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City Council

Regular Meeting

Crossville, TN · June 9, 2016

AgendaMinutes

Minutes

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, June 9, 2016 6:00 PM Council Chambers City Council Mayor James S. Mayberry Mayor Pro-Tem Pamala Harris Council Member Jesse Kerley Council Member Pedro (Pete) Souza Council Member Danny Wyatt Interim City Manager Steve Hill City Clerk Sally Oglesby City Council Minutes June 9, 2016 PUBLIC HEARING A Public Hearing was held on Thursday, June 9, 2016, to receive comments from the public on the proposed budget and tax rate for FY2016-17. Mayor James Mayberry was present and presiding. He called the public hearing to order at 5:30 p.m. Proposed FY2016-17 budget Mayor Mayberry opened the floor for comments on the proposed budget and tax rate. With no comments, the public hearing was closed at 5:32 p.m. This Public Hearing was received and filed PUBLIC HEARING - 5:50 p.m. A public hearing was held on Thursday, June 9, 2016, to receive comments from the public regarding the proposed annexation of 0.4 acres at 103 Meadowview Lane. Mayor James Mayberry was present and presiding. He called the public hearing to order at 5:50 p.m. Proposed annexation of 0.4 acres at 103 Meadowview Lane Roselle Elmore has requested the annexation of her property at 103 Meadowview Lane to enable her to connect to sewer. The sewer line is adjacent to her property and the road has already been annexed. The Planning Commission voted on May 19 to recommend annexation. Mayor Mayberry opened the floor for comments from the public regarding the proposed annexation. With no comments, the public hearing was adjourned at 5:51 p.m. This Public Hearing was received and filed REGULAR MEETING The City Council for the City of Crossville met in regular session on Thursday, June 9, 2016, at Crossville City Hall. Call to Order Mayor James Mayberry was present and presiding. He called the meeting to order at 6:00 p.m. The invocation was given by Police Chief Shoap, followed by the Pledge of Allegiance. Roll Call Present: 4 - Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1 - Mayor Pro-tem Pamala Harris Others present were Interim City Manager Steve Hill, City Attorney Will Ridley, City Clerk Sally Oglesby, Bill Harvell, Andy Vaughn, Gary Nelson, Jim Young, Sandi City of Crossville Page 1 City Council Minutes June 9, 2016 Shoap, Tammie French, Marlene Potter, Richard Pumphrey, Tricia Pumphrey, Bob McGraw, Jeff Johnson, David Brockway, Mark Rosser, Jerry Kerley, Joe Kerley, Brad Allamong, Rob Harrison, Rolf Weeks, Randy Graham, John Turner, Gloria Sue Lewis, Jerry Lewis, Bruce Wyatt, Chris South, Doug Parkey, Jacob Kerley, Fred Houston, David Jackson, Chris Bennett, Ray Hansen, Linda Hansen, Janice Plemmons-Jackson, Jeff Kerley, Ashly DeRossett, Greg Barnwell, Steve Powell, Pauline Sherrer, Vicky Scarlett, Mike Turner, Khrista Wyatt, Barb Green, J.R. Blankenship, Tom Isham, Sue York, Woody Geisler, and Rick Williams. 1. Proclamations/Presentations Hospice of Cumberland County Hospice of Cumberland County has received national attention through the Hospice Honors award by National Hospice and Palliative Care and an article published in their magazine entitled “Living Out Hospice-Breaking Down Barriers”. Mayor Mayberry commended Hospice for the work they do in the community. He also presented a Proclamation for Amateur Radio Field Day to members of the club and recognized them for the assistance they provided during last year's ice storm. The Presentations were made. 2. Appointments - NONE 3. Consent Agenda Approval of the Consent Agenda A motion was made by Council Member Jesse Kerley , seconded by Council Member Danny Wyatt, to approve items "b - dd, except bb" on the Consent Agenda. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris a. Approval of minutes (5/12, 5/17, 5/23) A motion was made by Council Member Pete Souza, seconded by Mayor James Mayberry, that the vote on the minutes of May 12 be voted on separatedly. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris A motion was made by Council Member Jesse Kerley, seconded by Mayor James Mayberry, that the minutes of May 17 and May 23 be approved. The motion carried by the following vote: City of Crossville Page 2 City Council Minutes June 9, 2016 Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris Councilmember Souza encouraged members of the community to listen to the audio of the meeting regarding additional comments and actions made during the Public Comment portion of the meeting that are not paraphrased in the minutes. A motion was made by Council Member Jesse Kerley, seconded by Council Member Danny Wyatt, that the Minutes of May 12 be approved. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris Ordinances on Third Reading b. Ordinance amending § 8-104 of the Crossville Municipal Code pertaining to alcoholic beverages This Ordinance was adopted on third reading. c. Ordinance amending the budget for FY2015-16 for payment to former City Manager This Ordinance was adopted on third reading. Ordinances on Second Reading d. Ordinance adopting a budget for FY2016-17 This Ordinance was approved on second reading. e. Ordinance adopting a Tax Rate for FY2016-17 This Ordinance was approved on second reading. Additional Consent Items f. Annexation of 103 Meadowview Lane Roselle Elmore has requested that her property located at 103 Meadowview Lane be annexed into the City so that she can connect to City sewer. The sewer line runs along her property line. The street is already maintained by the City. Planning Commission recommended approval for annexation and plan of services May 19, 2016. This annexation was approved as recommended. City of Crossville Page 3 City Council Minutes June 9, 2016 g. Approval of Debt Policy Council needs to approve the debt policy every year. There has been no change to the policy. The policy was approved as recommended. h. Approval of TCRS Employer Contribution Rate Each year TCRS has an actuarial study done on the retirement system. With this information, TCRS issues each organization its employer contribution rate. The retirement system has decided it needs to make 7.5% on its investments to be able to keep up with the necessary amount that each organization needs for its employees at retirement. The city rate is 13.64% for 2017. The Finance Director asks that the City Council increase the contribution rate to 18%. This will help the city’s rate in future years. The contribution rate of 18% was approved as recommended. i. Approval of Internal Controls policy The State of Tennessee has mandated that all municipalities have a written internal control policy. This written policy will be approved on a yearly basis. The Policy was approved as recommended. j. Approval of documents related to USDA grant/loan for Catoosa water tank City Council previously approved an application to USDA-Rural Development for funding of the Hwy. 127N water tank for the Catoosa Department. This application has now been approved in the form of an $890,000 loan and $160,500 grant. This loan will be for 40 years with an interest rate of approximately 2.25%. The following forms must be executed: · Equal Opportunity Agreement · Assurance Agreement · Right-of-Way Certificate - This won’t be done until the property is acquired, which will be approved by Council. · Opinion of Counsel Relative to Rights-of-Way - This won’t be done until the property is acquired. · Loan Resolution · Legal Services Agreement · Preliminary Title Opinion - This won’t be done until the property is acquired. In addition to the USDA forms, approval is requested for the Administrative Services Agreement with Community Development Partners, who prepared the grant/loan application. Bond Counsel must also be engaged. The City Attorney and City Clerk have contacted Bass Berry & Sims to provide this service because they have been involved in all recent USDA grant/loans for the City. Their fee is $6,000. The Engineering Services agreement with Stigall Engineering Associates was approved by Council in May 2015. The documents, contracts, and engagements were approved as recommended and the Mayor, City Attorney, and City Clerk authorized to sign all necessary City of Crossville Page 4 City Council Minutes June 9, 2016 documents and engagements relative to the grant/loan. k. Approval of Contract Amendment #5 on the Safe Routes to School Program The contract extension on the Safe Routes to School sidewalk project has been received from TDOT. Upon approval, the project must be completed by August 19, 2017. This Contract was approved as recommended. l. Acceptance of Red Oak Drive and Holly Tree Drive Red Oak Drive and Holly Tree Drive have been installed, inspected, and approved by City Street Department staff and Planning Commission is recommending City Council accept them as City streets. The streets are located within Phase VI & VII of The Gardens. Red Oak Drive and Holly Tree Drive were accepted as recommended. Annual Price Contracts-Consent (Bid tabulations are attached and made a part of these minutes.) m. Paper Products/Plastic Bags The Finance Department recommended acceptance of the bid of Lebanon Chemical for an annual price contract. This Annual Price Contract was approved as recommended. n. Roll Out Carts It was recommended that the low bid submitted by Rehrig Pacific for roll-out carts be accepted. Rehrig Pacific was approved as recommended. o. Asphalt (paving and pick-up) It was recommended that the bid from Rogers Group be accepted for asphalt (paving and pick-up). Rogers Group’s bid for pick up is not the lowest; however, was chosen because of its closer location. The bid of Rogers Group was approved as recommended. p. Cold Milling of Asphalt It was recommended that the bid submitted by Rogers Group be accepted for cold milling of asphalt. The bid of Rogers Group was approved as recommended. q. Cold Mix It was recommended that the bid submitted by Hudson Materials be accepted for cold City of Crossville Page 5 City Council Minutes June 9, 2016 mix. The bid of Hudson Materials was approved as recommended. r. Plastic Pipe It was recommended that the bid submitted by The Feed Store be accepted for the purchase of plastic pipe. It is not the overall low bid but chosen due to local location and the lowest price on the items purchased the most. The bid of The Feed Store was approved as recommended. s. Asphalt Striping It was recommended the bid submitted by Volunteer Highway Supply be accepted for asphalt striping. The bid of Volunteer Highway Supply was approved as recommended. t. Ready Mix Concrete It was recommended that the bid submitted by IMI Concrete be accepted. The bid of IMI Concrete was approved as recommended. u. Water Line Supplies It was recommended that the following be approved for an annual price contract for water line supplies: G&C Supply Primary Supplier: Corp Stops (Ford) ¾”, Coupling for ¾” service tubing brass, ¾” PE Municipex CTS Service Tubing, 1” PE Municipex CTS Service Tubing, Smith Blair ¾” X 3” full circle clamp for service tubing, ¾” Meter yokes (Ford) 7” rise, brass saddles (Ford), 15” concrete meter box w/C1 reader flip lid, 1” Ford meter yoke 10” rise w/double check valve Alternate Supplier: 18” plastic meter box (Carson-Brooks) plastic lid, 2” Ford Setter w/ball valve, w/check valve & bypass, 17” X 30” plastic meter box 18”, saddles (Smith Blair) Southern Pipe Primary Supplier: 18” plastic meter box (Carson-Brooks) plastic lid, 2” Ford setter w/ball valve, w/check valve & bypass, saddles (Smith Blair) Alternate Supplier: Corp Stops (Ford) ¾”, Coupling for ¾” service tubing brass, ¾” PE Municipex CTS Service Tubing, 1” PE Municipex CTS Service tubing, ¾” meter yokes (Ford) 7” rise, brass saddles (Ford), 1” Ford meter yoke 10” rise w/double check valve HD Supply Primary Supplier: 17” X 30” plastic meter box 18”, Master Meter 5/8” X ¾” radio read, Master Meter 1”, Master Meter 1 ½”, 2” DB compound meter, 3” DB compound meter, 4” compound meter, Master Meter Register 5/8” USG 3G DS-Optics NL, Master Meter Register 5/8” USG 3G DS-Interpreter LCD, 3G DS Encoder XTR 199-004-50, 3G DS Encoder Module 965-010-16, DLG 3G, Fast Pulse DLG 199-004-57, Octobe City of Crossville Page 6 City Council Minutes June 9, 2016 Double Pulse Output ADA 965-010-19 Alternate Supplier: Smith Blair ¾” X 3” full circle clamp for service tubing The bids on water line supplies were approved as recommended. v. Tires Installation The low bid from Shadden Tire Co. was recommended. The bid of Shadden Tire was approved as recommended. w. Grinder pumps Bids were received for a 2016-2017 price contract on grinder pumps. Water/Sewer Maintenance recommended Field’s Engineering for the primary source for Liberty pumps (G&C did not meet specifications) and Water & Waste for the Hydromatic pumps. The bids on grinder pumps were approved as recommended. x. Fertilizer 2016-2017 Approval of the bid from Site One was recommended. The bid of Site One was approved as recommended. y. Chemicals Bids were received for the annual price contracts on chemicals for the water plants. The following were recommended: Carus Corp-zinc ortho phosphate Dycho Company-caustic, flurosilicic acid, sodium bicarbonate, sodium permanganate, sodium thiosulfate, norit hydrodarco, and norit pac Greenway Products-granular bulk salt Thermo-Dyne-polymer (low bid did not meet specs) The bids on chemicals were approved as recommended. z. Firefighter Uniforms for 2016-2018 The Crossville Fire Department solicited bids for the two-year purchase of firefighter uniforms for the 2016-2017 and 2017-2018 fiscal years and recommended CMS Uniforms due to quality customer service provided over the last two years. The bid of CMS Uniforms was approved for two years as recommended. aa. Protective clothing (2 year contract) The low bid from NAFECO was recommended for the firefighting protective clothing. The bid of NAFECO was approved as recommended for a two year contract. bb. Janitorial Services City of Crossville Page 7 City Council Minutes June 9, 2016 Annual bids were received on janitorial services at the Police Department, Public Works Office, Recreation Offices, City Hall, and the Catoosa Department. It was recommended that the City award the bid to Chano & Sons for Janitorial Services. The low bid from All Bright contained an error, which raised it from being low. The bid of R & B Building Maintenance was disqualified due to poor performance in the past. Councilmembers pointed out that the difference between the low bidder and the current service (Simply Clean) was very small and they had served the City well and were trusted by the employees in the different buildings. A motion was made by Council Member Jesse Kerley, seconded by Council Member Danny Wyatt, that the bid of Simply Clean be approved. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris cc. Police uniforms and equipment for 2016-2018 The bid for fiscal year 2016-2018 of CMS Uniforms was recommended due to location of the company, as well as previous customer service provided by CMS. The bid of CMS Uniforms was approved as recommended for a two year contract. dd. Bulk Coarse Salt It was recommended that the bid submitted by Compass Materials for the purchase of bulk coarse salt be accepted. The bid of Compass Materials was approved as recommended. 4. Bids/Purchases a. Wavetronix Traffic Light Detection System The Engineering and Street Department reviewed the Pros and Cons of the Wavetronix traffic signal radar detection system. Wavetronix is the only manufacturer of a system of this nature. The Engineering and Street Department supervisors recommended purchasing this system for $20,284.50. This system will be installed at the intersection of Main St. and First St. A motion was made by Council Member Danny Wyatt, seconded by Council Member Pete Souza, that the proposal of Wavetronix be approved. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris b. Re-striping of Older police vehicles Twenty-six older police cars need to be re-striped with the new police cars package. Total cost is $12,350 from SignSmith, who were awarded the bid on the new cars for the same price. City of Crossville Page 8 City Council Minutes June 9, 2016 A motion was made by Council Member Jesse Kerley, seconded by Council Member Danny Wyatt, that tthe purchase from SignSmith be approved as recommended. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris c. Drone Accessories The Police Department solicited bids for a Forward Looking Infrared Camera to attach to the drone. No bids were received, although many bidders were contacted with the information. A proposal was received from Ghost Tracs, LLC from Nolensville, TN, which is the company that was awarded the bid on the drone. It was recommended that the following be purchased for a total cost of $6,757.80: FLIR Vue 226 Thermal Camera with 9mm lens DronExpert Gimbal, Control, Monitor A motion was made by Council Member Danny Wyatt, seconded by Council Member Jesse Kerley, that the purchase from Ghost Tracs, LLC be approved as recommended. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris 5. Marketing Report June Marketing Report Marketing Director Billy Loggins will provide an update on the following: · 8th Annual Sustainability Fair · Tennessee Senior Men’s Open · Friday Night Summer Air Concert Series & Crimestoppers Movie Night · 16th Annual Kid’s Fishing Derby · Tennessee Senior Olympics - June 12 at Heatherhurst · Tennessee Father / Son Golf Tournament · 4th of July events · Waterfest 2016 · 2016 Airport Open House & Fly In - September 10 Friday at the Crossroads event was a great success. The next one is scheduled for August 5. This Report was received and filed 6. Cumberland County/Chamber Report Brad Allamong commented that he and Ray Evans with the Plateau Partnership Park met with the Tennessee Valley Team that represent and talk to prospects on what is available here for industries. A Host Committee has been set up and is working on the upcoming bowling tournaments. There will be two small tournaments in August and October. The big one is in Spring 2017. The tournaments are expected to draw 2,000 people. City of Crossville Page 9 City Council Minutes June 9, 2016 Fundraising - They have raised $105,000 in private sector money to identify targeted industries to our community and to work on a workforce development strategy. These moneys are being set up separately at the Chamber and governed by the Chamber board. There are 776 jobs available in Cumberland County, according to the State website. 7. Other Business a. Discussion and action on request for sidewalks on Dunn Ave. Property owners on Dunn Ave., which runs from Interstate Drive to Matherly Street, have requested that the City install sidewalks, curb and guttering on the north side of Dunn Ave. They propose to contribute 50% of the raw material costs and dedicate the right-of-way. There are three parcels with two of them currently developed. At the September 2014 meeting, Council accepted the City Manager's recommendation with the project to be ranked with other sidewalk projects. At the November 2015 meeting, this item was reviewed and deferred. Greg Barnwell stated the reason they wanted to have the matter re-considered is because East Tennessee has purchased the middle parcel. Randall Kidwell spoke on the neighborhoods that don't have sidewalks. Councilmember Souza stated the property owners should pay for all the materials. A motion was made by Council Member Danny Wyatt, seconded by Council Member Jesse Kerley, that the project be deferred. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris b. Discussion and action on Herman’s Lane This item was withdrawn from agenda c. Discussion and action on Centennial Park Trail The Council previously authorized the “Friends of the Trails” to do some limited clearing of vegetation and to mark the proposed route for the trail on City property, all under the supervision of Tim Begley. This work is underway and a tentative route for a one-mile loop has been marked on City property north of the river. (The route needs to be adjusted to ensure that it remains on City property at all times and to optimize it for drainage, etc.) John Conrad requested the Council to authorize construction of the trail, using volunteers, once the final route has been approved by Tim Begley. Mr. Conrad also requested the Council to authorize City staff to initiate negotiations for three easements to facilitate pedestrian crossing of the river (the Turner property, and either side of the river at Genesis Road). The cost is estimated to be approximately $38,000 for the trail easements based upon the tax appraisals. This amount does not include legal fees. A motion was made by Council Member Danny Wyatt, seconded by Council Member Pete Souza, that construction of the trail, using volunteers, be approved and City staff authorized to initiate negotiations for easements. The City of Crossville Page 10 City Council Minutes June 9, 2016 motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris d. Approval to contract with VEC for the field lighting replacement at Warner Complex VEC has finished the estimate for the field lighting system at the Warner Complex at a price not to exceed $364,200. The City would pay for this system monthly with a monthly price not to exceed $3,642 for ten years. This monthly payment is 1% of the total project cost. This is basically financing the system at a rate of 3.74%. Staff recommended the approval of a contract with VEC. The electricity for the system is billed additionally. A decision is needed quickly so that the equipment can be ordered and installation can start in August and be completed with minimal damage to the fields. A motion was made by Council Member Jesse Kerley, seconded by Council Member Pete Souza, that a contract with VEC for the installation of the lighting system at the Warner Complex be approved, but that the cost be paid in full and not financed over ten years. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris e. Discussion on recreational facility partnership Charles Scarbrough is pursuing a possible partnership with the City on a recreational facility. He will be invited to the work session on Thursday This matter was deferred f. Discussion on Apex Wind Farm Councilmember Wyatt led a discussion about the impact of the wind farm on the City of Crossville. Those opposed to the motion spoke to the misinformation being circulated regarding the windfarm. Those in favor expressed concern of the potential detrimental appeal to drawing people to the County. A motion was made by Council Member Danny Wyatt, seconded by Council Member Jesse Kerley, that the City Council oppose the windfarm project and encourage the County to do the same. The motion carried by the following vote: Aye: 2- Council Member Jesse Kerley and Council Member Danny Wyatt Nay: 1- Council Member Pete Souza Absent: 1- Mayor Pro-tem Pamala Harris Abstain: 1- Mayor James Mayberry City of Crossville Page 11 City Council Minutes June 9, 2016 g. Discussion and action on rescinding Standing Rules adopted on March 10, 2016 Councilmember Souza led a discussion on the standing rules that were adopted at the last regular meeting. Those in favor stated that we prevented people from speaking on matters before the Council. Those in opposition stated that public comment was not permitted in previous years and meetings were not being run properly and people were not speaking to the items on the floor. Councilmember Kerley raised a point of order that Councilmember Souza comments about comments made in a previous meeting were not relative to the motion on the floor. Mayor Mayberry ruled the point was not well taken. Councilmember Souza asked City Attorney Ridley if one person is allowed to speak on an unrelated item, if that allows others to do so. Mr. Ridley responded that the rules on comments by the Council are different than the rules for citizens. He also stated that a point of order must be made at the meeting, not on actions at past meetings. A motion was made by Council Member Pete Souza, seconded by Mayor James Mayberry, that the standing rules adopted by March 10, 2016 be rescinded. The motion failed by the following vote: Aye: 2- Council Member Pete Souza and Mayor James Mayberry Nay: 2- Council Member Jesse Kerley and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris h. Discussion and possible action on failure to comply with the Standard Rules and Robert’s Rules during the May 12, 2016 regular scheduled meeting, and violation of first amendment rights. Councilmember Souza asked for permission to speak. A motion was made by Council Member Pete Souza, seconded by Mayor James Mayberry, that he be allowed to discuss matters relative to the May 12th meeting and the First Amendment rights. The motion failed by the following vote: Aye: 2- Council Member Pete Souza and Mayor James Mayberry Nay: 2- Council Member Jesse Kerley and Council Member Danny Wyatt Absent: 1- Mayor Pro-tem Pamala Harris i. Discussion and action on Aviation Hall of Fame Councilmember Danny Wyatt stated that he would like for support in honoring people that have had a positive impact on the airport. A motion was made by Council Member Danny Wyatt, seconded by Council Member Jesse Kerley, that approval be given to construct a monument for the names of friends of the airport at no material cost to the city. The motion carried by the following vote: City of Crossville Page 12 City Council Minutes June 9, 2016 Aye: 3- Council Member Jesse Kerley, Mayor James Mayberry and Council Member Danny Wyatt Nay: 1- Council Member Pete Souza Absent: 1- Mayor Pro-tem Pamala Harris 8. City Attorney's Report City Attorney’s Report City Attorney Will Ridley reported that no new lawsuits had been filed during the previous month. This Report was received and filed 9. City Manager's Report City Manager's Report Interim City Manager Steve Hill provided the monthly revenue reports for local option sales tax, retail liquor, and wholesale beer. He also provided updates on building permits, grants, and special projects. Councilmember Souza asked that an update be provided on the water line projects. This Report was received and filed 10. Public Comment 10. Public Comment Bill Harvell spoke about signage along the sides of the roadways and the lack of enforcement. Randall Kidwell stated his support of wind farms, but believes that we are not in the wind zone and is opposed to grants to support it. He also spoke against the Habitat Conservation Plan. ADJOURNMENT With no further business, the meeting was adjourned at 7:16 p.m. City of Crossville Page 13

Agenda

City of Crossville 392 N. Main Crossville, TN 38555 Meeting Agenda Thursday, June 9, 2016 6:00 PM Council Chambers City Council Mayor James S. Mayberry Mayor Pro-Tem Pamala Harris Council Member Jesse Kerley Council Member Pedro (Pete) Souza Council Member Danny Wyatt Interim City Manager Steve Hill City Clerk Sally Oglesby City Council Meeting Agenda June 9, 2016 AUDIT COMMITTEE - 5:00 p.m. PUBLIC HEARING - 5:30 p.m. 16-0248 Proposed FY2016-17 budget PUBLIC HEARING - 5:50 p.m. 16-0250 Proposed annexation of 0.4 acres at 103 Meadowview Lane Sponsors: City Clerk REGULAR MEETING - 6:00 p.m. Roll Call Call to Order 1. Proclamations/Presentations 16-0237 Hospice of Cumberland County Sponsors: City Clerk 2. Appointments - NONE 3. Consent Agenda a. 16-0243 Approval of minutes (5/12, 5/17, 5/23) Sponsors: City Clerk Ordinances on Third Reading b. 16-0123 Ordinance amending § 8-104 of the Crossville Municipal Code pertaining to alcoholic beverages Sponsors: City Clerk c. 16-0156 Ordinance amending the budget for FY2015-16 for payment to former City Manager Ordinances on Second Reading d. 16-0235 Ordinance adopting a budget for FY2016-17 e. 16-0236 Ordinance adopting a Tax Rate for FY2016-17 Additional Consent Items City of Crossville Page 2 Printed on 6/2/2016 City Council Meeting Agenda June 9, 2016 f. 16-0212 Annexation of 103 Meadowview Lane Sponsors: City Clerk g. 16-0260 Approval of Debt Policy Sponsors: Finance Department h. 16-0262 Approval of TCRS Employer Contribution Rate Sponsors: Finance Department i. 16-0261 Approval of Internal Controls policy Sponsors: Finance Department j. 16-0244 Approval of documents related to USDA grant/loan for Catoosa water tank Sponsors: City Clerk and City Attorney k. 16-0245 Approval of Contract Amendment #5 on the Safe Routes to School Program Sponsors: City Clerk l. 16-0240 Acceptance of Red Oak Drive and Holly Tree Drive Sponsors: Planning Commission Annual Price Contracts-Consent m. 16-0215 Paper Products/Plastic Bags n. 16-0216 Roll Out Carts Sponsors: Street Department o. 16-0217 Asphalt (paving and pick-up) Sponsors: Street Department p. 16-0218 Cold Milling of Asphalt Sponsors: Street Department q. 16-0219 Cold Mix Sponsors: Street Department r. 16-0220 Plastic Pipe Sponsors: Street Department s. 16-0221 Asphalt Striping Sponsors: Street Department City of Crossville Page 3 Printed on 6/2/2016 City Council Meeting Agenda June 9, 2016 t. 16-0222 Ready Mix Concrete Sponsors: Street Department u. 16-0223 Water Line Supplies Sponsors: Catoosa Department and W/S Maintenance v. 16-0224 Tires Installation Sponsors: Maintenance Department and City Clerk w. 16-0225 Grinder pumps Sponsors: W/S Maintenance x. 16-0226 Fertilizer 2016-2017 y. 16-0227 Chemicals Sponsors: Water Resources Department z. 16-0228 Firefighter Uniforms for 2016-2018 aa. 16-0229 Protective clothing (2 year contract) Sponsors: City Clerk and Fire Department bb. 16-0230 Janitorial Services Sponsors: City Clerk cc. 16-0232 Police uniforms and equipment for 2016-2018 Sponsors: Police Department dd. 16-0233 Bulk Coarse Salt Sponsors: Street Department 4. Bids/Purchases a. 16-0247 Wavetronix Traffic Light Detection System Sponsors: Engineering Department and Street Department b. 16-0252 Re-striping of Older police vehicles Sponsors: Police Department c. 16-0264 Drone Accessories Sponsors: Police Department 5. Marketing Report City of Crossville Page 4 Printed on 6/2/2016 City Council Meeting Agenda June 9, 2016 16-0257 June Marketing Report Sponsors: Marketing Department 6. Cumberland County/Chamber Report 7. Other Business a. 14-0362 Discussion and action on request for sidewalks on Dunn Ave. Sponsors: Jesse Kerley b. 16-0259 Discussion and action on Herman’s Lane Sponsors: City Manager c. 16-0255 Discussion and action on Centennial Park Trail d. 16-0258 Approval to contract with VEC for the field lighting replacement at Warner Complex Sponsors: Engineering Department, Tim Begley and Parks and Recreation Department e. 16-0265 Discussion on recreational facility partnership f. 16-0254 Discussion on Apex Wind Farm g. 16-0153 Discussion and action on rescinding Standing Rules adopted on March 10, 2016 Sponsors: Pete Souza h. 16-0207 Discussion and possible action on failure to comply with the Standard Rules and Robert’s Rules during the May 12, 2016 regular scheduled meeting, and violation of first amendment rights. Sponsors: Pete Souza i. 16-0256 Discussion and action on Aviation Hall of Fame 8. City Attorney's Report 16-0246 City Attorney’s Report 9. City Manager's Report 16-0253 City Manager's Report 10. Public Comment ADJOURNMENT City of Crossville Page 5 Printed on 6/2/2016 City Council Meeting Agenda June 9, 2016 City of Crossville Page 6 Printed on 6/2/2016

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