson de Leon, Juan Carlos Riesco, Glenn Pratt, and Callum Gibb (nominated by City Manager Swanson-Rivenbark) to serve as members of the Board of Architects, for a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-15. 15-4118 A Resolution appointing Kathy-Ann Marlin (Nominated by Vice Mayor Quesada) to serve as a member of the Anti-Crime Committee, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-16. 15-4174 A Resolution appointing Giancarlo Tassi (Nominated by Commissioner Lago) to serve as a member of the Parks and Recreation Youth Advisory Board, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-17. 15-4175 A Resolution appointing Tony Bello (Nominated by Commissioner Keon) to serve as a member of the Construction Regulation Board, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-18. 15-4122 A Resolution of the City Commission re-appointing Sharon Trbovich (Nominated by City of Coral Gables Page 4 Printed on 8/20/2015 City Commission Agenda August 25, 2015 Vice Mayor Quesada) to serve as a member of the Sustainability Advisory Board, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-19. 15-4123 A Resolution appointing Connie Crowther (Nominated by Vice Mayor Quesada) to serve as a member of the Communications Committee, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-20. 15-4119 A Resolution of the City Commission re-appointing Larry McMillan and Juan Lucas Alvarez (Nominated by Commission-As-A-Whole) to serve as members of the Firefighters Pension Trust Fund, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-21. 15-4120 A Resolution of the City Commission re-appointing Peggy Rolando (Nominated by Commission-As-A-Whole) to serve as a member of the Historic Preservation Board, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-22. 15-4121 A Resolution of the City Commission re-appointing Chris Morrison (Nominated by Commission-As-A-Whole) to serve as a member of the Citywide Traffic Advisory Board (Zone 6), for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-23. 15-4133 A Resolution confirming Enrique Monasterio to serve as a member of the International Affairs Coordinating Council (appointed by the Board-As-A-Whole) for a two (2) year term, which began on June 1, 2015 through May 31, 2017. C.-24. 15-4147 A Resolution confirming Robert Behar (appointed by the Board-As-A-Whole) to serve as member of the Planning and Zoning Board, for a two (2) year term, beginning June 1, 2015 through May 31, 2017. (PZB recommended approval, Vote: 4-2) C.-25 15-4210 A Resolution rescinding Resolution No. 2015-116, which appointed Robert Behar (Appointed by Commissioner Keon) to serve as a member of the Construction Regulation Board, for a two (2) year term that began on June 1, 2015 and continues through May 31, 2017. 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 15-4183 Code Enforcement Board Hearing Minutes of June 17, 2015. 1.-2. 15-4184 Code Enforcement Board Hearing Minutes of July 15, 2015. 1.-3. 15-4072 Communications Committee Meeting Minutes of June 18, 2015 1.-4. 15-4093 Communications Committee Meeting Minutes of July 16, 2015. 1.-5. 15-4076 Coral Gables Historic Preservation Board Meeting of June 18, 2015. City of Coral Gables Page 5 Printed on 8/20/2015 City Commission Agenda August 25, 2015 1.-6. 15-4097 Coral Gables Historic Preservation Board Meeting of July 16, 2015. 1.-7. 15-4078 Coral Gables Merrick House Governing Board Meeting of June 8, 2015. 1.-8. 15-4104 International Affairs Coordinating Council meeting of April 28, 2015. 1.-9. 15-4116 International Affairs Coordinating Council meeting of July 21, 2015. 1.-10. 15-4226 Library Advisory Board Minutes of June 10, 2015. 1.-11. 15-4146 Property Advisory Board Minutes of July 15, 2015. 1.-12. 15-4089 Retirement Board meeting of June 11, 2015. 1.-13. 15-4228 School Community Relations Committee Meeting of July 24, 2015. D. PERSONAL APPEARANCES None City of Coral Gables Page 6 Printed on 8/20/2015 City Commission Agenda August 25, 2015 E. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Commissioner's Office, during the day of the City Commission Meeting. ORDINANCES ON FIRST READING E.-1. 15-4135 An Ordinance of the City Commission of Coral Gables, Florida requesting Conditional Use Review for a Building Site Determination pursuant to Zoning Code Article 3, “Development Review”, Section 3-206, “Building Site Determination” to create two (2) separate single-family building sites on property zoned Single-Family Residential (SFR) District; one (1) building site consisting of a portion of Lot 1 and all of Lot 2; and, one (1) building site consisting of a portion of Lot 1 and all of Lot 23 on the property legally described as Lots 1, 2 and 23, Block 263, Riviera Section Part 11 (450 Como Avenue), Coral Gables, Florida; including required conditions; providing for a repealer provision, a severability clause, codification, and providing for an effective date. ( PZB recommended approval, Vote: 4-1) E.-2. 15-4112 An Ordinance of the Coral Gables City Commission Amending the City Code, Chapter 2, entitled "Administration," Article XIII entitled "Procurement Code" by amending Section 2-766, Competitive sealed bidding (formal bids), to provide for the consideration of other factors, in addition to price, when determining the lowest responsive and responsible bidder; providing for a repealer provision, a severability clause, and providing for an effective date. E.-3. 15-4158 An Ordinance of the City Commission of Coral Gables, Florida, prohibiting the unauthorized entry into an automobile within the City of Coral Gables, Florida, allowing for a stay away order and minimum mandatory sentence and providing for a repealer provision, a severability clause, codification and providing for an effective date. RESOLUTIONS E.-4. 15-4091 A resolution of the City of Coral Gables, Florida, relating to the collection and disposal of solid waste in the City of Coral Gables, Florida; establishing the rate of assessment for certain residential property located within the City; imposing solid waste service assessments against residential property located within the City for the fiscal year beginning October 1, 2015; approving the solid waste assessment roll; confirming the initial assessment resolution; and providing for an effective date. City of Coral Gables Page 7 Printed on 8/20/2015 City Commission Agenda August 25, 2015 F. CITY COMMISSION ITEMS Agenda Items F.-1., F.-2. and H.-2. are related. F.-1. 15-3988 Reevaluation of temporary abatement of applications for Comprehensive Plan and Zoning Code amendments within the North Gables Planning Study Area. Mayor Cason F.-2. 15-4163 Discussion of parking requirements for businesses in mixed -use developments along North Ponce de Leon Boulevard. Commissioner Keon F.-3. 15-4159 A Resolution of the City Commission of Coral Gables, Florida, providing for a trial expansion of the currently-existing victim assistance program to include victims of home and car burglaries, to offer reimbursement of per diem expenses, mileage, and parking incurred by the victim when attending court hearings or meetings at the State Attorney’s Office and to further provide transportation for victims to attend court hearings and/or meetings at the State Attorney’s Office. (Sponsored by Mayor Jim Cason). F.-4. 15-4155 A Resolution of the City Commission of Coral Gables, Florida, establishing a preference for American manufactured products in the award of City contracts for goods; providing for severability and an effective date. (Sponsored by Commissioner Vince Lago). F.-5. 15-4156 A Resolution of the City Commission of Coral Gables, Florida, establishing a preference for products and companies utilizing sustainable and recycled materials, as well as companies dedicated to sustainable practices, in the award of City contracts for goods and services; providing for severability and an effective date. (Sponsored by Commissioner Vince Lago). F.-6. 15-4187 A Resolution of the City Commission of Coral Gables, Florida, expressing support for sustainable construction, development, and design standards, and directing staff to prepare an Ordinance for the City Commission’s consideration incorporating said standards into applicable City and Zoning Codes, as appropriate providing for severability and an effective date. (Sponsored by Commissioner Vince Lago). F.-7. 15-4125 A Resolution of the City Commission appointing a Member of the City Commission (Nominated by the Commission-As-A-Whole) to serve as Ex-Officio Member on the Business Improvement District Board of Directors for the remainder of a two year term, which began on June 1, 2015 through May 31, 2017. F.-8. 15-4126 A Resolution of the City Commission appointing a Member of the City Commission (Nominated by the Commission-As-A-Whole) to serve as Ex-Officio Member on the Coral Gables Chamber of Commerce Board of Directors for the remainder of a two year term, which began on June 1, 2015 through May 31, 2017. F.-9. 15-4128 A Resolution of the City Commission appointing a Member of the City Commission (Nominated by the Commission-As-A-Whole) to serve as Ex-Officio Member on the Miami-Dade County League of Cities Board of Directors for the remainder of a two year term, which began on June 1, 2015 through May 31, 2017. City of Coral Gables Page 8 Printed on 8/20/2015 City Commission Agenda August 25, 2015 F.-10. 15-4129 A Resolution of the City Commission appointing a Member of the City Commission (Nominated by the Commission-As-A-Whole) to serve as Ex-Officio Member on the Metropolitan Planning Organization (MPO) Board of Directors for the remainder of a two year term, which began on June 1, 2015 through May 31, 2017. G. BOARDS/COMMITTEES ITEMS G.-1. 15-4082 Presentation of excerpts from the Historic Preservation Board meeting of July 16, 2015, requesting the following action: That the City Commission adopt a Resolution authorizing Ad Valorem tax relief for the property located at 814 Coral Way, a contributing resource within the “Coral Rock Residences Thematic Group Historic District” and the “Coral Way Historic District,” legally described as Lots 7 and 8, Block 1, Coral Gables Section “A,” according to the plat thereof, as recorded in Plat Book 5 at Page 102 of the Public Records of Miami-Dade County, Florida. The cost of improvements is estimated at $ 1,500,000.00 which would correspond approximately to $8,383.50 per year and $83,835.00 over ten years. (Historic Preservation Board Vote:9-0) G.-2. 15-4124 A Resolution granting approval of a residential waiver (by a four-fifths vote of the City Commission) for Claudio Pastor (Nominated by Mayor Cason), in accordance with Section 2-59(b)(2) of the City Code, to serve as a member of the Cultural Development Board, for a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. H. CITY MANAGER ITEMS H.-1. 15-4134 A Resolution of the City Commission of Coral Gables, Florida, endorsing the Mayors ’ Climate Action Pledge, affirming support for the Southeast Florida Regional Climate Change Compact, agreeing to consider implementing the Regional Climate Action Plan in whole or in part as appropriate for each municipality, and urging all mayors of Miami-Dade County to support the Mayors’ Climate Action Pledge. Agenda Items F.-1., F.-2. and H.-2. are related. H.-2. 15-4168 Discussion on North Ponce Community Visioning Workshop. H.-3. 15-1062 A Resolution amending Ordinance 2015-17, to revise the Sanitary Sewer Fee Schedule, providing for severability, and an effective date. H.-4. 15-4162 Review of Rules of Procedure approved by the Board of Architects. H.-5. 15-4092 Presentation of the Quarterly Financial Report for the nine months ended June 30, 2015. H.-6. 15-4081 A Resolution changing the date of the second Fiscal Year 2015-2016 Budget Hearing, from September 22, 2015 at 5:01 PM to September 21, 2015 at 5:01 PM. H.-7. 15-4100 A Resolution approving the change in design for the Business Improvement District ’s temporary window clings. City of Coral Gables Page 9 Printed on 8/20/2015 City Commission Agenda August 25, 2015 I. CITY ATTORNEY ITEMS I.-1. 15-4150 Update regarding discussion with FPL and Miami-Dade County regarding powerlines along the Metrorail. I.-2. 15-4152 Update regarding compliance with City regulations on placement of mailboxes by the U.S. Postal Service. I.-3. 15-4188 Status update regarding MPO membership. I.-4. 15-4154 Update regarding enforcement of City regulations as to abandoned properties. J. CITY CLERK ITEMS K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person requiring special accommodations for participation in the meeting should contact Ernesto Pino, Assistant Public Works Director, at 305-460-5004, with requests for auxiliary aids or services at least one business day before the meeting. Walter J. Foeman City Clerk City of Coral Gables Page 10 Printed on 8/20/2015 City Commission Agenda August 25, 2015 City of Coral Gables Page 11 Printed on 8/20/2015