City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, March 29, 2016 9:00 AM City Hall, Commission Chambers City Commission Mayor Jim Cason Vice Mayor Frank C. Quesada Commissioner Patricia Keon Commissioner Vince Lago Commissioner Jeannett Slesnick Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Agenda March 29, 2016 INVOCATION Coral Gables United Church of Christ. PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 16-4923 Presentation of a Proclamation declaring April 10, 2016 through April 16, 2016 as "National Crime Victims' Week" in Coral Gables. A.-2. 16-4931 Presentation by Dr. Jeffrey Horstmyer to the City of Coral Gables Fire Department and Coral Gables Hospital, for their participation in the Miami-Dade Stroke Consortium. A.-3. 16-4914 Certificate of Recognition presented to Marcel Van Hemert, for his efforts in helping bring humanitarian aid to the refugees in Eastern Europe. A.-4. 16-4928 Recognition of the 100 Andalusia Building's 10 Year Anniversary. B. APPROVAL OF MINUTES B.-1. 16-4915 Regular City Commission Meeting of February 23, 2016. C. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. C.-1. 16-4881 A Resolution authorizing the acceptance and execution of a grant from the 2016 Edward Byrne Memorial Justice Assistance Grant Program, to purchase customized Complete Child ID Kits and Child Safety Wristbands for distribution by the Police Department as part of a child safety initiative; further authorizing an amendment to the Fiscal Year 2015-2016 Annual Budget, to recognize the $10,000 grant funds as revenue and to appropriate such funds to cover the grant expenditures. C.-2. 16-4892 A Resolution authorizing free parking for Participants (in Garage Four) and a waiver in the amount of $590, the cost of renting fifty-nine (59) parking spaces along Biltmore Way, for the "2016 Coral Gables Walk MS," scheduled for April 16, 2016. City of Coral Gables Page 2 Printed on 3/24/2016 City Commission Agenda March 29, 2016 C.-3. 16-4895 A Resolution accepting the recommendation of the Chief Procurement Officer to extend the Environmental Engineering Consultant Services continuing contracts with Hazen & Sawyer P.C., AECOM Technical Services, Inc., and CDM Smith, Inc., pursuant to Section 2-829 of the Procurement Code entitled, “Approval of Change Orders and Contract Modifications,” until June 30, 2016, until such time as the negotiations are complete and new contracts are executed, pursuant to the current RFQ process. C.-4. 16-4896 A Resolution accepting the recommendation of the Chief Procurement Officer, to extend the Architectural Consultant Services for continuing contracts with Stantec Consulting, Inc., AECOM Technical Services, Inc., Ferguson Glasgow Schuster Soto, Inc. (FGSS), and MC Harry & Associates, Inc., pursuant to Section 2-829 of the Procurement Code entitled, “Approval of Change Orders and Contract Modifications,” until June 30, 2016, or until such time as the negotiations are complete and new contracts are executed, pursuant to the current RFQ process. C.-5. 16-4897 A Resolution accepting the recommendation of the Chief Procurement Officer, to “piggyback” off of a contract from Miami-Dade County, FL with AUM Construction, Inc. for traffic signal improvements, pursuant to Section 2-978 of the Procurement Code entitled, “Use of Other Governmental Unit Contracts (Piggybacks)”. C.-6. 16-4899 A Resolution accepting the recommendation of the Chief Procurement Officer, to extend the contract with Witt O’Brien’s, LLC, formerly known as O’Brien’s Response Management, Inc., pursuant to Section 2-829 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications,” to provide emergency management services until June 30, 2016, or until such time as a new contract is executed. C.-7. 16-4900 A Resolution accepting the recommendation of the Chief Procurement Officer, pursuant to Section 2-583 of the Procurement Code entitled, “Application of the Code” to waive the Procurement Code to lease eleven (11) 2016 FLHP Harley-Davidson motorcycles for the Coral Gables Police Department, from Peterson’s Harley-Davidson of Miami, LLC. 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 16-4921 Code Enforcement Board Hearing of March 16, 2016. 1.-2. 16-4912 Construction Regulation Board Meeting of February 8, 2016. 1.-3. 16-4913 Construction Regulation Board Meeting of February 25, 2016. 1.-4. 16-4893 Historic Preservation Board Meeting of February 18, 2016. 1.-5. 16-4846 Landscape Beautification Advisory Board Meeting of February 4, 2016 City of Coral Gables Page 3 Printed on 3/24/2016 City Commission Agenda March 29, 2016 D. PERSONAL APPEARANCES D.-1. 16-4929 Presentation by Andria Hanley, Vice President of Development, Camillus House. Time Certain 9:30 a.m. D.-2. 16-4930 Legislative Report by Fausto Gomez, of Gomez Barker Associates, Inc. City of Coral Gables Page 4 Printed on 3/24/2016 City Commission Agenda March 29, 2016 E. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the Office of the Mayor, during the day of the City Commission Meeting. ORDINANCES ON SECOND READING E.-1. 16-4880 An Ordinance of the City Commission of Coral Gables, Florida, requiring permitees/owners to post “No Trespass” signs on construction sites, consistent with Sec. 810.09, F.S.; providing for enforcement; providing for a repealer provision, severability clause, and providing for an effective date. (Sponsored by Mayor Cason) E.-2. 15-4474 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code: Article 2, “Decision Making and Administrative Bodies”, Division 3. “Board of Architects”, Section 2-301, “Powers and Duties”; Section 2-302, “Membership, Terms; Vacancies; Removal”; and Section 2-303, “Meetings; Quorum; Required Vote”; Article 3 “Development Review”, Section 3-303, “Reconsideration of City Architect Administrative Determination” and Section 3-606, “Procedures for Appeals”, by updating the membership and certain procedures of the Board of Architects and requiring a conflict resolution meeting prior to a quasi-judicial hearing; providing for a repealer provision, severability clause, codification, and providing for an effective date. Board of Architects Rules of Procedure. Updated Rules of Procedure that govern the Board of Architects. E.-3. 16-4836 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code, Article 5, “Development Standards,” Division 14, “Parking, Loading, and Driveway Requirements,” Section 5-1410, “Shared Parking Reduction Standards,” creating provisions for shared parking reduction as part of a Mixed Use Site Plan or Planned Area Development; providing for a repealer provision, severability clause, codification, and providing for an effective date. (PZB recommended approval, Vote: 5-0) E.-4. 16-4841 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code, Article 4, “Zoning Districts,” Division 2, “Overlay and Special Purpose Districts,” Section 4-201, “Mixed Use District (MXD),” amending parking requirements for ground floor uses, adding shared parking reduction standard reference, and adding LEED Certification standards for new Mixed Use Developments; providing for a repealer provision, severability clause, codification, and providing for an effective date. (PZB recommended approval, Vote: 7-0) City of Coral Gables Page 5 Printed on 3/24/2016 City Commission Agenda March 29, 2016 Agenda Items E.-5. and F.-1. are related. ORDINANCES ON FIRST READING E.-5. 16-4884 An Ordinance of the City of Coral Gables, Florida, prohibiting buttons and other encroachments in the public right-of-way without approval from the City, directing the City to remove such unauthorized buttons and other encroachments from the right-of-way, authorizing the City to bill the property owner for such removal as a special assessment, and providing for severability, repealer, codification, enforcement and providing for an effective date. (Sponsored by Mayor Cason) E.-6. 16-4910 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code by amending Article 3, “Development Review,” Division 2, “General Development Review Procedures,” Section 3-206, “Building site determination”; and, Article 8, “Definitions,” amending the requirements for applications for a building site separation and creating a definition for voluntary demolition; providing for a repealer provision, severability clause, codification, and providing for an effective date. E.-7. 16-4911 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code by amending Article 2, “Decision Making and Administrative Bodies”; Article 4, “Zoning Districts”; Article 5, “Development Standards”; and, Article 8, “Definitions” to address tie votes, restaurant walk-up counters, required parking and bay windows; providing for a repealer provision, severability clause, codification, and providing for an effective date. F. CITY COMMISSION ITEMS Agenda Items F.-1. and E.-5. are related. F.-1. 16-4885 Discussion and presentation by City staff regarding plan to address buttons and other encroachments in the public right-of-way. (Sponsored by Mayor Cason) G. BOARDS/COMMITTEES ITEMS None H. CITY MANAGER ITEMS None City of Coral Gables Page 6 Printed on 3/24/2016 City Commission Agenda March 29, 2016 I. CITY ATTORNEY ITEMS I.-1. 16-4876 Presentation of Litigation Report by City Attorney. Time Certain 10:00 a.m. I.-2. 16-4904 Presentation of Final Restated Charter and Setting of Charter Review Commission Process to consider proposed amendments. Time Certain 11:00 a.m. I.-3. 16-4906 Status update as to prosecution of court actions related to abandoned properties. I.-4. 16-4907 Status report on Justice Advocate Program. J. CITY CLERK ITEMS K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney City of Coral Gables Page 7 Printed on 3/24/2016 City Commission Agenda March 29, 2016 ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s Non-Discrimination Coordinator Dona M. Spain (E-mail: dspain@coralgables.com, Telephone: 305-460-5095, TTY/TDD: 305-460-5010), at least three (3) business days before the meeting. Any person with a disability requiring communication assistance (such as a sign language interpreter or other auxiliary aide or service ) in order to attend or participate in the meeting should contact the City’s ADA Coordinator Dona M. Spain (E-mail: dspain@coralgables.com, Telephone: 305-460-5095, TTY/TDD: 305-460-5010), at least three (3) days before the meeting. Additional information on the City ’s procedure to request an accommodations is located on the City ’s website under the “ADA Notice” tab. Walter J. Foeman City Clerk City of Coral Gables Page 8 Printed on 3/24/2016