City Commission

City of Coral Gables 405 Biltmore Way Coral Gables, FL 33134 www.coralgables.com Agenda Tuesday, March 23, 2021 9:00 AM City Hall, Commission Chambers City Commission Mayor Raul J. Valdes-Fauli Vice Mayor Vince Lago Commissioner Jorge L. Fors, Jr. Commissioner Patricia Keon Commissioner Michael Mena Peter J. Iglesias, P.E., City Manager Miriam Soler Ramos, City Attorney Billy Y. Urquia, City Clerk City Commission Agenda March 23, 2021 The City of Coral Gables will be holding its Regular Meeting on Tuesday, March 23, 2021, commencing at 9:00 a.m. While the City is back to live in-person meetings, members of the public are still required to participate via the Zoom platform. Members of the public may join the meeting via Zoom at (https://zoom.us/j/3054466800). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 3054466800. To speak prior to the City Commission taking action on an Agenda Item, please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone you can "Raise your Hand" by pressing *9. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: (www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The Meeting will also be broadcasted live for members of the public to view on the City’s website (www.coralgables.com/cgtv) as well as Channel 77 on Comcast. City of Coral Gables Page 2 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 INVOCATION Reverend Gregorio Marin, Director of Pastoral Care (Doctor's Hospital) PLEDGE OF ALLEGIANCE A. PRESENTATIONS AND PROTOCOL DOCUMENTS A.-1. 21-2046 A special recognition to honor the Teacher of the Year and Rookie Teachers of the Year. (Sponsored by Vice Mayor Lago). A.-2. 21-2166 Presentation of a Proclamation declaring March 25, 2021 as "Societa Dante Alighieri Day" in Coral Gables. A.-3. 21-2172 Presentation of a Proclamation declaring April 2021 as "Water Conservation Month" in Coral Gables. (Sponsored by Mayor Valdes-Fauli) A.-4. 21-2186 Presentation of a Proclamation declaring April 2021 as "Earth Month" in Coral Gables. Agenda Items A-5 and G-1 are related. A.-5. 21-2191 Presentation of a Proclamation declaring April 2021 as "World Autism Acceptance Month" in Coral Gables. A.-6. 21-2098 Congratulations to Officer Robert Thomson, recipient of the City of Coral Gables “Officer of the Month Award,” for the month of January 2021. A.-7. 21-2227 Presentation of a Certificate of Recognition to Ray Corral and Alina Meledina for their donation of orchids on Country Club Prado. (Sponsored by Commissioners Fors) A.-8. 21-2169 Presentation of the 2019-2020 Landscape Beautification Awards: Custudio Fernando and Ana Paula Toledo - 150 Arvida Parkway Gustavo and Lorelys Calleja - 6330 Cellini Street George Merrick House: Landscape Services Division of the City of Coral Gables Public Work Department - 907 Coral Way Roberto and Silvia Kindelan - 10415 Lakeside Drive Jonathan and Christina Leyva - 125 Solano Prado A.-9. 21-2167 Presentation of a Proclamation declaring April 30, 2021 as "Arbor Day" in Coral Gables and an update to the City's urban forest. City of Coral Gables Page 3 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 B. APPROVAL OF MINUTES B.-1. 21-2131 Regular Commission Meeting of February 23, 2021. C. PUBLIC COMMENTS During this portion of the meeting, an individual may address the City Commission on an item that is on the agenda or on a matter which is not on the agenda, but within the scope of the City Commission’s jurisdiction. If the individual wishes to address the City Commission on an item that is on the agenda, the individual shall not be given an opportunity to speak again once the item is called. An individual who wishes to speak during a public hearing where the City Commission is sitting in a quasi -judicial capacity, must speak during the public hearing for that item. Individuals who speak during the open public comment portion of the meeting shall be given three (3) minutes during which to address the City Commission. At the conclusion of one (1) hour, if the open public comment section of the meeting has not ended, it shall end automatically, in order to proceed with the rest of the agenda. D. MAYOR'S COMMENTS E. CONSENT AGENDA All items listed within this section entitled "Consent Agenda" are considered to be self-explanatory and are not expected to require additional review or discussion, unless a member of the City Commission or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the "Consent Agenda", a vote on the adoption of the Consent Agenda will be taken. E.-1. 21-2145 A Resolution of the City Commission authorizing the acceptance and execution of the Fiscal Year 2020-2021 Emergency Medical Services (EMS) County Grant #C9013 Letter of Understanding and Agreement from the Miami-Dade County Board of County Commissioners and the State of Florida Department of Health; and amending the Fiscal Year 2020-2021 Annual Budget to recognize the $1,386 grant award as revenue and appropriate such funds to cover the cost of the grant expenditures. E.-2. 21-2150 A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to extend the Janitorial Maintenance Services contract RFP 2015.10.26 with SFM Services, Inc., pursuant to Section 2-764 of the Procurement Code entitled "Approval of change orders and contract modifications," on a month -to-month basis not to exceed the available budget, to provide time for the solicitation process to be completed and a new contract to be executed. City of Coral Gables Page 4 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 E.-3. 21-2160 A Resolution of the City Commission accepting the recommendation of the Chief Procurement Officer to award the contract for Citywide Records Scanning, Indexing, and Disposition Services in an estimated annual amount of $ 100,000 (initial year $66,000) or not to exceed the budgetary authority, to Advanced Data Solutions, Inc ., the lowest responsive and responsible bidder, pursuant to Invitation For Bids (IFB) 2020-039 and Section 2-763 of the City’s Procurement Code entitled “contract award”. E.-4. 21-2184 A Resolution of the City Commission granting the authorization to waive the competitive process to purchase GovQA Solutions’ OMS platform maintenance, support and service as a “Sole Source”, pursuant to Section 2-689 of the City’s Procurement Code. E.-5. 21-2193 A Resolution of the City Commission authorizing the release of the Declaration of Restrictive Covenant for the property located at 1212 Sorolla Avenue, unifying Lots 12, 13, and 14, in Block 2, of Coral Gables Section"E", according to the Plat thereof, as Recorded in Plat Book 8, Page 13, of the Public Records of Miami-Dade County, Florida. E.-6. 21-2204 A Resolution of the City Commission authorizing the acceptance of a State of Florida Department of Transportation Litter Control and Prevention Grant in the amount of $15,000.00 to be put towards the “Keep Coral Gables Beautiful” initiative; authorizing execution of the grant contract; and authorizing an amendment to the Fiscal Year 2020-2021 annual budget to recognize the $15,000.00 grant as revenue and to appropriate such funds to put toward the cost of the program. E.-7. 21-2208 A Resolution of the City Commission accepting the recommendation to waive the competitive bid process of the Procurement Code and contract with Allen Architectural Metals, Inc. for the restoration and replication of the historic White Way Light poles pursuant to Section 2-691 of the Coral Gables Procurement Code. E.-8. 21-2212 A Resolution of the City Commission accepting a recommendation of the City Manager to waive the competitive process of the Procurement Code for the purchase of a Stormwater Pumps for Pump Station No. 4 from Barney’s Pumps Inc. as a “Sole Source Procurement”, pursuant to Section 2-689 of the City’s Procurement Code. E.-9. 21-2213 A Resolution of the City Commission accepting a recommendation of the City Manager to waive the competitive process of the Procurement Code for the purchase of a Wastewater Pump for PS-C Pump Station from Xylem Water Solutions USA, Inc. as a “Sole Source Procurement”, pursuant to Section 2-689 of the City’s Procurement Code. City of Coral Gables Page 5 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 E.-10. 21-2192 A Resolution pursuant to section 14-214.5 of the Zoning Code providing ratification of the amended and restated dispute resolution agreement regarding the property located at 701-711 Valencia and legally described as Lots 23, 24, 25, 26, 27, and 28, Block 10, of “Coral Gables Biltmore Section,” according to the Plat thereof, as recorded in Plat Book 20, at Page 28, of the Public Records of Miami-Dade County, Florida, which provides, in part, that the owner is entitled to develop the property with a maximum residential density of 65 units per acre, consisting of 25 residential dwelling units, subject to additional terms and conditions in the disputes resolution agreement. E.-11. 21-2211 A Resolution of the City Commission authorizing entering into a First Amendment to Lease with Miami Office 2, LLC, with regard to premises located at 2121 Ponce de Leon Boulevard, Suite 720, Coral Gables, Florida 33134, the City’s Economic Development Department’s office, extending the Lease Term for a period of ninety (90) days until August 31, 2021. 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission: 1.-1. 21-2203 Code Enforcement Meeting of February 17, 2021. 1.-2. 21-2215 Insurance and Risk Management Advisory Board Meeting of March 5, 2021. 1.-3. 21-2216 Insurance and Risk Management Advisory Board Meeting of March 10, 2021. 1.-4. 21-2178 School Community Relations Committee Workshop of February 19, 2021. 1.-5. 21-2163 Waterway Advisory Board Meeting of February 3, 2021. F. PUBLIC HEARINGS All Individuals testifying in a quasi-judicial proceeding shall be sworn in. Presentations made to the City Commission are subject to the City ’s False Claims Ordinance, Ch. 39 of the City of Coral Gables Code. ORDINANCES ON SECOND READING F.-1. 21-2103 An Ordinance of the City Commission of Coral Gables, Florida, repealing and replacing Chapter 113 “Flood Damage Prevention” of the City of Coral Gables Code; to adopt flood hazard maps, to designate a Floodplain Administrator, to adopt procedures and criteria for development in flood hazard areas, to adopt amendments to the Florida Building Code, and for other purposes; providing for applicability; severability; and an effective date. City of Coral Gables Page 6 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 F.-2. 20-1862 An Ordinance of the City Commission of Coral Gables, Florida providing for text amendments to the City of Coral Gables Official Zoning Code pursuant to Zoning Code Article 14, “Process,” Section 14-212, “Zoning Code Text and Map Amendments,” by amending the following provisions relating to ‘Miracle Mile’: (1) Article 2 “Zoning Districts,” reducing the maximum height and modifying and conforming associated provisions including, ground floor design, stepbacks, vehicle access, and site plan review in the ‘Zain/Friedman Miracle Mile Downtown District Overlay (DO) and the Mixed-Use 2 (MX2) District facing Miracle Mile; (2) Article 4, “Urban Design and Public Improvement Standards,” clarifying a build-to-line; (3) Article 10 “Parking,” Section 10-109, requiring remote off-street parking; and (4) Article 14 “Process,” Section 14-204.5, prohibiting use of Transfer of Development Rights (TDRs) as receiver sites; providing for repealer provision, severability clause, codification, and providing for an effective date. Agenda Items F-3, F-4 and F-5 are related. F.-3. 21-2099 An Ordinance of the City Commission of Coral Gables, Florida amending the Future Land Use Map of the City of Coral Gables Comprehensive Plan pursuant to Zoning Code Article 14, “Process”, Section 14-213, and Comprehensive Plan amendment procedures (ss. 163.3187, Florida Statutes), changing the land use designation for all lots in Block 36, Crafts Section, Coral Gables, Florida from either Single-Family High Density or Multi-Family Duplex Density to Residential Multi-Family Medium Density; providing for a repealer provision, severability clause, and providing for an effective date. F.-4. 20-1503 An Ordinance of the City Commission of Coral Gables, Florida providing for a text amendment to the City of Coral Gables Official Zoning Code by amending Appendix A, “Site Specific Zoning Regulations”, Section A-36, “Crafts Section,” by revising the height restriction for Block 36, Crafts Section, Coral Gables, Florida; providing for a repealer provision, severability clause, and providing for an effective date. F.-5. 21-2100 An Ordinance of the City Commission of Coral Gables, Florida making zoning district boundary changes for all lots in Block 36, Crafts Section, Coral Gables, Florida from either Single-Family Residential (SFR) District or Multi-Family 1 Duplex (MF1) District to Multi-Family 2 (MF2) District; and making the appropriate zoning map amendments to effectuate these changes, pursuant to Zoning Code Article 14, “Process”, Section 14-212 “Zoning Code Text and Map Amendments”; providing for a repealer provision, severability clause, and providing for an effective date. Agenda Items F-6 and F-9 are related. F.-6. 21-2142 An Ordinance of the City Commission of Coral Gables providing for text amendments to the Code of the City of Coral Gables, Chapter 74, Article III, Division 5 entitled “Parking Replacement Assessment,” providing for updates to the assessment provisions and procedures, and providing for severability, repealer, codification and an effective date. City of Coral Gables Page 7 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 Agenda Items F-7, F-10, F-11 and F-12 are related. F.-7. 21-2085 An Ordinance of the City Commission of City of Coral Gables, Florida amending Ordinance No. 2016-43 (Amended), which approved a Planned Area Development (PAD) for the project known as “Gables Station” providing for amended conditions of approval; providing for a repealer provision, severability clause, codification, and providing for an effective date. ORDINANCES ON FIRST READING F.-8. 21-2001 An Ordinance of the City Commission of Coral Gables, Florida approving Site Plan Amendment pursuant to Zoning Code Article 14, “Process” Section 14-203, “Conditional Uses,” for a previously approved Country Club by Ordinance No. 2016-34, located within a Special Use (S) District, for the property commonly referred to as the “Riviera Country Club” and legally described as portions of Tracts 1 and 5, Riviera Country Club, a portion of Miami-Biltmore Golf Course of Riviera Section Part 4 and Lots 10-14, Block 112, Country Club Section Part 5 (1155 Blue Road), Coral Gables, Florida; all other conditions of approval contained in Ordinance 2016-34 shall remain in effect; providing for an effective date. (Legal description on file at the City) RESOLUTIONS Agenda Items F-6 and F-9 are related. F.-9. 21-2141 A Resolution of the City Commission amending Resolution No. 2013-256 to add a Parking in Lieu fee in accordance with City Code Chapter 74 - Traffic and Vehicles, Article III - Stopping, Standing and Parking, Division 5. Parking Replacement Assessment, providing for severability and an effective date. Agenda Items F-7, F-10, F-11 and F-12 are related. F.-10. 21-2082 A Resolution of the City Commission amending Resolution No. 2018-171, which approved the waiver of payment of the Park Impact Fees due on the project known as “Gables Station,” located at 211-237 South Dixie Highway, Coral Gables, Florida; providing for a repealer provision, severability clause, and providing for an effective date. F.-11. 21-2083 A Resolution of the City Commission amending Resolution No. 2016-172 (Amended), which approved a mixed-use site plan for the project known as “Gables Station,” providing for amended conditions of approval; providing for a repealer provision, severability clause, and providing for an effective date. F.-12. 21-2124 A Resolution of the City Commission authorizing an amendment to the Declaration of Restrictions entered into for the Gables Station Project located at 211-237 South Dixie Highway; providing for a repealer provision, severability clause, and providing for an effective date. City of Coral Gables Page 8 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 G. CITY COMMISSION ITEMS Agenda Items A-5 and G-1 are related. G.-1. 21-2179 A Resolution of the City Commission declaring Principles of Inclusion for individuals with autism and other special needs, and urging action national, state, and local governments, businesses, and residential communities consistent with these principles. (Sponsored by Commissioner Keon) G.-2. 21-2165 A general discussion regarding the speed limit on Segovia Street in sections of the street that abut locations with high youth activity. (Sponsored by Commissioner Fors) G.-3. 21-2202 A discussion regarding the reopening of the Adult Activity Center for vaccinated seniors. (Sponsored by Vice Mayor Lago) G.-4. 21-2217 An update on the upcoming installation of the original historic Arcadian lights at the Coral Gables Country Club. (Sponsored by Vice Mayor Lago). G.-5. 21-2223 A discussion regarding mask enforcement. (Sponsored by Commissioner Keon) G.-6. 21-2231 Update of process improvements in the Development Services Department. (Sponsored by Commissioner Keon) H. BOARDS/COMMITTEES ITEMS Time Certain 12:00pm (Agenda Item H-1). H.-1. 21-2164 A Resolution of the City Commission approving the artist team of Shane Allbritton and Norman Lee to design public artwork for the plaza of the new Public Safety Building . (unanimously recommended by the Public Safety Building Public Art Selection Panel, including members of the Arts Advisory Panel, approval /denial vote: 12 to 0, and the Cultural Development Board approval/denial vote: 6 to 0). City of Coral Gables Page 9 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 I. CITY MANAGER ITEMS Time Certain 11:00am (Agenda Item I-1). I.-1. 21-2200 Presentation of Internal Audits regarding Land Leases, Home Depot Cards, and Metro Express. I.-2. 21-2101 Presentation of the City of Coral Gables Business Recovery Task Force Report : Reopening the Local Economy. I.-3. 21-2207 Information Technology Presentation of Coral Gables’ New Smart City Pole. I.-4. 21-2154 A Resolution of the City Commission accepting the recommendation of the Information Technology Department and the Executive Steering Team to waive the competitive process of the procurement code and engage Infor Public Sector, Inc. to implement a new ERP System as a special procurement/bid waiver, pursuant to Section 2-691 of the City's Procurement Code. Time Certain 11:30am (Agenda Items I-5 and I-6 are related). I.-5. 21-2168 A Resolution of the City Commission authorizing the issuance of the Capital Improvement Refunding Revenue Bond, Taxable Series 2021A in a not to exceed principal amount of $5,600,000 to refinance certain outstanding obligations; accepting the proposal of TD Bank, N.A.; approving the form of and authorizing the execution and delivery of a Loan Agreement in order to evidence said Loan; authorizing the repayment of the Series 2021A Bond from Pledged Revenues; delegating certain authority to the City Manager and Finance Director; authorizing the execution and delivery of other documents in connection therewith; and providing an effective date. City of Coral Gables Page 10 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 I.-6. 21-2170 A Resolution of the City Commission authorizing the issuance of not to exceed $32,000,000 in aggregate principal amount of Capital Improvement Revenue and Refunding Bonds, Series 2021B to finance the costs of the construction, reconstruction, and replacement of certain capital improvements, refunding the Refunded Obligations, and to pay associated costs of issuance; providing that such Series 2021B Bonds shall be a limited obligation of the issuer payable solely from non -ad valorem revenues budgeted and appropriated as provided herein; making certain provisions and delegating certain responsibilities with respect to the notice, bidding and sale of the Series 2021B Bonds to the Mayor and Finance Director; appointing a Financial Advisor, Paying Agent and Registrar for the Series 2021B Bonds; approving the forms of the Summary Notice Of Sale, and Official Notice Of Sale with respect to such Series 2021B Bonds; authorizing the preparation and use of a Preliminary Official Statement and authorizing the execution and delivery of a Final Official Statement, Paying Agent and Registrar Agreement and Continuing Disclosure Certificate; providing for compliance with certain continuing disclosure requirements; providing for the rights, securities and remedies for the holder of such Series 2021B Bonds; making certain covenants and agreements in connection therewith; and providing an effective date; and authorizing an amendment to the Fiscal Year 2020-2021 amended budget to recognize as revenue the proceeds from the Series 2021B Bonds and appropriating such funds to pay the cost of the Project and the Refunded Obligations. I.-7. 21-2205 A Resolution of the City Commission approving the IT Department to increase the spending authority on the Sourcewel contract# RFP 081419 - Technology Catalog Solutions awarded to CDW-G to an estimated amount of $1,500,000. I.-8. 21-2210 A Resolution of the City Commission approving the petition language for the Pine Bay Estates Security Guard Special Taxing District to provide additional security guard hours and maintenance of landscaping and common areas. I.-9. 21-2201 A Resolution of the City Commission authorizing the renewal of the Property and Casualty Insurance Program which includes, but is not limited to, property, general liability, automobile liability, public officials errors and omissions, excess workers ’ compensation, crime, cyber liability, terrorism property and liability, pollution liability, active assailant coverage, flood, as well as other ancillary lines of insurance coverage and insurance broker fees through Arthur J. Gallagher Risk Management Services, Inc ., for a not to exceed amount of $2,967,592 for the policy period of May 1, 2021 to May 1, 2022 (Funding Source: Insurance Fund). I.-10. 21-2209 A Resolution of the City Commission establishing the concept of Neighborhood Protection Zones and directing the City Manager to take appropriate action to implement the concept. J. CITY ATTORNEY ITEMS None City of Coral Gables Page 11 Printed on 3/22/2021 3:18 PM City Commission Agenda March 23, 2021 K. CITY CLERK ITEMS None L. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney ADJOURNMENT NOTE Any person who acts as a lobbyist pursuant to the City of Coral Gables Ordinance No . 2006-11, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present . Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person who needs assistance in another language in order to speak during the public hearing or public comment portion of the meeting should contact the City ’s ADA Coordinator Raquel Elejabarrieta, Esq., Director of Labor Relations and Risk Management (E-mail: relejabarrieta@coralgables.com, Telephone: 305-722-8686 , TTY/TDD: 305-442-1600), at least three (3) business days before the meeting. Billy Y. Urquia City Clerk City of Coral Gables Page 12 Printed on 3/22/2021 3:18 PM