Wastewater Treatment Board

CITY OF CORTLAND WASTEWATER TREATMENT FACILITY Meeting Minutes Members: Da te : 8/ 28 /17 Ti me : 5 :30 p m Chairman John Troy – Present C on fe r en ce R o om , C or t la nd Wa st e wa t e r Vice Chair William Starr – Present Commissioner Todd Morris – Present Commissioner Diann Potter – Absent Commissioner Gary Thomas- Absent Village of McGraw Mayor Allan Stauber – Absent Bruce Adams, Supt. of Wastewater – Present Edward Poole, Chief Operator - Absent Meeting called to order at 5:31 p.m. Minutes from July 24, 2017, meeting for approval. Motion to approve the minutes from July 24, 2017, meeting by Bill Starr. Seconded by Todd Morris. UNANIMOUS Superintendent's Report: Superintendent's Report for August 28, 2017 (as written by Supt. Adams) Administration– The 2018 department head budget for wastewater has been submitted to the administration. The Mayor may choose to adjust it then it will be presented to the Common Council. The budget is in some regards leaner than recent ones in that expenses are beginning to come into line with anticipated revenues. I have drafted what I feel is a conservative budget but as always, it’s only an estimation of what may come to pass. National Grid has given us the CESIR study report on our planned generator. An initial read-through indicates there are no expensive surprises, which is good news. The engineers will analyze the report more fully then submit orders on our behalf for the remainder of the CHP equipment. As of this coming Thursday, we will no longer be operating the pretreatment system of KIK (Marietta). The loss of income is unfortunate, but this will free up labor resources for the operation and maintenance of our own facility. This week Margie Becker and I will work with Cedarwood Engineering and the City finance department to reconcile project expenditures to date and upcoming with EFC disbursements and capital reserve cash flow. On 8/25, we met with Byrne Dairy to discuss the digester and CHP project in light of Byrne’s future disposal needs. Byrne is aware that we will be accepting wastes from other dairy companies in order to produce the methane needed for full generation capacity. Byrne advises us they are still on track with the growth forecasts they had given us earlier in the year. Bruce Adams Superintendent of Wastewater WWAB Minutes 28 August 2017 Page 2 of 4 Motion to approve the Superintendent's Report by Todd Morris. Seconded by Bill Starr. UNANIMOUS Plant Manager’s Report: Plant Managers Report for August 28, 2017 (as written by Edward Poole, Chief Operator) Operations- The process is running well. Removal rates are still 94% or better. There were no violations for the month of July. I continue to send a monthly update to May El Prince, our DEC inspector via email. The SBR startup was not successful. We were not able to get the flow meter working in the intercept chamber, which controls chlorine dosing and effluent sampling. John Waters was here on the 25th with a factory rep. It looks like they will have it working for September 6th. Chlorine season is going well. Maintenance- The maintenance staff and I continue to work on creating entries in our computerized maintenance management system for the new equipment. Work continues on preventative maintenance on the process tanks. The RAS pump was hooked up and aligned and is ready to put into service. We received a quote on the parts for rehab of our final settling tanks. Because of budget concerns, we will try to break the work up into sections of tank that are the most in need of repair. Presented by Bruce Adams, Supt., on behalf of Edward Poole Chief Operator Motion to approve the Plant Manager’s Report by Bill Starr. Seconded by Todd Morris. UNANIMOUS WWAB Minutes 28 August 2017 Page 3 of 4 Finance: Financial statements and abstracts dated 7/31/17, and 8/16/17, were submitted for approval. Motion to approve financial statements and abstracts by Bill Starr. Seconded by Todd Morris. UNANIMOUS New Business: No new business Old Business: No old business Motion to Adjourn at 5:47 p.m. by Todd Morris. Seconded by Bill Starr. UNANIMOUS Respectfully submitted by: City of Cortland WWTF WWAB Minutes 28 August 2017 Page 4 of 4