Call for Special Meeting

City of Crossville 392 North Main Street Crossville, Tennessee 38555 Minutes Tuesday, December 20, 2022 7:30 AM Conference Room 317 Call for Special Meeting Mayor R.J. Crawford Mayor Pro Tem Rob Harrison Council Member Art Gernt Council Member Scot Shanks Council Member Mike Turner City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes December 20, 2022 Call to Order The Crossville City Council met in special session on Tuesday, December 20, 2022 at Crossville City Hall. Mayor R.J. Crawford was present and presiding. He called the meeting to order at 7:30 a.m. Roll Call Present 4 - Council Member Scot Shanks, Council Member Mike Turner, Mayor Pro-tem Rob Harrison, and Mayor R.J. Crawford Absent 1 - Council Member Art Gernt Others present were City Clerk Valerie Hale, Kevin Wood, Kevin Music, Joe Kerley, Steve Powell, Heather Mullinix, Lee Lawson, and Leah Crockett. 1. Appointments a. Election of Mayor Pro-Tem The City Charter (Article V, Section 11) states “at the first meeting of a new council, it shall choose from its membership a member to act in the absence, inability, or failure to act of the mayor, who shall act as mayor pro tem, and who shall have all the power herein granted to the mayor while so acting”. Mayor Crawford opened the floor for nominations. Council member Shanks nominated Rob Harrison and Council member Turner nominated himself. Paper ballots were distributed. There were two rounds of voting, with the first round tying. On the second round, Rob Harrison, was chosen as Mayor Pro Tem. The ballots are attached as part of the minutes. Council Member Rob Harrison was chosen as Mayor Pro-Tem. 2. Consent Agenda A motion was made by Mayor Pro-tem Rob Harrison, seconded by Council Member Scot Shanks, to approve Consent Agenda. The motion carried by the following vote: Aye: 4- Council Member Scot Shanks, Council Member Mike Turner, Mayor Pro-tem Rob Harrison and Mayor R.J. Crawford Absent: 1- Council Member Art Gernt Ordinances on Third Reading a. Ordinance amending FY22-23 budget-Scoreboards A budget amendment is necessary for the purchase of scoreboards. City of Crossville Page 1 Call for Special Meeting Minutes December 20, 2022 This Ordinance was adopted on third reading. b. Ordinance amending FY22-23 budget-Veolia A budget amendment is necessary for Veolia’s request for reimbursement of electric fuel cost overages. This Ordinance was adopted on third reading. c. Ordinance amending FY22-23 budget-Peavine Road High Mast Pole Change Order A budget amendment is necessary for the Peavine Road High Mast Pole Change Order. This Ordinance was adopted on third reading. Ordinances on Second Reading d. Ordinance amending FY22-23 budget-Veolia A budget amendment is necessary for Veolia’s request for repairs for the Little Obed Lift Station. This Ordinance was approved on second reading 2. Other Business a. Discussion and action regarding purchase of the Village Inn Dr. Robert Wood presented an offer through the City Attorney for the City to purchase the Village Inn in the amount of $450,000. This item was originally voted on December 13, 2022 during a special called meeting. During the roll call vote on December 13, the City Clerk did not allow Council member Turner to vote last after he "passed", instead allowing Mayor Crawford to vote last. The City Attorney recommended voting again to affirm the City Council's decision to purchase the Village Inn property. Council member Harrison asked about the process of relocating the residents. Mayor Crawford reported that City Attorney Randy York has been working with the owner and manager to ensure the residents have adequate housing. It is a multi-prong approach from legal assistance, veterans' assistance, contacting local churches and non-profit agencies. The goal is to make sure there are choices and places for the residents to go. He expressed there is no rush and to make sure the residents are taken care of. Mayor Crawford also stated he has asked the City Engineer to evaluate the cost of demolishing the building. Council member Turner expressed that he wishes to salvage the Crab Orchard stone if the building is demolished. A motion was made by Mayor R.J. Crawford, seconded by Council Member Scot Shanks, to accept offer from Dr. Robert Wood for the purchase of the Village Inn property in the amount of $450,000 and to pay $20,000 earnest City of Crossville Page 2 Call for Special Meeting Minutes December 20, 2022 money, no other contingencies, and closing to be 60 days from the 3rd reading of budget amendment. The motion carried by the following vote: Aye: 4- Council Member Scot Shanks, Council Member Mike Turner, Mayor Pro-tem Rob Harrison and Mayor R.J. Crawford Absent: 1- Council Member Art Gernt b. Ordinance amending FY22-23 Budget regarding Village Inn A budget amendment is necessary to purchase the Village Inn property. A motion was made by Mayor Pro-tem Rob Harrison, seconded by Council Member Scot Shanks, to approve second reading of the budget amendment. The motion carried by the following vote: Aye: 3- Council Member Scot Shanks, Mayor R.J. Crawford and Council Member Mike Turner Absent: 1- Council Member Art Gernt Adjournment Mayor Crawford adjourned the meeting at 7:39 a.m. City of Crossville Page 3