City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Meeting Minutes Tuesday, January 14, 2020 9:00 AM Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. City Hall, Commission Chambers City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Vince Lago Commissioner Jorge L. Fors, Jr. Commissioner Patricia Keon Commissioner Michael Mena Peter J. Iglesias, P.E., City Manager Miriam Soler Ramos, City Attorney Billy Y. Urquia, City Clerk City Commission Meeting Minutes January 14, 2020 Pre-meeting presentations will be held in the City Hall Courtyard at 8:30 am. (Agenda Items A-1 through A-9) ROLL CALL Present: 5 - Commissioner Fors Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli INVOCATION Jeff Sullivan, Executive Pastor at Granada Presbyterian Church gave the Invocation. PLEDGE OF ALLEGIANCE Commissioner Keon led the Pledge of Allegiance. LEGISLATIVE SUMMARY The following minutes summary includes all presentations made, and actions taken which is supplemented by the following exhibits on file in the Office of the City Clerk, and which are hereby made a part of the record herein: (a) Ordinance(s) adopted (Ordinance No. 2020-01); (b) Resolution(s) adopted (Resolution No. 2020-01 through Resolution No. 2020-23); (c) Video; (d) Audio Recording; (e) Minutes Folder with Agenda and background information, including items which were submitted at the meeting. A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 20-1003 Presentation of a Proclamation declaring January 19, 2020 through January 25, 2020 as "National Activity Professionals Week" in Coral Gables. Attachments: National Activity Profesionals Week Mayor Valdes-Fauli introduced the Agenda Item declaring January 19, 2020 through January 25, 2020 as “National Activity Professionals Week” in Coral Gables. Vice Mayor Lago acknowledged those present and read the proclamation in its entirety. Christine Lui-Hing, Director of Health Facilities at Riviera Health Resort in Coral Gables accepted the proclamation and thanked the Mayor and City Commission for the recognition. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 1 City of Coral Gables Page 1 City Commission Meeting Minutes January 14, 2020 A.-2. 19-9557 Presentation of twenty-five year service pin to John Kevin Ray, Development Services Department. Attachments: CM_25 Year Service Pin Recipients - John K Mayor Valdes-Fauli introduced the Agenda Item regarding John Kevin Ray, Development Services Department who is the recipient of a 25-year service pin. Suramy Cabrera, Development Services Director thanked him for his dedicated service and Ms. Virginia Goizuelta, a co-worker of Mr. Ray stated that she has known him for over 21 years during which time he has held several positions such as Plans Coordinator Assistant, Code Enforcement Officer and currently as a Plans Processor. He also has numerous licenses such as Inspector, Building Code Administrator, Plans Examiner, General Contractor and Roofing Contractor. His construction knowledge makes him an integral part of the permitting process. Additionally, Kevin has been the Emergency Coordinator for the Building Department for over 20 years. He has spearheaded the implementation of ARM 360, a system which electronically communicates cities hurricane damage assessment to Miami-Dade County. Many years ago, when paper recording was being used, Ms. Goizueta remembers them both spending countless hours compiling detailed records of the Building Department’s preparation and damage assessment for hurricanes such as Charlie, Karina and Wilma. In 2000, during the no-name storm, later named tropical storm Leslie, they were sent out to inspect Gables Estates and Gables by the Sea for storm damage, and as trees fell around them, and the sea water began to rise over the seawall, Kevin managed to maneuver over the blowing debris and was able to bring them safely back to City Hall. She then congratulated him on receiving his 25-year service pin. Mayor Valdes-Fauli jokingly stated that Kevin needed a new access card because his looked as though it is 50 years old. Kevin stated that it has been an honor and a pleasure working with everyone in the City of Coral Gables and that we have a great bunch of people working for us. Director Cabrera then presented Mr. Ray with his 25-year service pin. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 2 City of Coral Gables Page 2 City Commission Meeting Minutes January 14, 2020 A.-3. 19-9558 Presentation of twenty-five year service pin to Jorge E. Romero, Public Works Department. Attachments: CM_25 Year Service Pin Recipients - Jorge Romero Mayor Valdes-Fauli introduced the Agenda Item recognizing Jorge E. Romero, Public Works Department recipient of a 25-year service pin. Mr. Alberto Zamora, Assistant Public Works Director-Sanitation, congratulated Mr. Romero for his 25-years of dedicated service and thanked him for doing a great job on behalf of the citizens of Coral Gables. He was then presented with his 25-year service pin. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 3 A.-4. 19-9556 Presentation of service pins for Fire Department recipients, in recognition of 30 years of service: Deputy Fire Chief Dean W. James, Fire Captain David Martin, Firefighter David R . Johnson, and Firefighter Phillip Lopez. Attachments: CM_30 Year Service Pin Recipients 12.23 Mayor Valdes-Fauli introduced the Agenda Item in recognition of recipients from the Fire Department receiving their 30-year service pin. Fire Chief Marcos de la Rosa made the presentation of the pins to the recipients, namely Captain David R. Johnson, Firefighter Phillip Lopez, Fire Captain David Martin and Deputy Fire Chief Dean W. James. Deputy Fire Chief James stated that 30 years had gone by quickly, that he appreciates working for the City and feels that his fellow firefighter shares the same sentiment, but more importantly he is appreciative of spending the last 30 years with his fellow firefighters and classmates present here today and thanked the City for 30 years. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 4 City of Coral Gables Page 3 City Commission Meeting Minutes January 14, 2020 A.-5. 19-9550 Congratulations to Driver Engineer Vincent Brown, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of August 2019. Attachments: Cover Memo FF of Month August 2019 Notification Letter August Fire Chief Marcos de la Rosa introduced Deputy Fire Chief Dean W. James who spoke regarding Driver Engineer Vincent Brown, the recipient of the “Firefighter of the Month Award,” for the month of August 2019. Deputy Fire Chief James stated that Driver Engineer Brown is an exemplary employee who goes above and beyond the call of duty when performing his daily tasks. He is meticulous in his attention to detail, a role model and mentor. It is for these outstanding qualities that Driver Engineer Brown is being honored. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 5 A.-6. 19-9551 Congratulations to Driver Engineer Phil Lopez, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of September 2019. Attachments: Cover Memo FF of Month September 2019 Notification Letter September Deputy Fire Chief Dean W. James introduced Driver Engineer Phil Lopez “Firefighter of the Month Award,” for the month of September 2019. Deputy Chief James stated that he and Driver Engineer Lopez are classmates and he has proven over the years to be a resource to new and old drivers alike. He is knowledgeable, experienced and considered to be the ultimate role model, and it is for these outstanding qualities that he is being honored. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 6 A.-7. 19-9552 Congratulations to Battalion Chief Gilberto Hernandez, recipient of the City of Coral Gables “Firefighter of the Month Award,” for the month of October 2019. Attachments: Cover Memo FF of Month October 2019 Notification letter October Deputy Fire Chief Dean W. James introduced Battalion Chief Gilberto Hernandez, “Firefighter of the Month Award,” for the month of October 2019. Deputy Fire Chief James stated that Battalion Chief Hernandez is being honored for his courageous act in rendering assistance to a motorcyclist in an accident which occurred on October 28, 2019. Battalion Chief Hernandez in accessing the potentially life-threating injuries sustained by the motorcyclist, rendered immediate assistance and stayed on the scene until he was relieved by Broward County Sheriff Office’s Fire Department. Battalion Chief Hernandez actions made a significant difference in the ultimate outcome for the motorcyclist, and this is a testament of his character in putting others before self. City of Coral Gables Page 4 City Commission Meeting Minutes January 14, 2020 This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 7 A.-8. 19-9524 Congratulations to Officer Michael Daniels and Officer Alejandro Rivera, recipients of the City of Coral Gables “Officer of the Month Award,” for the month of October 2019. Attachments: COMMISSION COVER MEMO - OFFICER OF THE MONTH OCTOBER 2019.doc Officer of the Month Daniels-Rivera.pdf Mayor Valdes-Fauli introduced the Agenda Item recognizing Field Training Police Officer Michael Daniels and Probationary Police Officer Alejandro Rivera recipients of the “Officer of the Month Award,” for the month of October 2019, and asked Police Chief James E. Hudak to make the presentation. Police Chief Hudak introduced Field Training Police Officer Michael Daniels and spoke of his and Probationary Police Officer Rivera’s collaborative role in the capture of a subject who had stolen property from a CVS pharmacy. It is because of their keen observation, attention to detail and quick response that they were able to safely capture the subject with the stolen items totaling hundreds of dollars. Field Training Police Officer Daniels upon receiving his plaque thanked the City for recognizing him. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 8 A.-9. 19-9525 Congratulations to Lieutenant Jennie Hoff, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of November 2019. Attachments: COMMISSION COVER MEMO - OFFICER OF THE MONTH NOVEMBER 2019.doc Officer of the Month J.Hoff.pdf Police Chief Edward E. Hudak introduced the recipient of the “Officer of the Month Award,” for November 2019, Lieutenant Jennie Hoff for the month of November 2019 for her role in capturing a burglar who had entered the victim’s home. The burglar was eventually captured by Lieutenant Hoff due to the information given by the victim, the BOLO she received as well as her exemplary observation skills. Note mentioning is, though tasked with administrative functions, Lt. Hoff is always willing to engage with her team on the road in times of need - all to better serve the citizens of Coral Gables. Upon receiving her plaque, Lieutenant Hoff thanked the Mayor and City Commission and said she could not have done it alone, in that it was a collaboration of everyone on her shift. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 9 City of Coral Gables Page 5 City Commission Meeting Minutes January 14, 2020 A.-10. 19-9540 Congratulations to Maikel Lodeiro who holds the title of Sewer Line Technician II, recipient of the "Employee of the Month Award," for the month of January 2020. Attachments: Maikel Lodiero EOM January 2020 Cover Memo_EOM January 2020_M Mayor Valdes-Fauli introduced the Agenda Item and Karla Green, Human Resources Director made the presentation. Ms. Green stated that Maikel Lodeiro, the recipient of the “Employee of the Month Award,” for January 2020 was selected by Jose Saucedo, Senior Project Engineer. She continued by saying that Mr. Lodeiro is an outstanding employee who is knowledgeable in his field, demonstrates a willing spirit and a “can do” attitude. Currently Mr. Lodeiro serves as a Sewer Line Technician and Sewer CCTV Technician. During two recent sewer emergencies, he played a key role in preventing sewer spillage into the streets. He also played an integral role in the hurricane preparation cleanup and organizational efforts at the Public Works Equipment Yard, as well as assisting with the “Coral Forest and Secret of the Seas” art installation in the Giralda Plaza earlier this year. A video depicting a typical day at work for Mr. Lodeiro was then shown and when it was completed, Ms. Green presented him with his award and a check and he thanked the Mayor and City Commission. This Presentation/Protocol Document was Presented and Filed City Clerk Item No. 10 B. APPROVAL OF MINUTES B.-1. 19-9529 Regular City Commission Meeting of December 10, 2019. City of Coral Gables Page 6 City Commission Meeting Minutes January 14, 2020 Attachments: CCMtg Dec 10 2019 - Agenda Item F-10 - Ordinance providing for text amendments clarifying pro CCMtg Dec 10 2019 - Agenda Item G-7 - Discussion regarding Sec. 58-57 of the City Code relatin CCMtg Dec 10 2019 - Agenda Item G-9 - Discussion of notice procedures applicable to conditiona CCMtg Dec 10 2019 - Agenda Item I-2 - Presentation by staff on community outreach, education, CCMtg Dec 10 2019 - Agenda Item I-7 - Presentation on the retailer selected for the Pop-Up Incu CCMtg December 10 2019 - Agenda Item E-1 - Personal appearance by Nick DiDonato from Cora CCMtg December 10 2019 - Agenda Item F-4 - Ordinance amending Article III Chapter 70 Comm CCMtg December 10 2019 - Agenda Item F-7 - Ordinance amending Coral Gables Zoning Code A CCMtg December 10 2019 - Agenda Item G-1 - Update regarding implementation of live remote p CCMtg December 10 2019 - Agenda Item G-2 - Update on traffic calming initiatives between Blue CCMtg December 10 2019 - Agenda Item G-3 - Discussion regarding the sidewalks and overall m CCMtg December 10 2019 - Agenda Item G-4 - Discussion on a tree scheduled for removal on 14 CCMtg December 10 2019 - Agenda Item G-5 - Resolution approving a combined Interlocal and M CCMtg December 10 2019 - Agenda Item G-8 - Resolution amending Resolution No. 2018-272 to CCMtg December 10 2019 - Agenda Item I-1 - A discussion regarding possible community recrea CCMtg December 10 2019 - Agenda Item I-8 - Resolution approving the Citys 2020 Legislative Pr CCMtg Dec 10 2019 - Agenda Item 2-1 - Resolution amending Resolution No. 2015-101 to amend CCMtg Dec 10 2019 - Agenda Item E-2 - Personal Appearance by Silvia Pinera-Vazquez regardin CCMtg Dec 10 2019 - Agenda Item F-5 - Ordinance amending the Coral Gables Code by creating CCMtg Dec 10 2019 - Agenda Item F-9 - Ordinance providing text amendments for the use of rem CCMtg December 10 2019 - Agenda Items C-1-C-2 and C-3 Mayors Comments.docx CCMtg December 10, 2019 - Agenda Item F-6 - Ordinance amending Coral Gables Zoning Code Meeting Minutes.pdf A motion was made by Vice Mayor Lago, seconded by Commissioner Mena, that this motion be approved . The motion passed by unanimous vote. Yeas : 5 - Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City Clerk Item No. 11 C. MAYOR'S COMMENTS C.-1. 20-1001 A discussion regarding Historic Preservation Issues. This Agenda Item was Deferred City Clerk Item No. 12 C.-2. 20-1008 A discussion regarding the progress on the Fink Studio. [Note for the Record: The verbatim transcript for Agenda Item C-2 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 13 City of Coral Gables Page 7 City Commission Meeting Minutes January 14, 2020 D. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. Passed the Consent Agenda A motion was made by Vice Mayor Lago, seconded by Commissioner Keon, to Adopt the Consent Agenda. The motion carried by the following vote: Yeas : 5- Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli RESOLUTION NO. 2020-01 D.-1. 19-9506 A Resolution accepting the recommendation of the Procurement Officer to award the Sanitary Sewer Cleaning and CCTV contract to UIT, LLC., the lowest responsive and responsible bidder, in the estimated amount of $160,950.00 for the initial two (2) year agreement, with three (3) one (1) year renewals, pursuant to Invitation for Bids (IFB) 2019-026 and Section 2-763 of the Procurement Code entitled “Contract Award”. Attachments: Agenda Memo - IFB 2019-026 - Sanitary Sewer Cleaning and CCTV Resolution - IFB 2019-026 - Sanitary Sewer Cleaning and CCTV City Manager Intent to Award Memo - IFB 2019-026 Sanitary Sewer Cleaning and CCTV Bid Tabulation - IFB 2019-026 Sanitary Sewer Cleaning and CCTV UIT LLC - Response IFB 2019-026 Sanitary Sewer Cleaning and CCTV A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER TO AWARD THE SANITARY SEWER CLEANING AND CCTV CONTRACT TO UIT, LLC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, IN THE ESTIMATED INITIAL AMOUNT OF $160,950 FOR THE INITIAL TWO (2) YEAR TERM WITH THREE (3) ONE (1) YEAR RENEWALS, PURSUANT TO INVITATION TO BIDS (IFB) 2019-026 AND SECTION 2-763 OF THE CITY’S PROCUREMENT CODE ENTITLED “CONTRACT AWARD”. This Matter was adopted by Resolution Number 2020-01 on the Consent Agenda. City Clerk Item No. 14 City of Coral Gables Page 8 City Commission Meeting Minutes January 14, 2020 RESOLUTION NO. 2020-02 D.-2. 19-9522 A Resolution accepting a grant for financial assistance in the amount of $ 45,000 from the Florida Division of Emergency Management (FDEM) for engineering services to improve an area of the existing sewer collection system and authorizing the City Manager to execute an agreement with FDEM for said financial assistance under FDEM Project No . 4337-330-R; and authorizing an amendment to the Fiscal Year 2019-2020 annual budget to recognize the grant funds as revenue and to appropriate such funds to cover the cost of the grant expenditures. Attachments: FDEM Grant Award 4337-330-R COVER FDEM Grant Award 4337-330-R RESOL 4337-330-R CONTRACT for Execution (12-02-19) A RESOLUTION OF THE CITY COMMISSION ACCEPTING A GRANT FOR FINANCIAL ASSISTANCE IN THE AMOUNT OF $45,000 FROM THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT (FDEM) FOR ENGINEERING SERVICES TO IMPROVE AN AREA OF THE EXISTING SEWER COLLECTION SYSTEM AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH FDEM FOR SAID FINANCIAL ASSISTANCE UNDER FDEM PROJECT NO. 4337-330-R; AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2019-2020 ANNUAL BUDGET TO RECOGNIZE THE GRANT FUNDS AS REVENUE AND TO APPROPRIATE SUCH FUNDS TO COVER THE COST OF THE GRANT EXPENDITURES. This Matter was adopted by Resolution Number 2020-02 on the Consent Agenda. City Clerk Item No. 15 RESOLUTION NO. 2020-03 D.-3. 19-9534 A Resolution authorizing the Kiwanis Club of Little Havana to conduct the Carnaval on the Mile event on Miracle Mile and authorizing to sell alcoholic beverages from 12:00 p.m. to midnight on Saturday, March 7, 2020, and from 12:00 p.m. to 10:00 p.m. on Sunday, March 8, 2020 on Miracle Mile from Douglas Road to Lejeune Road as part of the Carnaval on the Mile, subject to Florida Department of Professional Regulation Requirements. Attachments: caranval on the mile resolution carnaval on the mile 32020 caranval on the mile cover letter A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE KIWANIS CLUB OF LITTLE HAVANA TO CONDUCT THE CARNAVAL ON THE MILE EVENT ON MIRACLE MILE AND AUTHORIZING TO SELL ALCOHOLIC BEVERAGES FROM 12:00 P.M. TO MIDNIGHT ON SATURDAY, MARCH 7, 2020, AND FROM 12:00 P.M. TO 10:00 P.M. ON SUNDAY, MARCH 8, 2020 ON MIRACLE MILE FROM DOUGLAS TO LEJEUNE AS PART OF THE CARNAVAL ON THE MILE, SUBJECT TO FLORIDA DEPARTMENT OF PROFESSIONAL REGULATION REQUIREMENTS. This Matter was adopted by Resolution Number 2020-03 on the Consent Agenda. City of Coral Gables Page 9 City Commission Meeting Minutes January 14, 2020 City Clerk Item No. 16 RESOLUTION NO. 2020-04 D.-4. 20-1004 A Resolution of the Coral Gables City Commission appointing Mayor Raul Valdes -Fauli to serve as an ex-officio member of the Coral Gables Museum Board of Directors for the remainder of a two-year term which began on September 30, 2019. Attachments: Museum board cover memo Draft Resolution appointing Mayor to Museum Board A RESOLUTION OF THE CITY COMMISSION APPOINTING MAYOR RAUL VALDES-FAULI TO SERVE AS EX-OFFICIO MEMBER ON THE CORAL GABLES MUSEUM BOARD OF DIRECTORS FOR A TWO-YEAR TERM, WHICH BEGAN ON SEPTEMBER 30, 2019. This Matter was adopted by Resolution Number 2020-04 on the Consent Agenda. City Clerk Item No. 17 RESOLUTION NO. 2020-05 D.-5. 19-9528 A Resolution of the City Commission of Coral Gables, Florida approving resident rate discount for Coral Gables teachers who wish to purchase a membership package at the War Memorial Youth Center or Venetian Pool. Attachments: Cover Memo_Resident Rate Discount for Coral Gables Teachers Resolution Draft for Teacher Discount A RESOLUTION OF THE CITY COMMISSION APPROVING RESIDENT RATE DISCOUNTS FOR CORAL GABLES TEACHERS WHO WISH TO PURCHASE A MEMBERSHIP PACKAGE AT THE WAR MEMORIAL YOUTH CENTER OR VENETIAN POOL. This Matter was adopted by Resolution Number 2020-05 on the Consent Agenda. City Clerk Item No. 18 RESOLUTION NO. 2020-06 D.-6. 19-9563 A Resolution authorizing the City to be a Bronze Level Sponsor of the Coral Gables Preparatory Academy "2020 Family Fun Day." Attachments: Cover Memo_CG Prep. Family Fun Day 2020 Sponsorship Resolution Draft_CG Prep. Family Fun Day 2020 Sponsorship CGPA PTSA FFD 2020-Corporate Sponsorship Packet A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE CITY TO BE A BRONZE LEVEL SPONSOR OF THE CORAL GABLES PREPARATORY ACADEMY "2020 FAMILY FUN DAY". This Matter was adopted by Resolution Number 2020-06 on the Consent Agenda. City Clerk Item No. 19 City of Coral Gables Page 10 City Commission Meeting Minutes January 14, 2020 RESOLUTION NO. 2020-07 D.-7. 19-9562 A Resolution of the City Commission of the City of Coral Gables, Florida, authorizing the continued engagement of Stantec Consulting Services, Inc. for work on the citywide conversion of overhead utilities to underground as an exemption from the Procurement Code pursuant to Section 2-607(24) of the City’s Procurement Code. Attachments: Cover memo - stantec consulting services Reso - stantec consulting services A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CORAL GABLES, FLORIDA, AUTHORIZING THE CONTINUED ENGAGEMENT OF STANTEC CONSULTING SERVICES, INC. FOR WORK ON THE CITYWIDE CONVERSION OF OVERHEAD UTILITIES TO UNDERGROUND AS AN EXEMPTION FROM THE PROCUREMENT CODE PURSUANT TO SECTION 2-607(24) OF THE CITY’S PROCUREMENT CODE. This Matter was adopted by Resolution Number 2020-07 on the Consent Agenda. City Clerk Item No. 20 RESOLUTION NO. 2020-08 D.-8. 19-9549 A Resolution approving the annual review required by the City of Coral Gables and University of Miami Development Agreement and Section 163.3235 of the Florida Statutes, for the period from September 28, 2018, to September 27, 2019. Attachments: 01 14 20 Exhibit A - Draft Resolution 01 14 20 Exhibit B - UM Development Agreement Annual Report 2018-2019 01 14 20 Exhibit C - Analysis of UM Annual Report 01 14 20 CC Cover Memo - UM Dev. Agreement Annual Review Reso A RESOLUTION OF THE CITY COMMISSION APPROVING THE ANNUAL REVIEW REQUIRED BY THE CITY OF CORAL GABLES AND UNIVERSITY OF MIAMI AGREEMENT AND SECTION 163.3235 OF THE FLORIDA STATUTES, FOR THE PERIOD FROM SEPTEMBER 28, 2018, THROUGH SEPTEMBER 27, 2019. This Matter was adopted by Resolution Number 2020-08 on the Consent Agenda. City Clerk Item No. 21 RESOLUTION NO. 2020-09 D.-9. 19-9553 A Resolution accepting the recommendation to waive the competitive process of the procurement code to award contract to John Bell Construction, Inc. in the amount of $179,677 for Venetian Pool’s floor surface and in-water metal painting, pursuant to Section 2-691, special procurement / bid waiver of the City’s Procurement Code. Attachments: Venetian Pool Floor Surface - Bid Tabulation Venetian Pool Surface Painting RESOL Venetian Pool Surface Painting COVER A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE City of Coral Gables Page 11 City Commission Meeting Minutes January 14, 2020 RECOMMENDATION TO WAIVE THE COMPETITIVE PROCESS OF THE PROCUREMENT CODE TO AWARD CONTRACT TO JOHN BELL CONSTRUCTION, INC. IN THE AMOUNT OF $179,677 FOR VENETIAN POOL’S FLOOR SURFACE AND IN-WATER METAL PAINTING, PURSUANT TO SECTION 2-691, SPECIAL PROCUREMENT / BID WAIVER OF THE CITY’S PROCUREMENT CODE. This Matter was adopted by Resolution Number 2020-09 on the Consent Agenda. City Clerk Item No. 22 RESOLUTION NO. 2020-10 D.-10. 20-1006 A Resolution appointing Sharon Watson (Nominated by Board-As-A-Whole) to serve as a member of the School Community Relations Committee, for a two (2) year term which began on June 1, 2019 and continues through May 31, 2021. Attachments: Draft- R-2020- Sharon Watson - SCRC - BAW Cover Memo-Sharon watson - BAW A RESOLUTION OF THE CITY COMMISSION APPOINTING SHARON WATSON (NOMINATED BY BOARD-AS-A-WHOLE) TO SERVE AS A MEMBER OF THE SCHOOL COMMUNITY RELATIONS COMMITTEE, FOR A TWO (2) YEAR TERM WHICH BEGAN ON JUNE 1, 2019 AND CONTINUES THROUGH MAY 31, 2021. This Matter was adopted by Resolution Number 2020-10 on the Consent Agenda. City Clerk Item No. 23 RESOLUTION NO. 2020-11 D.-11. 20-1010 A Resolution confirming the nomination of Marangely Vazquez, who ran unopposed for the vacant seat on the Coral Gables Retirement Board, for the remainder of an unexpired two (2) year term which began on January 1, 2019 through December 31, 2020, as the Participating Regular Full-time Employee Representative (General/Teamsters). Attachments: Cover Memo- Retirement Board - Marangely Vazquez R-2020 -Draft - Retirement Board Appointment A RESOLUTION OF THE CITY COMMISSION CONFIRMING THE NOMINATION OF MARANGELY VAZQUEZ, WHO RAN UNOPPOSED FOR THE VACANT SEAT ON THE CORAL GABLES RETIREMENT BOARD, FOR THE REMAINDER OF AN UNEXPIRED TWO (2) YEAR TERM WHICH BEGAN ON JANUARY 1, 2019 THROUGH DECEMBER 31, 2020, AS THE PARTICIPATING REGULAR FULL-TIME EMPLOYEE REPRESENTATIVE (GENERAL/TEAMSTERS). This Matter was adopted by Resolution Number 2020-11 on the Consent Agenda. City Clerk Item No. 24 City of Coral Gables Page 12 City Commission Meeting Minutes January 14, 2020 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 19-9477 Arts Advisory Panel Meeting of October 23, 2019. Attachments: 10.23.19 MinutesforCC01.14.20 AAP Meeting October 23 2019 DRAFT This Matter was approved on the Consent Agenda. City Clerk Item No. 25 1.-2. 19-9559 Code Enforcement Board Meeting of November 20, 2019. Attachments: November 20, 2019 - CEB Attendance Sheet November 20, 2019 Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 26 1.-3. 19-9526 Communications Committee Meeting of December 11, 2019. Attachments: AgendaitemJanuary 282020 Minutes December 2019 This Matter was approved on the Consent Agenda. City Clerk Item No. 27 1.-4. 19-9476 Cultural Development Board Meeting of November 05, 2019. Attachments: 11.05.19 MinutesforCC01.14.20 CDB Minutes November 05 2019 DRAFT.docx This Matter was approved on the Consent Agenda. City Clerk Item No. 28 1.-5. 19-9531 Economic Development Board Meeting of November 6, 2019. Attachments: 11-6-19 EDB Meeting Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 29 1.-6. 19-9560 International Affairs Coordinating Council Meeting of October 15, 2019. Attachments: IACC-Minutes October 15 2019 IACC Agenda - October 15 2019 This Matter was approved on the Consent Agenda. City Clerk Item No. 30 City of Coral Gables Page 13 City Commission Meeting Minutes January 14, 2020 1.-7. 19-9561 International Affairs Coordinating Council Meeting of November 25, 2019. Attachments: IACC-Minutes November 25 2019 IACC Agenda - November 25 2019 This Matter was approved on the Consent Agenda. City Clerk Item No. 31 1.-8. 19-9503 Landscape Beautification Advisory Board Meeting of November 7, 2019. Attachments: 01-14-20 CCMtg Cover Memo LBAB Min 11-07-19 Minutes BC 11-07-19 signed This Matter was approved on the Consent Agenda. City Clerk Item No. 32 1.-9. 19-9533 Library Advisroy Board Meeting of October 16, 2019. Attachments: LAB Minutes 10-16-19 This Matter was approved on the Consent Agenda. City Clerk Item No. 33 1.-10. 19-9530 Parks and Recreation Advisory Board Meeting of November 14, 2019. Attachments: Meeting Minutes 11.14.19 This Matter was approved on the Consent Agenda. City Clerk Item No. 34 1.-11. 19-9532 Property Advisory Board Meeting of November 13, 2019. Attachments: 11-13-19 PAB Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 35 1.-12. 19-9510 Senior Citizen Advisory Board Meeting of November 7, 2019. Attachments: MeetingMinutes 11.7.19 This Matter was approved on the Consent Agenda. City Clerk Item No. 36 City of Coral Gables Page 14 City Commission Meeting Minutes January 14, 2020 1.-13. 19-9575 Sustainability Advisory Board Meeting of October 23, 2019. Attachments: SAB minutes 10-23-19 COVER 10-23-19 Meeting Minutes This Matter was approved on the Consent Agenda. City Clerk Item No. 37 E. PERSONAL APPEARANCES E.-1. 19-9512 Personal Appearance by Robert Ruano regarding Alhambra Circle bicycle project. Attachments: E-1 Speaker Cards Entered into the Public Record - citylab-why-12-foot-traffic-lane.pdf Entered into the Public Record - couplewalking-alhambra.jpg Entered into the Public Record - dogwalking-alhambra.jpg Entered into the Public Record - guywalkinginrain.jpg Entered into the Public Record - Jan14th-CommMeetingSpeech-rruano-Final-pdf.pdf Entered into the Public Record - TAB - 2-19-13 Minutes-.pdf Entered into the Public Record - TAB 4-15-14 MINUTES-DebbieComments.pdf Entered into the Public Record - walkeronAlhambra-cropped.jpg Entered into the Public Record - 9-16-14 Traffic Advisory Board MINUTES.pdf Entered into the Public Record - 2010 Comp Plan - mobility section.pdf Entered into the Public Record - 111814-Commish-transcriptofBikePlandiscussion.pdf Entered into the Public Record - citylab-10-foot-traffic-lanes.pdf [Note for the Record: The verbatim transcript for Agenda Item E-1 is available for public inspection in the Office of the City Clerk and in Legistar]. This Agenda Item was Discussed and Filed City Clerk Item No. 38 City of Coral Gables Page 15 City Commission Meeting Minutes January 14, 2020 F. PUBLIC HEARINGS ORDINANCES ON SECOND READING ORDINANCE NO. 2020-01 F.-1. 19-9267 An Ordinance of the City of Coral Gables, Florida amending the City of Coral Gables Code Chapter 78, Article I, Section 78-1 entitled "Restricted Use of Utility Easement Property", and Chapter 1, "General Provisions", Section 1-7 entitled "Penalties" to include additional penalties for violations of Section 78-1; providing for repealer provision, severability clause, codification, and providing for an effective date. (Sponsored by Vice Mayor Lago) Attachments: Cover memo - First Reading - Ordinance Amending 78-1 Restricted Use of Utility Easement Ordinance - Second Reading - Amending 78-1 Restricted Use of Utility Easement Property and 1- Ordinance - First Reading - Amending 78-1 Restricted Use of Utility Easement Property and 1-7 P Cover memo - Second Reading - Ordinance Amending 78-1 Restricted Use of Utility Easement AN ORDINANCE OF THE CITY OF CORAL GABLES, FLORIDA AMENDING THE CITY OF CORAL GABLES CODE CHAPTER 78, ARTICLE I, SECTION 78-1 ENTITLED “RESTRICTED USE OF UTILITY EASEMENT PROPERTY”, AND CHAPTER 1, "GENERAL PROVISIONS", SECTION 1-7 ENTITLED “PENALTIES” TO INCLUDE ADDITIONAL PENALTIES FOR VIOLATIONS OF SECTION 78-1; PROVIDING FOR REPEALER PROVISION, SEVERABILITY CLAUSE, CODIFICATION, AND PROVIDING FOR AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item F-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Lago, that this matter be adopted by Ordinance Number 2020-01. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr. and Mayor Valdes-Fauli City Clerk Item No. 39 City of Coral Gables Page 16 City Commission Meeting Minutes January 14, 2020 ORDINANCES ON FIRST READING F.-2. 19-9520 An Ordinance of the City of Coral Gables, Florida, amending the Code of Ordinances of the City of Coral Gables by amending Chapter 6, Section 6-4, “Administrative review by City Manager with approval by City Commission for retail beverage and retail liquor store licenses issued to nonrestaurant facilities” to permit open air seating for nonrestaurant facilities that have obtained approval to sell alcoholic beverages; providing for a repealer provision, severability clause, codification, and providing for an effective date. (Sponsored by Vice Mayor Lago) (Sponsored by Commissioner Fors, Jr.) Attachments: 01 14 20 CC Cover Memo - City Code re Open Air Seating Exhibit A - Draft Ordinance - NonRestaurant Open Air Seating 1-3-2020 Ordinance 2019-34 Ordinance 2019-35 01 28 20 CC Cover Memo - Open Air Seating - 2nd Reading 01 28 20 Exhibit A - Draft Ordinance - Nonrestaurant Facilities Open Air Seating [Note for the Record: The verbatim transcript for Agenda Item F-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Fors, Jr., seconded by Vice Mayor Lago, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon and Mayor Valdes-Fauli City Clerk Item No. 40 City of Coral Gables Page 17 City Commission Meeting Minutes January 14, 2020 F.-3. 19-9574 An Ordinance of the City Commission of Coral Gables amending Ordinance No. 2015-38 which approved a Planned Area Development (PAD) for the project referred to as “Paseo De La Riviera” property legally described as a portion of Tract A, Riviera Section Part 8 (1350 South Dixie Highway), providing for the requirement to receive LEED or equivalent certification within one year of issuance of the temporary Certificate of Occupancy for any individual building, and absent such certification, a requirement to either (1) provide the City with a performance bond, cash, or irrevocable letter of credit payment in the amount of 3% of the Master Building Permit construction cost value within one year of issuance of the temporary Certificate of Occupancy, such bond being subject to Sections 5-1302.C.2-3 of the Zoning Code, or (2) vacate the building; providing for a repealer provision, severability clause, codification, and providing for an effective date. Attachments: Cover memo - Ordinance amending PAD Ordinance for Paseo de la Riviera Paseo - Ordinance amending PAD Ordinance Reso - amendment to Paseo Resolution Paseo - Restrictive Covenant Amendment - Jan. 2020 [Note for the Record: The verbatim transcript for Agenda Item F-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Lago, seconded by Commissioner Keon, that this matter be approved as an Ordinance on First Reading. The motion passed by the following vote. Yeas : 5- Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago and Mayor Valdes-Fauli City Clerk Item No. 41 RESOLUTIONS RESOLUTION NO. 2020-12 F.-4. 19-8720 A Resolution of the City Commission of Coral Gables, Florida granting conditional use approval pursuant to Zoning Code Article 4, “Zoning Districts,” Division 2, “Overlay and Special Purpose Districts,” Section 4-208.A.3(a), “Residential Infill Regulations (RIR),” for a multi-family building on property zoned Multi-Family 2 (MF2) legally described as Lots 18 thru 21, Block 23 of Douglas Section (23, 27, 31, and 35 Sidonia Avenue); including required conditions; providing for severability, repealer, and an effective date. ( 12 11 19 PZB recommended approval with conditions, Vote 6-0) Attachments: 05 31 19 DRC Submittal - 23 Sidonia - Villa Bella 12 11 19 Attachment A - 12 03 19 Applicant's Submittal 12 11 19 Staff Report and Attachments B-C-D-E re 23 Sidonia 01 14 20 Exhibit A - Draft Resolution Conditional Use 01 14 20 Exhibit B - Planning and Zoning Division Staff report with attachments 01 14 20 Exhibit D - PowerPoint Presentation 01 14 20 CC Cover Memo re 23 Sidonia Ave 01 14 20 Exhibit C - Excerpt of 12 11 19 PZB Meeting Minutes A RESOLUTION OF THE CITY COMMISSION OF CORAL GABLES, FLORIDA GRANTING CONDITIONAL USE APPROVAL PURSUANT TO ZONING CODE ARTICLE 4, “ZONING DISTRICTS,” DIVISION 2, “OVERLAY AND SPECIAL PURPOSE DISTRICTS,” SECTION 4-208.A.3(A), “RESIDENTIAL INFILL REGULATIONS (RIR),” FOR A MULTI-FAMILY BUILDING ON PROPERTY City of Coral Gables Page 18 City Commission Meeting Minutes January 14, 2020 ZONED MULTI-FAMILY 2 (MF2) LEGALLY DESCRIBED AS LOTS 18 THRU 21, BLOCK 23 OF DOUGLAS SECTION (23, 27, 31, AND 35 SIDONIA AVENUE); INCLUDING REQUIRED CONDITIONS; PROVIDING FOR SEVERABILITY, REPEALER, AND AN EFFECTIVE DATE. [Note for the Record: The verbatim transcript for Agenda Item F-4 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Lago, that this matter be adopted by Resolution Number 2020-12. The motion passed by the following vote. Yeas : 5- Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City Clerk Item No. 42 G. CITY COMMISSION ITEMS G.-1. 19-9544 An update from staff on the proposed notification process for tree removals in residential neighborhoods. (Sponsored by Vice Mayor Lago). Attachments: G-1 Coral Gables City Tree Removals Process.pdf This Agenda Item was Discussed and Filed City Clerk Item No. 45 RESOLUTION NO. 2020-14 G.-2. 19-9514 A Resolution authorizing the Coral Gables Community Foundation to use on -street parking, the Merrick House parking lot, and two trolleys at the City rate during the annual Tour of Kitchens Fundraiser on Saturday, February 8, 2020 and waiving parking fees for use of said spaces. (Sponsored by Commissioner Mena) Attachments: Tour of kitchens 2020 Resolution 2020 Tour of Kitchens cover memo A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE CORAL GABLES COMMUNITY FOUNDATION TO USE ON-STREET PARKING, THE MERRICK HOUSE PARKING LOT, AND TWO TROLLEYS AT THE CITY-RATE DURING THE ANNUAL TOUR OF KITCHENS FUNDRAISER ON SATURDAY, FEBRUARY 8, 2020 AND WAIVING PARKING FEES FOR USE OF SAID SPACES. [Note for the Record: The verbatim transcript for Agenda Item G-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Vice Mayor Lago, seconded by Commissioner Mena, that this matter be adopted by Resolution Number 2020-14. The motion passed by the following vote. City of Coral Gables Page 19 City Commission Meeting Minutes January 14, 2020 Yeas : 5- Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon and Mayor Valdes-Fauli City Clerk Item No. 44 H. BOARDS/COMMITTEES ITEMS None City Clerk Item No. 56 I. CITY MANAGER ITEMS RESOLUTION NO. 2020-15 I.-1. 19-9473 A Resolution accepting the recommendation of the Procurement Officer to waive the competitive bid process of the Procurement Code and contract with Patterson Pope, Inc ., for the purchase and installation of specialized shelving and storage fixtures for the new Public Safety Building as a “Special Procurement/Bid Waiver,” pursuant to Sections 2-585 and 2-691 of the City’s Procurement Code. Attachments: Draft Agenda Memo -Bid Waiver (PDF) Bid Waiver Authorization Form-Patterson Pope Inc-12.09.2019 (signed by Chief) Draft Agenda Reso - Bid Waiver (PDF) A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER TO WAIVE THE COMPETITIVE BID PROCESS OF THE PROCUREMENT CODE AND CONTRACT WITH PATTERSON POPE, INC., FOR THE PURCHASE AND INSTALLATION OF SPECIALIZED SHELVING AND STORAGE FIXTURES FOR THE NEW PUBLIC SAFETY BUILDING AS A “SPECIAL PROCUREMENT/BID WAIVER,” PURSUANT TO SECTIONS 2-585 AND 2-691 OF THE CITY’S PROCUREMENT CODE. A motion was made by Commissioner Keon, seconded by Vice Mayor Lago, that this matter be adopted by Resolution Number 2020-15. The motion passed by the following vote. Yeas : 5- Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago and Mayor Valdes-Fauli City Clerk Item No. 46 City of Coral Gables Page 20 City Commission Meeting Minutes January 14, 2020 RESOLUTION NO. 2020-16 I.-2. 19-9535 A Resolution authorizing the execution of an agreement for sewer connection for property located outside the City’s sewer district at 1280 Stanford Drive, Coral Gables, Florida to the City of Coral Gables wastewater collection / transmission system, subject to the requirements of the Public Works Department as provided under Chapters 62 and 78 of the City Code, Ordinance Nos. 2007-29 and 2009-39 and Resolution No. 2008-07; and provided that the executed agreement be made part of this Resolution. Attachments: Letter city code 78-106 Ordinance No. 2007-29 Ordinance No. 2009-39 Resolution No. 2008-07 UM Student Housing Cover UM Studen Housing outside sewer connection - RESOL A RESOLUTION OF THE CITY COMMISSION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR SEWER CONNECTION FOR PROPERTY LOCATED OUTSIDE THE CITY’S SEWER DISTRICT AT 1280 STANFORD DRIVE, CORAL GABLES, FLORIDA TO THE CITY OF CORAL GABLES WASTEWATER COLLECTION / TRANSMISSION SYSTEM, SUBJECT TO THE REQUIREMENTS OF THE PUBLIC WORKS DEPARTMENT AS PROVIDED UNDER CHAPTERS 62 AND 78 OF THE CITY CODE, ORDINANCE NO. 2007-29 AND NO. 2009-39, AND RESOLUTION NO. 2008-07; AND PROVIDED THAT THE EXECUTED AGREEMENT BE MADE PART OF THIS RESOLUTION. [Note for the Record: The verbatim transcript for Agenda Item I-2 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Lago, that this matter be adopted by Resolution Number 2020-16. The motion passed by the following vote. Yeas : 5- Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City Clerk Item No. 47 City of Coral Gables Page 21 City Commission Meeting Minutes January 14, 2020 RESOLUTION NO. 2020-17 I.-3. 19-9548 A Resolution accepting the recommendation of the Procurement Officer to award the Citywide Tree Trimming Services contract to Superior Landscaping & Lawn Service, Inc ., the lowest responsive and responsible bidder, in the estimated amount of $ 1,169,294.00, annually, not to exceed the available budget, pursuant to Invitation for Bids (IFB) 2019-042 and Section 2-763 of the Procurement Code entitled “Contract Award” Attachments: Draft Agenda Memo Draft Resolution City Manager Intent to Award Memo - IFB 2019-042 - Signed Superior Landscaping A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER TO AWARD THE CITYWIDE TREE TRIMMING SERVICES CONTRACT TO SUPERIOR LANDSCAPING & LAWN SERVICE, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, IN THE ESTIMATED AMOUNT OF $1,169,294.00, ANNUALLY, NOT TO EXCEED THE AVAILABLE BUDGET, PURSUANT TO INVITATION FOR BIDS (IFB) 2019-042 AND SECTION 2-763 OF THE PROCUREMENT CODE ENTITLED “CONTRACT AWARD”. [Note for the Record: The verbatim transcript for Agenda Item I-3 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Lago, that this matter be adopted by Resolution Number 2020-17. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr. and Mayor Valdes-Fauli City Clerk Item No. 48 RESOLUTION NO. 2020-18 I.-4. 19-9437 A Resolution authorizing funding in the amount of $100,000 to Illuminate Coral Gables, the light based, fine art installation planned for Downtown Coral Gables in January 2021. Attachments: Commission Cover - 1.14.20 (Illuminate Coral Gables Funding) Resolution 1.14.20 (Illuminate Coral Gables Funding) 1.14.20 Exhibit A - Illuminate Coral Gables 2021 Prospectus A RESOLUTION OF THE CITY COMMISSION AUTHORIZING FUNDING IN THE AMOUNT OF $100,000 TO ILLUMINATE CORAL GABLES, THE LIGHT BASED, FINE ART INSTALLATION PLANNED FOR DOWNTOWN CORAL GABLES IN JANUARY 2021. [Note for the Record: The verbatim transcript for Agenda Item I-4 is available for public inspection in the Office of the City Clerk and in Legistar]. City of Coral Gables Page 22 City Commission Meeting Minutes January 14, 2020 A motion was made by Commissioner Mena, seconded by Commissioner Keon, that this matter be adopted by Resolution Number 2020-18. The motion passed by the following vote. Yeas : 5- Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon and Mayor Valdes-Fauli City Clerk Item No. 49 RESOLUTION NO. 2020-19 I.-5. 19-9508 A Resolution accepting the recommendation of the Procurement Officer to award RFQ 2019-038 for Architectural Consulting Services and negotiate a Professional Services Agreement (“Agreement”) with Bermello Ajamil & Partners Inc., R.J Heisenbottle Architects PA., Gurri Matute PA., CallisonRTKL, Inc., Alleguez Architecture Inc., R.E Chisholm Architects Inc., Ferguson Glasgow Schuster Soto (FGSS) and Rodriquez Architects, Inc., the eight (8) highest ranked responsive-responsible proposers, pursuant to Florida Statute 287.055, known as the “consultants competitive negotiation act”. Attachments: Resolution - RFQ 2019-038 for Architectural Consulting Services Agenda Cover Memo - RFQ 2019-038 Architectural Consulting Services Score Sheet - RFQ 2019-038 Architectural Consulting Services Award CM -Recommendation RFQ 2019-038 Architectural Consulting Services A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE PROCUREMENT OFFICER TO AWARD RFQ 2019-038 FOR ARCHITECTURAL CONSULTING SERVICES AND NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT (“AGREEMENT”) WITH BERMELLO AJAMIL & PARTNERS, INC., R.J HEISENBOTTLE ARCHITECTS, PA., GURRI MATUTE PA., CALLISONRTKL INC., ALLEGUEZ ARCHITECTURE INC., AND R.E CHISHOLM ARCHITECTS INC., FERGUSON GLASGOW SCHUSTER SOTO (FGSS), RODRIQUEZ ARCHIECTS, INC., THE EIGHT (8) HIGHEST RANKED RESPONSIVE-RESPONSIBLE PROPOSERS, PURSUANT TO FLORIDA STATUTES § 287.055, KNOWN AS THE “CONSULTANTS COMPETITIVE NEGOTIATION ACT”. [Note for the Record: The verbatim transcript for Agenda Item I-5 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Keon, seconded by Vice Mayor Lago, that this matter be adopted by Resolution Number 2020-19. The motion passed by the following vote. Yeas : 5- Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago and Mayor Valdes-Fauli City Clerk Item No. 50 City of Coral Gables Page 23 City Commission Meeting Minutes January 14, 2020 RESOLUTION NO. 2020-13 I.-6. 19-9545 A Resolution approving the Fiscal Year 2019-2020 Cultural Grants. (Unanimously recommended by the Cultural Development Board approval/denial vote: 6 to 0). Attachments: CDB Minutes December 03 2019 DRAFT Excerpt re. FY19-20 Cultural Grant Funding Exhibit A FY19-20 Cultural Grants Allocations A RESOLUTION OF THE CITY COMMISSION APPROVING THE FISCAL YEAR 2019-2020 CULTURAL GRANTS (UNANIMOUSLY RECOMMENDED BY THE CULTURAL DEVELOPMENT BOARD APPROVAL/DENIAL VOTE: 6 TO 0). [Note for the Record: The verbatim transcript for Agenda Item I-6 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Mena, seconded by Commissioner Keon, that this matter be adopted by Resolution Number 2020-13. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr. and Mayor Valdes-Fauli City Clerk Item No. 43 RESOLUTION NO. 2020-20 I.-7. 20-1009 A Resolution of the City Commission of the City of Coral Gables, Florida, allowing the City Manager additional time to negotiate a Purchase and Sale Agreement with Doctor ’s Hospital, Inc., for the sale of Municipal Parking Lot 24 located on the northwest corner of University Drive and Pisano Avenue, Coral Gables, Florida, with Miami -Dade County Parcel Identification Number 03-4119-006-0200. Attachments: Cover Memo - doctors jan 2020 indefinate ext Reso - doctors jan 2020 indefinate ext A RESOLUTION OF THE CITY COMMISSION ALLOWING THE CITY MANAGER ADDITIONAL TIME TO NEGOTIATE A PURCHASE AND SALE AGREEMENT WITH DOCTOR’S HOSPITAL, INC., FOR THE SALE OF MUNICIPAL PARKING LOT 24 LOCATED ON THE NORTHWEST CORNER OF UNIVERSITY DRIVE AND PISANO AVENUE, CORAL GABLES, FLORIDA, WITH MIAMI-DADE COUNTY PARCEL IDENTIFICATION NUMBER 03-4119-006-0200. A motion was made by Commissioner Fors, Jr., seconded by Vice Mayor Lago, that this matter be adopted by Resolution Number 2020-20. The motion passed by the following vote. Yeas : 5- Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City Clerk Item No. 51 City of Coral Gables Page 24 City Commission Meeting Minutes January 14, 2020 J. CITY ATTORNEY ITEMS RESOLUTION NO. 2020-21 J.-1. 19-9521 A Resolution of the City Commission of Coral Gables approving the general form and language of a surface parking lot invoice. Attachments: Exhibit A - Parking Lot Invoice Cover memo - Resolution - Approving Parking Lot Invoice Form Resolution - Approving Parking Lot Invoice Form A RESOLUTION OF THE CITY COMMISSION APPROVING THE GENERAL FORM AND LANGUAGE OF A SURFACE PARKING LOT INVOICE. [Note for the Record: The verbatim transcript for Agenda Item J-1 is available for public inspection in the Office of the City Clerk and in Legistar]. A motion was made by Commissioner Mena, seconded by Commissioner Keon, that this matter be adopted by Resolution Number 2020-21. The motion passed by the following vote. Yeas : 5- Commissioner Keon, Vice Mayor Lago, Commissioner Mena, Commissioner Fors, Jr. and Mayor Valdes-Fauli City Clerk Item No. 52 J.-2. 19-9523 Request for Executive Session (if any). This Agenda Item was Discussed and Filed City Clerk Item No. 53 K. CITY CLERK ITEMS None City Clerk Item No. 57 L. DISCUSSION ITEMS Mayor Valdes-Fauli: Commissioner Fors. Commissioner Fors: I have nothing. Mayor Valdes-Fauli: Commissioner Keon no comments. Commissioner Mena. Commissioner Mena: Yes. One of the prior of handful of meetings at the end of last year, I was appointed to head our census efforts going forward. At very initial meetings with Mark Trowbridge and also spoken to Belkys, at the next Commission City of Coral Gables Page 25 City Commission Meeting Minutes January 14, 2020 meeting we’ll be prepared with a little bit more of a presentation for what we have in the works. In the interim, I’ve asked the City Manager to authorize us to be able to have a booth at the Farmer’s Market, a sort of informational booth to help start getting the message out. We still have to discuss the logistics of staffing and information for said booth, but we’ll figure it out as we move forward, but I’ll let Mark say a few words. Mr. Trowbridge: Thank you Commissioner. Good morning everybody, Mark Trowbridge from our Coral Gables Chamber of Commerce. I’ll just echo Commissioner Mena’s comments in that we have put together sort of a rough outline, sort of a working group model of what Commissioner Bovo talked about when he came and mentioned what the county had done, sort of as a precursor to our work. I think most of you know that National Census Day is on April 1st, and so I think using the Farmer’s Market and other public entities like that, just to remind, educate and inform folks how important it is that they fill out their census forms. It's going to be the crux of our process. So I think between some of the City folks, as well as other kind of private sector folks, residents, business and the like we’ll have together a nice group and I think you’ll see some good presents; and we’ll certainly invite those of you on the dais to help us with some op-eds going forward, we are going to do that, starting with Commissioner Mena. We’ve got some great support from the community newspapers and other entities that are willing to carry that message. So, we look forward to working together. Thank you. Mayor Valdes-Fauli: Thank you. Commissioner Mena: And I had one additional item. For the last, pretty much since I walked in the door, two and-a-half years ago, I was appointed as the Commission liaison for the Business Improvement District. Due to the timing and the scheduling of their meetings, it has become difficult for me to attend. I think it's frankly unfair to them that I’m not able to make it. So, I’m going to be stepping aside from that role, and I’d like to have somebody else from the Commission fill that role. I mentioned it briefly to Commissioner Lago, I just asked him if he’d be interested in serving in that capacity, and so, he is, I would move to appoint him, if he’s available. Vice Mayor Lago: I would love to. Thank you. Mayor Valdes-Fauli: Do I hear any objection? All those in favor of Commissioner Lago being appointed say yes. City of Coral Gables Page 26 City Commission Meeting Minutes January 14, 2020 City Attorney Ramos: We’ll actually draft a resolution, so can we get a motion and a second. Commissioner Mena: Sure. Mayor Valdes-Fauli: Is there a second, will you call the roll? City Clerk Urquia: I’m sorry, who second? Vice Mayor Lago: Second. Vice Mayor Lago: Yes Commissioner Mena: Yes Commissioner Fors: Yes Commissioner Keon: Yes Mayor Valdes-Fauli: Yes (Vote: 5-0) Commissioner Mena: There is a meeting tomorrow morning at 8:30. [Laughter] Vice Mayor Lago: At least close out the quarter. Vice Mayor Lago: Two quick things. I completely forgot, I need an appointment for my Library Advisory Board, James A. Worm, very qualified resident. I have his resume here if you’d like to see it - U.S. Southern Command, served on multiple, excuse me, boards not only locally. He is U.S. Government Senior Executive, served with U.S. Southern Command. He was Defense Secretary Cooperation Agency, a litany of different education, rank, along with the University of Virginia, Department of Defense, Finance Manager U.S. Army Command. So, he brings a different touch to the library and I think it would be a good opportunity to have him serve. So it would be an honor to have him on the board. Second, the Superbowl Committee visited me a few months ago, and they wanted to engage the City of Coral Gables and see how we could become a partner with them. I was hoping to have them here today, but we didn’t expect to make world record time before 11 o’clock, so they won’t be able to give you the presentation. But they wanted to highlight a city, a city in Miami-Dade City of Coral Gables Page 27 City Commission Meeting Minutes January 14, 2020 County that’s really leading the charge in regards to sustainability and clean air and clean water. So we’ve been working, we’ve been meeting with staff. We’ve had a few different meetings already on a personal level and also with staff. The Manager has already assigned I think one or two individuals to really help with the Superbowl, put together a real good marketing strategy; and the whole objective is a challenge, and this challenge is, not only to highlight how well the City of Coral Gables is doing on many different fronts, from electric vehicles to LEED ordinances, plastic bags, recycling, our tree canopy, our open space, I could be here forever. But it's about finding something new that we could challenge other cities, and in turn give those cities ideas like our solar ordinance, so they could say hey, we could do that also. Let’s adopt this. It's easy, it's simple and it really sends a strong message. So, I’m asking my colleagues to think about things that maybe we’re not doing right now, even though we are doing a lot, that could set us a part and really help us and be highlighted in this Superbowl campaign, which is going to be all about Coral Gables and all the great things that Coral Gables is doing. So, I’ll send you all the information, if you want to partake. Everybody is welcome. It's going to be something fun and it's going to be all about Coral Gables and the positive foot forward that we are constantly putting forward. Mayor Valdes-Fauli: Can we get ____ Vice Mayor Lago: That I doubt. That I doubt, but we are going to be working with the Chamber on this, Mark; Mark who is always ever present, we are going to work with the Chamber, we are going to work hopefully with the B.I.D. also, the businesses, everybody is welcomed to get involved. Thank you. Mayor Valdes-Fauli: Thank you. City Clerk Urquia: Vice Mayor can we have a motion on your board appointment. Vice Mayor Lago: So moved. Commissioner Mena: Second. Mayor Valdes-Fauli: All in favor say aye. All: Aye. City of Coral Gables Page 28 City Commission Meeting Minutes January 14, 2020 Mayor Valdes-Fauli: No more comments? Vice Mayor Lago: Excuse me, Mayor and Manager, do you need a motion on this Super Coral Gables that deals with….and stuff like that for the Superbowl? Do you need that kind of… City Manager Iglesias: I believe it's only a week, so I…. Vice Mayor Lago: But I want to make sure that you don’t need guidance from the Commission that they are OK with this. Mayor Valdes-Fauli: We are OK with it and we’ll cooperate. Mr. City Clerk you wanted to mention. City Clerk Urquia: Not to spoil your record timing for a Commission meeting. During the December meeting the Commission, in order to promote transparency allowed for Commission meetings, to allow for public comments to be done via tele-conferencing. So out IT Department, along with Cable TV have worked really hard and I want you to know we actually have someone who wants to comment on the meeting. Vice Mayor Lago: Let’s see who this is. [No audio] Vice Mayor Lago: Commissioner Fors are we the second city besides Miami Lakes that has this now? Commissioner Fors: Yes, that’s what we’ve seen. Commissioner Keon: How do we hear him though. Commissioner Mena: Now we’ve just got to work out the kinks. Commissioner Keon: Tell him to do it again. City Clerk Urquia: We’ve actually received multiple requests - Miami Springs is doing it now and so is North Bay Village. The Vice Mayor of North Bay Village reached out to us and they want to start doing it as well, so is Hallandale Beach. City of Coral Gables Page 29 City Commission Meeting Minutes January 14, 2020 Commissioner Mena: I’m pretty sure on the bottom left there is… City Clerk Urquia: A mute bottom. Commissioner Keon: When would it be at the time that the item is heard or… City Clerk Urquia: No, it would be done at the time of the item. Commissioner Fors: At the time of the item. Commissioner Keon: At the time of the item. City Clerk Urquia: I think they figured out the… Speaker: I don’t know if you guys can hear me in the Commission Chambers, but I am actually out here right in front of City Hall, very excited about this great opportunity that the residents and non-residents of Coral Gables will be having this in our upcoming Commission meetings, where they will be able to interact directly with the Commission, any item that this resident want to discuss or ask questions about, they will be able to do so live, with the Commission, one-on-one, and this is incredible. Now, what is it? It is a Coral Gables Zoo….I hope you guys are listening to this, because this is absolutely exciting for everyone, not only the residents, but also for us at Coral Gables Television, because what this platform will do, it will connect all residents and non-residents with the Commission directly, number one. Number two, all they have to do is register with the City Clerk’s office to make sure that they will be able to interact. And another thing, it's very important that you stay up to date with each one of the items that will be discussed through the entire Commission meeting so that you know exactly what you are going to be asking about. I’m just extremely excited. Again, I’m in front of City Hall and we are announcing the launch of the Zoo platform in the City of Coral Gables, a historic and amazing moment for everyone and for the entire City of Coral Gables. I don’t know if you guys can hear me in there. Mayor Valdes-Fauli: Remember though that the item has to be on the agenda and you have to pre-register with the City Clerk. Alright. Any other items to come before the meeting? Thank you. Adjourned - record time. City of Coral Gables Page 30 City Commission Meeting Minutes January 14, 2020 RESOLUTION NO. 2020-22 Non 20-1042 A Resolution of the Coral Gables City Commission appointing Vice Mayor Vince Lago to Agenda serve as an ex-officio member on the Coral Gables Business Improvement District Board of Directors for a one-year term. A RESOLUTION OF THE CORAL GABLES CITY COMMISSION APPOINTING VICE MAYOR VINCE LAGO TO SERVE AS AN EX-OFFICIO MEMBER ON THE CORAL GABLES BUSINESS IMPROVEMENT DISTRICT BOARD OF DIRECTORS FOR A ONE-YEAR TERM. A motion was made by Commissioner Mena, seconded by Vice Mayor Lago, that this matter be adopted by Resolution Number 2020-22. The motion passed by the following vote. Yeas : 5- Commissioner Mena, Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago and Mayor Valdes-Fauli City Clerk Item No. 54 RESOLUTION NO. 2020-23 Non 20-1043 A Resolution appointing James Worm (Nominated by Vice Mayor Lago) to serve as a Agenda member of the Library Advisory Board, for a two (2) year term which began on June 1, 2019 and continues through May 31, 2021. A RESOLUTION APPOINTING JAMES WORM (NOMINATED BY VICE MAYOR LAGO) TO SERVE AS A MEMBER OF THE LIBRARY ADVISORY BOARD, FOR A TWO (2) YEAR TERM WHICH BEGAN ON JUNE 1, 2019 AND CONTINUES THROUGH MAY 31, 2021. A motion was made by Vice Mayor Lago, seconded by Commissioner Mena, that this motion be adopted by Resolution Number 2020-23 . The motion passed by unanimous vote. Yeas : 5 - Commissioner Fors, Jr., Commissioner Keon, Vice Mayor Lago, Commissioner Mena and Mayor Valdes-Fauli City Clerk Item No. 55 ADJOURNMENT [Note for the Record: There being no further business on the Regular City Commission Meeting Agenda. The Commission of the City of Coral Gables adjourned its meeting at11:01 a.m. The next regular meeting of the City Commission has been scheduled for Tuesday, January 28, 2020, beginning 9 a.m.] BILLY Y. URQUIA CITY CLERK City of Coral Gables Page 31