Coralville Civil Service

Coralville Parks and Recreation Commission Meeting Minutes July 20, 2009 Call to Order Commission Chairperson Fred Fevold called the meeting to order at 7:06 p.m. Present were Commission Members Mike Knudson, Marti Mount, Marcia Stoos, and David Thayer, and Parks and Recreation Director Sherri Proud. Citizen Comments None Approval of Minutes Commission Member Stoos made the motion to approve the meeting minutes from May 18, 2009 with the clarification regarding the plan to address storm water for creek and water way clean outs, the use of the skid loader in trudging varied areas, and the concern raised related to the mosquito issues in the areas; Commission Member Mount seconded the motion; unanimous approval. Naming of the Youth Sports Complex – Parks and Recreation Director Proud presented the task of providing name proposals for the Youth Sports Complex which would then be recommended to Mike Kattchee and the Council. As agreed upon with the stipulation in the purchased land for the complex, Mike Kattchee noted that they are open to having their name be used at the site and the family maintains the right to approve the name(s) proposed. The Commission discussed possible names. The Commission Members noted their preference of maintaining the Coralville Youth Sports Complex as the overall sports complex name in ease in determining the site associated with the city and the site location. Commission Member Thayer recognized the importance of Mike Kattchee in the development of the City of Coralville; he also noted that the Commission may consider renaming parts of the youth sports complex at a different time in the future provided a substantial monetary contribution. Commission Member Fevold inquired about the present amenities and future amenities highlighting a premier field or location to target the family name. Given the present grounds, Commission Member Knutson inquired about additional partnerships for the present complex area and future high school partnerships. He also inquired about high school soccer fields. During the first phase of the youth sports complex, the Council determined that additional monies would not be solicited. Commission Member Mount recommended that the concession pavilion be named the Kattchee Pavilion or the Kattchee Family Pavilion given its location and the wording which would be visible within the complex. Commission Member Fevold made the recommendation that the entrance to the soccer field areas may include signage with the Kattchee name. Parks and Recreation Director Proud will review the recommendations with City Administrator Hayworth and will then review the recommendations with Mike Kattchee prior to the presentation to the Council. Eagle Scout Project Parks and Recreation Director Proud shared a draft of an Eagle Scout Project Outline which she would like to have adopted by the Commission. Her proposal provided a framework for the Commission and Staff to gather information specific to projects being proposed. By using this form, the Commission and Staff can collectively evaluate how this might be a positive attribute to the City of Coralville. A drafted form was shared with Commission Members that would include the following information: project overview, proposed benefit, project specifications including budget, manpower, map of the location, and an outcome review. In addition, other factors to be reviewed may include a map/sketch plan, city support required for financial assistance, materials, supplies, labor, appropriated costs, acquired technical skills. Many of these items are included in the scout documentation itself so a copy may be requested to include a brief application itself. The following is an excerpt from the document: For consideration of Eagle Scout Projects, you are asked to complete the following process: 1. Meet with Director of Parks and Recreation to share ideas for project or learn about project opportunities 2. Do some preliminary research on the project and complete guiding questions below. 3. Present project idea to Coralville Parks and Recreation Commission. They meet the 3rd Monday of the month at 7:00 p.m. Coordinate with Director.  4. Complete project keeping Director informed of work dates, progress, and if any support is needed from the Parks and Recreation Department. 5. Invite Parks and Recreation Commission, as well as community, to open house as appropriate. Parks and Recreation Director Proud targeted the procedures to have a process which would address the benefits of why a project would be supported by the City of Coralville. The process would also provide an overview, city staff support which would be required for the project completed, and the related timelines associated with the project. Commission Member Fevold inquired about the related timelines related to the project proposal and related paperwork and addressing the Commission. He proposed that the project be reviewed, questions and answers secured, and notification regarding the project occur after the meeting. He noted that he would be reluctant to verify all projects at the meeting at which the presentation was being made to the Commission.. Proud shared previous projects which have been completed by Eagle Scouts; she also shared a brainstormed list of possible projects. Commission Member Mount questioned how funding has been provided in the past; Proud noted that projects have typically been funded by the City for the most part and additional services and technical assistance is the responsibility of the Eagle Scout. Proud will verify counsel regarding responsibilities of the individuals involved with the projects, the credentials of the workforce secured, and overall liability. Commission Member Fevold asked about the expertise of the parks department and general contractors reviewing the projects. Proud noted the importance of coordinating with staff regarding changes, professional services, and city permits which might need to be secured. Director’s Report Parks and Recreation Director Proud reviewed the agenda notes targeted the happenings within the department and city. The Coralville Center for Performing Arts will be hosting a luncheon on the lawn to celebrate nearing the completion of the fundraising and the ground breaking for construction of the facility. Proud reiterated previously discussed projects related to the Youth Sports Complex and the Parks and Transit Buildings. Stimulus Money Projects were reviewed: trail completion between Oakdale Blvd. and Country Club Drive, bid completion of the bridge in the area, and pedestrian and bicycle access within the community. A complaint about a bicycle accident on Oakdale Blvd. was briefly discussed. Assistant City Attorney Olson, Asst. City Engineer Larson, and DOT Officials are providing recommendations regarding the implications of the speeds on sidewalks and trails, enforcement of speed and related signage which might be needed. Signage for city activities and projects were discussed. Council Report Council Member Gross was not present at the meeting. Commission Comments Commission Member Fred Fevold No additional comments. Commission Member Mike Knudson No additional comments. Commission Member Marti Mount Commission Member Mount inquired about DIVOTS! Policies related to patrons using the facilities without making purchases from the menu. Parks and Recreation Director Proud noted that she will confirm with Sarah regarding the revenue outcomes and determine the impact of the group utilizing the space which might be occupied by fellow paying patrons. Commission President Marcia Stoos No additional comments. Commission Member David Thayer Commission Member Thayer inquired about the trail alignment, curbs, and connections along Terra Woods. In addition, question was raised regarding whether the curb cuts for Glen Oakes Drive were completed. Commission Member Mount inquired about whether the easement is within private property  at Broken Woods Drive. Commission Member Thayer noted that concrete work is breaking up along the Altanna Creek Trail. Proud noted that she will propose inspections of the varied areas and pursue bids for trail work maintenance. Commission Members discussed bike safety and ease across the city trails. Parks and Recreation Director Proud noted that she will compile a list of trail status and related timelines for proposed work, inspections, and related evaluation schedules. Also discussed that the Springdale Court access needs to be maintained and the access to the trail needs to be more clearly identified. Adjournment Commission Member Knudson moved to adjourn at 8:37 p.m.; Commission Member Stoos seconded the motion; unanimous approval. The August Parks and Recreation Commission Meeting may still be held depending notification of agenda items.