City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, March 15, 2016 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor Frank C. Quesada Commissioner Patricia Keon Commissioner Vince Lago Commissioner Jeannett Slesnick Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Agenda March 15, 2016 INVOCATION Associate Pastor, Reverend Vidalis Lopez, First United Methodist Church of Coral Gables. PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 16-4871 Congratulations to Linda Renville, recipient of the City of Coral Gables "2015 Employee of the Year Award." A.-2. 16-4854 Congratulations to Officer Raiza Mejia-Mardis, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of January, 2016. A.-3. 16-4865 Congratulations to Lt. Gerald Maxson, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of March, 2016. A.-4. 16-4857 Congratulations to Monica Cardoso, who holds the title Communication Supervisor, recipient of the "Employee of the Month Award," for the month of March, 2016. Time Certain 10:00 a.m. A.-5. 16-4864 Recognition of City of Coral Gables culinary innovators for inclusion in Miami Herald ’s "South Florida Food 50," as leaders in the restaurant and hospitality industry. B. APPROVAL OF MINUTES B.-1. 16-4882 Regular City Commission Meeting of January 26, 2016. B.-2. 16-4883 Regular City Commission Meeting of February 9, 2016. City of Coral Gables Page 2 Printed on 3/10/2016 City Commission Agenda March 15, 2016 C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. C.-1. 16-4832 A Resolution accepting the recommendation of the Chief Procurement Officer to authorize negotiations with EAC Consulting, Inc., A.D.A. Engineering, Inc., Stantec Consulting Services, Inc., and The Corradino Group of continuing contracts for General Engineering Consulting Services, pursuant to Florida Statute 287.055, known as the “Consultants Competitive Negotiation Act” and Request for Qualifications (RFQ ) 2015.11.16; further authorizing an extension of the current General Engineering continuing contracts on a month-to-month basis until June 30, 2016, to complete negotiations and execute new contracts. C.-2. 16-4847 A Resolution authorizing entering into an amendment to the Parking Management Agreement with DUNVEGAN2, LLC, in which the City would continue as the exclusive manager for the parking lot, located at 153 Aragon Ave, Coral Gables, Florida. C.-3. 16-4878 A Resolution of the City Commission of Coral Gables, Florida allowing Coral Gables Cinemateque, Inc. to exercise early its option for renewal of the Lease Agreement entered into by and between the City and Coral Gables Cinemateque, Inc ., for the property located at 260 Aragon Avenue, Coral Gables, Florida, and commonly referred to as the Coral Gables Art Cinema. C.-4. 16-4819 A resolution accepting the recommendation of the Cultural Development Board to appoint Silvia Cubiñá, Carol Damian, Jill Deupi, Marijean Miyar, Juan Roselione-Valadez, John Stuart, and Freda Tschumy to the Arts Advisory Panel to serve for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. C.-5. 16-4861 A Resolution appointing Rahul Kothari (Nominated by Commissioner Slesnick) to serve as a member of the Landscape Beautification Advisory Board, for the remainder of a two (2) year term, which began on June 1, 2015 and continues through May 31, 2017. City of Coral Gables Page 3 Printed on 3/10/2016 City Commission Agenda March 15, 2016 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 16-4888 Budget/Audit Advisory Board meeting February 25, 2016. 1.-2. 16-4831 Code Enforcement Board Hearing of February 17, 2016. 1.-3. 16-4830 Communications Committee Meeting of February 18, 2016. 1.-4. 16-4869 Coral Gables Advisory Board on Disability Affairs Meeting of February 3, 2016. 1.-5. 16-4820 Economic Development Board Meeting of February 3, 2016 1.-6. 16-4833 Historic Preservation Board Meeting of January 21, 2016. 1.-7. 16-4840 International Affairs Coordinating Council Meeting of January 19, 2016. 1.-8. 16-4785 Landscape Beautification Advisory Board Meeting of January 7, 2016. 1.-9. 16-4855 Parking Advisory Board Meeting of January 28, 2016. 1.-10. 16-4851 Parks and Recreation Advisory Board Meeting of January 15, 2016. 1.-11. 16-4852 Parks and Recreation Advisory Board Meeting of February 26, 2016. 1.-12. 16-4845 Pinewood Cemetery Advisory Board Meeting of January 25, 2016. 1.-13. 16-4853 School Community Relations Committee Meeting of February 19, 2016. 1.-14. 16-4850 Senior Citizens Advisory Board Meeting of February 1, 2016. 1.-15. 16-4891 Tree Protection Appeals Committee Meeting of February 24, 2016. D. PERSONAL APPEARANCES None City of Coral Gables Page 4 Printed on 3/10/2016 City Commission Agenda March 15, 2016 E. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. EMERGENCY ORDINANCES Time Certain 10:30 a.m. E.-1. 16-4872 An Emergency Ordinance of the City of Coral Gables amending Emergency Ordinance No. 2016-07, by merging Sections 34-11(1) and (2) and removing any references to location, while continuing strict prohibition on mosquito infestations, providing for a repealer provision, severability clause, codification, and providing for an effective date. (Sponsored by Commissioner Keon) E.-2. 16-4873 An Emergency Ordinance of the City of Coral Gables granting Ordinance No. 2016-08 relating to the regulation of polystyrene a retroactive effective date of December 8, 2015 (the date of passage on First Reading), while continuing to maintain the same schedule as to enforcement, providing for a repealer provision, severability clause, codification, and providing for an effective date. (Sponsored by Commissioner Lago) ORDINANCES ON SECOND READING E.-3. 15-4669 An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to the City of Coral Gables Official Zoning Code, by amending Appendix A, “Site Specific Zoning Regulations,” Section A-36, “Crafts Section,” by removing provisions restricting height for the property legally described as Lots 18-21, Block 36, Crafts Section (311 and 315 Santander Avenue), Coral Gables, Florida; providing for a repealer provision, severability clause, codification, and providing for an effective date . (PZB recommended approval, Vote: 6-0) E.-4. 16-4813 An Ordinance of the City Commission of Coral Gables, Florida, regulating the Towing and booting of vehicles in privately-owned, metered, surface lots; providing for enforcement; providing for a repealer provision, severability clause, and providing for an effective date. (Sponsored by Commissioner Keon) E.-5. 16-4812 An Ordinance of the City Commission of Coral Gables, Florida, amending the Code of the City of Coral Gables, Florida, by revising Article V (“Noise”) of Chapter 34 (“Nuisances”), to establish quantitative noise level measurements with respect to certain categories of noise; providing for a repealer provision, severability clause, and providing for an effective date. (Sponsored by Commissioner Lago) City of Coral Gables Page 5 Printed on 3/10/2016 City Commission Agenda March 15, 2016 ORDINANCES ON FIRST READING E.-6. 16-4880 An Ordinance of the City Commission of Coral Gables, Florida, requiring permitees/owners to post “No Trespass” signs on construction sites, consistent with Sec. 810.09, F.S.; providing for enforcement; providing for a repealer provision, severability clause, and providing for an effective date. (Sponsored by Mayor Cason) E.-7. 16-4837 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code, Article 4, “Zoning Districts,” Division 2, “Overlay and Special Purpose Districts,” adding Section 4-206, “Giralda Restaurant Row Overlay,” to allow for modified requirements with development standards that modify and supplement the existing Commercial District standards and criteria for the 100 block of Giralda Avenue, legally described as Lots 21-37, Block 29, and Lots 3-24, Block 33, Section L, to allow appropriate infill and redevelopment that enhances the character of Restaurant Row; providing for a repealer provision, severability clause, providing for codification, and providing for an effective date. ( PZB recommended approval, Vote: 5-0) E.-8. 16-4836 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code, Article 5, “Development Standards,” Division 14, “Parking, Loading, and Driveway Requirements,” Section 5-1410, “Shared Parking Reduction Standards,” creating provisions for shared parking reduction as part of a Mixed Use Site Plan or Planned Area Development; providing for a repealer provision, severability clause, codification, and providing for an effective date. (PZB recommended approval, Vote: 5-0) E.-9. 16-4841 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code, Article 4, “Zoning Districts,” Division 2, “Overlay and Special Purpose Districts,” Section 4-201, “Mixed Use District (MXD),” amending parking requirements for ground floor uses, adding shared parking reduction standard reference, and adding LEED Certification standards for new Mixed Use Developments; providing for a repealer provision, severability clause, codification, and providing for an effective date. (PZB recommended approval, Vote: 7-0) E.-10. 15-4474 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code: Article 2, “Decision Making and Administrative Bodies”, Division 3. “Board of Architects”, Section 2-301, “Powers and Duties”; Section 2-302, “Membership, Terms; Vacancies; Removal”; and Section 2-303, “Meetings; Quorum; Required Vote”; Article 3 “Development Review”, Section 3-303, “Reconsideration of City Architect Administrative Determination” and Section 3-606, “Procedures for Appeals”, by updating the membership and certain procedures of the Board of Architects and requiring a conflict resolution meeting prior to a quasi-judicial hearing before the entire Board of Architects; providing for repealer provision, severability clause, codification, and providing for an effective date. Board of Architects Rules of Procedure. Updated Rules of Procedure that govern the Board of Architects. City of Coral Gables Page 6 Printed on 3/10/2016 City Commission Agenda March 15, 2016 RESOLUTIONS Time Certain 11:30 a.m. E.-11. 16-4874 A Resolution of the City of Coral Gables reviewing proposed settlement related to application by Tinta y Café at 1315 Ponce de Leon Boulevard, Coral Gables, Florida, for walk up window and outdoor seating, conducting a quasi -judicial public hearing, and either approving, or approving with conditions/modifications, denying, or continuing the proposed settlement. F. CITY COMMISSION ITEMS F.-1. 16-4875 Discussion with proposed Resolution requesting that the City Attorney and Planning and Zoning staff prepare an Ordinance expanding the notice area and revising procedural requirements in Zoning Code, for consideration by Planning and Zoning Board and City Commission. (Sponsored by Commissioner Slesnick) F.-2. 16-4886 Discussion regarding neighbor disputes resulting in code enforcement complaints, as well as the use of video and other evidence in code enforcement proceedings. (Sponsored by Commissioner Keon) F.-3. 16-4887 Discussion regarding status of Mediterranean Village project. (Sponsored by Commissioner Keon) G. BOARDS/COMMITTEES ITEMS Time Certain 11:00 a.m. G.-1. 16-4838 Presentation of excerpts from the Historic Preservation Board meeting of February 18, 2016, requesting the following action: That the City Commission adopt a Resolution authorizing Ad Valorem tax relief for the property located at 1254 Coral Way, a Local Historic Landmark, legally described as Lots 3 and Lot 4, Block 1, Coral Gables Section “D” REV., according to the Plat thereof, recorded in Plat Book 25, at Page 74, of the Public Records of Dade County, Florida. The cost of improvements is estimated at $95,000.00, which would correspond approximately to $528.11 per year and $5,281.05 over ten years. (Historic Preservation Board Vote: 6-0) G.-2. 16-4844 Presentation of excerpts from the Historic Preservation Board meeting of February 18, 2016, requesting the following action: That the City Commission adopt a Resolution authorizing Ad Valorem tax relief for the property located at 239 Sarto Avenue, a Local Historic Landmark, legally described as Lots 41 & 42 and West ½ of Lot 40, Block 7, Coral Gables Coconut Grove Section Part One, according to the plat thereof, as recorded in Plat Book 14 at Page 25 of the Public Records of Miami-Dade County, Florida. The cost of improvements is estimated at $200,000.00, which would correspond approximately to $1,111.80 per year and $11,118.00 over ten years. (Historic Preservation Board Vote: 6-0) City of Coral Gables Page 7 Printed on 3/10/2016 City Commission Agenda March 15, 2016 H. CITY MANAGER ITEMS Time Certain 11:15 a.m. H.-1. 16-4834 A Resolution accepting the Comprehensive Annual Financial Report, Compliance Reports, and Management Letter, for the Fiscal Year ended September 30, 2015, by RSM US LLP, Certified Public Accountants. H.-2. 16-4862 A Resolution accepting the recommendation of the Chief Procurement Officer to award the contract for Janitorial Maintenance Services to SFM Services, Inc ., in the amount of $1,192,809 annually, pursuant to Request for Proposals (RFP) 2015.10.26 and Section 2-828 of the Procurement Code entitled “Contract Award. H.-3. 16-4856 A Resolution authorizing a Piggyback Contract in accordance with Section 2-978 of the Procurement Code entitled “Use Of Other Governmental Unit Contracts (piggyback)”, with Dodec, Inc., from the City of Miami Gardens Professional Contractor’s Contract, pursuant to unit pricing to provide construction and maintenance repair services, to allow for repairs and improvements to the City of Coral Gables Memorial Youth Center facility, and other City facilities for a period running until July 31, 2017. (The City had previously utilized this Piggyback contract with Dodec up to a pre-authorized amount of $600,000. This action will allow continued use of the contract.) H.-4. 16-4879 A Resolution authorizing the City of Coral Gables to engage the firm of Perkins +Will for professional architectural, planning and design services related to the South Dixie Highway Master Plan project, at an amount not to exceed $ 150,000 as a piggyback contract; and further authorizing an amendment to the Fiscal Year 2015-2016 Annual Budget, to recognize as revenue a $150,000 transfer from the Capital Improvement Fund Balance, and to appropriate such funds to cover the cost of the Master Plan. H.-5. 16-4867 Presentation of a Neighborhood Renaissance Program Street Resurfacing Initiative for 2016, and a Resolution authorizing staff to proceed with such. H.-6. 16-4870 A Resolution in accordance with Section 2-26 of the City Code, entitled “Regular Meetings, Special Meetings”, setting forth the meeting dates through September 2016 as follows: Tuesday, June 14, 2016; Tuesday, July 26, 2016; Wednesday, July 27, 2016 (Budget Workshop); Tuesday, August 23, 2016; Tuesday, September 13, 2016; Tuesday, September 27, 2016. I. CITY ATTORNEY ITEMS None J. CITY CLERK ITEMS None City of Coral Gables Page 8 Printed on 3/10/2016 City Commission Agenda March 15, 2016 K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s Non-Discrimination Coordinator Dona M. Spain (E-mail: dspain@coralgables.com, Telephone: 305-460-5095, TTY/TDD: 305-460-5010), at least three (3) business days before the meeting. Any person with a disability requiring communication assistance (such as a sign language interpreter or other auxiliary aide or service ) in order to attend or participate in the meeting should contact the City’s ADA Coordinator Dona M. Spain (E-mail: dspain@coralgables.com, Telephone: 305-460-5095, TTY/TDD: 305-460-5010), at least three (3) days before the meeting. Additional information on the City ’s procedure to request an accommodations is located on the City ’s website under the “ADA Notice” tab. Walter J. Foeman City Clerk City of Coral Gables Page 9 Printed on 3/10/2016