Coralville Civil Service

Coralville Parks and Recreation Commission Meeting Minutes August 19, 2013 Call to Order Commission Chairperson Fred Fevold called the meeting to order at 7:07 p.m. Present were Commission Members Laurie Goodrich, Marti Mount, and David Thayer, Managing Director of the Center for the Performing Arts Megan Flanagan, Council Member Jill Dodds, and Parks and Recreation Director Sherri Proud. Citizen Comments None Approval of Minutes Commission Member Mount made the motion to approve the meeting minutes from June 17, 2013 with the noted corrections; Commission Member Goodrich seconded the motion; unanimous approval. Coralville Center for the Performing Arts Report Parks and Recreation Director Proud addressed the Commission noting that the following discussion’s goal is to target a budget friendly way to adjust operational procedures and formulas for the Center for the Performing Arts. Managing Arts Director Flanagan provided a power point presentation highlighting past, present, and future events and opportunities including season highlights, review of the mission statement, fundraising efforts, comparison of commercial, artistic and educational opportunities, appraisals of community like facilities and organizations, and respective needs for the shared commons area within the association. Proud and Flanagan proposed the consideration of mergers with community acting organizations. The Commission discussed benefits and disadvantages, along with contractual considerations which would be eminent related to roles and boards, budget and financial security, timelines. Focus on the 501c3 tax benefit would lend itself to programming fundraising operations. Election of Officers Goodrich made the motion for Fevold as Chairperson. Mount seconded the motion and Fevold accepted the nomination; unanimous approval. Mount made the motion for Casserly as vice Chairperson as Goodrich made the motion for Mount as Vice Chairperson. Thayer seconded the nomination for Casserly and Mount did not accept the nomination; unanimous approval upon Casserly accepting the nomination. Council Report Council Member Dodds highlighted the recent news of the postal service closing the current post office location and relocating the office. Although the postal office is seeing input, concern is warranted to ensure proper zoning, location along a bus route, sidewalks, etc. Dodds encouraged Commission members and the community to be vocal related to amenities for the relocated post office. Dodds briefly reviewed the construction occurring at the Iowa River Landing and street construction. In addition by October 1, the road will open between Oakdale to Dubuque. In November, bids will be accepted for the proposed construction on Highway 965. Director’s Report Parks and Recreation Director Proud referred to her Agenda Notes. Proud also reported that FEMA has agreed to pay for the hydrology study targeting the bank which collapsed north of Wickham within the Auburn Hills area. Proud also reviewed the trail survey that will be offered to community residents. Information gleaned will be utilized for the upcoming trail application grants. A grant has been submitted for where Clear Creek Trail ends to Coralville Creekside Ballpark and additional funding has been awarded from MPO funds. Separate funding hwill be pursued for the final piece of Clear Creek Trail. Prior to receiving the bid for the section to the ballpark, planning for wetland impacts will be completed. A handout was provided for related memorial and celebration options across the city targeting not only tree plantings but other sponsorship opportunities. Commission Comments Commission Chairperson Fred Fevold Fevold shared that in July, when a Parks and Recreation Commission meeting was not held, he heard Eagle Scout Xander Bellus’ presentation for the addition of interpretative signs for Camp Rotary including the original sites for the Quartermaster Hut, Dining Hall, and First Aid Station. Currently research and the plan finalization are being completed with Parks Superintendent Coberly and Parks and Recreation Director Proud. Commission Member Laurie Goodrich Goodrich reemphasized the caliber of the Eagle Scout projects. She reiterated the positive feedback received regarding the community gardens. She also encouraged an additional project for a second round of businesses to be able to include bike stands. Commission Member Marti Mount Mount encouraged the City to pursue cart leasing that includes new GPS systems that allow the clubhouse to track and disengage carts from the clubhouse. Mount noted that securing carts with GPS capabilities should assist enforcing and managing the course. This could include appropriate golfing etiquette. Commission Member David Thayer No additional comments. Adjournment Commission Member Mount moved to adjourn at 9:29 p.m.; Commission Member Thayer seconded the motion; unanimous approval. Proud reviewed the upcoming agenda items and related meeting dates.