Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Monday, April 16, 2018 5:00 PM City Hall Conference Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes April 16, 2018 Call to Order The City Council for the City of Crossville met in special session on April 16, 2018 at 5:00 p.m. at City Hall. Mayor James Mayberry was present and presiding. He called the meeting to order at 5:00 p.m. Roll Call Present 4 - Council Member Pamala Harris, Council Member Danny Wyatt, Council Member Scot Shanks, and Mayor James Mayberry Absent 1 - Mayor Pro-tem J. H. Graham Others present: City Manager Greg Wood, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, City Attorney Will Ridley, Michael Moser, Scott Humphrey, David Beaty, Jim Young, Randall Kidwell, Karen McMeekan, Malinda Watkins, Rolf Weeks, Rob Harrison, Doug Watkins, Mark Hendrixson, Jan Hendrixson, Ellen Rosenfelt, Teresa Wright, Georgienne Jones, Stephanie Humbaugh, Tim Begley, and Wiley Potter. 1. Consent Agenda Ordinances on Second Reading a. Ordinance amending Section 8-304 Restriction on Buildings and Location of Retail (Liquor) Stores Section 8-304 Restriction on Buildings and Location of Retail (Liquor) Stores provides, “All retail sales shall be confined to the premises of the licensees. No curb service is permitted nor shall there be permitted drive in windows.” As the current ordinance is written, the City of Crossville cannot issue a certificate of compliance for liquor stores if any of the provisions of the intoxicating liquor chapter is violated, including drive-in windows. State law does not prohibit drive in windows. This Ordinance was approved on second reading. b. Ordinance amending FY 17-18 budget for services with ECE for Dorton landfill testing The State Inspector is in the process of sending the City a letter on the landfill testing. City Staff has discussed the sampling results with the Inspector. The City must install 2 additional bladder pumps and future testing will be on a quarterly schedule rather than a semiannual. ECE has given the City a price of $4,100 to install the two pumps. The pumps require more time for sampling and thus the cost is more. A detailed copy of next year’s City of Crossville Page 1 Call for Special Meeting Minutes April 16, 2018 pricing and schedule is attached. A budget amendment in the amount of $12,000 is required for the installation of the pumps and the remaining additional sampling for this fiscal year. This Ordinance was approved on second reading. 2. Other Business a. Discussion and action on Waste Water Treatment Plant emergency work City staff worked with the Engineering Firm, GRW, in receiving written quotes for the sludge removal of two basins that have been taken off line. The lowest proposal received was from Synagro. The City Engineer and Veolia recommended to approve the contract with Synagro for $189,466, which includes an approximate $15,000 contingency. A motion was made by Council Member Danny Wyatt, seconded by Council Member Pamala Harris, to approve the proposal presented by Synagro and be considered an emergency purchase. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham City staff also solicited a quote from W & O Construction (second bidder) for the remainder of mechanical work to be done at the wastewater treatment plant, which was $155,600 utilizing materials the City already has on site. All major materials are on site with just a few items lacking. A $20,000 contingency is recommended by City Engineer to add to W & O quote so that the City Manager and City Engineer can approve additional hardware to avoid delays in the project. The City Engineer recommends to approve contract with W & O Construction (second bidder) for $175,600 to complete the work. The contract will be written the same as the J.S. Haren contract, with exception warranty for materials already onsite. W & O will only warranty their workmanship and any materials they supply. A motion was made by Mayor James Mayberry, seconded by Council Member Pamala Harris, to contract with W & O for $175,600 to complete the project and be considered an emergency purchase. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham The City Manager requested that the members of City Council give dates they cannot be available for budget hearings so that he can set a schedule. The meetings will City of Crossville Page 2 Call for Special Meeting Minutes April 16, 2018 start at 5:15, will start with water/sewer. Adjournment With no further business to discuss, the meeting adjourned at 5:09 p.m. City of Crossville Page 3