REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

CITY OF COSTA MESA REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda Tuesday, June 18, 2024 6:00 PM City Council Chambers 77 Fair Drive *Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person. TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements. Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Page 1 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* As a courtesy, the public may participate via the Zoom option. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar: https://us06web.zoom.us/j/81879579049? pwd=_XoNBT2uciL7zrDsfj4A9Q9srLgExg.bQEU-le6VvXjPDeL Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 818 7957 9049/ Password: 608584 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer.” • The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 818 7957 9049/ Password: 608584 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Note, if you have installed a zoom update, please restart your computer before participating in the meeting. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov. Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record. Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Page 2 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225. Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability. A minimum number of hard copies of the agenda will be available in the Council Chambers. For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR 35.102.35.104 ADA Title II]. Page 3 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* CLOSED SESSION - 4:00 P.M. CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda . CLOSED SESSION ITEMS: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to California Government Code Section 54956.8 APN: 420-012-16 Agency Negotiators: Lori Ann Farrell Harrison, City Manager Negotiating Parties: State of California Under Negotiation: Price and Terms of Payment Page 4 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY JUNE 18, 2024 – 6:00 P.M. JOHN STEPHENS Mayor JEFFREY HARLAN ANDREA MARR Mayor Pro Tem - District 6 Council Member - District 3 MANUEL CHAVEZ LOREN GAMEROS Council Member - District 4 Council Member - District 2 ARLIS REYNOLDS DON HARPER Council Member - District 5 Council Member - District 1 KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON City Attorney City Manager CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT PRESENTATIONS: 1. Presentation: 2024 NMUSD Students Military Service Recognition 2. Proclamation: 2024 Pride Month PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments on Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed. Page 5 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting. 1. Council Member Chavez 2. Council Member Gameros 3. Council Member Harper 4. Council Member Marr 5. Council Member Reynolds 6. Mayor Pro Tem Harlan 7. Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. 1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 24-259 ORDINANCES AND RESOLUTIONS RECOMMENDATION: City Council and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions. 2. READING FOLDER 24-260 RECOMMENDATION: City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims: Allstate Insurance Company (Steven Larsen), Devon Bradley. Page 6 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* 3. ADOPTION OF WARRANT RESOLUTION 24-258 RECOMMENDATION: City Council approve Warrant Resolution No. 2719. Attachments: 1. Summary Check Register 05-30-2024 2. Summary Check Register 06-06-2024 4. MINUTES 24-261 RECOMMENDATION: City Council approved the minutes of the regular meeting of June 4, 2024. Attachments: 1. 06-04-2024 Draft Minutes 5. CLEAN MOBILITY OPTIONS VOUCHER PILOT PROGRAM AND 24-227 GRANT FOR COMMUNITY BASED TRANSIT RECOMMENDATION: Staff recommends the City Council: 1. Approve the proposed contract with Circuit Transit, Inc. for the Clean Mobility Options (CMO) Voucher Pilot Program in an amount not to exceed $500,000 annually, for a term of three (3) years after commencement of on-demand transit services. 2. Authorize the City Manager and City Clerk to execute the agreement and future amendments to the agreement within the budgeted amount. Attachments: 1. Agreement with Circuit Transit Inc. 2. Resolution No. 2024-01-Clean Mobility Options Voucher Pilot Program Page 7 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* 6. AGREEMENT FOR FUEL PROCUREMENT AND DELIVERY 24-243 SERVICES WITH MERRIMAC PETROLEUM, INC. RECOMMENDATION: Staff recommends the City Council: 1. Approve the proposed Agreement with Merrimac Petroleum, Inc., DBA Merrimac Energy Group, 1240 Wardlow Road, Long Beach, CA 90807, for the purchase and delivery of fuel in an annual amount not to exceed $250,000. 2. Authorize the City Manager and City Clerk to execute the agreement and future authorized amendments to the agreement. Attachments: 1. City of Ventura’s General Services Agreement No. PW22-1064 2. City of Ventura’s General Services Agreement No. PW22-1064 Amendment No. 1 3. City of Ventura's RFP 4. Merrimac Energy Group Agreement (DRAFT) Page 8 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* 7. AWARD OF THE TRAFFIC SIGNAL MODIFICATION AT BAKER 24-244 STREET AND BABB STREET, CITY PROJECT NO. 24-02, AND FINDING OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) CATEGORICAL EXEMPTION RECOMMENDATION: Staff recommends the City Council: 1. Make a finding of the California Environmental Quality Act (CEQA) categorical exemption pursuant to CEQA Guidelines Section 15301 and adopt plans, specifications, and working details for the Traffic Signal Modification at Baker Street and Babb Street, City Project No. 24-02. 2. Award a Public Works Agreement (PWA) for construction to Crosstown Electrical & Data, Inc., 5454 Diaz Street, Irwindale, CA 91706, in the amount of $292,787 and authorize an additional ten percent (10%) contingency totaling $29,279 as needed for unforeseen costs from Measure “M2” Fairshare (416) fund balance. 3. Authorize a budget adjustment to appropriate $60,537 from Fund 416 Measure “M2” Fairshare available fund balance to the project. 4. Authorize the City Manager and City Clerk to execute the PWA, and authorize the City Manager to execute future contract amendments within Council authorized limits. ENVIRONMENTAL DETERMINATION: The proposed action is exempt from the California Environmental Quality Act (CEQA). The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. In addition, the proposed action is exempt under Section 15301 relating to the operation, repair, maintenance, permitting, and/or minor alteration of existing public facilities. Attachments: 1. Bid Abstract 2. Public Works Agreement Page 9 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* 8. PLANNING APPLICATION PDRC-23-0001 TO ADD THE “LEROY 24-252 ANDERSON HOUSE” AT 208 MAGNOLIA STREET TO THE LOCAL HISTORIC REGISTER AND APPROVE A MILLS ACT CONTRACT FOR THE PROPERTY RECOMMENDATION: Staff recommends the City Council: 1. Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (“Common Sense”) of the CEQA Guidelines. 2. Adopt City Council Resolution 2024-XX to place the “Leroy Anderson House” at 208 Magnolia Street on the Local Register of Historic Places. 3. Approve a Mills Act contract between the City and the property owner to facilitate preservation of the subject property as a historic resource. Attachments: Agenda Report 1. Resolution 2. Applicant Letter 3. Historical Assessment Report 4. Mills Act Contract 5. Draft Rehabilitation Plan 6. State Inventory Form 7. Historical Society Endorsement 8. Mills Act Property Tax Abatement Program 9. Planning Commisson Resolution 10. Planning Commission Minutes 11. Planning Commission Report 012224 Page 10 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* 9. ADOPTION OF ORDINANCES APPROVING DEVELOPMENT 24-254 AGREEMENT (DA-20-02), REZONE (R-20-01), AND SPECIFIC PLAN (SP-20-01), AND ADOPTION OF RESOLUTION AMENDING CERTAIN CONDITIONS OF APPROVAL FOR THE ONE METRO WEST PROJECT LOCATED AT 1683 SUNFLOWER AVENUE RECOMMENDATION: Staff recommends the City Council: 1. Find that the proposed amendments are in substantial conformance with the Final Environmental Impact Report (EIR) for the One Metro West project (State Clearing House No. 2019050014), including a mitigation monitoring program and statement of overriding considerations, which was certified by the City Council on May 4, 2021, and that no further environmental review under CEQA is required pursuant to CEQA Guidelines Section 15162. 2. Give second reading to and adopt, by title only, Ordinance No. 2024-05 approving Development Agreement 20-02, modifying payment of impact fees and community benefits funding from one year to five years and clarifying the Agreement’s effective date. 3. Give second reading to and adopt, by title only, Ordinance No. 2024-06 approving Rezone 20-01. 4. Give second reading to and adopt, by title only, Ordinance No. 2024-07 approving Specific Plan 20-01. Attachments: Agenda Report 1. Ordinance 2024-05 (Development Agreement) 2. Ordinance 2024-06 (Rezone) 3. Ordinance 2024-07 (Specific Plan) 4. City Council Report June 4, 2024 5. Track Changes Development Agreement Page 11 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* 10. SECOND READING OF ORDINANCE NO. 2024-02 AMENDING TITLE 24-228 13 (PLANNING, ZONING AND DEVELOPMENT) OF THE COSTA MESA MUNICIPAL CODE TO ESTABLISH AFFORDABLE HOUSING REQUIREMENTS FOR NEW RESIDENTIAL DEVELOPMENT PROJECTS RECOMMENDATION: Staff recommends the City Council: 1. Find that the adoption of Ordinance No. 2024-02 is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15061(b)(3), General Rule in that the Affordable Housing Ordinance will not have a significant impact on the environment. 2. Give second reading to and adopt Ordinance No. 2024-02 approving the Affordable Housing Ordinance and amending Title 13 to establish the affordable housing requirements for certain new residential development projects. Attachments: Agenda Report 1. Ordinance No. 2024-02 2. City Council AHO changes 3. City Council Agenda Report April 2, 2024 11. APPROVAL OF AMENDMENT TO MERCY HOUSE AGREEMENT FOR 24-268 CITYWIDE RENTAL ASSISTANCE PROGRAM RECOMMENDATION: Staff recommends the City Council: 1. Approve Amendment No. 5 to the Subrecipient Agreement with Mercy House Living Centers increasing the compensation by $500,000 for a total not-to-exceed amount of $2,050,000 for the administration of the City’s Rental Assistance Program for very low-income households. 2. Authorize a budgetary increase of $500,000 to be funded by recently granted FEMA reimbursements. 3. Authorize the City Manager and the City Attorney to make all contract amendments as needed, and execute the contract amendment(s). AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------------END OF CONSENT CALENDAR------------------------------- Page 12 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* PUBLIC HEARINGS: (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) 1. FIRST READING OF ORDINANCES TO AMEND CHAPTERS 2 AND 3 24-226 OF TITLE 4 (BICYCLES); AND CHAPTERS 1 THROUGH 21 OF TITLE 10 (MOTOR VEHICLE TRAFFIC) OF THE COSTA MESA MUNICIPAL CODE AND PURSUANT TO THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”), FIND THE ORDINANCE IS NOT A "PROJECT" AND FURTHER, THAT IT IS EXEMPT FROM THE PROVISIONS OF CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) RECOMMENDATION: Staff and the Active Transportation Committee recommend the City Council: Introduce for first reading, Ordinance Nos. 2024-xx and 2024-xx, to amend Chapters 2 and 3 of Title 4 (Bicycles) and Chapters 1 through 21 of Title 10 (Motor Vehicle Traffic), respectively, of the Costa Mesa Municipal Code to be in compliance with current California laws related to bicycles and current practices and procedures. Attachments: 1. Title 4 Ordinance with Exhibit A 2. Title 10 Ordinance with Exhibit A 2. FEE RESOLUTION TO ESTABLISH THE AFFORDABLE HOUSING 24-229 IN-LIEU FEE SCHEDULE RECOMMENDATION: Staff recommends the City Council: 1. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) (“General Rule”). 2. Adopt a fee resolution establishing the affordable housing in-lieu fee. Attachments: Agenda Report 1. Resolution 2. City Council Agenda Report April 2, 2024 3. City Council Minutes April 2, 2024 OLD BUSINESS: NONE. Page 13 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda June 18, 2024 AUTHORITY* NEW BUSINESS: 1. URBAN MASTER PLAN SCREENING REQUEST (PSCR-24-0003) 24-255 FOR A PROPOSED 38 UNIT LIVE/WORK DEVELOPMENT ON A 2.3 ACRE SITE WITHIN THE MESA WEST BLUFFS URBAN PLAN LOCATED AT 960 WEST 16TH STREET RECOMMENDATION: Staff recommends the City Council review and provide feedback on the proposed 38-unit new live/work development in the Mesa West Bluffs Urban Plan area, and to provide comment on the requested deviations. Attachments: Agenda Report 1. Applicant Letter 2. Application Summary Sheet 3. Existing Site Photos 4. Preliminary Plans 2. APPOINTMENT TO THE PARKS AND COMMUNITY SERVICES 24-241 COMMISSION RECOMMENDATION: Staff recommends the City Council make the appointment as follows: 1. Parks and Community Services Commission - Make one (1) member appointment to fill vacancy with term expiration of January 2025. Appointment by Council Member Gameros. Attachments: 1. Parks and Community Services Commission Applications ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 14 of 14