REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

City of Costa Mesa REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY Agenda Tuesday, November 2, 2021 6:00 PM City Council Chambers 77 Fair Drive 4:00 P.M. Closed Session The City Council meetings are presented in a hybrid format, both in-person at City Hall and virtually via Zoom Webinar. Pursuant to the State of California Assembly Bill 361(Gov. Code §54953(b)(3)) the City Council Members and staff may choose to participate in person or by video conference. You may participate via the following options: 1. Attending in person: All attendees are required to wear a face covering at all times while in the Council Chambers or City Hall. Please maximize spacing by utilizing all seating in the Chambers. 2. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Page 1 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 3. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar: https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 983 7639 0419/ Password: 905283 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer.” • The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. 4. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov. Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record. 5. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments. Please e-mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. Page 2 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability. A minimum number of hard copies of the agenda will be available in the Council Chambers. For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. The City of Costa Mesa’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk’s office 24 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible 714-754-5225 or at cityclerk@costamesaca.gov. El objetivo de la ciudad de Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en todos los aspectos. Si como asistente o participante en esta reunión, usted necesita asistencia especial, más allá de lo que normalmente se proporciona, intentaremos de complacer en todas las maneras . Favor de comunicarse a la oficina del Secretario de la Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar si alojamiento es realizable al 714-754-5225 o cityclerk@costamesaca.gov Page 3 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda . CLOSED SESSION ITEMS: 1. Public Employment, Workers’ Compensation Claim, (Government Code Section 54956.9, Subdivision (b)(1)) WCAB NO. ADJ13084729 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957, Subdivision (b)(1).) Title: City Manager 3. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Title: City Manager Agency designated representatives: Mayor Stephens, Mayor Pro Tem Marr, and Council Member Reynolds. Page 4 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY November 2, 2021 – 6:00 P.M. JOHN STEPHENS Mayor MANUEL CHAVEZ ANDREA MARR Council Member - District 4 Mayor Pro Tem - District 3 JEFFREY HARLAN LOREN GAMEROS Council Member - District 6 Council Member - District 2 ARLIS REYNOLDS DON HARPER Council Member - District 5 Council Member - District 1 KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON City Attorney City Manager CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE Led by Moxy Anne Biggs MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] Ian Stevenson, Trellis. ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT Page 5 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY PRESENTATIONS: 1. Proclamation: Native American Heritage Month 21-443 RECOMMENDATION: Mayor to present Proclamation. Attachments: Proclamation: Native American Heritage Month 2. Proclamation: Movember Prostate Cancer Awareness Month 21-447 RECOMMENDATION: Mayor to present Proclamation Attachments: Proclamation: Movember 2021 PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments are limited to 3 minutes, or as otherwise directed. Comments on Consent Calendar items may also be heard at this time. COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting. 1. Council Member Harlan 2. Council Member Harper 3. Council Member Reynolds 4. Council Member Chavez 5. Council Member Gameros 6. Mayor Pro Tem Marr 7. Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR (Items 1-8) All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. Page 6 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY 21-440 OF ALL ORDINANCES AND RESOLUTIONS RECOMMENDATION: City Council and Agency Board approve the reading by title only and waive full reading of Ordinances and Resolutions. 2. READING FOLDER 21-441 RECOMMENDATION: City Council receive and file Claims received by the City Clerk: Alexandra Herrera, Aiden Orejel, Araceli Roldan, State Farm Insurance, Jennifer Wood. 3. ADOPTION OF WARRANT RESOLUTION 21-421 RECOMMENDATION: City Council approve Warrant Resolution No. 2669. Attachments: 11-02-21 Warrant Reso 4. MINUTES 21-442 RECOMMENDATION: City Council approve the Minutes of the Regular meeting of October 19, 2021. Attachments: 10-19-2021 Minutes 5. ADOPTION OF A RESOLUTION TO CONTINUE CONDUCTING 21-444 MEETINGS OF THE CITY COUNCIL, COMMISSIONS AND COMMITTEES REMOTELY AS NEEDED DUE TO HEALTH AND SAFETY CONCERNS FOR THE PUBLIC RECOMMENDATION: Staff recommends the City Council adopt Resolution 2021-xx to allow the City to continue conducting City Council, Commission, and Committee meetings remotely as needed via Zoom due to: · The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person; and · Federal, State and/or local officials continue to impose or recommend measures to promote social distancing. Attachments: Draft Resolution No. 2021-XX Page 7 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 6. APPROVAL FOR THE PURCHASE OF MOBILE DATA COMPUTER 21-415 (MDC) REPLACEMENT RECOMMENDATION: 1. Authorize the purchase of the replacement to the Police Department’s current Mobile Data Computers (MDCs) and associated Havis Incorporated docking/mounting hardware based on pricing provided through NASPO Value Point Master Agreement No. MNWNC-124 and California’s Participating Addendum #7-15-70-34-023 for $500,263.52 with a 2.5% contingency ($12,506.59) for unforeseen costs, for a total not-to exceed amount of $512,770.11. 2. Authorize the City Manager to execute the necessary documents for the purchase of the MDCs and associated hardware from CDCE Inc., 22641 Old Canal Road, Yorba Linda, CA 92887. Attachments: 1. CDCE Quote 7. DECLARATION OF HAMILTON AVENUE/VICTORIA STREET BRIDGE 21-417 AND THE SANTA ANA AVENUE BRIDGE TO BE COUNTY HIGHWAYS BY THE COUNTY OF ORANGE RECOMMENDATION: Staff recommends the City Council approve Resolution No. 2021-xx (Attachment 1) and Resolution No. 2021-xx (Attachment 2) consenting to the County of Orange declaring Hamilton Avenue/Victoria Street bridge and the Santa Ana Avenue bridge to be County highways for the purposes of design, rights-of-way acquisitions, and construction by the County of Orange. Attachments: 1. Resolution Consenting to Declaration of Hamilton AvenueVictoria Street Bridge as County Highway 2. Resolution Consenting to Declaration of Santa Ana Bridge as County Highway 3. County Staff Report Page 8 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY 8. AUTHORIZE THE USE OF SOURCEWELL’S NATIONAL 21-418 COOPERATIVE AGREEMENT WITH NATIONAL AUTO FLEET GROUP AND EXPROLINK INC. FOR THE PURCHASE OF NEW AND REPLACEMENT CITY VEHICLES AND EQUIPMENT FOR FY 2021-22 RECOMMENDATION: Staff recommends the City Council: 1. Authorize the use of Sourcewell’s (formerly National Joint Powers Alliance) National Cooperative Agreement No. 120716-NAF (Attachment 1) with National Auto Fleet Group for the purchase of new and replacement City fleet vehicles - cars, SUV’s, trucks and related equipment - as approved in the FY 2021-22 annual budget. 2. Authorize the use of Sourcewell’s (formerly National Joint Powers Alliance) National Cooperative Agreement No. 122017-EXP (Attachment 2) with Exprolink Inc. for the purchase of a MadVac LS175 compact sweeper with an authorized distributor, Total Clean. 3. Authorize the City Manager to execute the necessary documents for the purchase of new and replacement City fleet vehicles as approved in the FY 2021-22 annual budget. Attachments: 1. Sourcewell Contract 120716-NAF 2. Sourcewell Contract 122017-EXP AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------END OF CONSENT CALENDAR------------------------ Page 9 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY PUBLIC HEARINGS: (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) 1. EXTENSION OF URGENCY ORDINANCES 2020-15 AND 2020-16 21-416 SUSPENDING CERTAIN PERMIT REQUIREMENTS AND DEVELOPMENT STANDARDS FOR OUTDOOR ACTIVITIES DUE TO THE COVID-19 PANDEMIC RECOMMENDATION: Staff recommends the City Council: 1. Extend Urgency Ordinances 2020-15 and 2020-16 for one-year to expire on December 31, 2022; and 2. Direct staff to investigate opportunities for amending the City’s outdoor dining regulations to allow similar outdoor dining conditions afforded as a result of the COVID-19 pandemic. Attachments: 1. Urgency Ordinance 2021-XX Extension of Urgency Ordinance 2020-15 2. Urgency Ordinance 2021-XX Extension of Urgency Ordinance 2020-16 OLD BUSINESS: NONE. Page 10 of 11 REGULAR CITY COUNCIL AND Agenda November 2, 2021 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY NEW BUSINESS: 1. ADOPTION OF AN URGENCY ORDINANCE TO PROHIBIT THE 21-449 OPERATION OF SHORT TERM RENTALS WITHIN THE CITY OF COSTA MESA WITH THE EXCEPTION OF HOMESHARING RECOMMENDATION: 1.Find that urgency Ordinance No. 2021-xx is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (general rule) because it can be seen with certainty that there is no possibility that the proposed ordinance will have a significant effect on the environment. 2.Introduce and adopt urgency Ordinance No. 2021-xx. Attachments: 1. Urgency Ordinance No 2021-xx (short term rentals) ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 11 of 11