Parks & Recreation Commission

Parks & Recreation Commission Agenda Monday, April 27, 2026 at 5:00 PM Culpeper County Fieldhouse 16388 Competition Drive, Culpeper Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.1 Minutes from March 30, 2026 3 3-30-2026 P&R minutes.pdf 5. PUBLIC COMMENTS 6. NEW BUSINESS 6.1 Major Event - Novum Baptist Church 6 To utilize Yowell Meadow Park Pavilion A for a special church picnic event on May 24, 2026. Application.pdf Comments.pdf 6.2 Major Event – Ykea Zimmerman 14 To utilize Yowell Meadow Park Pavilion A for a community backpack giveway on July 25, 2026. Application.pdf Comments.pdf 6.3 Tour of the County/Town Pool 7. UNFINISHED BUSINESS 8. REPORT OF THE COMMISSION Page 1 of 19  8.1 Chair Report 8.2 Commission Member Comments 9. REPORT OF TOWN STAFF 9.1 Major Events Guidebook/Best Practices 9.2 Comprehensive Plan Update for Parks & Recreation Section: The Commission will discuss updating Chapter 9, Parks, Recreation & Open Space, of the Town’s Comprehensive Plan. 10. OTHER BUSINESS 11. ADJOURNMENT Page 2 of 19  MINUTES Town of Culpeper Parks & Recreation Commission Regular Meeting – March 30, 2026 803 S. Main Street – Economic Development Center Call to Order Chair Ms. Steele called the meeting to order at 5:02 p.m. Call of Roll Members Present: John Barrett David Duey Gwen Steele Members Absent: Corrinn Compton Jon Russell Staff Present: Sandy Puryear, Town Planner Sydney Hughes, Town Planner Others Present: Andrew Hardy, Director of Culpeper County Parks and Recreation Approval of Agenda Motion: By Mr. Duey, to approve the agenda as presented Seconded: By Mr. Barrett Vote: Approved 3-0, 2 absent Approval of Minutes Motion: By Mr. Barrett, to approve the minutes as presented Seconded: By Mr. Duey Vote: Approved 3-0, 2 absent Comments & Correspondence from Citizens on Items Not on the Agenda None. New Business Friends of the Rappahannock: Ms. Puryear informed the Commission that all reviewing agencies have approved the application and the trash bags will be provided. Motion: By Mr. Duey, to approve the application as presented Seconded: By Mr. Barrett Vote: Approved 3-0, 2 absent Parks & Recreation Commission Minutes March 30, 2026 Page 1 Page 3 of 19 Sports VA Vibe: Ms. Puryear informed the Commission that all reviewing agencies have approved the application and that she is waiting to receive the insurance from the applicant. Discussion ensued regarding field use. Motion: By Mr. Duey, to approve the application provided the applicant obtain insurance and only the front field is to be used. Seconded: By Mr. Barrett Vote: Approved 3-0, 2 absent Presentation from Culpeper County Parks & Recreation Director regarding the County/Town Pool: Mr. Hardy provided an update on the pool, including planned logistics and the proposed opening on Memorial Day weekend. Discussion ensued regarding fee. Mr. Hardy plans to give a pool tour to the Commission at their April meeting. Proposed Bylaw Change: Ms. Puryear opened discussion regarding the proposed bylaw change that would add a student member. Ms. Steele expressed that she felt that having a resource group to provide input on youth needs rather than one or two individuals would be best. Discussion ensued. Motion: By Mr. Barrett, to table the decision to add a student to the Commission until the Commission invites the student population to a future meeting. Seconded: By Mr. Duey Vote: Approved 3-0, 2 absent The Commission agreed to make the additional change to Article V, section 6 regarding the agenda components. Unfinished Business None. Report of the Commission Chair Report: Ms. Steele noted that Yowell Meadow Park was full all of the most recent days with nice weather. Commission Member Comments: Mr. Duey would like a video of the Town’s parks put together and added to the Culpeper TV station. Additionally, Mr. Duey expressed his feelings regarding the decrease in the Commission’s involvement in the planning process over the past few years. Discussion ensued. Ms. Puryear will work with Culpeper Media to get a video created and added to the TV station. Report of Town Staff Update on Disc Golf Course: Ms. Puryear informed the Commission that Ms. Steele signed a letter noting the Commission’s support in the Madison Road Connector Trail. This will be included in the grant seeking for the trail. Staff has added a small informational section and QR code regarding the parks to a local advertisement placemat that is provided to all patrons at IHOP. Ms. Puryear reminded the Commission that the April 27th meeting will be held at the Culpeper County Fieldhouse. Motion: By Mr. Duey, to move the May meeting to June 1st. Seconded: By Mr. Barrett Vote: Approved 3-0, 2 absent Parks & Recreation Commission Minutes March 30, 2026 Page 2 Page 4 of 19 Ms. Steele noted that she would like reservation signs to be placed at both baseball diamonds at Yowell Meadow Park. Motion: By Mr. Duey, to add reservation signs to the baseball diamonds at Yowell Meadow Park Seconded: By Mr. Barrett Vote: Approved 3-0, 2 absent Ms. Puryear informed the Commission of a conversation that was held with a neighboring county wishing to utilize Rockwater Park for a field trip. She informed them that a bus cannot safely enter Rockwater Park from Madison Road. Ms. Puryear had a follow up conversation with Lt. Ashley Banks of the police department on the matter. As a result of these conversations, Ms. Puryear suggests adding “No buses” signs at the Park’s entrance on Madison Road. Motion: By Mr. Barrrett, to add “no buses” signs to both entrances of Rockwater Park Seconded: By Mr. Duey Vote: Approved 3-0, 2 absent Other Business None. Adjournment - The meeting adjourned at 6:28 pm. _________________________________ ___________________ Chair Date Parks & Recreation Commission Minutes March 30, 2026 Page 3 Page 5 of 19 Page 6 of 19 Page 7 of 19 Page 8 of 19 Page 9 of 19 Page 10 of 19 Sandra Puryear From: Ashley Banks Sent: Tuesday, March 24, 2026 1:00 PM To: Sandra Puryear; Ashley Clatterbuck; Anthony Schoch; Shelly Plaster Subject: RE: Major Event Application - Novum Baptist Church Good afternoon, PD recommends approval for the event. Thanks, Lieutenant A. R. Banks PD09 Special Operations Culpeper Police Department 740 Old Brandy Rd. Culpeper, VA 22701 540-212-8002 (Cell) 540-829-5512 (Office) abanks@culpeperva.gov DISCLAIMER: All information contained in this briefing should be considered LAW ENFORCEMENT SENSITIVE. Further distribution of this document is restricted to law enforcement agencies and intelligence agencies; unless prior approval from this Department is obtained. Persons or organizations violating distribution restrictions will be prohibited from receiving future documents and will be removed from distribution lists. NO REPORT OR SEGMENT THEREOF MAY BE RELEASED TO ANY MEDIA SOURCES. Contact the Culpeper Police Department at (540) 727-3430 if you have any questions or require additional information. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e-mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Tuesday, March 24, 2026 11:36 AM To: Ashley Banks <abanks@culpeperva.gov>; Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: Major Event Application - Novum Baptist Church Good morning, Please find attached a Major Event Application for Novum Baptist Church, Church Picnic at Yowell Meadow Park on Sunday, May 24th. Please review the application and provide any comments by Friday, April 10th. Please let me know if you have any questions. Thank you Sandy 1 Page 11 of 19 Sandra Puryear From: Anthony Schoch Sent: Monday, April 20, 2026 4:19 PM To: Sandra Puryear Subject: RE: Major Event Application - Novum Baptist Church Hi Sandy, My apologies on the delay. No issues or comments. Thank you, Anthony Schoch Operations Manager Town of Culpeper Public Works O: (540) 825-0285 C: (540) 219-1548 E: aschoch@culpeperva.gov From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Friday, April 17, 2026 4:57 PM To: Anthony Schoch <ASchoch@culpeperva.gov> Subject: FW: Major Event Application - Novum Baptist Church Hi Anthony, I am just reaching out to see if you had any comments or concerns for this event. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 400 S. Main Street, Suite 301 Culpeper VA 22701 (540) 829-8260 (phone) (540) 829-8279 (fax) 1 Page 12 of 19 Sandra Puryear From: Ashley Clatterbuck Sent: Thursday, March 26, 2026 4:52 PM To: Sandra Puryear; Ashley Banks; Anthony Schoch; Shelly Plaster Subject: RE: Major Event Application - Novum Baptist Church I have no concerns or comments to add. Thank you, Ashley R. Clatterbuck, MMC Town Clerk O: (540) 829-8240 | F: (540) 829-8249 | C: (540) 717-0867 Town of Culpeper 400 S. Main Street, Suite 105 | Culpeper, VA | 22701 Website: www.culpeperva.gov This message is intended only for the use of the individual to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering this message to the intended recipient; you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e- mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Tuesday, March 24, 2026 11:36 AM To: Ashley Banks <abanks@culpeperva.gov>; Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: Major Event Application - Novum Baptist Church Good morning, Please find attached a Major Event Application for Novum Baptist Church, Church Picnic at Yowell Meadow Park on Sunday, May 24th. Please review the application and provide any comments by Friday, April 10th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 400 S. Main Street, Suite 301 Culpeper VA 22701 1 Page 13 of 19 Page 14 of 19 Page 15 of 19 Page 16 of 19 Sandra Puryear From: Ashley Banks Sent: Friday, April 3, 2026 2:57 PM To: Sandra Puryear; Ashley Clatterbuck; Chris Settle; Anthony Schoch; Shelly Plaster Subject: RE: Major Event - Backpack Giveaway No issues from the PD. Approval Recommended. Lieutenant A. R. Banks PD09 Special Operations Culpeper Police Department 740 Old Brandy Rd. Culpeper, VA 22701 540-212-8002 (Cell) 540-829-5512 (Office) abanks@culpeperva.gov DISCLAIMER: All information contained in this briefing should be considered LAW ENFORCEMENT SENSITIVE. Further distribution of this document is restricted to law enforcement agencies and intelligence agencies; unless prior approval from this Department is obtained. Persons or organizations violating distribution restrictions will be prohibited from receiving future documents and will be removed from distribution lists. NO REPORT OR SEGMENT THEREOF MAY BE RELEASED TO ANY MEDIA SOURCES. Contact the Culpeper Police Department at (540) 727-3430 if you have any questions or require additional information. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e-mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Friday, April 3, 2026 1:15 PM To: Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Chris Settle <csettle@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: Major Event - Backpack Giveaway Good afternoon, Please find attached a major event application for Ykea Zimmerman for a Backpack Giveaway at Yowell Meadow Park. Please review the application and provide any comments by Wednesday, April 15th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 400 S. Main Street, Suite 301 1 Page 17 of 19 Sandra Puryear From: Anthony Schoch Sent: Friday, April 3, 2026 3:37 PM To: Sandra Puryear; Ashley Clatterbuck; Ashley Banks; Chris Settle; Shelly Plaster Subject: RE: Major Event - Backpack Giveaway No issues from PW. Thank you, Anthony Schoch Operations Manager Town of Culpeper Public Works O: (540) 825-0285 C: (540) 219-1548 E: aschoch@culpeperva.gov From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Friday, April 3, 2026 1:15 PM To: Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Chris Settle <csettle@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: Major Event - Backpack Giveaway Good afternoon, Please find attached a major event application for Ykea Zimmerman for a Backpack Giveaway at Yowell Meadow Park. Please review the application and provide any comments by Wednesday, April 15th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 400 S. Main Street, Suite 301 Culpeper VA 22701 (540) 829-8260 (phone) (540) 829-8279 (fax) 1 Page 18 of 19 Sandra Puryear From: Ashley Clatterbuck Sent: Tuesday, April 14, 2026 10:27 AM To: Sandra Puryear; Ashley Banks; Chris Settle; Anthony Schoch; Shelly Plaster Subject: RE: Major Event - Backpack Giveaway I have no concerns or comments. Thank you! Ashley R. Clatterbuck, MMC Town Clerk O: (540) 829-8240 | F: (540) 829-8249 | C: (540) 717-0867 Town of Culpeper 400 S. Main Street, Suite 105 | Culpeper, VA | 22701 Website: www.culpeperva.gov This message is intended only for the use of the individual to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering this message to the intended recipient; you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e- mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Friday, April 3, 2026 1:15 PM To: Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Chris Settle <csettle@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: Major Event - Backpack Giveaway Good afternoon, Please find attached a major event application for Ykea Zimmerman for a Backpack Giveaway at Yowell Meadow Park. Please review the application and provide any comments by Wednesday, April 15th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 400 S. Main Street, Suite 301 Culpeper VA 22701 (540) 829-8260 (phone) (540) 829-8279 (fax) 1 Page 19 of 19