Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, April 5, 2018 5:15 PM City Hall Conference Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes April 5, 2018 The City Council for the City of Crossville met in special session on Thursday, April 5, 2018, at Crossville City Hall. Prior to the special session, the Council met with the city attorney in a closed, executive session. Call to Order Mayor Mayberry was present and presiding. He called the meeting to order at 5:15 p.m. Roll Call Present 4 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, and Mayor James Mayberry Absent 1 - Council Member Scot Shanks Others present were City Clerk Valerie Hale, City Attorney Will Ridley, Gary Nelson, Scott Humphrey, Jim Young, Tim Begley, David Beaty, and Clark Annis. 1. Consent Agenda Ordinances on Third Reading A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Danny Wyatt, to approve items 1 A-D of the consent agenda. The motion carried by the following vote: a. Ordinance amending budget to purchase scoreboards for the Warner Complex At the Council’s request, bids were taken for installation of four new scoreboards at the Warner Complex softball fields. The bid tab is attached as part of the minutes. The Parks and Recreation Department recommends purchase from Electro-Mech Scoreboard Co. for the amount of $21,900.00 for boards, controllers and installation. The low bid received from Nevco for $15,549.70 does not include installation as requested in specifications. The next lowest bid from Daktronics for $21,578.00 includes incorrect controller that was not within the specification guidelines. This Ordinance was adopted on third reading. b. Ordinance amending budget to purchase water meter registers for Catoosa Department The Catoosa Department would like to purchase 600 meters at $140.00 each for a total of $84,000. Some of these could be purchased at a discounted rate of $112.94. This Ordinance was adopted on third reading. City of Crossville Page 1 Call for Special Meeting Minutes April 5, 2018 c. Ordinance amending portions of Title 2 of the Crossville Municipal Code pertaining to Boards, Commissions, and the Like Council member Wyatt is requesting to amend the ordinance regarding the sports council to reflect that members can be residents of Cumberland County, not just the City of Crossville. This ordinance also changes the name from Crossville-Cumberland County Sports Event Committee to Crossville-Cumberland County Sports and Events Council (CCCSEC). This Ordinance was adopted on third reading. d. Ordinance amending budget to hire SRO Mayor Mayberry and Council member Danny Wyatt attended a safety committee meeting with the Cumberland County Board of Education. The Board of Education has approved sending a request to the County budget committee for 4 new SROs. The Board of Education has been splitting 8 schools with 4 officers and the Phoenix School has been overlook. The Phoenix School has approximately 175 students, and is the same campus that houses the administrative offices of the Cumberland County Board of Education. Chief Beaty recommends an SRO for the Phoenix School. This would make the City providing four SROs, the County providing four officers, and the Board of Education providing four officers. This Ordinance was adopted on third reading. 2. Other Business a. Approval of retirement/decommissioning of Canine Arlo Due to health issues, Capt. Kendrick and Chief Beaty are recommending that Canine Arlo retire. They also recommend giving Canine Arlo to his handler, Officer Camden Davis who is willing to keep and maintain him at his own expense as his personal canine and pet. Chief Beaty also stated that Officer Davis is interested in purchasing the kennel. Previously, the officers have been allowed to purchase for $500. A motion was made by Mayor James Mayberry, seconded by Council Member Danny Wyatt, to approve request for the retirement of Canine Arlo and allow his handler to purchase the kennel. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks b. Discussion and action on contract with J.S. Haren Company The City Attorney updated the Council on contract negotiations with J.S. Haren Company. In the previous special call meeting, the Council voted to end the contract with J.S. Haren Co. Since that meeting, the city attorney met with J.S. Haren's attorney on April 2, 2018 and is close to a confidential settlement as discussed with the Council in the Executive Session. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council City of Crossville Page 2 Call for Special Meeting Minutes April 5, 2018 Member Pamala Harris, to accept recommendation and final considerations of city attorney and rescind previous motion to cancel contract for cause with J.S. Haren Company. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks Adjournment With no further business to discuss, the meeting adjourned at 5:19 p.m. City of Crossville Page 3