Board of Trustees Town Board Meeting

To n of Cortland Boa d of T ste-es o Boa rd ee g •I .2 2 ,a :00 MINUTES CALL TO ORDER / PLEDGE OF ALLEG IANCE / ROLL CALL Mayor Pietrowski ca lled the regular meeting of the Board of Trustees to order at 7:00 p.m . Th e Pledge of Al legiance was recited . Deputy Clerk Kaity Siewierski called rol l showing as present; Mayor Mark Pietrowski , Trustees Charmaine Fioretto , Brad Stone , Doug Corson , Mike Siewierski and Randi Olson who was not present for roll call but arrived at 7: 18 p.m. Shown as absent was Trustee Jim Walker. Quorum was present. Also present were Public Works Director Joel Summerhill, Engineer and Zoning Administrator Brandy Williams, Police Chief Lin Dargis, Clerk Cheryl Aldis and Attorney Kevin Buick. APPROVAL OF AGENDA Trustee Corson moved to approve the agenda as presented, seconded by Trustee Siewierski. Unanimous voice vote carried the motion. PUBLIC WISHING TO SPEAK No public wishing to speak. NEW BUSINESS FOR DISCUSSION AND POSSIBLE ACTION 1. Motion to Confirm Mayor's Appointment of Robert Barnhart to the Planning Commission to fill an unexpired term to expire May 2024 Trustee Corson moved to confirm the mayor's appointment of Robert Barnhart to the Planning Commission to fill an unexpired term to expire May 2024, seconded by Trustee Stone. Unanimous roll call vote carried the motion . 2. Motion to approve quote from Advanced Automation & Controls, Inc. for SCADA upgrade not to exceed $9 ,200. (SCADA is the control and data collection system that monitors the wells and lift stations. This would provide a new computer with windows 10 and update all other necessary software required for the SCADA system. Funds are available in Restricted Assets 13-4206 Chestnut Grove SCADA) Trustee Corson moved to approve quote from Advanced Automation & Controls, Inc. for SCADA upgrade not to exceed $9 ,200 , seconded by Trustee Fioretto. Unanimous roll call vote carried the motion . 3. Approve a motion to enter an agreement between Vermeer-Illinois Inc. and the Town of Cortland for the rental of Vermeer Woodchipper. (Monthly rental fee of $7,500 to be used for the remainder of fiscal year FY23. All rental monies would be applied against the balance of the total cost to purchase Funds to be taken from Rental Equipment 01-6100-245) Trustee Stone moved to approve a motion to enter into an ag reement between Verm eer-Illin ois Inc. and th e Town of Cortland for the rental of Vermeer Woodchipper, seconded by Tru stee Siewierski. This is a used machine but will be conside red for rent to own . Unan imous ro ll ca ll vote carried the motion. 4. Motion to Approve and Authorize Mayor and Engineer to submi a Com Grant Appl ication for FY2024 Agriculture , Ru ral Developme Rela ed Agencies , in th e amount of $4 400,00 or a ·at Co plex Housing Town Hall and Public Sae B ii i g Co moved o Approve and o F Gran pplica ·on or 4 s a and Rela ed gen ·es, i a pro eel : piil 0, 2023 A es : L T" Page 1 o' 2  enova ·on of a Municipal Complex Housing Town Hall and Public Safety Bu ilding Located at 50 es a le en e, seconded by Tru stee Fioretto. Unan imous rol l call vote carried th e motion . ARKS ADVI SORY CO MMITTEE REPORT - c::la s s Committee met on Thursday February 28 , 2023. Trustee Fioretto reported the ee as isc ssed implementing a few ideas within the town . She mentioned the idea of a pol inators · er y Dragon Tail Pond or within the community gardens behind the water department. She also e · e committee discussed locations of bike racks throughout town . Trustee Fioretto asked if the s as ad once completed , would be available for rental. Ms. Williams replied stating the splash pad is pen o he public and cannot be rented out. No income can be made based on the grant guidelines. ru s ee Fioretto also stated that Hetchlers Park would be better suited for the relocation of the skate park. COMMENTS Tru stee Corson commented that there have been complaints of speeding within NeuCort Subdivision. He asked Chief Dargis what could be done about the issue. Dargis commented that they are aware of the issue and th at solar speed signs will be posted strategicly throughout the the town . Cheif Darg is gave an update on an incident at Cortland Estates. He stated the investigation is still ongoing. Ms. Will iams reported on the County Road Project bid opening. Cortland's Somonauk Road Project came in at $422 ,000 which was below the Engineers estimate. She also reported that she met with a filmaker along with police and public works. They will be creating a film in town mid May-June with a crew of 25 people. o o· er comments were made. MAYOR' S REPORT eport made . ADJOURN TO EXECUTIVE SESSION - Exception to Open Meeting Act 5 ILCS 120/2 (c) (21)) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2. 06. Trustee Stone moved to adjorn to executive session exception to Open Meeting Act 5 ILCS 120/2 (c) (21)) . Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06, seconded by Tru stee Corson. Unanimous voice vote carried the motion. The Board of Trustees moved to Executive Session at 7:49 p.m. RECONVENE OPEN SESSION Tru stee Corson moved to reconvene open session, seconded by Trustee Stone. Unanimous voice vote ca rri ed th e motion. Open session reconvened at 7:55. POSSIBLE ACTION AFTER EXECUTIVE SESSION Tru stee Corson moved to open the Executive session meeting minutes of September 26 , 2022 & November 14 2022 , seconded by Trustee Olson. Unanimous voice vote carried the motion. ADJOURNMENT see Stone moved to adjourn , seconded by Trustee Fioretto . Unanimous voice vote carried the motion. ee ·n adj m ed at 7:56 p.m. Page 2 of 2