Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, May 24, 2018 12:00 PM Conference Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes May 24, 2018 2018-2027 Capital Improvement Program Public Hearing A public hearing was held on Thursday, May 24, 2018 at Crossville City Hall. Mayor James Mayberry was present and presiding. A public hearing is required by Charter on the proposed Capital Improvement Program. With no comments, the public hearing was adjourned. Present 4 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, and Mayor James Mayberry Absent 1 - Council Member Scot Shanks Call to Order The City Council for the City of Crossville met in special session on Thursday, May 24, 2018 at Crossville City Hall. Roll Call Present 4 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, and Mayor James Mayberry Absent 1 - Council Member Scot Shanks Others present: City Manager Greg Wood, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, Scott Humphrey, David Beaty, Gary Nelson, Chris Bennett, Tim Begley, Fred Houston, and Jim Young. 1. Consent Agenda A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Danny Wyatt to approve the Consent Agenda Items A-F, excluding Item E. The motion carried by the following vote: Present 4 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, and Mayor James Mayberry Absent 1 - Council Member Scot Shanks Ordinances on Third Reading a. Ordinance amending FY 17-18 Budget for the Depot reallocation of funds The City Council approved a budget amendment for the Depot that was included in the Palace Theatre department. The finance department set up a new department for the Depot; therefore, creating the need to move the original approved budget amendment from the Palace department to the new Depot department. This Ordinance was adopted on third reading. City of Crossville Page 1 Call for Special Meeting Minutes May 24, 2018 b. Ordinance amending Crossville Municipal Code Section 8-307 regarding hours and days of operation for retail liquor stores Governor Haslam signed legislation to allow for the sale of liquor seven days a week, excluding Christmas, Thanksgiving, and Easter. Currently, the Crossville Municipal Code prohibits the sale of liquor on Sunday and Christmas, Thanksgiving, New Years Day, Labor Day, and July 4. Since it is a state law, the City’s local option to regulate the days and hours are preempted. This Ordinance was adopted on third reading. Ordinances on Second Reading c. Ordinance amending FY 17-18 budget for reimbursement to Board of Education for CCHS drainage project The Cumberland County School System has awarded a bid for replacing the drainage system from Stanley Street to just past the northern end of the track. This project encompasses all of the drainage under the football field and the track. The total project cost is $435,000. In the bid specifications, the engineer had the storm inlet structure just north of Stanley Street and the mainline storm sewer broken out in price. The cost of the structure is $10,000 and the cost of the mainline at $133,000. The Director of Schools, Janet Graham, has asked for assistance in paying for these two items. The Director of Engineering recommends that the City reimburses the Cumberland County School System for the inlet structure, because the City’s pipe connects to one side and the school’s pipe connects to the other, and we do not know who owns the structure which is located partially in the ROW. The grate on the structure is also substandard, which would not support a vehicle if a vehicle left the roadway and could be considered a liability to the City. This Ordinance was approved on second reading. d. Ordinance enacting and adopting a 2018-S6 supplement to the Code of Ordinances The 2018-S6 supplement codifies ordinances passed by City Council since the 2017-S5 supplement was added. This Ordinance was approved on second reading. Ordinances on First Reading e. Ordinance adopting the FY2018-19 budget The budget must be passed on three readings by June 30. A public hearing is scheduled for the June 12 meeting. Council member Wyatt pulled this item from the consent agenda to be more specific about funds designated for economic development. A motion was made by Council Member Danny Wyatt, seconded by Mayor James Mayberry to approve FY18-19 budget on first reading with $40,000 being specifically set aside for economic development for the purpose of joining Highlands Initiative or Roane Alliance if the Council chooses to do so once the City of Crossville Page 2 Call for Special Meeting Minutes May 24, 2018 two organizations are interviewed. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks f. Ordinance adopting the FY2018-19 tax rate The ordinance setting a tax rate for FY2018-19 needs to be passed on 3 readings by June 30. The proposed certified tax rate is $0.5905, which is the same as FY17-18. This Ordinance was approved on first reading. Other Business 2. Adoption of the 2018-2027 Capital Improvement Program By Charter, the City Council is required to adopt the Capital Improvement Program. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Pamala Harris, to adopt the 2018-2027 Capital Improvement Program. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks 3. Discussion and action on waiver of fees for Crab Orchard Elementary School A motion was made by Council Member Pamala Harris, seconded by Mayor James Mayberry to defer this item until more information can be gathered. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks 4. Approval to purchase Jet A fuel truck A motion was made by Mayor Pro-tem J. H. Graham, seconded by Mayor James Mayberry to approve the purchase of the Jet A Fuel Truck. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks Adjournment With no further business to discuss, the meeting adjourned at 12:06 p.m. City of Crossville Page 3 Call for Special Meeting Minutes May 24, 2018 City of Crossville Page 4