City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, August 25, 2020 9:00 AM Virtual Meeting via Zoom City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Vince Lago Commissioner Jorge L. Fors, Jr. Commissioner Patricia Keon Commissioner Michael Mena Peter J. Iglesias, P.E., City Manager Miriam Soler Ramos, City Attorney Billy Y. Urquia, City Clerk City Commission Agenda August 25, 2020 In accordance with City of Coral Gables Code Section 2-30, Chapter 286.011 Florida Statutes, Governor DeSantis’ Executive Order 20-69, as extended by Executive Orders 20-112, 20-123, 20139 and 150, 20-179, 20-193 and in accordance with the Rules of Procedure adopted in Resolutions No. 2020-74 and 2020-90, the City of Coral Gables will be holding its Regular Meeting on Tuesday, August 25, 2020 VIRTUALLY, commencing 9:00 a.m., wherein all interested persons may be heard via the Zoom platform used by the City Clerk for live remote comments. Members of the public may join the meeting via Zoom at (https://zoom.us/j/3054466800). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 3054466800. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: (www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. To speak prior to the City Commission taking action on an Agenda Item. Please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone you can "Raise your Hand" by pressing *9. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: (www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The meeting will also be broadcasted live for members of the public to view on the City’s website (www.coralgables.com/cgtv) as well as Channel 77 on Comcast. City of Coral Gables Page 2 Printed on 8/18/2020 7:22 PM City Commission Agenda August 25, 2020 INVOCATION PLEDGE OF ALLEGIANCE A. PUBLIC COMMENTS During this portion of the meeting, an individual may address the City Commission on an item that is on the agenda or on a matter which is not on the agenda, but within the scope of the City Commission’s jurisdiction. If the individual wishes to address the City Commission on an item that is on the agenda, the individual shall not be given an opportunity to speak again once the item is called. An individual who wishes to speak during a public hearing where the City Commission is sitting in a quasi -judicial capacity, must speak during the public hearing for that item. Individuals who speak during the open public comment portion of the meeting shall be given three (3) minutes during which to address the City Commission. At the conclusion of one (1) hour, if the open public comment section of the meeting has not ended, it shall end automatically, in order to proceed with the rest of the agenda. B. APPROVAL OF MINUTES B.-1. 20-1494 Regular City Commission Meeting of June 9, 2020. B.-2. 20-1515 Special Commission Meeting of June 29, 2020. B.-3. 20-1516 Regular City Commission Meeting of July 14, 2020. B.-4. 20-1517 Second Budget Workshop of July 15, 2020. B.-5. 20-1583 Special Commission Meeting of July 30, 2020. C. MAYOR'S COMMENTS C.-1. 20-1591 A discussion regarding the Historic Preservation Board. C.-2. 20-1592 A discussion regarding Section A-12: Mediterranean Design Bonus. City of Coral Gables Page 3 Printed on 8/18/2020 7:22 PM City Commission Agenda August 25, 2020 D. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. D.-1. 20-1489 A Resolution accepting the recommendation of the Chief Procurement Officer to award the Risk Management & Insurance Brokerage Services contract to Arthur J. Gallagher Risk Management Services, Inc., the highest ranked responsive-responsible proposer, pursuant to Section 2-763 of the Procurement Code entitled “Contract Award” and Request for Proposals (RFP 2019-041). D.-2. 20-1498 A Resolution authorizing the extension of a contract with Gym Kidz, Inc. pursuant to Section 2-764 (b) of the Procurement Code on a month-to-month on an as-needed basis until such time as a new contract is executed for the provision of Gymnastic Professional Services. D.-3. 20-1522 A Resolution authorizing the extension of the current Fitness Professional Services Contract with The Fitness Center, Inc. pursuant to Section 2-764 (b) of the Procurement Code on a month-to-month on an as-needed basis until such time as a new contract is executed for the provision of Fitness Professional Services.. D.-4. 20-1524 A Resolution authorizing the execution of an agreement for a connection to the City of Coral Gables’ sewer wastewater collection / transmission system for a property located at 455 S. Dixie Highway, Coral Gables, Florida, which is outside of the City ’s sewer district, subject to the requirements of the Public Works Department, as provided under Chapters 62 and 78 of the City Code, Ordinance Nos. 2007-29 and 2009-39 and Resolution No. 2008-07; and provided that the executed agreement be made part of this resolution. D.-5. 20-1542 A Resolution of the City Commission approving an agreement for commissioned artwork with Fung Collaboratives and Kiki Smith for a temporary public art exhibition approved pursuant to Resolution No. 2020-153. D.-6. 20-1551 A Resolution accepting the recommendation to authorize the purchase of equipment for the Police Department from ZOLL Medical Corporation as a “Sole Source Procurement,” pursuant to Section 2-689 of the City’s Procurement Code. City of Coral Gables Page 4 Printed on 8/18/2020 7:22 PM City Commission Agenda August 25, 2020 D.-7. 20-1552 A Resolution authorizing an expenditure in the amount of $ 40,000 from Federal Forfeited Asset Fund (F.A.F.) moneys for law enforcement equipment; to supplement the acquisition of a mobile command post vehicle for utilization by the Coral Gables Police Department. D.-8. 20-1559 A Resolution accepting the recommendation of the Chief Procurement Officer, pursuant to Section 2-764 of the Procurement Code “Approval of change orders and contract modifications” with InPhynet South Broward, LLC to extend the contract for one (1) year for Medical Director Services RFP 2015.07.20. 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 20-1544 Arts Advisory Panel Meeting of June 24, 2020. 1.-2. 20-1545 Arts Advisory Panel Meeting of June 25, 2020. 1.-3. 20-1546 Cultural Development Board Meeting of June 11, 2020. 1.-4. 20-1595 Donald R. Hopkins and William A. Cooper Scholarship Committee Meeting of July 9, 2020. 1.-5. 20-1571 Historic Preservation Board Meeting of July 15, 2020 1.-6. 20-1534 Sustainability Advisory Board Meeting of February 26, 2020. E. PUBLIC HEARINGS All Individuals testifying in a quasi-judicial proceeding shall be sworn in. Presentations made to the City Commission are subject to the City ’s False Claims Ordinance, Ch. 39 of the City of Coral Gables Code. ORDINANCES ON SECOND READING E.-1. 20-1025 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code, by amending Article 5, “Development Standards,” Division 7 “Distance Requirements;” and Article 8, “Definitions,” to create provisions and clarity for retail vape shops; providing for repealer provision, severability clause, codification, and providing for an effective date. ( 02 12 2020 PZB recommended approval, Vote 7-0) City of Coral Gables Page 5 Printed on 8/18/2020 7:22 PM City Commission Agenda August 25, 2020 E.-2. 20-1418 An Ordinance of the City of Coral Gables, Florida, amending Chapter 54 - Solid Waste, of the City Code, to prevent uncollected garbage in the City and Section 1-7 entitled “Penalties” to include additional penalties for violations of Section 54-19; providing for a repealer provision, severability clause, codification, and providing for an effective date. E.-3. 20-1422 An Ordinance of the City Commission of Coral Gables, Florida, amending: Chapter 2 “Administration,” Article IX “Impact Fees,” Section 2-2192, “Administrative Petitions for Impact Fee Determinations, Refunds and Credits,” clarifying that impact fee credits can be transferred to any property within the Impact Fee District; providing applicability; severability clause, repealer provision, codification, and providing for an effective date. F. CITY COMMISSION ITEMS F.-1. 20-1505 Update regarding process for sale of Municipal Parking Lot 24 (Doctor’s Hospital Lot) located on the northwest corner of University Drive and Pisano Avenue. (Sponsored by Vice Mayor Lago) F.-2. 20-1527 A discussion regarding extending the Donald R. Hopkins and William A. Cooper Scholarship program to include grants for graduate students who meet a pre -determined scholarship criteria and reside in the Macfarlane/Golden Gate community. (Sponsored by Vice Mayor Lago) F.-3. 20-1572 A Resolution of the City Commission of Coral Gables, Florida, authorizing the City Manager to negotiate an Interlocal Agreement between the City of Coral Gables and Miami-Dade County relating to the installation of a pedestrian gate in Snapper Creek Lake Parkway. (Sponsored by Vice Mayor Lago) F.-4. 20-1574 A discussion requesting the transfer of ownership of Snapper Creek Lake Parkway from Miami-Dade County to the City of Coral Gables. (Sponsored by Vice Mayor Lago) F.-5. 20-1575 A Resolution of the City Commission of Coral Gables, Florida, reaffirming Resolution 2019-323 and urging the Miami-Dade Board of County Commissioners to complete the Old Cutler Trail bicycle path along Old Cutler Road. (Sponsored by Vice Mayor Lago) F.-6. 20-1596 A discussion regarding recommended revisions to the City ’s park naming policy and procedures. (Sponsored by Commissioner Keon) City of Coral Gables Page 6 Printed on 8/18/2020 7:22 PM City Commission Agenda August 25, 2020 G. BOARDS/COMMITTEES ITEMS Time Certain 12:00pm (Agenda Item G-1) G.-1. 20-1540 A Resolution approving the concept for a work of public art titled “Floral Sky” by Michael Kalish in conjunction with the Sunrise Senior Living development project at 1000 Ponce de Leon Boulevard in fulfillment of the Art in Public Places requirement for public art in private development (unanimously recommended by the Arts Advisory Panel approval/denial vote: 5 to 0, and the Cultural Development Board approval/denial vote: 7 to 0). G.-2. 20-1584 A Resolution of the City Commission of Coral Gables, Florida, adopting rules of procedure for virtual meetings for the Coral Gables Board of Architects during the pendency of the State of Emergency declared in Florida Governor's Executive Order 20-52. H. CITY MANAGER ITEMS H.-1. 20-1470 A Resolution of the City Commission of Coral Gables, Florida approving Murals on the Mile to boost the recovery of the local economy and activate the Downtown area in partnership with the Business Improvement District of Coral Gables (BID), and providing for an effective date. H.-2. 20-1488 A Resolution accepting the recommendation of the Chief Procurement Officer to approve a change order to the Managed Service Provider Services contract RFP 8-43 with Guidesoft, Inc., dba Knowledge Services, pursuant to Section 2-764(b), Approval of Change Orders and Contract Modifications, in the estimated amount of $ 780,674.00 not to exceed the available budget. Agenda Items H-3 and H-4 are related H.-3. 20-1504 Update and discussion regarding status of City’s plans related to the effort to underground utilities. H.-4. 20-1593 A Resolution approving staff’s recommendation to adjust the expected timeline for community engagement and the City Commission’s consideration of whether to place a ballot question before voters relating to the undergrounding of utilities citywide. H.-5. 20-1508 A Resolution of the City Commission of Coral Gables, Florida, authorizing a ninety -day extension of a Zoning in Progress related to the operation of retail businesses engaged in the sale of retail products containing cannabidiol /CBD sold as a principal retail product within the City; providing an effective date. City of Coral Gables Page 7 Printed on 8/18/2020 7:22 PM City Commission Agenda August 25, 2020 H.-6. 20-1512 A Resolution amending the approved recommendation provided in Resolution No . 2018-222, in order to authorize the City Manager to relocate the Economic Development Department (“Department”) to the H. George Fink Studio (“Fink Studio”), located at 2506 Ponce de Leon Boulevard, Coral Gables, FL 33134, upon completion of the City’s historic restoration of the building. H.-7. 20-1533 A Resolution authorizing the City Manager to execute an Intergovernmental Agreement with Miami-Dade County allowing the City of Coral Gables to install and maintain the aesthetic colored pavement within existing pedestrian crosswalks for the Induction Chromatique Coral Gables artwork proposed on the crosswalks on the west legs of the Le Jeune Road / Coral Way and Le Jeune Road / Biltmore Way intersections. H.-8. 20-1547 A Resolution authorizing a contract threshold extension to the equipment and amenities for parks and playgrounds Contract RFP 18/19-2 with Representative Services Inc., pursuant to Section 2-764(B), approval of contract threshold extension in the estimated amount of $1,500,000.00 for repairs, renovations and replacements to the park, open space, and facilities. H.-9. 20-1554 Update on Keep America Beautiful Affiliate Process. H.-10. 20-1555 A Resolution accepting the recommendation of the Chief Procurement Officer to award the purchase of a Mobile Command Center for the Coral Gables Police Department to MBF Industries, Inc., the lowest responsive and responsible bidder, in the amount of $1,129,207.89, pursuant to Invitation for Bids (IFB) 2020-007 and Section 2-763 of the Procurement Code entitled “Contract Award”. H.-11. 20-1557 A Resolution accepting the recommendation of the Chief Procurement Officer to cancel the award of RFP 2019-035 Parking Garage 7 Design Build project, pursuant to Section 1.5 of the RFP entitled Award of an Agreement and Section 2-687(H)(2)(B), and re-issue the project as a construction project. H.-12. 20-1558 A Resolution accepting the recommendation of the Chief Procurement Officer to waive the competitive process of the Procurement Code and engage Ferguson, Glasgow, Schuster, Soto, Inc. for Architectural and Engineering services, pursuant to Section 2-501(d) of the City’s Procurement Code. H.-13. 20-1586 An update on the 2020 Census in Coral Gables. H.-14. 20-1602 A discussion regarding outdoor dining and the partial street closure of Giralda Plaza. I. CITY ATTORNEY ITEMS None City of Coral Gables Page 8 Printed on 8/18/2020 7:22 PM City Commission Agenda August 25, 2020 J. CITY CLERK ITEMS J.-1. 20-1582 A discussion to determine if the September City Commission Meetings, Budget Hearings, Special Assessment Public Hearing, and Zoning Code Rewrite Commission Meeting will take place fully virtually, as a hybrid meeting (with the public attending virtually), or as a traditional meeting of the City Commission. K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail: relejabarrieta@coralgables.com, Telephone: 305-722-8686 , TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. City of Coral Gables Page 9 Printed on 8/18/2020 7:22 PM