City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, August 29, 2017 9:00 AM Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. City Hall, Commission Chambers City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Patricia Keon Commissioner Vince Lago Commissioner Michael Mena Commissioner Frank C. Quesada Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Agenda August 29, 2017 Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. Agenda Items A-1 through A-3. INVOCATION Reverend Megan Smith, Associate Minister, Coral Gables Congregational Church PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 17-6383 Congratulations to Officer Robert Wright, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of June, 2017. A.-2. 17-6366 Congratulations to Battalion Chief Carla Rossby, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of July 2017. A.-3. 17-6371 Congratulations to the Coral Gables Fire Department Rescue crews recognized for an outstanding lifesaving response to a medical emergency involving a female patient in cardiac arrest. A.-4. 17-6382 Congratulations to Ivonne Cutie who holds the title Code Enforcement Assistant, recipient of the "Employee of the Month Award," for the month of August, 2017. B. APPROVAL OF MINUTES B.-1. 17-6461 Regular City Commission Meeting of July 11, 2017. B.-.2. 17-6475 Budget Workshop of July 11, 2017. City of Coral Gables Page 2 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 C. MAYOR'S COMMENT C.-1. 17-6328 A discussion on the Resilient Cities Summit. (Sponsored by Mayor Valdes-Fauli) C.-2. 17-6345 A Resolution by the City Commission of Coral Gables, Florida, Authorizing City Staff to Consider Sea Level Rise Adaptation in their Discretionary Decisions, Directing Staff to Initiate the Process for Amending the City’s Comprehensive Plan as Necessary to Contemplate the Anticipated Implications of Sea Level Rise, and Encouraging Community Associations, Institutions, and Governments to Develop, Adopt, and Fund Sea Level Rise Preparedness Policies and Programs. (Sponsored by Mayor Valdes-Fauli) C.-3. 17-6346 A Resolution of the City Commission of the City of Coral Gables, Florida, reaffirming the City’s Commitment to the Defense of Home Rule and Encouraging Miami-Dade County and Municipalities to Join the City in its Defense of Home Rule; providing for an effective date. (Sponsored by Mayor Valdes-Fauli) C.-4. 17-6393 A Resolution appointing Commissioner Vince Lago as the representative of the City of Coral Gables on the Transportation Planning Organization. (Sponsored by Mayor Valdes-Fauli) City of Coral Gables Page 3 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 D. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. D.-1. 17-6368 A Resolution confirming the re-appointment of John Fullerton to serve as a member of the Historic Preservation Board (Appointed by the Board-As-A-Whole) for a two (2) year term, which began on June 1, 2017 through May 31, 2019. D.-2. 17-6369 A Resolution re-appointing Chris Zoller (Nominated by the Commission-As-A-Whole) to serve as a member of the Code Enforcement Board, for a three (3) year term, which began on June 1, 2017 and continues through May 31, 2020. D.-3. 17-6376 A Resolution to extend the permitted daytime capacity for an event at the University of Miami Convocation Center (aka Watsco Center) for October 27, 2017; for a University of Miami Sesame Street Live event for 2,000 elementary school children; authorizing the City Manager the discretion to approve similar events in the future that involve busing of spectators/visitors. D.-4. 17-6397 A Resolution authorizing entering into a second Amendment to the Retail Lease with Junkanoo Crew, Inc. d/b/a Ortanique on the Mile, to allow a payment plan for past due rent with regard to city-owned property, located at 278 Miracle Mile, Coral Gables, Florida. D.-5. 17-6398 A Resolution authorizing entering into a second amendment to the Retail Lease with Mayra Saldana d/b/a Bloom Boutique, to allow a payment plan for past due rent with regard to city-owned property, located at 290 Miracle Mile, Coral Gables, Florida. D.-6. 17-6347 A Resolution authorizing The Business Improvement District of Coral Gables in partnership with the City of Coral Gables to sell alcoholic beverages, on the Giralda Plaza located on the 100 block of Giralda on September 15, 2017 from 6:00 pm to 12:00 am, during the "Giralda Plaza Celebration", Subject to Florida Department of Professional Regulation requirements. D.-7. 17-6342 A Resolution accepting the Quarterly Financial Report for the nine months ended June 30, 2017, which is the third quarter of Fiscal Year 2017. D.-8. 17-6336 A Resolution expressing the City of Coral Gables' desire to transfer control of the Special Taxing District for Snapper Creek Lakes' Security Guard District, from Miami-Dade County, to the City of Coral Gables. (Effective October 1, 2018) D.-9. 17-6473 A Resolution expressing the City of Coral Gables' desire to transfer control of the special taxing district for Hammock Oaks' Security Guard District, from Miami -Dade County, to the City of Coral Gables. (Effective October 1, 2018) City of Coral Gables Page 4 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission [Note: A vote to accept the minutes does not mean approval of the substance within the minutes]: 1.-1. 17-6384 Board of Adjustment Meeting of July 10, 2017. 1.-2. 17-6402 Budget/Audit Advisory Board Meeting of July 6, 2017. 1.-3. 17-6406 Code Enforcement Board Hearing of July 19, 2017. 1.-4. 17-6464 Code Enforcement Board Hearing of August 16, 2017. 1.-5. 17-6405 Construction Regulation Board Minutes of August 7, 2017 1.-6. 17-6353 Coral Gables Arts Advisory Panel Meeting of April 24, 2017. 1.-7. 17-6355 Cultural Development Board meeting minutes of June 6, 2017. 1.-8. 17-6327 Economic Development Board Meeting of June 27, 2017. 1.-9. 17-6375 Historic Preservation Board Meeting of June 15, 2017. 1.-10. 17-6395 International Affairs Coordinating Council Meeting of May 23, 2017. 1.-11. 17-6394 Parking Advisory Board Meeting of April 27, 2017. 1.-12. 17-6326 Property Advisory Board Meeting of June 14, 2017. 1.-13. 17-6401 School and Community Relations Committee Meeting of June 16, 2017. 1.-14. 17-6424 Transportation Advisory Board Meeting of July 27, 2017. 1.-15. 17-6425 Transportation Advisory Board Meeting of June 20, 2017. 1.-16. 17-6373 Waterway Advisory Board Meeting of May 3, 2017. 1.-17. 17-6374 Waterway Advisory Board Meeting of June 7, 2017. City of Coral Gables Page 5 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 2. Presentation of Boards and/or Committees draft/final minutes requesting action from the CIty Commission [Note: A vote to accept the minutes does not mean approval of the substance within the minutes]: 2.-1. 17-6370 A Resolution by the Historic Preservation Board recommending a line item in the City's 2017-2018 Fiscal Year Budget for the restoration of the windows, located at Coral Gables City Hall. (Historic Preservation Board vote: 7-0). 2.-2. 17-6423 A Resolution by the Transportation Advisory Board recommending that the City of Coral Gables Commission review the Traffic Impact Study procedures developed by the Board and consider adoption. E. PERSONAL APPEARANCES E.-1. 17-6471 Legislative updates by Florida State Senator Jose Javier Rodriguez. City of Coral Gables Page 6 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 F. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in. Presentations made to the City Commission are subject to the City’s False Claims Ordinance, Ch. 39 of the City of Coral Gables Code. Anyone who wishes to address the City Commission on an item to be considered for public hearing must fill out a Speaker Card and turn it in to the City Clerk. Speaker Cards can be obtained on the credenza located outside the office of Vice Mayor Keon and Commissioner Mena, during the day of the City Commission Meeting. ORDINANCES ON SECOND READING F.-1. 17-6218 An Ordinance of the City Commission of Coral Gables, Florida, amending section 101-182, Qualifications and Removal of Officers (Special Masters/Hearing Officers), of the Code of the City of Coral Gables, Florida, and providing for a repealer provision, severability clause, codification and providing for an effective date. ORDINANCES ON FIRST READING F.-2. 17-6380 An Ordinance of the City Commission of Coral Gables, Florida, creating Section 2-244, under Article V, Chapter 2, Conflict of Interest and Code of Ethics, of the City of Coral Gables Code, entitled “Honor Code,”; providing for a repealer provision, severability clause, codification, enforceability and an providing for an effective date. (Sponsored by Mayor Valdes-Fauli) F.-3. 17-6317 An Ordinance of the City Commission of Coral Gables, Florida, requesting vacation of a public alleyway pursuant to Zoning Code Article 3, Division 12, “Abandonment and Vacations” and City Code Chapter 62, Article 8, “Vacation, Abandonment and Closure of Streets, Easements and Alleys by Private Owners and the City; Application Process, ” providing for the vacation of the twenty (20) foot wide alley which is three-hundred (300) feet in length lying between Tracts A and B, and dedication of substitute perpetual access and utility easement in Block 199, Riviera Section Part 14 (1542 South Dixie Highway), Coral Gables, Florida; providing for a repealer provision, severability clause, and providing for an effective date. (07 12 17 PZB recommended approval; Vote 6-0) F.-4. 17-6341 An Ordinance of the City Commission of Coral Gables, Florida, creating Section 62-101, Chapter 62, Article III, of the City of Coral Gables Code to prohibit excavations on Miracle Mile and Giralda Avenue in the Streetscape area; providing for a repealer provision, severability clause, codification, and providing for an effective date. City of Coral Gables Page 7 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 RESOLUTIONS Time Certain 10:00am (Agenda Item F-5) F.-5. 17-6385 A Resolution of the City Commission of Coral Gables, Florida granting conditional use approval pursuant to Zoning Code Article 3, “Development Review,” Division 4, “Conditional Uses,” for a modification to the adopted Campus Master Plan for Henry S . West Laboratory School located at 5300 Carillo Street zoned University Campus District for the property legally described as the Portion of Tract 3 of the Amended Plat of Portion of Main Campus University of Miami, Coral Gables, Florida; including required conditions; providing for an effective date. (08 09 17 PZB made no recommendation due to insufficient application, Vote:7-0) G. CITY COMMISSION ITEMS Time Certain 1:30pm (Agenda Item G-1) G.-1. 17-6458 A discussion regarding water quality findings for Coral Gables Waterway, including information from Dr. Roland Samimy from the School for Marine Science and Technology at the University of Massachusetts-Dartmouth and Dr. Chris Kelble from the NOAA-AOML. (Sponsored by Commissioner Quesada) G.-2. 17-6333 A discussion regarding adoption of Commissioner Ordinance. (Sponsored by Commissioner Lago) G.-3. 17-6403 An update on the PACE program's expansion in the City of Coral Gables to have multiple provider options for its residents. (Sponsored by Commissioner Lago) G.-4. 17-6404 A discussion on metal roofs in Coral Gables. (Sponsored by Commissioner Lago) G.-5. 17-6460 Presentation of updated abandoned property report and replenishment of City Commission abandoned property list. (Sponsored by Vice Mayor Keon) G.-6. 17-6476 A discussion regarding identifying and pursuing a location for an off -leash dog park in Coral Gables. (Sponsored by Commissioner Mena) G.-7. 17-6411 A Resolution directing staff to advertise a Request for Letters of Interest (RFLI) regarding the launch of a twelve (12) month pilot for a stationless bike-share service in the City of Coral Gables. (Sponsored by Commissioner Lago) (Sponsored by Commissioner Mena) City of Coral Gables Page 8 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 G.-8. 17-6462 A discussion and possible action regarding invocation of Chapter 164 of the Florida Statutes by the Coral Gables City Commission as to the Miami-Dade County School Board relating to the applicability of City land use, zoning, and historic preservation regulations to Miami-Dade County Public Schools’ property and development within the City. (Sponsored by Vice Mayor Keon) H. BOARDS/COMMITTEES ITEMS H.-1. 17-6343 A Resolution granting approval of a Residential Waiver (By a four-fifths vote of the City Commission) for Lourdes Cuzan (Nominated by Mayor Valdes-Fauli), in accordance with Section 2-59(B)(2) of the City Code, to serve as a member of the International Affairs Coordinating Council, for a two (2) year term, which began on June 1, 2017 and continues through May 31, 2019. H.-2. 17-6344 A Resolution granting approval of a Residential Waiver (By a four-fifths vote of the City Commission) for Jesus Milian (Nominated by Mayor Valdes-Fauli), in accordance with Section 2-59(B)(2) of the City Code, to serve as a member of the Parking Advisory Board, for a two (2) year term, which began on June 1, 2017 and continues through May 31, 2019. H.-3. 17-6348 A Resolution granting approval of a Residential Waiver (By a four-fifths vote of the City Commission) for Tina Sayago (Nominated by Mayor Valdes-Fauli), in accordance with Section 2-59(B)(2) of the City Code, to serve as a member of the Communications Committee, for a two (2) year term, which began on June 1, 2017 and continues through May 31, 2019. H.-4. 17-6349 A Resolution granting approval of a Residential Waiver (By a four-fifths vote of the City Commission) for Marshall Bellin (Nominated by Commissioner Lago), in accordance with Section 2-59(B)(2) of the City Code, to serve as a member of the Planning and Zoning Board, for a two (2) year term, which began on June 1, 2017 and continues through May 31, 2019. City of Coral Gables Page 9 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 I. CITY MANAGER ITEMS I.-1. 17-6331 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Citywide Right of Way Improvements contract to Metro Express, Inc ., the lowest responsive and responsible bidder on an as-needed basis and not to exceed the budgeted available funds, for a term of two (2) years with two (2) one (1) year renewal options, pursuant to Invitation for Bids (IFB) 2017.06.LS and Section 2-828 of the Procurement Code entitled “Contract Award”. I.-2. 17-6329 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Legislative Consulting Services contract to Southern Strategy Group of Miami, LLC, with Ronald L. Book, P.A., the top-ranked proposer, in an estimated annual amount of $72,000, not to exceed the budgeted available funds, for a period of two (2) years with options to renew for two (2) additional one (1) year periods exercisable at the option of the City Manager, pursuant to Section 2-828 of the Procurement Code entitled “Contract Award” and Request for Proposals (RFP) 2017.05.PK; should negotiations fail with the top-ranked proposer, negotiations shall commence with the next ranked proposer until an agreement and contract amount acceptable to the City has been reached. I.-3. 17-6330 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Planning Services for Zoning Code Update contract to DPZ PARTNERS, LLC d/b/a DPZ CoDESIGN, the top-ranked proposer, pursuant to Section 2-828 of the Procurement Code entitled “Contract Award” and Request for Proposals (RFP) 2017.05.MS, and authorizing the City Manager to negotiate a final contract amount acceptable to the City for this project, not to exceed the budgeted available funds. I.-4. 17-6399 A Resolution authorizing the City Manager to market the City owned parcel located at 7350 Coral Way, Miami, FL 33155 to sell for the highest and best price, and waiving provisions of the Procurement Code in accordance with Section 2-2011 and 2-583 thereof. (Potential Sales Agreement will come back to City Commission for authorization to execute) I.-5. 17-6457 A Resolution accepting the recommendation of the Public Works Director, upon consultation with the Chief Procurement Officer, and in conjunction with the Evaluation/Selection Committee, to award the Construction Manager at Risk (CMR) for the Construction of A New Public Safety Building Project (“the Project”) to The Weitz Company, LLC., the most qualified Proposer, pursuant to Section 2-1089 of the Procurement Code entitled “Construction manager-at-risk” and Request for Qualifications (RFQ) 2017.06.YG; authorizing the Public Works Director, upon consultation with the Chief Procurement Officer, to negotiate a Pre -Construction Services Agreement for the Pre-Construction phase of the project at an amount that is fair, competitive, and reasonable; should negotiations fail with the most qualified Proposer, further authorizing the Public Works Director, upon consultation with the Chief Procurement Officer, to formally terminate negotiations and to commence negotiations with the next most qualified Proposer, up to the third ranked qualified Proposer, until a satisfactory agreement and contract amount that is fair, competitive, and reasonable is reached. City of Coral Gables Page 10 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 I.-6. 17-6396 A Resolution approving general terms and authorizing the City Manager and City Attorney to negotiate a Sales and Purchase Agreement with Doctors’ Hospital, Inc ., a Florida not-for-profit corporation, for the sale of Municipal Parking Lot 24, located on the northwest corner of University Drive and Pisano Ave, Coral Gables, FL 33146, having a Miami-Dade County parcel identification number of 03-4119-006-0200, and waiving provisions of the Procurement Code in accordance with Sections 2-2011 and 2-583 thereof. (Note: The resolution requires a 4/5 vote because of the waiver; Sales Agreement will come back to City Commission for authorization to execute) I.-7. 17-6427 A Resolution of the City Commission of the City of Coral Gables, Florida, directing City Staff to Prepare an Ordinance creating a Notice Provision and Process in the Zoning Code, as well as a standard for evaluating amendments to the City Plan, and Authorizing the Historic Preservation Officer and City Attorney to proceed with Designation of the City Plan; providing for implementation and an effective date. I.-8. 17-6400 A Resolution authorizing the City Manager to approve and execute a one -time grant, in an amount not to exceed one hundred and twenty-five thousand dollars (“$125,000”), to the BID’S Giralda Committee to be utilized by the BID, as the Committee’s fiscal agent, on an incremental and reimbursable basis for marketing activities pre -approved by the City. I.-9. 17-6407 A Resolution authorizing a public project series of artistically painted Venetian Posts for temporary display throughout the Central Business District with eventual auction to benefit a regional non-profit organization. I.-10. 17-6381 A Resolution authorizing the City Manager to renew the medical insurance plan with Florida Blue with an overall cost decrease of 2 percent from the previous year for an additional one-year term, effective October 1, 2017; further authorizing the renewal of Florida Combined Life Dental Insurance (with no premium increase for the DHMO and PPO Plan) and the UNUM Life and AD&D insurance plans (with no premium increase guaranteed for 12 months), effective October 1, 2017. I.-11. 17-6391 Presentation by the Parking Director regarding Smart Parking. I.-12. 17-6390 Presentation by the Parking Director regarding Downtown Parking and Centralized Valet. City of Coral Gables Page 11 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 J. CITY ATTORNEY ITEMS Time Certain 2:00pm (Agenda Item J-1) J.-1. 17-6334 Report on special taxing districts. J.-2. 17-6335 Status report on 747/760 Ponce Nuisance Abatement matter. J.-3. 17-6372 Report regarding misdemeanor citation program. J.-4. 17-6459 Report regarding 1411 Mantua. (Sponsored by Vice Mayor Keon) J.-5. 17-6463 Public Records and Information Request Policy. J.-6. 17-6474 Request for an Executive Session (if any). K. CITY CLERK ITEMS K.-1. 17-6350 A Resolution of the City of Coral Gables City Commission, with attachments, accepting the City Clerk’s Certification and Declaration of Results from the Coral Gables Retirement Board Election; said election period which was held from June 6th, 2017 through June 9th, 2017; said election which confirmed Tom Zelenak to the At-Large Participating Regular Full-time Employee seat for the remainder of an unexpired term which began January 1, 2016 through December 31, 2017. L. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney City of Coral Gables Page 12 Printed on 8/24/2017 9:38 PM City Commission Agenda August 29, 2017 ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail: relejabarrieta@coralgables.com, Telephone: 305-722-8686 , TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Any person with a disability requiring communication assistance (such as a sign language interpreter or other auxiliary aide or service) in order to attend or participate in the meeting should contact the City’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail : relejabarrieta@coralgables.com, Telephone: 305-722-8686, TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Walter J. Foeman City Clerk City of Coral Gables Page 13 Printed on 8/24/2017 9:38 PM