Board of Trustees Town Board Meeting

Town of Cortland Board of Trustees Town Board Meeting Town Hall, 59 S. Somonauk Road Cortland, IL 60112 April 14, 2025 MINUTES CALL TO ORDER/ PLEDGE OF ALLEGIANCE / ROLL CALL Mayor Pietrowski called the regular meeting of the Board of Trustees to order at 7:00 p.m. The pledge of Allegiance was recited, and roll was called showing as present Trustees Brad Stone, Michael Siewierski, Doug Corson, Randi Olson, Charmaine Fioretto, and Jim Walker. Quorum was present. Also present were Public Work Director Joel Summerhill, Commander Bruce VanWankum, Engineer/Zoning Administrator Brandy Williams, and Town Attorney Kevin Buick. APPROVAL OF AGENDA Trustee Corson moved to approve the agenda as presented, seconded by Trustee Walker. Unanimous voice vote carried the motion. PUBLIC WISHING TO SPEAK David Pehlke addressed the Board stating he has acquired 50 signatures to date of people in town who wish to allow backyard chickens. He is creating an on-line petition to gather a broader average of what people want. He asked the Board to make a decision now so that they can move forward. He said they would like to know what rules might be, how many chickens, regulations, fines, forced inspections, no roosters, healthy, no slaughtering. What is the current process? Mayor Pietrowski stated that this would be an item on the May 12th agenda. The meeting may be held at the Lions Den for space issues. Mr. Pehlke stated he is asking for a firm agreement on a future referendum. PUBLIC HEARING 1. Public Hearing Tentative FY 2026 Budget Mayor Pietrowski opened the public hearing at 7:07 p.m . for the tentative FY26 budget. Clerk Aldis read the legal notice into the record. The notice was published in the Daily Chronicle on March 11, 2025, meeting the requirements of the law. Mayor Pietrowski asked for members of the public who wished to speak on the tentative FY26 budget. Hearing none he closed the public hearing at 7:08 p.m. CONSENT AGENDA 2. Approve Town Board Minutes of Mach 24, 2025, Approve Executive Session Minutes of November 25, 2004 and March 10, 2025, as read prior to the meeting; Approve Expenditure Reports for February and March 2025, and Accept Treasurer's Report of February and March 2025 Trustee Siewierski moved and Trustee Stone seconded a motion to approve the consent agenda as read by Clerk Aldis to approve Town Board Minutes of Mach 24, 2025, Approve Executive Session Minutes of November 25, 2004, and March 10, Page 1 of4 Town Board Minutes April 14 2025 2025, as read prior to the meeting; Approve Expenditure Reports for February and March 2025, and Accept Treasurer's Report of February and March 2025. Roll call vote: Yea: Trustees Stone, Siewierski, Walker, Corson, Fioretto, and Olson Nay: None Absent: None Motion carried . NEW BUSINESS FOR DISCUSSION AND POSSIBLE ACTION 3. Approval of FY 2026 Budget Julie Wons, Lauterbach & Amen addressed the Board stating the proposal before the Board is the same as was previously presented with the addition on page 17 and page 24 of the Sewer/Water Study funds, $75,000 in each fund, Capital Fund Water and Restricted Assets Sewer. Trustee Corson stated the TIF and Capital Development funds scheduled to fund the Maple Street project are needed to fund economic development that brings tax dollars to town. The Police Department will not accomplish that. He stated his belief that the TIF funds are not being used as intended, that being to bring businesses to town. To help with that the town needs to have available incentives. The mayor asked Commander VanWankum to speak about the current needs of the department. He discussed the cramped quarters that they currently utilize and systems of intake that are difficult for non-detainable offenders. The limited space is inconvenient and not necessarily safe. Mayor Pietrowski stated it is imperative to support the police department. The use of TIF dollars will help this blighted area. Trustee Corson stated that he would like to see the additional $10,000 be restored to the Lions Club donation for Summer Fest. He also said that a developer, town engineer, public works director has met regarding commercial spaces. He believes economic development needs to continue. With no further discussion Trustee Corson moved to amend the FY26 budget to increase the Lions Club donation line to $20,000, seconded by Trustee Stone. Roll Call Vote: Yea: Trustees Stone, Siewierski, Walker, Corson, Fioretto, and Olson Nay: None Absent: None Motion carried. Trustee Olson moved to approve the FY26 budget as amended, seconded by Trustee Fioretto. Roll Call Vote: Yea: Trustees Stone, Siewierski, Walker, Fioretto, and Olson Nay: Trustee Corson Absent: None Motion carried. 4. Consideration of a Motion to approve a Resolution Authorizing the Destruction of Audio Recording of Closed Session Meeting (This Resolution would approve the destruction of September 11, 2023.) Approved: ~ sJ-,LuJ l Q "is' , ~1 0 q S-- Page 2 of 4 Town Board Minutes April 14 2025 Trustee Stone moved to approve a Resolution Authorizing the Destruction of Audio Recording of Closed Session Meeting (This Resolution would approve the destruction of September 11, 2023.), seconded by Trustee Corson. Roll Call Vote: Yea: Trustees Stone, Siewierski, Walker, Corson, Fioretto, and Olson Nay: None Absent: None Motion carried. Res 2025-01 5. Consider a motion to authorize Mayor to execute a formal contract with Curran Contracting Company in the amount of $54,744.70 for N Spruce St and W Amber Ave road project. (Curran Contracting Company was the low bidder) Trustee Corson moved to authorize Mayor to execute a formal contract with Curran Contracting Company in the amount of $54,744.70 for N Spruce St and W Amber Ave road project. (Curran Contracting Company was the low bidder.) Trustee Corson asked for the location of the roadwork and type of roadwork. Ms. Williams responded MFT dollars on Spruce St from Pine Ave north and Amber Ave; mill and overly. Roll Call Vote: Yea: Trustees Stone, Siewierski, Walker, Corson, Fioretto, and Olson Nay: None Absent: None Motion carried. C 2025-04 6. Consider a motion to authorize Mayor to execute the Statement of Work pursuant to the Master Professional Services Agreement dated March 27, 2024, between Sikich and the Town of Cortland. Trustee Olson moved to authorize Mayor to execute the Statement of Work pursuant to the Master Professional Services Agreement dated March 27, 2024, between Sikich and the Town of Cortland, seconded by Trustee Siewierski. It was noted that this work is for the FY25 audit. Roll Call Vote: Yea: Trustees Stone, Siewierski, Walker, Corson, Fioretto, and Olson Nay: None Absent: None Motion carried. M 2025-02 UNFINISHED BUSINESS FOR DISCUSSION AND POSSIBLE ACTION There was no unfinished business. COMMENTS Trustee Siewierski commented regarding the contractor doing work for Frontier, the residents are expressing dissatisfaction. Ms. Williams stated that the three permits will not be renewed unless and until their current restorations are completed. Mr. Summerhill reported that restorations are underway. PARKS ADVISORY COMMITTEE REPORT Trustee Fioretto stated the next meeting would be April 15 at 6:30 p.m. Page 3 of4 Town Board Minutes April 14 2025 DEPARTMENT HEAD REPORTS 7. Public Works and Building Permits Reports of February and March 2025 There were no questions of the department heads. Mr. Summerhill reported they would begin mowing this next week. MAYOR'S REPORT Mayor Pietrowski reported the Lions Club Easter Egg Hunt would be held on Friday, April 18 beginning at 5:30 p.m. ADJOURNMENT Trustee Walker moved and Trustee Stone seconded a motion for adjournment. The meeting adjourned at 7:30 p.m. Respectfully submitted, ~~u.JLo~ Cheryl Aldis Town Clerk Approved: Ui~I Page 4 of 4