Parks & Recreation Commission

Parks & Recreation Commission Agenda Monday, September 29, 2025 at 5:00 PM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.1 Minutes from August 25, 2025 3-4 8-25-2025 P&R minutes.pdf 5. PUBLIC COMMENTS 6. NEW BUSINESS 6.1 Major Event – Faith & Freedom Rally 5-7 The Commission will consider a request by Albert Yowell to utilize Yowell Meadow Park for Faith & Freedom rally. The event will be held October 19, 2025 in Pavilion A. Application.pdf 7. UNFINISHED BUSINESS 8. REPORT TO THE COMMISSION 8.1 Chair Report 8.2 Commission Member Comments Page 1 of 21 9. REPORT TO TOWN STAFF 9.1 Update on Disc Golf Course 8-9 Disc Golf Course_previouslayout.pdf RockwaterPark_DiscGolfCourse Current Layout.pdf 9.2 Major Event Guidebook/Best Practices 10 - 21 Major Events Guidebook.pdf 9.3 Comprehensive Plan Update for Parks & Recreation Section The Commission will discuss updating Chapter 9, Parks, Recreation & Open Space, of the Town’s Comprehensive Plan. 10. OTHER BUSINESS 11. ADJOURNMENT Page 2 of 21  MINUTES Town of Culpeper Parks & Recreation Commission Regular Meeting – August 25, 2025 803 S. Main Street – Economic Development Center Call to Order Chair Ms. Steele called the meeting to order at 5:00 p.m. Call of Roll Members Present: John Barrett David Duey Jamie Dyke Gwen Steele Members Absent: Corrinn Compton Staff Present: Sandra Puryear, Town Planner Kelli Carmichael, Planning & Zoning Assistant Approval of Agenda Motion: By Ms. Dyke, to approve the agenda as presented Seconded: By Mr. Barrett Vote: Approved 4-0, 1 Absent Approval of Minutes Motion: By Ms. Dyke, to approve the minutes as presented Seconded: By Mr. Barrett Vote: Approved 4-0, 1 Absent Comments & Correspondence from Citizens on Items Not on the Agenda None. Unfinished Business None. New Business Major Event – Healthy Culpeper: Ms. Puryear presented a request by Culpeper Human Services to utilize Yowell Meadow Park for Children’s Day at the Park. The event will be held October 18, 2025 in Pavilion A. Ms. Puryear noted that the Town will co-sponsor the event to allow a bounce house that will be manned for the entirety of the event. Culpeper Human Services will provide liability insurance upon approval of the event but prior to permit issuance. Motion: By Ms. Dyke, to approve the application as presented Seconded: By Mr. Duey Vote: Approved 4-0, 1 Absent Parks & Recreation Commission Minutes August 25, 2025 Page 1 Page 3 of 21 Ms. Steele recused herself for the next application and transferred the meeting to the Vice-Chair, Mr. Duey. Major Event – Haunted Hustle 5K & Spooky Sprint: Ms. Puryear presented a request by Culpeper Renaissance, Inc. to utilize Yowell Meadow Park for a family-friendly event. The event will be held November 1, 2025 in Pavilion A. Motion: By Ms. Dyke, to approve the application as presented Seconded: By Mr. Duey Vote: Approved 3-0, 1 Absent, 1 Recused Mr. Duey transferred the meeting back to the Chair, Ms. Steele. Major Event – Special Olympics Bocce Ball Practice: Ms. Puryear presented a request by Tabitha Freeman to utilize Yowell Meadow Park for Special Olympics Bocce Ball practice. The practice will be held every Thursday from August 28, 2025 to September 9, 2025 from 6:00pm to 7:00pm. Discussion ensued regarding the fee for this and future events on the same nature. The Commission will work with Staff to come up with a policy for this moving forward. Motion: By Ms. Dyke, to approve the application as presented with a $50 fee for the duration of the use. Seconded: By Mr. Barrett Vote: Approved 4-0, 1 Absent Other Business Chair Report: Ms. Steele informed the Commission that she missed the previous Culpeper County Parks and Recreations meeting but was given a summary of the meeting and presented it to the Commission. Ms. Steele noted that the disc golf course’s signage needs to be updated with directional and requested that “work in progress” signage be added in the meantime. Commission Members Comments: Ms. Dyke inquired about the changing stations being placed in all bathrooms in the parks. Ms. Puryear will inquire on the status. Follow-up Items Update on Disc Golf Course: Ms. Puryear informed the Commission that she is working with Public Works to update the signage on the course. Ms. Puryear intends to walk the course this week to determine what signage will need to be updated. Comprehensive Plan Update for Parks & Recreation Section: Ms. Puryear opened discussion with the Commission regarding Chapter 9, Parks, Recreation & Open Space, of the Town’s Comprehensive Plan. There was no discussion held. Ms. Puryear presented a Major Event Guidebook from 2019 that she found. She plans to add it to next meeting’s agenda for discussion. Ms Steele inquired about updates regarding Kestner Wayside Park. Ms. Puryear updated the Commission that the Developer is working with VDOT but there is no real update as on yet. Adjournment - The meeting adjourned at 5:37 pm. _________________________________ ___________________ Chair Date Parks & Recreation Commission Minutes August 25, 2025 Page 2 Page 4 of 21  TOWN OF CULPEPER 400 S. Main St., Suite 105 • Culpeper, VA 22701 (540) 829-8240 • FAX (540) 829-8249 Email: ClerksOffice@culpeperva.gov www.c ulpeperva.gov APPLICATION FOR A PERMIT TO USE PUBLIC GROUNDS PART 1: Name of Applicant & Organization: ________________________________________________ Albert Yowell & Drive-Thru Prayer Phone Number: (540)718-5299 ___________________ E-Mail Address: AliveinChrist7@outlook.com ______________________________ Mailing Address: 3658 Whippoorwill Rd. Etlan, VA 22719 _______________________________________________________________ Date of Event: ________ 10/19/2025 Time of Event: Begin at _________ 2:30pm AM/PM, End at ________ 5pm AM/PM Please be as specific as possible in the exact time(s) for event. Event Set-up Time: Begin at 1pm _______ AM/PM, Event Breakdown Time: End at 5:30-6pm _______ AM/PM Please be as specific as possible in the exact time(s) for event setup and breakdown. Detailed description of the purpose, nature, and all activities and their scheduled time-frame to take place at the event: ______________________________________________________________________________ A "Faith & Freedom Rally" in memory of Charlie Kirk with local christian political speakers. A screen with video and or music. ______________________________________________________________________________ Local political speakers that are campaigning for election will speak at this. ______________________________________________________________________________ Political action for peace and unification in truth. ______________________________________________________________________________ To mourn Charlie Kirk and reflect on his legacy. Name of person(s) who will be in charge of the event, at least one of whom will be present at all times during the event: ___________________________________________________________ Albert Yowell & Kae Hensley Will event include stage rental? ☐ YES ☐ ✔ NO PART 2: Nature of Event (check as many as apply): ☐ Parade using Town streets ☐ Street closure for stationary event ☐ Run and/or Walk event on roads or sidewalks ☐ Stationary gathering on Town sidewalks ☐ March or Picket along Town sidewalks ☐ Unattended display (sign or symbolic) ☐ Park Event or Gathering ☐ Organized public gathering which is NOT a parade, sidewalk gathering, street closure, or ✔ park gathering, namely public assembly for faith and _________________________________________________ political action speakers. In accordance with Chapter 21, Article II of the Town Code Apr-25 Page 5 of 21 PART 3: Event location or route of event (list the Cross Street or landmark for the starting and ending locations; also include staging areas): _______________________________________________ Yowell Meadow Park at one of the main pavilions with electricity and lawn area ______________________________________________________________________________ NOTE: Application is considered incomplete until the route is provided. Is event open to the public? yes _________________ 50+unknown What is the maximum number of persons expected at any one time? ______________________ 50+unknown Approximately how many persons will attend over the course of the event? _________________ lawn area and pavilion What equipment, vehicles and facilities will be used in the event? _________________________ with electricity ______________________________________________________________________________ PART 4: Events in Town Parks: Provide an area map indicating the location of all items associated with your event. Some common items associated with events in the park include, but are not limited to: • Entertainment location • Food concession areas • Sponsor/ Exhibitor areas • Race route • Stage • Tents (with liability insurance only) • Parking • Portable toilet facilities and hand washing stations (indicate number) • Emergency equipment • Other (please indicate clearly on map) Maps of each park can be obtained in the Department of Planning & Community Development. PART 5: Security Plan Security Plans are mandatory for street closures, parades, park gatherings, any event that happens between dusk and dawn, and sidewalk gatherings (if involves a procession of more than 50 people crossing streets). Security Plans shall address traffic disruption, pedestrian safety, starting and ending times, lighting, and any other factors bearing on the safety, order, and accessibility of streets and sidewalks, including sign size, maximum number of persons in an area, sound amplification, and control of animals. Events that require security plans also require proof of insurance listing the Town as an additional insured. As outlined in Chapter 21, Article II of the Town Code, the security plan shall provide for the applicant to pay for the costs of Town/County personnel or private contractors called for under the security plan. The applicant shall pay all costs incurred under this subsection (b)(6) within seven (7) calendar days after billing. If In accordance with Chapter 21, Article II of the Town Code Apr-25 Page 6 of 21 assistance is needed in developing the security plan, please contact the Town Police department. The Town shall supply a model security plan to the applicant upon request. PART 6: Fees Town staff will review the event application and determine the total cost of fees depending on the level of services provided by the Town and uses requested by the applicant. A summary of fees will be provided to the applicant to accept before issuance of the permit. The typical fee structure may include the following fees or others as deemed necessary depending on the details of the event: • $100 if Security Plan is required • $50 per pavilion reservation • Up to $750 stage rental • Public Works at $37.18 per employee hour and $55.77 per employee hour of overtime • Police Department at $39.87 per employee hour and $59.81 per employee hour of overtime *Policy Regarding Political Assemblies – The goal in administering Town of Culpeper (The Town) owned property is to preserve streets, sidewalks, and parks for their intended uses, which includes public assembly for purposes of free expression. The Town affirms that a price cannot be placed on the right of free expression. Therefore, The Town of Culpeper waives all fees for pavilion rental, park rental, trash cans, traffic control devices, public works staff time, and police coverage involved with public assemblies for the purpose of political action. Portable restrooms are recommended for larger public events but are not required as a provision by the applicant. The aforementioned policies are retroactive to January 1, 2020. The Town reserves the right to cancel or relocate the rental if necessary for the safety of the renter or the safety of the public. _________________________________ 9/19/2025 ________________________ Applicant’s Signature Date Albert Yowell Applicant’s Name PRINTED In accordance with Chapter 21, Article II of the Town Code Apr-25 Page 7 of 21 Page 8 of 21 Page 9 of 21 DR Town of Culpeper Major Events Guidebook AF T Major Events Page Guidebook, 10 of 1 21  Welcome! The Town of Culpeper would like to thank you for choosing historic Culpeper, Virginia as the host town for your event! Festivals, events, and tourism have an important impact on the civic and economic life of Culpeper. We are sure you will find a cooperative and friendly spirit among the businesses, merchants, employees, and residents of Culpeper. Once you complete the required special events application, a variety of Town departments will be involved in the logistics required to produce a safe and successful community event. In an effort to simplify the requirements of event organizers, the Town has compiled this event application packet to help guide you through the planning process. Should you have any questions, please do not hesitate to contact the Town Planner, Emma Buchanan, at (540)829-8266 or ebuchanan@culpeperva.gov. The Town wishes you good luck with your event! Town of Culpeper Planning and Community Development Department Major Events Page Guidebook, 11 of 2 21  Major Event Guidelines What is A Major Event? A major event is defined as any festival, concert, parade, running/ walking event, public performance, announced public gathering, or a private event of 75 people or more held on public property of the Town. Major events must go through the major event permit application process, whether yours is a new or reoccuring annual event. The approval process for a major event is as follows: 1. Major Events Guidebook: The guidebook will guide the applicant through the application process. Town planning staff is available to discuss the major event prior to submitting an application. 2. Application Submission: Applications shall be submitted to the Planning & Community Development Department (400 S Main Street, Culpeper, VA 22701) at least 60 days in advance of the proposed event. 3. Application Review: The Planning & Community Development Department, Police Department, and Public Works Departments will review the application and materials submitted and recommend approval or return the application to the applicant with comments to be addressed. Each department will also determine what additional Town services will be required and their respective fees. • Approval: The application will go to the Parks and Rec Commission recommended for approval. • Returned as Incomplete: If the application is returned as incomplete, the Planning & Community Development Department will inform the applicant of outstanding comments that need to be addressed. The applicant can then resubmit an official letter to the Planning & Community Development Department outlining how the outstanding comments will be resolved. Once all application materials are submitted and outstanding comments are addressed, Town staff will review the application and forward a report and recommendation to the Parks and Recreation Commission. • Presentation by Applicant to Parks and Recreation Commission: The Applicant will present the proposed event to the Parks and Recreation Commission. The Commission wil make a final decision of approval or denial of the event. 4. Major Event Permit: Once the event is approved, the permit can be picked up at the Planning & Community Development Department. The applicant will be responsible for paying all applicable fees at this time. Major Events Page Guidebook, 12 of 3 21  Contact List Application, Payment, & Final Permit Town Planner, Emma Buchanan 540-829-8260 ebuchanan@culpeperva.gov Electrical Assistant Director of Light and Power Department, Mike Case 540-825-8165 mcase@culpeperva.gov Public Works Project Manager, Joshua Hayes 540-222-4191 jhayes@culpeperva.gov Structures Culpeper County Building Official, Bob Orr 540-727-3405 Borr@culpepercounty.gov E911 & Emergency Medical Services Culpeper County Volunteer Rescue Squad 540-825-2247 Safety, Traffic, & Parking Police Lieutenant, Ashley Banks 727-3430-5560 abanks@culpeperva.gov Street Closures, Food Trucks, & Stage Rentals Town Clerk’s Office 540-829-8240 Food Sales Permits Culpeper County Health Department 540-829-7466 Major Events Page Guidebook, 13 of 4 21  Reservation Availability for 2019 January 2019 February 2019 March 2019 April 2019 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 2 31 1 2 3 4 5 6 6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9 7 8 9 10 11 12 13 13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 16 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 23 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30 28 29 30 May 2019 June 2019 July 2019 August 2019 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 30 1 2 3 4 5 6 1 2 3 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 September 2019 October 2019 November 2019 December 2019 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 29 30 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 Date not available for major events due to conflicting Town sponsored events/ major event/ holidays Parks and Recreation Commission Meeting, 5:00 PM at 803 S Main Street, Culpeper, VA (The Economic Development Center) * Major events are limited to days that do not conflict with other major events or Town sponosored events. All major events must have at least two (2) days buffer before and after the event. Major Events Page Guidebook, 14 of 5 21  General Information 1. Layout: Please provide an area map indicating the location of the following items that may be applicable to your event. Please include any other features that may not be listed below. Maps of each park are included in this packet to use as your base map. Larger sized maps can be obtained at the Department of Planning & Community Development. • Entertainment • Food concession areas • Sponsor/ Exhibitor areas • Race Route • Stage • Parking • Portable toilet facilities and hand washing stations (indicate number) • Emergency equipment 2. Insurance: Major event organizers are responsible for any and all damages caused by their organization, volunteers, employees, participants, and spectators. In order to protect the Town against financial loss arising from any incidents or accidents that may occur, the sponsoring organization must provide appropriate insurance to protect both them and the Town. Evidence of the coverage must be provided in the form of a Certificate of Insurance listing the Town of Culpeper as an additional insured, covering all of the event days, including set up and take down days and must be presented to the Town of Culpeper at least 30 days prior to the event. At a minimum, the policy must cover $1,000,000 per incident. Event sub-contractors are required to have the same coverage. Additional coverage may be required dependent upon the risk factor of your event. The Town of Culpeper’s insurance carrier, VACoRP, offers a Tenant Users Liability Insurance Program (TULIP) as an insurance option for individuals and groups seeking to hold events or organized activities on Town property. Using this program, event organizers can get a quote and purchase coverage online. The cost for a policy is dependent on the type of event and projected attendance. The following link will bring you to the program homepage where you will find more information: https://www.vacoins.org/vacorp/VACoRP_TULIP. aspx. 3. Compliance: Events must comply with all local, state, and federal laws and ordinances. This includes, but is not limited to, park rules, sound ordinances, and solicitation laws. The event must not deviate from what is presented in the application. The Town Police Department has the right to shut down the event immediately if not in compliance with these laws and the approved Major Event Application. Food and Beverage Concessions 1. Health Department: Health and licensing requirements apply to all food/ beverage sales. Permits can be obtained from the Culpeper County Health Department. As the event coordinator/ sponsor, you must submit a listing of all food vendors that are scheduled to be at your event to the Health Department at least two weeks prior to the event date to ensure all vendors are properly licensed. Health and licensing inspectors will visit the event and have the authority to close any food/ beverage sales operations not in compliance with health and licensing regulations. All permits must be clearly displayed. 2. Waste containment: Vendors may not deposit any materials or items at the event site. Grease barrels, ash containers, and gray water containers should be provided as necessary. 3. Alcohol: Alcohol is prohibited in Town parks and public spaces. Major Events Page Guidebook, 15 of 6 21  Traffic 1. Street Closures: If any activities are planned in public spaces but not in the public parks, please refer to Town Code, Chapter 21 Article II: Parades, Temporary Street Closures, Sidewalk and Park Gatherings, and Unattended Non-Commercial Displays and coordinate with the Police Department. Alleys and roads must remain unblocked at all times throughout the event. 2. Parking: A vehicle may not be parked or driven on any sidewalk or Town-owned grassy area without prior written approval from the Town. You will need to develop parking plans and indicate them on the area map. Please note all areas on the event map where public parking is available, shuttle service is provided, parking is restricted, traffic is detoured, and appropriate signage is located. The Police Department may require shuttle services for larger events. Security and Safety Procedures 1. Event Security: The Town Police Department will determine if security is necessary. The Police Department will have final determination on the number of officers and vehicles needed for your event based on crowd sizes, parking plans, and traffic flow. • Only sworn officers are allowed to secure the event. • In the event that additional officers are required, the Police Department will make every effort to provide the additional personnel. The costs associated with the additional police services will be placed upon the event sponsor. 2. Safety Plan: The applicant will work with the Police Department to develop a safety plan for your event to address procedures for crowd control, collection and depositing of cash, entry points for emergency vehicles, communication, emergency evacuation, severe weather procedures, and anything else deemed necessary by the Police Department. 3. Beyond Park Hours: If your event will take place after park hours (one hour before and after sunrise and sunset) you will need approval from the Town Manager. Entertainment 1. Entertainment Schedule: If entertainment will be provided at the event, please attach a listing of all entertainment, indicating the name of the act, type of entertainment provided, and hourly schedule. 2. Parades, Processions, Bike Races, and Foot Races: Town street closures for the use of parades, processions, bike and foot races, etc, must be indicated on the special event permit and accompanied by a detailed proposed route map. You must follow the regulations outlined in Town Code, Chapter 21 for any street closure. 3. Noise Control: Please respect the neighborhoods surrounding the park where your event is taking place by pointing your speakers to the park’s interior and keeping volumes to a reasonable level. Major Events Page Guidebook, 16 of 7 21  Sanitation 1. Restrooms: The event organizer is responsible for providing and servicing additional portable restrooms for events. Please include provisions for people with disabilities. Restroom and portable toilet facilities must be properly maintained and restocked throughout the event. Arrangements must be made to have this done on a regular basis. As a general rule: 1 unit per 100 people plus 1 ADA accessible facility. 2. Trash: Trash must be disposed of in Town provided trash cans. The amount of trash cans needed will be determined based on estimated attendance. 3. Final Clean Up: The event organizer is responsible for all event clean up. Public Works will pick up the Town provided trash carts at the conclusion of your event. If Public Works has to perform any additional clean up, you will be charged for the services through a claim against the insurance the applicant provides. Building Department 1. Tents: If you plan to erect a tent or canopy over 900 square feet in the event area, it will be necessary to contact the Culpeper County Building Department at 540-727-3405 for a building permit. 2. Inspections: The Building Department has the right to conduct an on-site inspection of all tents, bleachers, platforms, and other structures. Services and Fees 1. All events have a $100 Administrative Application fee, and additional fees are determined based on the services that are deemed necessary by the Town departments. Examples of the type of services provided include, but are not limited to, police officer personnel, emergency medical personnel, public works personnel, additional trash receptacles, coordination of parking and/or shuttle services, and other services to make the event safe and successful. The applicant will receive an itemized cost estimate after the application is reviewed by the Town departments. Because every event has many variables, cost estimates cannot be provided until the reviewing departments have the opportunity to review all unique circumstances. Major Events Page Guidebook, 17 of 8 21  Mountain Run Lake Park Major Events Page Guidebook, 18 of 9 GATE 3 Major Event Map 21 PUMP HOUSE MID-DAY LIONS CLUB #4 6 TABLES, 2 GRILLS, 4 TRASH CANS, 1 BIKE RACK DOG PARK RESTROOMS ROTARY CLUB #3 GATE 2 8 TABLES, 2 GRILLS, 4 TRASHCANS, 1 BIKE RACK PARKING MO U NT JAYCEE PAVILION #1 AI NR 3 TABLES, 1 FIREPLACE, U GATE 1 NL 3 TRASH CANS A KE ROA D DAWN LIONS CLUB #2 DAM 6 TABLES, 2 GRILLS, 4 TRASH CANS BOAT RAMP & DOCK PARKING AREA MOUNTAIN RUN LAKE  Major Events Page Guidebook, 19 of10 21 Yowell Meadow Park Features 16. 1. Blue Ridge Ave. Parking Lot 8. Baseball Field #1 15. Multi-use Path 2. Gardner St. Parking Lot 9. Baseball Field #2 16. LP Connector Trail 3. Restrooms/Shelter 10. Basketball Courts 17. Nature Trail 18. 17. 19. 15. 4. Playground 11. Rec Field #1 18. Mountain Run Stream 5. Volleyball 12. Rec Field #2 19. Exercise Staions 15. 9. 6. Pavlion A 13. Soccer Field 20. Pollinator Garden 19. 7. Pavilion B 14. Skate Park 21. Minute Men Monument 12. 20. 10. Gardner Street 18. 15. 2. 21. 5. 19. 15. 4. 6. 15. 12. e Pike 7. 8. Sperryvill 15. 19. 4. 13. Yowell Meadow Park 3. 4. 1. 18. Master Plan 15. North Blue Ridge Avenue 14.  DRAFT MAJOR EVENT APPLICATION (Application must be submitted within 60 days of the event) A copy of the Town of Culpeper Major Event Guidebook can be found at www.townofculpeper/guidebook.com. The guidebook details the necessary steps of the application and approval process, required application materials, important contacts, and other items related to planning for an event. There is a $100 administrative application fee for submission and review of an application . All applications are reviewed by the Town of Culpeper Planning and Community Development, Police and Public Works departments to determine what additional services and support must be provided by the Town in order to have a safe and successful event. Additional services fees are unique for each event based on the Town services provided. Fees must be paid prior to issuance of a permit. All major events require proof of insurance. Applicant Name/ Organization: _____________________________________________ Email: ______________________________________________ Phone Number:____________________________________ Address: _______________________________________________________________________ Event Location  Yowell Meadow Park  Mountain Run Lake  Pavilion A  Pavilion 1  Pavilion B  Pavilion 2  Rec. Field #1  Pavilion 3  Rec. Field #2  Pavilion 4  Baseball Filed #1  Baseball Field # 2  Basketball Court  Soccer Field Event Date_____________________ Event Hours_____________________________________ Maximum Estimated Attendance:_____________ Full Description of the Event (Public or Private): Applicant Signature:_______________________________________ Date:____________ Town Administrative Review and Recommendation (FOR TOWN USE ONLY) Planning & Community Development Department Police Department  Approval  Approval  Returned Incomplete (See attached comments)  Returned Incomplete (See attached comments) Public Works Department  Approval  Returned Incomplete (See attached comments) Major Events Page Guidebook, 20 of11 21 QUICK CHECKLIST Use this checklist to quickly ensure you have met all of the requirements for hosting a major event. For more information on each checklist item see the details in the Major Events Guidebook. Map Entertainment Food Concession Areas Sponsor/ exhibitor Areas Race Route Stage Parking Portable toilet facilities and handwashing stations (indicate number) Emergency equipment Event insurance County Health Department review Street closures (if applicable coordinate with Town Police Department) Safety Plan developed with the Town Police Department Additional Porta-Potties (1 unit required per 100 people) Major Events Page Guidebook, 21 of12 21