Coralville Civil Service

Coralville Parks and Recreation Commission Meeting Minutes July 18, 2011 Call to Order Commission Chairperson Fred Fevold called the meeting to order at 7:01 p.m. Present were Commission Members Fred Fevold, Marti Mount, and David Thayer, Center for Performing Arts Managing Director Megan Flanagan, Parks and Recreation Director Sherri Proud, and citizens Sheila and Kenneth Goins. Citizen Comments None Approval of Minutes Commission Member Mount made the motion to approve the June 20, 2011 meeting minutes with a few corrections as noted. Commission Member Thayer seconded the motion; unanimous approval. Eagle Scout Project Proposal – Kenneth Goins presented his proposal for an Eagle Scout project involving the development of the rules and regulations and the marking of a community gardens area for the City of Coralville. South of the new Transit and Parks Facility, thirteen building lots (approximately 2.5 acres) have been set aside as a place for community gardens. Kenneth would like to be a part of its establishment for his Eagle Scout project. He proposed doing the research on how to set up the gardens, how they would be maintained and assigned, and to place the boundary markers and signage next spring. He shared his proposal and mapping. Commission member Fevold asked if it would be fenced. Goins indicated this would be part of his research to see if other gardens are fenced. Proud shared that a water line is planned to be stubbed out from the new Transit and Parks building to the middle of the area proposed for the gardens. Commission member Mount asked if that would be enough. Proud said she’d look at the distance with the Transit and Parks contractor and see if two stubbed lines would make more sense so that there are two places to get water. Goins shared he did plan to visit other community gardens this summer and fall and get ideas for his project. Thayer stressed that we need to be building it for Coralville and what is good for Coralville. Proud shared that one of the IRL CAT team members has expressed an interest in helping with the project also. Mount asked how having community gardens would be viewed by the farmer’s market vendors. Proud will find out how many vendors are local. Mount made the motion to accept Goins proposal for his Community Gardens Eagle Scout Project. Thayer expanded the motion to include requesting that Goins come back to make a progress report on the research on the project. Proposal was accepted by the Commission. Coralville Center for Performing Arts Megan Flanagan, Managing Director for the Coralville Center for the Performing Arts presented the policies for the Coralville Center for the Performing Arts. She discussed with Commission timing of ability to reserve the facility, amount of deposit due, and other policies. Commission discussed amount of deposit due possibly not being enough but in trying to stay reasonable for smaller or non-profit groups, the deposit was left at 15% of rental due at time of contract signing. Policies will be finalized and presented at the next meeting. Director’s Report Proud gave an update on projects and on RAGBRAI. Council Report Hoeft inquired if stage acting classes had been considered at the CCPA. Proud reported that City Circle had given classes off and on over the duration of their partnership with the City and has been talking about resuming such classes. Commission Comments Commission Chairperson Fred Fevold No additional comments. Commission Member Marti Mount No additional comments.  Commission Member David Thayer Commission Member Thayer informed Proud that the parks staff continues to mow more than the three foot sides of the trail on Muddy Creek Trail. Adjournment Commission Member Thayer moved to adjourn at 8:27 p.m.; Commission Member Mount seconded the motion; unanimous approval.