Sales Tax Citizens' Oversight Committee
Regular MeetingCorte Madera, CA · September 14, 2015
Minutes
MINUTES OF SEPTEMBER 14, 2015
MEETING OF THE
SALES TAX CITIZENS OVERSIGHT COMMITTEE
Chair Costa called the Regular Meeting to order at Town Hall Council Chambers, 300
Tamalpais Drive, Corte Madera, CA on September 14, 2015 at 3:34 p.m.
1. CALL TO ORDER, ROLL CALL
Committee members Present: Chair Costa, Vice Chair Flahive and Committee members
Gerbosi, Greenbaum and Howard
Councilmembers Absent: None
Staff Present: Town Manager/Town Engineer David Bracken
Director of Administrative Services/Town Treasurer George T.
Warman, Jr.
Town Clerk/Assistant to the Town Manager Rebecca Vaughn
SALUTE TO THE FLAG: Chair Costa led in the Pledge of Allegiance.
2. OPEN TIME FOR PUBLIC REGARDING NON-AGENDA ITEMS - None
3. COMMITTEE ROLE, RESPONSIBILITIES AND ADMINISTRATION
3a. Discussion of Purpose of Committee
Town Manager Bracken explained that the Town Council is the body that approves
the Town’s budget. The Sales Tax Citizens’ Oversight Committee, as outlined in the
Ballot Measure and in Section 3.52.130 of Ordinance 934 for the proposed tax
measure, will review and annually report on the revenue and expenditure of the
funds from the tax.
Mr. Bracken also referred to Section 7 of Resolution No. 01/2014 which established
the Committee. Section 7 discusses the Powers and Duties of the Committee and
clarifies that the Committee shall act in an advisory capacity to the Town Council
and has no express authority or power to act on behalf of the Town.
3b. Establishment of Goals and Objectives
The Committee discussed establishing Goals and Objectives and reviewed a draft for
consideration. Administrative Services Director Warman informed the Committee
Sales Tax Citizens Oversight Committee Minutes 2
September 14, 2015
that auditors come in October, and final expenditures for the fiscal year would be
available for review by the committee at that time.
Committee Member Flahive asked if a statement could be added to the Goals and
Objectives indicating that the Committee members are not auditors. He suggested
the wording, “This is not an audit of expenses”.
Committee Member Greenbaum asked if the Committee would need to review the
audit each year. Mr. Warman stated that is not a requirement of the Committee, but
that the audit would be provided to the Committee members when it is completed.
Mr. Bracken directed Town Clerk Vaughn to strike the last sentence under Section 2
of the proposed Policies and Procedures and add, “The purpose of the Committee is
not to act as auditors.
3c. Discussion of Ralph M. Brown Act
The Committee members received a brief overview of the Brown Act requirements
for Public Meetings and how it relates to the Committee’s actions and
communications both in the context of a public meeting and outside of scheduled
public meetings.
4. GENERAL BUSINESS
A. PROPOSED TOWN CAPITAL PROJECTS BUDGET
The Committee will review the draft annual reports provided and either
approve or provide direction to staff regarding updates to the proposed
report.
Chair Costa asked if staff could provide a version of the budget filtered to show just the
proposed Sales Tax expenditures.
Committee Member Howard asked if it would be possible to break out the expenditures by
the six bullet points listed in the Measure B documentation.
Committee Member Greenbaum asked if the Committee would need to submit a report for
Fiscal Year 14-15 even though the Town has not spent Sales Tax funds. Chair Costa asked if
it would be acceptable to submit a brief report that no funds have officially been spent as of
the close of the fiscal year. Committee Member Greenbaum stated that there would be a
reserve of $2.5 million to mention in the report even though no funds have been spent.
Chair Costa asked if any member of the public wished to comment.
Councilmember Sloan Bailey thanked the Committee for their time. He had several
suggestions for the Committee to help make meetings run more smoothly, suggested that
Sales Tax Citizens Oversight Committee Minutes 3
September 14, 2015
the Committee get as much information out to the public as possible, suggested preparing
the reports for the two fiscal years and presenting them to the Town Council, and finally,
recommended that the Committee consider setting a regular meeting schedule.
Chair Costa closed Public Comment and continued with Item 4.B.
B. Reporting Requirements
The Committee reviewed reporting requirements, discussed timelines for
submittal of reports and reviewed sample reports to consider formatting
options.
The Committee discussed setting a regular reporting schedule and inquired as to when
staff would have documentation available for review.
Mr. Warman stated that, for the purposes of the Committee’s reports, that the Finance
Department closes the books in August. Final expenditures would be available for review
at that time. He suggested setting a Committee meeting for the end of October to draft and
approve the two outstanding reports for FY 2013-14 and FY 2014-15.
Chair Costa asked if any member of the public wished to comment.
Pati Stoliar stated that she was very happy to see reference in the budget to the widening of
Casa Buena. She asked if it includes the full length of Casa Buena.
Chair Costa closed Public Comment and continued with Item 5.
5. DISCUSSION OF NEXT MEETING DATE AND ADJOURNMENT
The meeting was adjourned at 4:55 p.m. to the next Sales Tax Citizens Oversight Committee
meeting tentatively scheduled for October 28, 2015 at Town Hall Council Chambers.
Agenda
AGENDA
CORTE MADERA TOWN COUNCIL
AND SANITARY DISTRICT NO. 2 BOARD
TOWN HALL COUNCIL CHAMBERS
300 TAMALPAIS DRIVE
TUESDAY, SEPTEMBER 15, 2015
6:45 P.M.
CLOSED SESSION I 6:45pm
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Closed Session Pursuant to Cal. Gov’t Code Section 54956.9(d)(1)
Name of case: James Panagotacos and Diane Panagotacos v. Town of Corte Madera, et al.; Town
of Corte Madera v. W.R. Forde Associates, et al.
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section 54957.6)
Agency negotiator: David Bracken, Town Manager
Employee Organization: Department Head Employees
1. OPEN SESSION: 7:30PM
CALL TO ORDER, ROLL CALL AND SALUTE TO THE FLAG
2. PRESENTATION: None
3. OPEN TIME FOR PUBLIC DISCUSSION
Please confine your comments during this portion of the agenda to matters not already on this
agenda. Speakers will be limited to three (3) minutes unless otherwise specified by the Mayor or
the Presiding Officer.
The public will be given an opportunity to speak on each agenda item at the time it is called. The
Council may discuss and/or take action regarding any or all of the items listed below. Once the
public comment portion of any item on this agenda has been closed by the Council, no further
comment from the public will be permitted unless authorized by the Mayor or the council and if
so authorized, said additional public comment shall be limited to the provision of information
not previously provided to the Council or as otherwise limited by order of the Mayor or Council.
4. TOWN MANAGER AND COUNCIL REPORTS
Town Manager Report
Council Reports
5. CONSENT CALENDAR
The purpose of the Consent Calendar is to group items together which are routine or have been
discussed previously and do not require further discussion. They will be approved by a single
motion. Any member of the Town Council, Town Staff, or the Public may request removal of an
item for discussion. Rescheduling of the item(s) will be at the discretion of the Mayor and Town
Council.
5.I. Waive Further Reading And Authorize Introduction And/Or Adoption Of Ordinances And
Resolutions By Title Only
This item contains standard language authorizing Town Council to introduce
and/or adopt Resolutions and Ordinances by Title only and waive further
reading.
5.II. Approve Warrants And Payroll For The Period 8/27/15 Through 9/09/15:
Warrant Check Numbers 211822 through 211911, Payroll Check Numbers 4999
through 5006, Payroll Direct Deposit Numbers 27723 through 27803, Payroll Wire
Transfer Numbers 1902 through 1905, and Wire Transfer of 10/01/15
Report from George T. Warman, Jr., Director of Administrative Services/Town
Treasurer
Documents: 5.II PAYROLL AND DEMANDS 8.27.15 TO 9.09.15.PDF
6. PUBLIC HEARINGS
6.I. Conduct A Public Hearing And Consider Possible Action Concerning Appeal Received
From Derek Archer Regarding Stop Work Order Issued By City Staff For Project At 481
Montecito
and
Conduct A Public Hearing and Consider Possible Action to Determine Whether a
Public Nuisance exists at 481 Montecito
Report from Adam Wolff, Director of Planning and Building
Documents: 6.I WILL BE AVAILABLE ON 9.14.15.PDF
6.II. Consideration Of Extension Of An Urgency Ordinance (No. 954) Establishing A
Temporary Moratorium On Issuance Of PlanningRelated Permits (Except For Signs And
Those Applications Deemed Complete Prior To October 7, 2014) For Properties Within
The Area Designated As The Tamal Vista East Corridor, Located Between Tamal Vista
Blvd., Highway 101, Madera Blvd., And Wornum Drive Until October 7, 2016, And
Finding The Extension Thereof Exempt From The Requirements Of The California
Environmental Quality Act (CEQA) Pursuant To Sections 15308, 15060, And 15061 Of
The Cal. CEQA Guidelines; And Issuance Of A Report Regarding Measures Taken To
Alleviate Conditions Leading To The Urgency Ordinance
Report from Adam Wolff, Director of Planning and Building
Documents: 6.II STAFF REPORT REQUEST TO EXTEND TAMAL VISTA EAST
CORRIDOR MORATORIUM.PDF, 6.II ATTACHMENT 1.PDF, 6.II ATTACHMENT
2.PDF, 6.II ATTACHMENT 3.PDF, 6.II ATTACHMENT 4.PDF, 6.II ATTACHMENT
5.PDF, 6.II ATTACHMENT 6.PDF
7. BUSINESS ITEMS
7.I. Consideration And Possible Action To Approve The Town Council’s Response To The
Grand Jury Report On WinCup /Tam Ridge Residences: How Did It Come To Pass?
Report from David Bracken, Town Manager
Documents: 7.I DRAFT RESPONSE TO GRAND JURY WINCUP REPORT.PDF
7.II. Consideration And Possible Action To Approve Town Capital Projects, Studies, And
Deferred Equipment And Machinery Replacement Budget For FY 20152016 And FY
20162017
Report from David Bracken, Town Manager
Documents: 7.II STAFF REPORT PROPOSED CAPITAL PROJECTS BUDGET
FY2015.16 AND 2016.17.PDF, 7.II ATTACHMENT DRAFT CAPITAL PROJECT
BUDGET SPREADSHEETS.PDF
7.III. Consideration And Possible Action To Adopt Resolution No. 37/2015 Approving A
Second Amendment To The First Restated And Amended Employment Agreement With
David Bracken As Town Manager
and
Consideration and Possible Action to Approve of Supplemental Appropriations of
$15,500 to the Adopted FY 20152016 Budget and $23,500 to the Adopted FY 2016
2017 Budget
Report from George T. Warman, Jr., Director of Administrative Services/Town
Treasurer
Documents: 7.III TOWN MANAGER EMPLOYMENT AGREEMENT.PDF
7.IV. Consideration And Possible Action To Approve Request By Twin Cities Little League To
Install Scoreboard At Cove Park
Report from Mario Fiorentini, Director of Recreation and Leisure Services
Documents: 7.IV TWIN CITIES LITTLE LEAGUE SCOREBOARD.PDF
7.V. Approval Of Minutes Of The August 18, 2015 Town Council Meeting
Documents: 7.V DRAFT MINUTES 8.18.15 TOWN COUNCIL MTG.PDF
7.VI. Approval Of Minutes Of The September 1, 2015 Town Council Meeting
Documents: 7.VI DRAFT MINUTES 9.01.15 TOWN COUNCIL MTG.PDF
8. CLOSED SESSION II
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Initiation of litigation pursuant to Cal. Gov't Code section 54956.9(d)(4)
Number of potential cases: one
9. ADJOURNMENT
TOWN COUNCIL STAFF REPORTS ARE USUALLY AVAILABLE BY 5:00 P.M., FRIDAY PRIOR TO THE
COUNCIL MEETING, AND MAY BE OBTAINED AT THE CORTE MADERA TOWN HALL, OR BY
CALLING 9275050. AGENDA ITEMS ARE AVAILABLE FOR REVIEW AT CORTE MADERA LIBRARY,
FIRE STATION 13 (5600 PARADISE DRIVE) AND THE TOWN HALL. IF YOU CHALLENGE THE
ACTION OF THE TOWN COUNCIL IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE
ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS AGENDA,
OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE TOWN CLERK, AT OR PRIOR TO THE
PUBLIC HEARING.
Any member of the public may request placement of an item on the agenda by submitting a request
to the Town Clerk. The public is encouraged to contact the Town Manager at 4159275050 for
assistance on any item between Council meetings.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Town Clerk at 4159275086. For auxiliary aids or
services or other reasonable accommodations to be provided by the Town at or before the
meeting please notify the Town Clerk at least 3 business days (the Thursday before the meeting)
in advance of the meeting date. If the town does not receive timely notification of your
reasonable request, the town may not be able to make the necessary arrangements by the time of
the meeting.
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