City Council

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Tuesday, March 13, 2018 6:00 PM Council Chambers City Council Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale City Council Minutes March 13, 2018 PUBLIC HEARING - 5:45 p.m. A public hearing was held on Tuesday, March 13, 2018 at Crossville City Hall. Mayor James Mayberry was present and presiding. He called the public hearing to order at 5:45 p.m. 1. Annexation and Plan of Service for 8.75 acres in The Gardens A public hearing was held for the proposed Plan of Services and annexation of 8.75 acres in The Gardens (portion of tax map 99, parcel 57.06) Mayor Mayberry requested comments from the public regarding the proposed annexation. None were received. The public hearing adjourned at 5:47 p.m. The comments from the Public Hearing were received and filed. PUBLIC HEARING - 5:50 p.m. A public hearing was held on Tuesday, March 13, 2018 at Crossville City Hall. Mayor James Mayberry was present and presiding. He called the public hearing to order at 5:50 p.m. 1. Annexation Progress Report A public hearing is required to provide an update on the annexation and plan of services for .53 acres on Orange Circle. All services have been provided as outlined or requested by the owner/developer. With no comments, the public hearing was adjourned at 5:51 p.m. The comments from the Public Hearing were received and filed. REGULAR MEETING - 6:00 p.m. The City Council for the City of Crossville held its regular meeting on Tuesday, March 13, 2018, at Crossville City Hall. Call to Order Mayor James Mayberry was present and presiding. He called the meeting to order at 6:00 p.m. Clyde Webb of Cumberland Worship Center provided the invocation. The Young Marines presented the colors and led the Pledge of Allegiance. Rollcall Present: 4 - Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry City of Crossville Page 1 City Council Minutes March 13, 2018 Absent: 1 - Mayor Pro-tem J. H. Graham Others present were City Manager Greg Wood, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, David Beaty, Scott Humphrey, Teresa Humphrey, Teresa Williams, Tim Begley, Elijah Burnett, Breanne Marsh, Lori Neal, Morgan Neal, Kevin Music, Mike Turner, Bill Oglesby, Gary Nelson, Jim Young, Linda Washburn, Michael P. Sanders, Aliyah Hawkins, Ronald Hawkins, Rebecca Hawkins, Ace Hawkins, Jerry Wells, Patti Wells, Bruce Wyatt, Jackie Baker, Alan Baker, Doris Watkins, Malinda Watkins, Stanley Watkins, Chris Bennett, Ashley Garrett, Jan Hendrixson, Mark Hendrixson, Tammie French, Kim Hancock, Stephanie Humbaugh, Betty Hendricks, Dave Burgess, Vel Burgess, Costanza Biancaresa, Oliva Buller, David Buller, Sherley Wyatt, Rob Harrison, Jeff Connell, Sarah Ellison, Thomas Vance, Hunter Garrett, Brian Wyatt, Jeremy Mangus, Eric Hickman, Terry Potter, Cliff Wightman, Rodney Smith, Levonn Hubbard, Don Johnson, and Jeff Connell. 1. Proclamations/Presentations Presentations-March a) Student of the Month b) Fire Department Presentations Student of the Month-Aliyah Hawkins was nominated because of her "fairness" character trait. Chief Mike Turner introduced the newest firefighters that have completed training-Thomas Vance, Hunter Garrett, Eric Hickman, Don Johnson, and Jeff Connell. Captain Terry Potter and Firefighter Brian Garrett were recognized for Outstanding Service in training. 2. Public Comment Bill Oglesby, 24 Canary Court, asked for an item to be removed from the agenda, which is "Approval of Self Administration of Insurance Program". He would like an opportunity to debate the issue since it involves his business, Brown Insurance Group. He was out of town for the work session. Elijah Burnett, 2414 Cook Road, spoke in reference to the agenda item in reference to proposed tethering law. He believes this ordinance will lead to massive influx of dogs in shelters because some people can't keep dogs inside. Mark Hendrixson, addressed animal care and that other cities have more strict ordinances regarding the treatment of dogs. He also discussed tying dogs up and using as protection against thieves, dogs cannot protect if they are tied up. He feels having them inside is better protection for the homeowner. Stanley Watkins, Dayton Avenue, uses dogs for home protection. Mr. Watkins stated he has never had property broken into, while there have been several break-ins throughout the community. He attributes this to his outside dogs and if they are tied City of Crossville Page 2 City Council Minutes March 13, 2018 up at night, this would prohibit the dogs from protecting the property. Teresa Williams, who stated she has 25 years of dog training experience, spoke in reference to guard dogs and that if they are indeed guard dogs, they should be registered with the City as a certified protection dog and have liability insurance. Trolley system will allow the dog to go around perimeter of property to protect property, rather than having them tied up. 3. Appointments b. Stormwater Board of Appeals A motion was made by Council Member Danny Wyatt, seconded by Council Member Pamala Harris, that Dennis Gregg be re-appointed . The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham a. Cumberland County Board of Equalization Motion was made by Council member Harris and seconded by Council Member Wyatt to appoint James Inman. Motion carried by the following vote: c. Approval of appointment of members to Crossville-Cumberland County Sports and Events Council (CCCSEC) CCCSEC is recommending the appointment of the following: Doug Parkey Term Expiration 12/31/20 Casey Scarlett Term Expiration 12/31/20 Derek Solomon Term Expiration 12/31/20 Rusty Mellette Term Expiration 12/31/19 Pepe Perron Term Expiration 12/31/19 Shane Flowers Term Expiration 12/31/19 Tony Dolinich Term Expiration 12/31/18 Suzanne Moffett Term Expiration 12/31/18 Valorie Cox Term Expiration 12/31/18 Council member Scot Shanks asked how the members were selected. Mr. Wood advised they were appointed from individual areas of recreation. A motion was made by Council Member Pamala Harris seconded by Council Member Scot Shanks, that the list of recommended members be approved. The motion carried by the following vote: 4. Consent Agenda A motion was made by Council Member Pamala Harris seconded by Council Member Scot Shanks, that the consent agenda be approved, items A-P, excluding M. The motion carried by the following vote: City of Crossville Page 3 City Council Minutes March 13, 2018 Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham Ordinances on Second Reading a. Ordinance amending §15-125 in the Crossville Municipal Code regarding Rules of the Road The Crossville Police Department is requesting to adopt the new State Traffic Statue which includes: • Creating a misdemeanor for using mobile telephone in any marked school zone while vehicle is in motion • Creating a delinquent act for person under 18 years old to operate a vehicle and talk on a mobile telephone equipped with a hands-free device while the vehicle is in motion • Allows a person 18 years or older to operate a vehicle in a marked school zone and talk on a mobile telephone that is equipped with a hands-free device while the vehicle is in motion. • Creates a delinquent act for a person under 18 years old to use a mobile phone to transmit or read a written message, i.e. text message • Prohibiting any stead-burning lights that display to the front of the vehicles in any color other than white or amber or in any combination of colors other than white and amber with exceptions • Prohibits vehicles using flashing lights in any color of combination of colors that display to the front of the vehicles, other than factory installed emergency flashers with exceptions This Ordinance was approved on second reading. Ordinances on First Reading b. Ordinance amending budget to purchase scoreboards for the Warner Complex At the Council’s request, bids were taken for installation of four new scoreboards at the Warner Complex softball fields. The bid tab is attached as part of the minutes. The Parks and Recreation Department recommends purchase from Electro-Mech Scoreboard Co. for the amount of $21,900.00 for boards, controllers and installation. The low bid received from Nevco for $15,549.70 does not include installation as requested in specifications. The next lowest bid from Daktronics for $21,578.00 includes incorrect controller that was not within the specification guidelines. This Ordinance was approved on first reading. c. Ordinance amending budget to purchase water meter registers for Catoosa Department The Catoosa Department would like to purchase 600 meters at $140.00 each for a City of Crossville Page 4 City Council Minutes March 13, 2018 total of $84,000. Some of these could be purchased at a discounted rate of $112.94. The current meters they have were purchased at one time; therefore, all of the meters are malfunctioning at one time. Catoosa Department plans to stagger the purchases in the future to avoid having to replace so many at one time. This Ordinance was approved on first reading. d. Ordinance amending portions of Title 2 of the Crossville Municipal Code pertaining to Boards, Commissions, and the Like Council member Wyatt is requesting to amend the ordinance regarding the sports council to reflect that members can be residents of Cumberland County, not just the City of Crossville. This ordinance also changes the name from Crossville-Cumberland County Sports Event Committee to Crossville-Cumberland County Sports and Events Council (CCCSEC). This Ordinance was approved on first reading. Additional Consent Items e. Approval of minutes (02/13/18) The Minutes were approved as recommended. f. Approval of Certificate of Compliance for Kroger #599 Christine Wheatley has requested a renewal of the Certificate of Compliance for Kroger #699 to allow them to sell wine in the store. A background check on the individual has been presented, which showed no issues. This Permit was approved as recommended. g. Approval of Certificate of Compliance for Food City #656 Steven C. Smith has requested a renewal of the Certificate of Compliance for Food City #656 to allow them to sell wine in the store. A background check on the individual has been presented, which showed no issues. This Permit was approved as recommended. Approval of the Consent Agenda This was approved h. Approval of temporary street closings for Taste of Crossville DCI is planning the annual Taste of Crossville for Thursday, May 24. They request street closings as follows from 3:00 p.m. to 9:00 p.m.: Main Street from Neecham to 4th Taylor Avenue from Thurman Street to Main Street This Permit was approved as recommended. City of Crossville Page 5 City Council Minutes March 13, 2018 i. Approval of temporary street closing for Salvation Army The Salvation Army is hosting a car show and live auction on Saturday, June 9, to raise funds for emergency and long-term assistance to children and disaster services. They request closure of the following streets from 11 a.m. to 5 p.m.: • Main Street from The Palace to French’s Shoe Store • Second Street from Rector Street to Thurman Ave. • Fourth Street from Rector to Thurman • Fifth Street from Rector to Thurman This Permit was approved as recommended. j. Approval of temporary street closings for Friday at the Crossroads The next Friday at the Crossroads is being planned for April 6. They request the following streets to be closed from 3:45 p.m. to 8:15 p.m. (if possible have Second Street be the last one closed): • Main Street from Hwy. 70 to Neecham St. • Fourth Street from Thurman St. to West Ave. • Second Street from Main St. to West Ave. • First Street from West Ave. to Webb Ave. • Stanley Street from Main St. to Webb Ave. • Fifth Street from Main St. to West Ave. • Thurman Ave. from Second St. to Fourth St. • Division Dr. from Thurman Ave. to East. St. For the June 1, 2018 event (joint with the Relay for Life event), they request the following streets closed at approximately 3:00 p.m.-10:15 p.m. (this is to accommodate the setup of the stage for the Relay for Life event planned from 4-10 p.m.) and if at all possible have Second Street be the last one closed. • Main Street from Hwy. 70 to Neecham St. • Fourth Street from Thurman St. to West Ave. • Second Street from Main St. to West Ave. • First Street from West Ave. to Webb Ave. • Stanley Street from Main St. to Webb Ave. • Fifth Street from Main St. to West Ave. • Thurman Ave. from Second St. to Fourth St. • Division Dr. from Thurman Ave. to East. St. This Permit was approved as recommended. k. Approval of outside City sewer request (1039 Myrtle Ave) Anthony Findley has requested outside city sewer for 1039 Myrtle Avenue, or annexation for sewer connection. A low pressure sewer line is already located in front of the property so no extension would be required, just payment of the sewer tap fee. The Crossville Regional Planning Commission met on February 6, 2018 and voted to deny annexation and recommend to Crossville City Council the approval of the outside city sewer request for this property. The reason annexation was denied is that annexing the property would require a corridor annexation, which is not illegal, but greatly discouraged for multiple reasons. First, it can cause confusion for emergency personnel and first responders. Second, a 1994 decision by the Supreme Court of Tennessee ruled that consent of adjoining property owners would be required if their City of Crossville Page 6 City Council Minutes March 13, 2018 deed descriptions described property that is under the city’s right-of-way. This was not an issue until a couple years ago, when the state changed the law on annexations without referendum and required owner’s consent for ALL annexations. Third, often the costs of maintaining the road (snow removal, first responder visits, repaving, etc.) are far greater than the amount of property tax collected from a single resident acquired by the corridor annexation. This request was approved as recommended. l. Approval of annexation and Plan of Services for 8.75 acres in The Gardens, Phase 8, Plat 2 James J. Mitchell has requested 8.75 acres in The Gardens be annexed into the City. This Resolution was approved as recommended. m. Approval of self-administration of insurance program Currently, a local insurance company acts as the City’s agent for the Tennessee Municipal League policies; however, the Human Resources Coordinator does the lion’s share of the program administration. Eliminating the agent would save the City over $47,000 in fees (fees vary as a percentage of each insurance line). The City Manager is requesting to self-administer this program when the agency’s term runs out in July. He is also requesting to give the Human Resources Coordinator a 2.5% pay increase for the added responsibility. Preparations need to begin soon to assure everything is in place to make the change. Council member Wyatt asked for clarification if City Manager could make this decision. City Attorney advised it is within the City Manager's authority. A motion was made by Mayor James Mayberry, seconded by Council Member Scot Shanks, that this item be withdrawn from the agenda and moved to next work session. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham n. Approval of renewal of agreement with Crossville Aero A letter has been received from Chris Bennett dba Crossville Aero to continue the operating agreement at Crossville Memorial Airport. The current agreement expires on April 19, 2018. The agreement allows it to be renewed five times for two years each. This will constitute the fourth renewal. The following changes were agreed upon by the City Attorney and Crossville Aero/FBO Manager: The FBO Manager has requested to amend Section 1, which states that the FBO manager report directly to the City Manager or designee. The FBO manager suggests taking out "designee" so it's clear that the FBO manager reports directly to the City Manager. The FBO Operator has agreed to pay an additional $200 per month for rent. City of Crossville Page 7 City Council Minutes March 13, 2018 The City will pay all utilities except for the water in maintenance hangar, phone/internet in terminal building, and gas in maintenance hangar. There is one more renewal period after this one. The City Manager recommends considering a longer term contract next time. This Contract was approved as recommended. o. Presentation on analysis of the City’s annual utility consumption by its facilities and infrastructure A representative from Noresco, Brian Stone, gave a presentation of the analysis of the City’s utility consumption including gas, electric, and water at the work session held on March 6, 2018. Approval is needed to take the next step, which is a preliminary audit in which Noresco would send engineers to the buildings at their expense to do further analysis. This was approved as recommended. p. Approval of amendment of contract for signalization at West Avenue & Fourth Street TDOT is requesting an amendment to the contract for the local match requirement. The funding will be 100% for the Signalization, Construction Engineering & Inspection, and TDOT Engineering services. The funding will be 80% for ADA curb ramps/drainage, NEPA, and the Design This Contract was approved as recommended. 5. Bids/Purchases A motion was made by Mayor James Mayberry, seconded by Council Member Danny Wyatt, to approve purchases, Items 5A-D. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham a. Approval to purchase playground equipment for Garrison Park The Parks and Recreation Department requests review and approval of the purchase of playground equipment including freight and installation. Quotes attached reflect the NJPA purchasing discount. (National Joint Powers Alliance, public procurement consortium which the City of Crossville is a member) *NOTE: phase 1 quote is pending city approval purchase from Health Department, Federal Tobacco Settlement monies. Phase 2 is City/grant portion. An optional piece of equipment is an “omni spinner”, which will be purchased if additional dollars are granted. A contract for construction, which is required in order for the grant funds to be utilized for the playground equipment, is part of the approval request. The playground work cannot take place until Recreational Educational Services (RES) approves the contract. The contract includes installation for the “omni spinner”, which may be removed if funding is not available. Also requested for approval is the Certification of City of Crossville Page 8 City Council Minutes March 13, 2018 Contractor document, which is required by LPRF that has funded the project. As part of the LPRF grant guidelines, the playground equipment also has to be approved by RES, which has been completed. This Bids/Purchases was approved as recommended. b. Approval to purchase splash pad equipment for Garrison Park Bids were received February 27, 2018 for Garrison Park Splash Pad (Bid Set #1). Lose & Associates recommends awarding the bid to Recreational Concepts with a base bid of $327,005 and recommended optional UV filter of $16,206 for a total of $343,211. The grant budget allows for $345,000 for the splash pad. The bid has to also be approved by the granting agency. This Bids/Purchases was approved c. Approval to purchase pagers for Fire Department The Crossville Fire Department requests approval to purchase 35 Unication G5 UHF Phase 2 p25 fire pagers. This acquisition is a continuation of the radio system upgrade and vital to fire department operations. Personnel will have the smaller fire pager to carry off duty and will allow the rapid notification for call-back of full-time and volunteer firefighters for major events, such as structure fires, hazardous materials events, and rescues. The pagers were budgeted in FY 16-17 with the radio system upgrade, but the required phase 2 technology was not released during that budget cycle. The new release of the phase 2 is imminent and Unication is offering a free upgrade to all pagers bought before March 31, 2018. The price of the phase 2 pager will increase approximately $100-150 per unit after March 31st. This acquisition will greatly enhance response capabilities and is the final leg in the radio upgrades. The immediate need for this budget year is 35 pagers with AMK communications quoting each unit at $665 for a total cost of $23,275.00. Funds from “radios and pagers” and “bunker/turnout gear” will be utilized for the purchase if approved. The savings and importance for operations warrants postponing purchasing the additional turnout gear. This Bids/Purchases was approved as recommended. d. Approval to purchase Fire Department squad vehicle The Crossville Fire Department requests approval to purchase a 2018 Dodge 3500 Crew Cab 4wd with a utility body to become a quick response squad for EMS/Rescue calls for Station 1. The vehicle will be purchased on the State of Tennessee contract #56442 awarded to TT of Columbia, Inc. with a total purchase price of $48,708.09. Funds for the vehicle are budgeted. If the purchase is approved, the Fire Department plans to sell a 2000 model GMC pickup truck and 2001 model Z-71 pickup truck at www.gov deals.com. This Bids/Purchases was approved as recommended. 6. Other Business City of Crossville Page 9 City Council Minutes March 13, 2018 a. Discussion and action on purchase of property on Webb Avenue adjacent to Art Circle Public Library Council member Wyatt led a discussion on purchasing property on Webb Avenue, known as the “handle mill property”. Previously the City agreed to purchase the property for $250,000 with the County as a partner. The County Building and Grounds Committee met March 7, 2018 and tabled the issue because of issues with the railroad property under the library and decided they would not be a partner. Council member Shanks questioned if there was an appraisal on the handle mill property. It was determined there has not been an appraisal done recently. The railroad company quoted a price to the City Manager of $22,500 to sell the right-of-way they own to the City. A motion was made by Council Member Danny Wyatt, seconded by Council Member Pamala Harris, to offer the property owner $225,000 contingent upon commitment letter being obtained by City Manager from the railroad company regarding price he was quoted to purchase railroad ROW property. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham b. Discussion and action on ordinance to prohibit outdoor tethering of dogs during certain hours and conditions Mr. Wood led a discussion about proposed ordinance to prohibit the outdoor tethering of dogs during certain hours and conditions. The following options were presented: Option 1: As discussed at the work session-eliminates use of restraining a dog to a stationary object and prohibits tethering of dogs between the hours of 7 p.m. and 7:00 a.m. and prohibit for more than eight hours in any 24-hour period. Option 2: Changes the time frame to make the policy a bit more relaxed for the dog owners. Options 3: Eliminates set time restriction and only restricts the total time when a dog may be tethered to a running line or pulley system. The Mayor referenced T.C.A. 39-14-202, which states to knowingly tie or restrain a dog in a manner in which the dog suffers bodily injury shall be subject to Class A misdemeanor for the first offense, second offense or subsequent offenses shall be subject to Class E Felony. T.C.A. 39-11-106 defines bodily injuries as cuts, burns, disfigurement. Mayor Mayberry stated he felt enforcement could be an issue and that if someone sees mistreatment of dogs, they should report it to the police department. He feels state law is sufficient to police the dogs. Council member Harris stated she sponsored the group that wanted to come forward and promote humane treatment of dogs, which included consideration of tethering laws. The idea was to enhance quality of life of the dogs, as far as ensuring that they are tethered in such a fashion where they can't get wrapped around tree and can't get to food, water, and shelter. It was not meant to penalize those that do tether dogs. She feels middle ground needs to be reached. If not enough support on Council City of Crossville Page 10 City Council Minutes March 13, 2018 regarding the tethering ordiancne, then at a minimum need to pass a resolution to have a stronger focus on enforcing state law and continue to work on tethering language in the presented ordinance. Council member Wyatt agreed dogs do not need to be tied up. Council member Shanks stated better communication to know options and opportunities for fencing to help those that cannot afford fencing. The state law allows for protection of dogs and cruelty should be reported to animal control. There is a need to communicate to the residents that there is state law in place and encourage residents to report incidents. City Manager stated that through social media, the City could inform residents about any financial aid available for those needing fencing. Council member Harris felt there wasn't enough Council support for the tethering ordinance as presented. A motion was made by Council Member Pamala Harris, seconded by Council Member Scot Shanks, to refocus on current state law and do a better job of enforcing state law and communicating to the community about tethering of animals and alternatives to tethering, and that we continue to monitor the situation inside the City of Crossville. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham c. Approval of TAD Center 5K Reindeer Run to become part of City of Crossville Christmas Parade Day activities In 2018, the City of Crossville waived street closures fees for the TAD Center with the agreement that was the last year the race would be run, as it was a part of the Healthier Tennessee program. The plan was to discontinue the race because of the fees associated with the street closures. The TAD Center has been approached about doing the race again and is requesting a partnership with the City of Crossville to “adopt” the race as part of the Christmas Day Parade activities. The TAD Center would handle the registration, work the race, provide prizes, publicize the race, and purchase t-shirts with both the City’s name and TAD Center’s name on them in exchange for the fees being waived for the street closures. The TAD Center administration feels it is important to start and end the race from the TAD Center for exposure to their facility, as well as provide a place for the presentation of prizes and a place for those wishing to observe the race to gather. Council member Shanks felt that because there were set routes in place, the TAD Center should utilitize one of those routes, because it is expensive for the City to close the streets. A motion was made by Mayor James Mayberry, seconded by Council Member Danny Wyatt, that approval be given to allow the TAD Center to have 5K Reindeer Run with elimination of fees and as part of the City's Christmas Parade activities. The motion carried by the following vote: City of Crossville Page 11 City Council Minutes March 13, 2018 Aye: 3- Council Member Danny Wyatt, Council Member Pamala Harris and Mayor James Mayberry Nay: 1- Council Member Scot Shanks Absent: 1- Mayor Pro-tem J. H. Graham d. Approval and action on a plan to increase raw water Greg Davenport, the Mayor, City Manager and the Director of Engineering met with Army Corps of Engineers and discussed raising the dam at Meadow Park. The Army Corps basically gave the reply that they would not step in the way of the project and they would permit the project if all criteria for the permit was acceptable and if TDEC signed off on the permit. The next step for this process is to set up a meeting with the permit approvers of TDEC. Unlike the Army Corp, TDEC has not been in the loop of all the previous studies. Approval of an amendment in the amount of $15,000 to J.R. Wauford and Company’s contract is requested. The amendment is needed to consolidate the study information in a fashion that TDEC can look at the facts and tell us how they would permit the project. When this task is complete, the Engineers will be able to outline the steps in the project and will report this information to the City Council. A motion was made by Council Member Danny Wyatt, seconded by Council Member Pamala Harris, to approve the amendment to J.R. Wauford's contract for raw water supply project. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham e. Discussion and action on proposal to begin merger conversation with South Cumberland Utility District Due to Mayor Pro Tem Graham's absence, this item was withdrawn from the agenda. This Resolution was withdrawn from agenda. f. Suspension of Rules A motion was made by Council Member Danny Wyatt, seconded by Council Member Scot Shanks, to suspend the rules to discuss an item regarding SRO and the Phoenix School. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham g. Ordinance amending budget to hire SRO City of Crossville Page 12 City Council Minutes March 13, 2018 Mayor Mayberry and Council member Danny Wyatt attended a safety committee meeting with the Cumberland County Board of Education. The Board of Education has approved sending a request to the County budget committee for 4 new SROs. The Board of Education has been splitting 8 schools with 4 officers and the Phoenix School has been overlooked. The Phoenix School has approximately 175 students, and is the same campus that houses the administrative offices of the Cumberland County Board of Education. Chief Beaty recommends an SRO for the Phoenix School. This would make the City providing four SROs, the County providing four officers, and the Board of Education providing four officers. Chief Beaty reported that they have been dispatched for many calls, as well as the fire department for medical calls to the Phoenix School. Chief Beaty recommends an SRO officer for the Phoenix School. This would make the City providing four SRO officers, the County providing four officers, and the Board of Education providing four officers. Council member Scot Shanks commended Chief Beaty for assigning a full time SRO to CCHS. Previously one SRO was assigned to Martin Elementary and CCHS. A motion was made by Council Member Danny Wyatt, seconded by Council Member Scot Shanks, to appoint SRO for Phoenix School as recommended by Chief Beaty. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Council Member Pamala Harris, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Mayor Pro-tem J. H. Graham 7. City Attorney's Report City Attorney’s Report City Attorney Will Ridley reported that the Inn of Cumberlands lawsuit has been filed. He also reported that no new lawsuits have been filed against the City since last meeting. This Report was received and filed. 8. City Manager's Report City Manager's Report City Manager Greg Wood gave the monthly revenue reports for sales tax, wholesale beer, and retail liquor. He also presented reports on police and fire events, water loss, building permits, grant activity, special projects, the Chamber of Commerce score card, and bonded debt. Update on Northwest Connector-State has redesigned and submitted new plans to the City. It will require new appraisals. Those have been ordered, as well as the appraisals for other tracts that have not been appraised yet. Bids were received for Site Development Grant. The low bidder is competent and has equipment mobilzed in Monterey, which helped to keep their bid low. City Manager Wood advised there will probably be a special call meeting to approve the bid, once City of Crossville Page 13 City Council Minutes March 13, 2018 the City receives approval from Tennessee Department of Economic Development. This Report was received and filed. ADJOURNMENT With no further business to conduct, the meeting adjourned at 6:59 p.m. City of Crossville Page 14