City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Thursday, September 14, 2017 3:00 PM Special City Commission Meeting City Hall, Commission Chambers City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Patricia Keon Commissioner Vince Lago Commissioner Michael Mena Commissioner Frank C. Quesada Cathy Swanson-Rivenbark, City Manager Craig E. Leen, City Attorney Walter J. Foeman, City Clerk City Commission Meeting Minutes September 14, 2017 ROLL CALL Present: 5 - Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli INVOCATION Mayor Raul Valdes-Fauli gave the Invocation. PLEDGE OF ALLEGIANCE Commissioner Lago led the Pledge of Allegiance. Statement by City Attorney regarding Rules and Procedures for today's Meeting. A. PUBLIC HEARINGS Ordinances on Second Reading ORDINANCE NO. 2017-32 A.-1. 17-6341 An Ordinance of the City Commission of Coral Gables, Florida, creating Section 62-101, Chapter 62, Article III, of the City of Coral Gables Code to prohibit excavations on Miracle Mile and Giralda Avenue in the Streetscape area; providing for a repealer provision, severability clause, codification, and providing for an effective date. Attachments: Cover Memo-Ordinance on First Reading-prohibiting excavations on Miracle Mile and Giralda Ave Draft Ordinance-prohibition on excavations on Miracle Mile and Giralda Avenue Cover Memo-Ordinance on Second Reading-prohibiting excavations on Miracle Mile and Giralda Second Reading-Draft Ordinance prohibiting excavations on Miracle Mile and Giralda Avenue Signed Ordinance 2017-32 CCMtg August 29 2017 - Agenda Item F-4 - Ordinance creating Section 62-101 prohibit excavatio AN ORDINANCE OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA, CREATING SECTION 62-101, CHAPTER 62, ARTICLE III OF THE CITY OF CORAL GABLES CODE TO PROHIBIT EXCAVATIONS ON MIRACLE MILE AND GIRALDA AVENUE IN THE STREETSCAPE AREA; AND PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be adopted by Ordinance Number 2017-32. The motion passed by the following vote. Yeas : 4- Vice Mayor Keon, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli Absent : 1- Vice Mayor Lago City Clerk Item No. 4 City of Coral Gables Page 1 City Commission Meeting Minutes September 14, 2017 Ordinances on First Reading A.-2. 17-6413 An Ordinance Amending Chapter 50 of the “Code of the City of Coral Gables,” entitled “Pensions,” amending Section 50-26, “Compulsory Participation” to give non-bargaining unit police officers and firefighters hired from outside the City the option to elect to participate in a defined contribution retirement plan, instead of the Coral Gables Retirement System; providing for a repealer provision, severability clause, codification and providing for an effective date. Attachments: No Actuarial Impact Letter - 8-31-2017 Coral Gables Pension Ordinance Optional Participation Cover Memo - Pension Participation This Ordinance was Continued City Clerk Item No. 5 ORDINANCE NO. 2017-35 (As Amended) A.-3. 17-6318 An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to the City of Coral Gables Official Zoning Code by amending Article 4, “Zoning Districts,” Division 3, “Non-Residential Districts,” Section 4-301, “Commercial Limited District” requiring conditional use review for medical -related uses located within a Commercial Limited Zoning District; providing for a repealer provision, severability clause, codification, and providing for an effective date. ( 07 12 17 PZB recommended approval; Vote 7-0) Attachments: 09 12 17 CC Cover Memo - Medical Clinics ZC Text Amendment 09 12 17 Exhibit A - Draft Ordinance 09 12 17 Exhibit B - 07 12 17 PZB Staff Report and Recommendation with attachments 09 12 17 Exhibit C - Excerpts of 07 12 17 PZB Meeting Minutes 09 12 17 Exhibit D - PowerPoint Presentation 09 26 17 CC Cover Memo - Medical Related Uses ZC Text Amendment 09 26 17 Exhibit A - Draft Ordinance - Medical Uses Signed Ordinance 2017-35 A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be approved as an Ordinance on First Reading as Amended. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City Clerk Item No. 6 City of Coral Gables Page 2 City Commission Meeting Minutes September 14, 2017 B. CITY MANAGER ITEMS RESOLUTION NO. 2017-255 B.-1. 17-6523 A Resolution accepting the recommendation of the Public Works Director, upon consultation with the Chief Procurement Officer, to authorize the City Manager and the City Attorney to negotiate and execute a Pre-Construction Services Agreement for the Pre-Construction Phase of the Public Safety Building Project, pursuant to Request for Qualifications (RFQ) 2017.06.YG, in an amount not-to-exceed $275,000, which will be generally consistent with the terms of the agreement in the attached form, with any modifications the City Manager and City Attorney deem appropriate in the public interest; whereby said approval of a not-to-exceed amount does not indicate a determination of the final contract amount, but rather the City Manager and City Attorney are encouraged to negotiate a lower amount in the best interest of the city and that is fair, competitive, and reasonable. Attachments: PSB Form Precon 5-31-17 1 - Draft Agenda Reso CMR Public Safety Building 1 - Draft Agenda Memo CMR Public Safety Building Signed Resolution 2017-255 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE PUBLIC WORKS DIRECTOR, UPON CONSULTATION WITH THE CHIEF PROCUREMENT OFFICER, TO AUTHORIZE THE CITY MANAGER AND THE CITY ATTORNEY TO NEGOTIATE AND EXECUTE A PRE-CONSTRUCTION SERVICES AGREEMENT FOR THE PRE-CONSTRUCTION PHASE OF THE PUBLIC SAFETY BUILDING PROJECT, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) 2017.06.YG, IN AN AMOUNT NOT-TO-EXCEED $275,000, WHICH WILL BE GENERALLY CONSISTENT WITH THE TERMS OF THE AGREEMENT IN THE ATTACHED FORM, WITH ANY MODIFICATIONS THE CITY MANAGER AND CITY ATTORNEY DEEM APPROPRIATE IN THE PUBLIC INTEREST; WHEREBY SAID APPROVAL OF A NOT-TO-EXCEED AMOUNT DOES NOT INDICATE A DETERMINATION OF THE FINAL CONTRACT AMOUNT, BUT RATHER THE CITY MANAGER AND CITY ATTORNEY ARE ENCOURAGED TO NEGOTIATE A LOWER AMOUNT IN THE BEST INTEREST OF THE CITY AND THAT IS FAIR, COMPETITIVE, AND REASONABLE. A motion was made by Commissioner Lago, seconded by Commissioner Mena, that this matter be adopted by Resolution Number 2017-255. The motion passed by the following vote. Yeas : 5- Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli City Clerk Item No. 7 City of Coral Gables Page 3 City Commission Meeting Minutes September 14, 2017 RESOLUTION NO. 2017-256 B.-2. 17-6528 A Resolution of the City Commission of Coral Gables appointing individuals to the wheel of hearing officers and special masters for the City pursuant to Section 101-182 of the City Code. Attachments: Special masters resolution (wheel) - MSR edits 9-12-17 Signed Resolution 2017-256 A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES APPOINTING INDIVIDUALS TO THE WHEEL OF HEARING OFFICERS AND SPECIAL MASTERS FOR CERTAIN QUASI-JUDICIAL HEARINGS PURSUANT TO SECTION 101-182 OF THE CITY CODE. A motion was made by Vice Mayor Keon, seconded by Commissioner Mena, that this matter be adopted by Resolution Number 2017-256. The motion passed by the following vote. Yeas : 5- Vice Mayor Lago, Commissioner Mena, Commissioner Quesada, Vice Mayor Keon and Mayor Valdes-Fauli City Clerk Item No. 8 RESOLUTION NO. 2017-257 B.-3. 17-6529 A Resolution of the City Commission of Coral Gables appointing Aramis “Mitch” Alvarez as the Special Master presiding over quasi-judicial public hearings for the Board of Architects pursuant to Sections 2-302 and 2-303 of the Coral Gables Zoning Code. Attachments: Draft Resolution Mitch Alvarez CV R-2017-257 Signed A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES APPOINTING ARAMIS “MITCH” ALVAREZ AS THE SPECIAL MASTER PRESIDING OVER QUASI-JUDICIAL PUBLIC HEARINGS FOR THE BOARD OF ARCHITECTS PURSUANT TO SECTIONS 2-302 AND 2-303 OF THE CORAL GABLES ZONING CODE. A motion was made by Vice Mayor Keon, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2017-257. The motion passed by the following vote. Yeas : 5- Commissioner Mena, Commissioner Quesada, Vice Mayor Keon, Vice Mayor Lago and Mayor Valdes-Fauli City Clerk Item No. 9 City of Coral Gables Page 4 City Commission Meeting Minutes September 14, 2017 C. CITY ATTORNEY ITEMS RESOLUTION NO. 2017-259 C.-1. 17-6532 A Resolution of the City Commission of Coral Gables, Florida, pursuant to 2 CFR § 200.110, electing to us the previous procurement standards through the Fiscal Year 2018 which begins October 1, 2017, ending on September 30, 2018. Attachments: Signed Resolution 2017-259 A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA PURSUANT TO 2 CFR FS 200.110, ELECTING TO US THE PREVIOUS PROCUREMENT STANDARDS THROUGH THE FY 2018 WHICH BEGINS OCTOBER 1, 2017, ENDING ON SEPTEMBER 30, 2018. A motion was made by Commissioner Mena, seconded by Commissioner Lago, that this matter be adopted by Resolution Number 2017-259. The motion passed by the following vote. Yeas : 5- Commissioner Quesada, Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City Clerk Item No. 11 D. DISCUSSION ITEMS D.-1. 17-6531 Update and discussion regarding Hurricane clean up. Attachments: CCMtg Sept 14 2017 - Agenda Item D-1 - Update and discussion regarding Hurricane clean up This Resolution was Discussed and Filed City of Coral Gables Page 5 City Commission Meeting Minutes September 14, 2017 RESOLUTION NO. 2017-247 Non 17-6543 A Resolution directing the City Attorney's Office to take enforcment action against Florida Agenda Power and Light relating to the restoration of power to all of its customers in the City of Coral Gables. Attachments: Signed Resolution 2017-247 A RESOLUTION DIRECTING THE CITY ATTORNEY’S OFFICE TO TAKE ENFORCEMENT ACTION AGAINST FLORIDA POWER AND LIGHT RELATING TO THE RESTORATION OF POWER TO ALL OF ITS CUSTOMERS IN THE CITY OF CORAL GABLES. A motion was made by Mayor Valdes-Fauli, seconded by Commissioner Quesada, that this motion be adopted by Resolution Number 2017-247 . The motion passed by an unanimous vote. Yeas : 5 - Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli City Clerk Item No. 1 City of Coral Gables Page 6 City Commission Meeting Minutes September 14, 2017 RESOLUTION NO. 2017-248 Non 17-6544 A Resolution of the City Commission directing the City Manager's Office to study the Agenda possibility of undergrounding electrical cables in the City of Coral Gables. A motion was made by Commissioner Lago, seconded by Commissioner Quesada, that this matter be adopted by Resolution Number 2017-248. The motion passed by the following vote. Yeas : 5- Vice Mayor Lago, Commissioner Mena, Commissioner Quesada, Vice Mayor Keon and Mayor Valdes-Fauli City Clerk Item No. 2 RESOLUTION NO. 2017-249 Non 17-6545 A Resolution of the City Commission granting permission to Commissioner Quesada to Agenda participate via telephone and to vote on matters being heard before the City Commission. Attachments: Signed Resolution 2017-249 A RESOLUTION OF THE CITY COMMISSION GRANTING PERMISSION TO COMMISSIONER QUESADA TO PARTICIPATE VIA TELEPHONE TO VOTE ON MATTERS BEING HEARD BEFORE THE CITY COMMISSION. A motion was made by Vice Mayor Keon, seconded by Commissioner Lago, that this motion be adopted by Resolution Number 2017-249 . The motion passed by an unanimous vote. Yeas : 5 - Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli City Clerk Item No. 3 RESOLUTION NO. 2017-258 Non 17-6547 A Resolution of the City Commission confirming the appointment of Ariel Fernandez to Agenda serve as a member of the School and Community Relations Committee, for the remainder of a two (2) year term, which began on June 1, 2017 and continues through May 31, 2019. Attachments: Signed Resolution 2017-258 A RESOLUTION OF THE CITY COMMISSION CONFIRMING THE APPOINTMENT OF ARIEL FERNANDEZ TO SERVE AS A MEMBER OF THE SCHOOL AND COMMUNITY RELATIONS COMMITTEE, FOR THE REMAINDER OF A TWO (2) YEAR TERM, WHICH BEGAN ON JUNE 1, 2017 AND CONTINUES THROUGH MAY 31, 2019. A motion was made by Commissioner Lago, seconded by Vice Mayor Keon, that this motion be adopted by Resolution Number 2017-258 . The motion passed by an unanimous vote. City of Coral Gables Page 7 City Commission Meeting Minutes September 14, 2017 Yeas : 5 - Vice Mayor Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Quesada and Mayor Valdes-Fauli City Clerk Item No. 10 [Note for the Record: The verbatim transcript for this meeting is available for public inspection in the Office of the City Clerk and in Legistar]. ADJOURNMENT [Note for the Record: There being no further business on the Special City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting. The next regular meeting of the City Commission has been scheduled for Tuesday, September 26, 2017, beginning 9 a.m.] WALTER J. FOEMAN CITY CLERK City of Coral Gables Page 8