City Council

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, July 14, 2016 6:00 PM Council Chambers City Council Mayor James S. Mayberry Mayor Pro-Tem Pamala Harris Council Member Jesse Kerley Council Member Pedro (Pete) Souza Council Member Danny Wyatt Interim City Manager Steve Hill City Clerk Sally Oglesby City Council Minutes July 14, 2016 REGULAR MEETING The City Council for the City of Crossville, Tennessee held its regular meeting on Thursday, July 14, 2016, at Crossville City Hall. Roll Call Present: 5 - Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt Others present were Interim City Manager Steve Hill, City Attorney Will Ridley, City Clerk Sally Oglesby, Andy Vaughn, Jeff Johnson, Nancy Burns, Heather Mullinix, Lori Freitag, Skip Freitag, Kevn Music, Billy Martin, Vancienetta Wisdom, Howard Burnette, Lynn Carson, Steve Frank, Levonn Hubbard, John Turner, Jim Young, Randy Graham, Jeff Kerley, Frances Carson, Tim Begley, Mikki Kavich, Steve Powell, Danny Tollett, Mike Turner, Ashley Pealer-Richards, Gloria S. Lewis, Jerry Lewis, Jerry Kerley, Tony DeBord, Brad Allamong, Chris Bennett, Ed Camera, Ashley Derossett, Art Gernt, David Simcox, Woody Geisler, J.R. Blankenship, Mark Rosser, Mark Steinmann, Fred Houston, Michael McCormick, Chris Palmer, and Brian Eckelson. Call to Order Mayor James Mayberry was present and presiding. He called the meeting to order at 6:03 p.m. The invocation was given by Chris Palmer from Cumberland Worship Center. Mayor Mayberry led the Pledge of Allegiance. 1. Proclamations/Presentations - NONE 2. Appointments - NONE 3. Consent Agenda Approval of the Consent Agenda A motion was made by Council Member Jesse Kerley, seconded by Mayor Pro-tem Pamala Harris, to approve all items on the Consent Agenda. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt a. Approval of minutes (6/9, 6/27) The Minutes were approved as recommended. Ordinances on First Reading City of Crossville Page 1 City Council Minutes July 14, 2016 b. Ordinance granting a 25-Year agreement to Middle Tennessee Natural Gas Utility District for gas pipes and gas mains in the City of Crossville In 1955, the City of Crossville granted a 50-year agreement to Middle Tennessee Natural Gas Utility District for the installation and maintenance of gas pipes and gas mains in the corporate limits of Crossville. This agreement has expired. A request was made to grant a new agreement for 25-years. They have recently merged with Upper Cumberland Natural Gas Utility District and been able to change state law to allow them to add an additional commissioner to this Board. This commissioner will be from Cumberland County and is being named by Mayor Carey, as provided by law. They serve all or parts of 22 counties in Tennessee and are embarking on a major pipeline project estimated to exceed $23.81 million. This Ordinance was approved on first reading. Additional Consent Items c. Resolution authorizing the issuance of Capital Outlay Notes, Series 2016, in an amount not to exceed $1,200,000 A resolution must be passed to authorize the issuance of the 3-year capital outlay notes for the radio communications system. This Resolution was approved as recommended. d. Approval of Airport Maintenance Grant A grant has been received from the TDOT-Aeronautics Division for maintenance at the airport during FY2016-17. The grant is $25,740 and will pay 50% of all maintenance costs at the airport up to the grant amount. The Grant contract was approved as recommended. e. Approval of Inter-Local Agreement for the maintenance of the communications system infrastructure City Attorney Will Ridley presented a draft of an agreement to cover the sharing of the maintenance of the communications system infrastructure with Cumberland County on a 50/50 basis. Each entity will be responsible for the maintenance of their own equipment. This Agreement was approved as recommended. f. Approval for sponsorship payment for Tennessee Women’s Open Approval was requested for payment of the 2016 Tennessee Women’s Open Sponsorship in the amount of $25,000. The sponsorship payment was approved as recommended. g. Approval of application for TML Risk Management Pool “Safety Partners” Loss Control Matching Grant program City of Crossville Page 2 City Council Minutes July 14, 2016 The TML Risk Management Pool has announced their annual “Safety Partners” Loss Control Matching Grant program. The grants are awarded on a first come, first serve basis with the City qualifying for $3,000. A local of match of $3,000 is required. These monies can be used for the purchase of employee safety devices, equipment and safety training, or employee education/training. All departments have been contacted to provide a list of needs. Thie grant application was approved as recommended. h. Approval of temporary street closings for 5K “Race For Recovery” on September 17 The Cumberland County Recovery Court is hosting a 5K road race to raise funds to bring awareness to September’s National Recovery Month and to promote education on the disease of addiction epidemic. They request temporary street closings in the downtown area for Saturday, September 17, with the race starting at 9:00 a.m. The race will start at Veteran’s Park and end at the Depot. The temporary street closing was approved as recommended. i. Approval of temporary street closings for Friday at the Crossroads The Crossville Noon Rotary is sponsoring the August 5th Friday at the Crossroads. Over 30 businesses participated at the June event and they expect to have 10 more participating in the August event. The event starts at 4:00 p.m. and concludes at 8:00 p.m. They request that Main Street be left open for the event, but the following side streets be closed at 3:30 p.m. to allow for food and crafters: · 4th Street from Thurman to Main · 4th Street from Main to West Ave. · 2nd Ave. from Main to West Ave. · Division Street at West Ave. · Rector Ave. from 2nd through 4th The temporary street closing was approved as recommended. j. Approval of temporary street closings for Bubbafest First United Methodist Church will be hosting Bubbafest on Saturday, August 27. They requested that Braun Street from Main St. to Webb Ave. be blocked off from 2:00 p.m. - 8:00 p.m. on that day. The temporary street closing was approved as recommended. k. Approval of temporary street closings for First United Methodist Church First United Methodist Church will start having two services every Sunday morning, beginning August 14. With the additional traffic throughout the morning, they are requesting to be allowed to block Braun Street from Main St. to Webb Avenue from 7:30 a.m. to 12:30 p.m. for the safety of those attending. They will provide the barricades and be responsible for putting them up and taking them down each week. The temporary street closing was approved as recommended. 4. Bids/Purchases City of Crossville Page 3 City Council Minutes July 14, 2016 Fire Engine 18 repairs Fire Engine 18 was damaged in a wreck. An estimate of repairs was prepared by KME in the amount of $29,367.37. The City’s insurer, TML Risk Management Pool, has delivered a check for $24,367.47 for the repairs minus the $5,000 deductible. Chief Turner reported that the truck will go to Roanoke at the factory facility. The ladder truck will also be going at the same time for its annual certification testing. Engine 18 will be out of service for one month. A motion was made by Council Member Pete Souza, seconded by Mayor Pro-tem Pamala Harris, that the repairs be approved as recommended. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt 5. Marketing Report July Marketing Report Marketing and Public Relations Director Billy Loggins provided an update on the following: · Kid’s Fishing Derby · 4TH of July · Waterfest - July 23 · Downtown Cruise In · Friday Night Summer Air Concert Series & Crimestoppers Movie Night - July 22 · Downtown Crossroads - August 5 · 2016 Hiking Marathon registration - hiking starts on September 1 · Airport Fly In/Open House - September 10 · Hispanic Festival - September 17 sponsored by Cumberland County Playhouse at the complex Councilmember Souza asked about the policy for playing on golf teams sponsored by the City. Interim Manager Hill stated that employees must take vacation time if they haven't worked their 40-hour week. This Report was received and filed 6. Cumberland County/Chamber Report Brad Allamong reported on the media briefing regarding the Horizon Initiative Campaign, which is only a part of the Horizon Inititive that deals with economic development issues. They have raised $134,000+ and collected $104,000. The difference is in outstanding pledges, which are coming in daily. He reviewed the goals for the funds raised in the campaign (attached and made a part of these minutes). The County check has been cut and is sitting in the office of Mayor Carey. Councilmember Wyatt asked about doing it alone rather than part of a regional level, such as the Highlands Initiative. Mr. Allamong responded that there are savings in marketing, but that every community is still competing against the others and the Chamber is trying to identify particular companies that would fit Cumberland County. It was pointed out that Ficosa moved to another community involved in the Highlands Initiative. A company will be hired to do the targeted industry analysis. City of Crossville Page 4 City Council Minutes July 14, 2016 7. Other Business a. Approval to release Economic Development Funds The City and County budgeted matching funds for Economic Development through the Chamber of Commerce. The agreement was that, in exchange for $40,000 from both the City and County, the Chamber would raise $120,000 from the private sector. The Chamber has exceeded their goal and requests the $40,000. The funds will be used for a target market analysis, workforce development, staff, and a potential feasibility study. A motion was made by Mayor James Mayberry, seconded by Council Member Pete Souza, that the motion to release the funds be approved as amended. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Mayor Pro-tem Pamala Harris Nay: 1- Council Member Danny Wyatt Councilmember Wyatt requested that an oversight committee be appointed to oversee the use of the money. Brad Allamong responded that there would be such a committee, which will include contributors of $10,000 or more and others. All those donating will be involved in the implementation. He further stated that the Finance Directors for both the City and County are on the committee. A motion was made by Mayor Pro-tem Pamala Harris, seconded by Council Member Pete Souza, that the Resolution be amended to approve the $40,000 contribution pledged by the City, contingent on the $120,000 being received and the appointment of an oversight committee for the disbursement of the money. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Mayor Pro-tem Pamala Harris Nay: 1- Council Member Danny Wyatt b. Discussion and possible action on Cumberland County Youth Center request The Cumberland County Youth Center has submitted a request for funding in the amount of $679,753 to pay for the renovation of the facility, purchase equipment, cover six months of operational expenses, and pay off their loan with Highland Federal. They are also requesting that the County donate the property to the City. Mayor Mayberry pointed out that the County Building & Grounds Committee were recommending to the full County Commission that the property be sold. Mr. Scarbrough, who made the request on behalf of the Youth Center, stated he was not aware of the action, but they had a 99 year lease. A work session was suggested after the outcome of the indoor recreation facility referendum is known. This Resolution was deferred c. Discussion and action on rescinding Standing Rules adopted on March 10, 2016 Councilmember Souza asked that the item on the standing rules that were adopted City of Crossville Page 5 City Council Minutes July 14, 2016 March 10, 2016 be tabled until August. A motion was made by Council Member Danny Wyatt, seconded by Council Member Jesse Kerley, that the standing rules be amended to state that any motion that fails cannot be placed back on the agenda for 90 days. The motion carried by the following vote: Aye: 3- Council Member Jesse Kerley, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt Nay: 2- Council Member Pete Souza and Mayor James Mayberry d. Discussion and action on joint indoor recreation facility proposal City Attorney Will Ridley presented a draft joint agreement which indicates that the City would give up to 18 acres to the County, the County would put the funds together to build the facility, the City would operate the facility, and the City and County would equally split on-going maintenance, if a referendum to issue bonds up to $20,000,000 is approved by the voters. The deadline for getting the referendum on the ballot is August 25. Those in support of the agreement commented that it will put it in the County hands to see if it proceeds, there was support for such a facility in the surveys taken for the recreation master plan, everyone in the county would be given a chance to vote on it, and it would be used by everyone. Those opposed stated that there is currently not enough leadership, it should wait until the next Council is in place, and that there didn't seem to be full support by the County Commission. A motion was made by Council Member Jesse Kerley, seconded by Council Member Danny Wyatt, that the inter-local agreement with the County on a joint indoor recreation facility be approved. The motion carried by the following vote: Aye: 4- Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt Nay: 1- Council Member Pete Souza e. Discussion on City Manager Councilmember Kerley stated that he put the item on the agenda due to concerns from e-mails to the Interim City Manager that might have been in violation of the City Charter. This Resolution was withdrawn from agenda 8. City Attorney's Report City Attorney’s Report City Attorney Will Ridley praised the Codes Department and the clean-up that has taken place. The Chancellor will hear a lawsuit in August to allow the City to sell the Genesis Road property. He is working on lining up the books for collection of delinquent taxes. There have been some problems with personal property taxes and getting issues corrected for businesses that are no longer in operation. This Report was received and filed City of Crossville Page 6 City Council Minutes July 14, 2016 9. City Manager's Report City Manager's Report Interim City Manager Steve Hill gave the monthly revenue reports on sales tax, wholesale beer, and retail liquor. He also reviewed the reports on building permits and special projects. He requested direction from the Council on the downtown sidewalks now that information has been provided on doing the work in-house. A work session or special called meeting will be scheduled. This Report was received and filed The depot roof is in need of repair because of leaks. He requested that a contract with Turner Roofing be approved as an emergency bid. A motion was made by Council Member Pete Souza, seconded by Mayor Pro-tem Pamala Harris, that a contract with Turner Roofing in the amount of $16,000 be approved and a budget amendment be approved on first reading. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt 10. Public Comment Mayor Mayberry opened the floor for comments from the public. J. R. Blankenship expressed his discontent with having his house attacked twice, his mother and himself accused of being liars, and his being accused of not having any insurance. Michael McCormick requested consideration of a request to have a cruise-in at the airport to show muscle cars, have a hot rod race down the airstrip, and a band. He left a proposal for the event and asked that it be considered. Council agreed to put the matter on a work session. ADJOURNMENT With no futher business, the meeting was adjourned at 7:16 p.m. City of Crossville Page 7