Parks & Recreation Commission

Parks & Recreation Commission Agenda Monday, March 30, 2026 at 5:00 PM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.1 Minutes from February 23, 2026 3 1 - 2-23-2026 P&R minutes.pdf 5. PUBLIC COMMENTS 6. NEW BUSINESS 6.1 Friends of the Rappahannock 7 Application.pdf Friends of Rappahannock Comments.pdf 6.2 Sports VA Vibe 13 Application.pdf Comments.pdf 6.3 Presentation from Culpeper County Parks & Recreation Director regarding the 20 County/Town Pool 4 - Presentation for County and Council (Culpeper Community Pool).pdf 6.4 Proposed Bylaw Change 32 5 - Draft Parks & Rec Bylaws.pdf 7. UNFINISHED BUSINESS Page 1 of 37 8. REPORT OF THE COMMISSION 8.1 Chair Report 8.2 Commission Member Comments 9. REPORT OF TOWN STAFF 9.1 Community Project Fund through the HUD Economic Development Initiative Program 9.2 Major Events Guidebook/Best Practices 9.3 Comprehensive Plan Update for Parks & Recreation Section The Commission will discuss updating Chapter 9, Parks, Recreation & Open Space, of the Town’s Comprehensive Plan. 10. OTHER BUSINESS 11. ADJOURNMENT Page 2 of 37  MINUTES Town of Culpeper Parks & Recreation Commission Regular Meeting – February 23, 2026 803 S. Main Street – Economic Development Center Call to Order Chair Ms. Steele called the meeting to order at 5:01 p.m. Call of Roll Members Present: John Barrett Corrinn Compton David Duey Jon Russell Gwen Steele Staff Present: Sandy Puryear, Town Planner Kelli Carmichael, Planning & Zoning Assistant Others Present: Andrew Hardy, Director of Culpeper County Parks and Recreation Approval of Agenda Ms. Puryear noted that the Heros Bridge and CulpeperCon applications have been rescinded and can be removed from the Agenda. Motion: By Mr. Duey, to approve the agenda as amended Seconded: By Ms. Compton Vote: Approved 5-0 Election of 2026 Officers Ms. Puryear led the Election of Officers and opened nominations for Chair. Motion: By Mr. Barrett, to nominate Ms. Steele as Chair Seconded: By Mr. Duey Vote: Approved 5-0 Motion: By Ms. Steele, to nominate Ms. Compton as Vice-Chair Seconded: By Mr. Barrett Vote: Approved 5-0 Motion: By Ms. Steele, to nomination Staff as Secretary Seconded: By Ms. Compton Vote: Approved 5-0 Approval of Minutes Mr. Barrett requested that a footnote be added to correct “differently-abled” to “persons of disabilities”. Parks & Recreation Commission Minutes February 23, 2026 Page 1 Page 3 of 37  Motion: By Mr. Russell, to approve the minutes as presented Seconded: By Ms. Compton Vote: Approved 5-0 Comments & Correspondence from Citizens on Items Not on the Agenda Mr. Hardy will prepare a presentation with updates from County Parks and Recreation for next month’s meeting. New Business Major Event – Pearl Sample: The Commission considered an event application for an annual field trip for Pearl Sample to utilized Yowell Meadow Park for their 5th Grade end of the year event on Tuesday, May 19th. Ms. Puryear noted that the students will be transported to and from the event via bus. Motion: By Mr. Barrett, to approve the application as presented Seconded: By Mr. Duey Vote: Approved 5-0 Major Event – Operation First Response: The Commission considered an event application by Bishop’s Events to host a charity 5K through Yowell Meadow Park on August 8th. Ms. Puryear noted that the applicant working to obtain a parking agreement with the County to utilize their lot across Blue Ridge Avenue and that the applicant intends to obtain insurance once that application is approved. Motion: By Mr. Duey, to approve the application pending the applicant obtains insurance Seconded: By Ms. Compton Vote: Approved 5-0 Major Event – Special Olympics: The Commission considered an event application by the Culpeper Police Department to host a charity 5K through Yowell Meadow Park on May 30th. Motion: By Mr. Barrett, to approve the application as presented Seconded: By Mr. Duey Vote: Approved 5-0 Major Event – Lifespring Pregnancy Center: The Commission considered and event application for a fundraising and community event and 5K at Yowell Meadow Park on May 2nd. Ms. Puryear noted that the route has been changed this year and that Town Police will be stationed at all crossing where there is not a crosswalk. Ms. Puryear additionally noted that the Applicant is working to obtain insurance. Motion: By Mr. Duey, to approve the application pending the applicant obtains insurance and a parking agreement for the County lot. Seconded: By Ms. Compton Vote: Approved 5-0 Major Event – CARS: The Commission considered an event application by Christ-Centered Addition Restoration Services to host a 5k through Yowell Meadow Park on April 18th. Ms. Puryear noted that the Applicant is working to obtain insurance and a parking agreement with the County. Motion: By Mr. Duey, to approve the application pending the applicant obtains insurance and a parking agreement for the County lot. Seconded: By Mr. Barrett Vote: Approved 5-0 Parks & Recreation Commission Minutes February 23, 2026 Page 2 Page 4 of 37 Proposed Bylaw Change: Ms. Puryear opened discussion regarding the proposed bylaw change that would add a student member. The Commission held discussion and agreed to the following:  The student must be a resident of the Town  The term will be for 1 year  The student must be of high school age The Commission also agreed not to name specific schools to ensure that all high school-aged students would qualify. The Commission agreed to not amend the bylaws to add language to have a person with disabilities as a commissioner. Ms. Steele noted that any individuals, regardless of disability, are welcome to join the Commission. Mr. Hardy suggested adding an organization as a resource for input on matters rather than a single individual to represent the needs of all disabilities. Unfinished Business Ms. Steele inquired if Staff has been able to identify the other localities that have been using the splash pad at Rockwater Park for field trips. Ms. Puryear informed that Commission that she has not been able to pinpoint who was utilizing it for that purpose. Report of the Commission Chair Report: Ms. Steele informed the Commission that as a result of her attendance at the County Parks and Recreation meetings, she feels the rapport is strengthening between the Town and County commissions. Commission Member Comments: None. Report of Town Staff Update on Disc Golf Course: Ms. Puryear informed the Commission that progress has been delayed due to weather. Update on Changing Stations: Ms. Puryear informed the Commission that all bathrooms at Yowell Meadow Park and Rockwater Park now have changing stations. Major Events Guidebook/Best Practices: Discussion ensued regarding questions outlined on the homework sheet created by Mr. Barrett. The Commission agreed that there should be two separate forms for major events and general pavilion/field rentals. Regarding the application submission deadline, discussion ensued with the Commission ultimately deciding that applications should be submitted at least 60 days in advance of the proposed event. Ms. Steele requested that the Commissioners look through the remaining items on the sheet and provide comments to discuss at next month’s meeting. Comprehensive Plan Update for Parks & Recreation Section: Ms. Puryear inquired if the Commission is interested in updating the vision statement for the Parks and Recreation section of the Comprehensive Plan. The Commissioners will bring their ideas for a vision statement to next month’s meeting. Other Business None. Parks & Recreation Commission Minutes February 23, 2026 Page 3 Page 5 of 37 Adjournment - The meeting adjourned at 5:49 pm. _________________________________ ___________________ Chair Date Parks & Recreation Commission Minutes February 23, 2026 Page 4 Page 6 of 37  TOWN OF CULPEPER 400 S. Main St., Suite 105 • Culpeper, VA 22701 (540) 829-8240 • FAX (540) 829-8249 Email: ClerksOffice@culpeperva.gov www.c ulpeperva.gov APPLICATION FOR A PERMIT TO USE PUBLIC GROUNDS PART 1: Name of Applicant & Organization: ________________________________________________ Culpeper Tourism and Town Economic Development Phone Number: ___________________ 540-729-4657 E-Mail Address: ______________________________ tbuell@culpeperva.gov Mailing Address: 803 South Main Street, Culpeper, VA 22701 _______________________________________________________________ Date of Event: ________ 4/11/2026 Time of Event: Begin at _________ 9:30AM AM/PM, End at ________ 12PM AM/PM Please be as specific as possible in the exact time(s) for event. Event Set-up Time: Begin at 8AM _______ AM/PM, Event Breakdown Time: End at 2pm _______ AM/PM Please be as specific as possible in the exact time(s) for event setup and breakdown. Detailed description of the purpose, nature, and all activities and their scheduled time-frame to take place at the event: ______________________________________________________________________________ This reservation is for the Friends of the Rappahannock Big Spring Clean-up 2026 event. The pavilion B at Yowell Meadow Park will be the main hub ______________________________________________________________________________ volunteers to gather materials to clean up Culpeper and gather for a lunch. ______________________________________________________________________________ ______________________________________________________________________________ Name of person(s) who will be in charge of the event, at least one of whom will be present at all times during the event: ___________________________________________________________ Lis Heras, Friends of the Rappahannock, elisabeth.heras@riverfriends.org Will event include stage rental? ☐ YES ☐ ✔ NO PART 2: Nature of Event (check as many as apply): ☐ Parade using Town streets ☐ Street closure for stationary event ☐ Run and/or Walk event on roads or sidewalks ☐ Stationary gathering on Town sidewalks ☐ March or Picket along Town sidewalks ☐ Unattended display (sign or symbolic) ☐ Park Event or Gathering ☐ Organized public gathering which is NOT a parade, sidewalk gathering, street closure, or ✔ park gathering, namely Culpeper Big Spring Clean Up _________________________________________________ In accordance with Chapter 21, Article II of the Town Code Apr-25 Page 7 of 37 PART 3: Event location or route of event (list the Cross Street or landmark for the starting and ending locations; also include staging areas): _______________________________________________ Volunteer gathering at Yowell Meadow Park - event will be held across Culpeper in various locations of clean up. ______________________________________________________________________________ NOTE: Application is considered incomplete until the route is provided. Is event open to the public? Yes _________________ 75 What is the maximum number of persons expected at any one time? ______________________ 50-75 Approximately how many persons will attend over the course of the event? _________________ N/A - the pavilion What equipment, vehicles and facilities will be used in the event? _________________________ will be used as the hub for the clean-up event across Culpeper for volunteers to gather. ______________________________________________________________________________ PART 4: Events in Town Parks: Provide an area map indicating the location of all items associated with your event. Some common items associated with events in the park include, but are not limited to: • Entertainment location • Food concession areas • Sponsor/ Exhibitor areas • Race route • Stage • Tents (with liability insurance only) • Parking • Portable toilet facilities and hand washing stations (indicate number) • Emergency equipment • Other (please indicate clearly on map) Maps of each park can be obtained in the Department of Planning & Community Development. PART 5: Security Plan Security Plans are mandatory for street closures, parades, park gatherings, any event that happens between dusk and dawn, and sidewalk gatherings (if involves a procession of more than 50 people crossing streets). Security Plans shall address traffic disruption, pedestrian safety, starting and ending times, lighting, and any other factors bearing on the safety, order, and accessibility of streets and sidewalks, including sign size, maximum number of persons in an area, sound amplification, and control of animals. Events that require security plans also require proof of insurance listing the Town as an additional insured. As outlined in Chapter 21, Article II of the Town Code, the security plan shall provide for the applicant to pay for the costs of Town/County personnel or private contractors called for under the security plan. The applicant shall pay all costs incurred under this subsection (b)(6) within seven (7) calendar days after billing. If In accordance with Chapter 21, Article II of the Town Code Apr-25 Page 8 of 37 assistance is needed in developing the security plan, please contact the Town Police department. The Town shall supply a model security plan to the applicant upon request. PART 6: Fees Town staff will review the event application and determine the total cost of fees depending on the level of services provided by the Town and uses requested by the applicant. A summary of fees will be provided to the applicant to accept before issuance of the permit. The typical fee structure may include the following fees or others as deemed necessary depending on the details of the event: • $100 if Security Plan is required • $50 per pavilion reservation • Up to $750 stage rental • Public Works at $37.18 per employee hour and $55.77 per employee hour of overtime • Police Department at $39.87 per employee hour and $59.81 per employee hour of overtime *Policy Regarding Political Assemblies – The goal in administering Town of Culpeper (The Town) owned property is to preserve streets, sidewalks, and parks for their intended uses, which includes public assembly for purposes of free expression. The Town affirms that a price cannot be placed on the right of free expression. Therefore, The Town of Culpeper waives all fees for pavilion rental, park rental, trash cans, traffic control devices, public works staff time, and police coverage involved with public assemblies for the purpose of political action. Portable restrooms are recommended for larger public events but are not required as a provision by the applicant. The aforementioned policies are retroactive to January 1, 2020. The Town reserves the right to cancel or relocate the rental if necessary for the safety of the renter or the safety of the public. _________________________________ 2/17/2026 ________________________ Applicant’s Signature Date Tori Buell Applicant’s Name PRINTED In accordance with Chapter 21, Article II of the Town Code Apr-25 Page 9 of 37 Sandra Puryear From: Anthony Schoch Sent: Wednesday, March 4, 2026 4:12 PM To: Sandra Puryear; Ashley Clatterbuck; Ashley Banks; Chris Settle; Shelly Plaster Subject: RE: Major Event Application - Friends of the Rappahannock Good afternoon, PW recommends approval. Will they need bags and grabbers? Thank you, Anthony Schoch Operations Manager Town of Culpeper Public Works O: (540) 825-0285 C: (540) 219-1548 E: aschoch@culpeperva.gov From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Wednesday, March 4, 2026 12:45 PM To: Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Chris Settle <csettle@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov> Subject: Major Event Application - Friends of the Rappahannock Good afternoon, Please find attached a Major Event application for Friends of the Rappahannock to clean-up Yowell Meadow Park on April 11, 2026. Please review the application and provide any comments by Friday, March 13th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 1 Page 10 of 37 Sandra Puryear From: Ashley Clatterbuck Sent: Tuesday, March 10, 2026 9:18 AM To: Sandra Puryear; Ashley Banks; Chris Settle; Shelly Plaster; Anthony Schoch Subject: RE: Major Event Application - Friends of the Rappahannock I have no concerns or comments. Thank you Sandy! Ashley R. Clatterbuck, MMC Town Clerk O: (540) 829-8240 | F: (540) 829-8249 | C: (540) 717-0867 Town of Culpeper 400 S. Main Street, Suite 105 | Culpeper, VA | 22701 Website: www.culpeperva.gov This message is intended only for the use of the individual to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering this message to the intended recipient; you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e- mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Wednesday, March 4, 2026 12:45 PM To: Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Chris Settle <csettle@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov> Subject: Major Event Application - Friends of the Rappahannock Good afternoon, Please find attached a Major Event application for Friends of the Rappahannock to clean-up Yowell Meadow Park on April 11, 2026. Please review the application and provide any comments by Friday, March 13th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 400 S. Main Street, Suite 301 Culpeper VA 22701 (540) 829-8260 (phone) (540) 829-8279 (fax) 1 Page 11 of 37 Sandra Puryear From: Ashley Banks Sent: Tuesday, March 10, 2026 9:56 AM To: Ashley Clatterbuck; Sandra Puryear; Chris Settle; Shelly Plaster; Anthony Schoch Subject: RE: Major Event Application - Friends of the Rappahannock No issues from the PD. Thanks! Lieutenant A. R. Banks PD09 Special Operations Culpeper Police Department 740 Old Brandy Rd. Culpeper, VA 22701 540-212-8002 (Cell) 540-829-5512 (Office) abanks@culpeperva.gov DISCLAIMER: All information contained in this briefing should be considered LAW ENFORCEMENT SENSITIVE. Further distribution of this document is restricted to law enforcement agencies and intelligence agencies; unless prior approval from this Department is obtained. Persons or organizations violating distribution restrictions will be prohibited from receiving future documents and will be removed from distribution lists. NO REPORT OR SEGMENT THEREOF MAY BE RELEASED TO ANY MEDIA SOURCES. Contact the Culpeper Police Department at (540) 727-3430 if you have any questions or require additional information. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e-mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Ashley Clatterbuck <aclatterbuck@culpeperva.gov> Sent: Tuesday, March 10, 2026 9:18 AM To: Sandra Puryear <SPuryear@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Chris Settle <csettle@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov> Subject: RE: Major Event Application - Friends of the Rappahannock I have no concerns or comments. Thank you Sandy! Ashley R. Clatterbuck, MMC Town Clerk O: (540) 829-8240 | F: (540) 829-8249 | C: (540) 717-0867 Town of Culpeper 400 S. Main Street, Suite 105 | Culpeper, VA | 22701 Website: www.culpeperva.gov This message is intended only for the use of the individual to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for 1 Page 12 of 37 Page 13 of 37 Page 14 of 37 Page 15 of 37  Yowell Meadow Park Features 16. 1. Blue Ridge Ave. Parking Lot 8. Baseball Field #1 15. Multi-use Path 2. Gardner St. Parking Lot 9. Baseball Field #2 16. LP Connector Trail 3. Restrooms/Shelter 10. Basketball Courts 17. Nature Trail 18. 17. 19. 15. 4. Playground 11. Rec Field #1 18. Mountain Run Stream 5. Volleyball 12. Rec Field #2 19. Exercise Staions 15. 9. 6. Pavlion A 13. Soccer Field 20. Pollinator Garden 19. 7. Pavilion B 14. Skate Park 21. Minute Men Monument 1 . 20. 10. Gardner Street 18. 15. 2. 21. 5. 19. 15. 4. 6. 15. 1 . 7. 8. 15. 19. 4. 1 . Yowell Meadow Park 3. 4. 1. 18. Master Plan 15. North Blue Ridge Avenue 14. Page 16 of 37 Sandra Puryear From: Ashley Clatterbuck Sent: Thursday, March 19, 2026 9:13 AM To: Sandra Puryear; Ashley Banks; Anthony Schoch; Shelly Plaster Subject: RE: Major Event Application - Sports VA Vibe Sandy, I have no concerns or additional comments. Thank you! Ashley R. Clatterbuck, MMC Town Clerk O: (540) 829-8240 | F: (540) 829-8249 | C: (540) 717-0867 Town of Culpeper 400 S. Main Street, Suite 105 | Culpeper, VA | 22701 Website: www.culpeperva.gov This message is intended only for the use of the individual to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering this message to the intended recipient; you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e- mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Wednesday, March 18, 2026 3:35 PM To: Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: Major Event Application - Sports VA Vibe Good afternoon, Sorry for the short notice. Please find attached a Major Event application for Sports VA Vibe to utilize both baseball diamonds at Yowell Meadow Park every Wednesday for softball practice from March 30, 2026 through May 30, 2026 from 5:00pm to 7:30pm. Please review the application and provide any comments by Friday, March 20th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner 1 Page 17 of 37 Sandra Puryear From: Ashley Banks Sent: Thursday, March 19, 2026 9:44 AM To: Ashley Clatterbuck; Sandra Puryear; Anthony Schoch; Shelly Plaster Subject: RE: Major Event Application - Sports VA Vibe Good morning, No issues from the PD on this application. Thanks, Lieutenant A. R. Banks PD09 Special Operations Culpeper Police Department 740 Old Brandy Rd. Culpeper, VA 22701 540-212-8002 (Cell) 540-829-5512 (Office) abanks@culpeperva.gov DISCLAIMER: All information contained in this briefing should be considered LAW ENFORCEMENT SENSITIVE. Further distribution of this document is restricted to law enforcement agencies and intelligence agencies; unless prior approval from this Department is obtained. Persons or organizations violating distribution restrictions will be prohibited from receiving future documents and will be removed from distribution lists. NO REPORT OR SEGMENT THEREOF MAY BE RELEASED TO ANY MEDIA SOURCES. Contact the Culpeper Police Department at (540) 727-3430 if you have any questions or require additional information. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e-mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. From: Ashley Clatterbuck <aclatterbuck@culpeperva.gov> Sent: Thursday, March 19, 2026 9:13 AM To: Sandra Puryear <SPuryear@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: RE: Major Event Application - Sports VA Vibe Sandy, I have no concerns or additional comments. Thank you! Ashley R. Clatterbuck, MMC Town Clerk O: (540) 829-8240 | F: (540) 829-8249 | C: (540) 717-0867 1 Page 18 of 37 Sandra Puryear From: Anthony Schoch Sent: Thursday, March 19, 2026 4:21 PM To: Sandra Puryear; Ashley Clatterbuck; Ashley Banks; Shelly Plaster Subject: RE: Major Event Application - Sports VA Vibe No issues from PW. Thank you, Anthony Schoch Operations Manager Town of Culpeper Public Works O: (540) 825-0285 C: (540) 219-1548 E: aschoch@culpeperva.gov From: Sandra Puryear <SPuryear@culpeperva.gov> Sent: Wednesday, March 18, 2026 3:35 PM To: Ashley Clatterbuck <aclatterbuck@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov>; Shelly Plaster <SPlaster@culpeperva.gov> Subject: Major Event Application - Sports VA Vibe Good afternoon, Sorry for the short notice. Please find attached a Major Event application for Sports VA Vibe to utilize both baseball diamonds at Yowell Meadow Park every Wednesday for softball practice from March 30, 2026 through May 30, 2026 from 5:00pm to 7:30pm. Please review the application and provide any comments by Friday, March 20th. Please let me know if you have any questions. Thank you Sandy Sandy Puryear, CZA Planner Town of Culpeper 400 S. Main Street, Suite 301 Culpeper VA 22701 (540) 829-8260 (phone) 1 Page 19 of 37  CULPEPER COMMUNITY POOL LIVE HERE. PLAY HERE . Page 20 of 37  PROJECT SUMMARY The Culpeper Community Pool is a seasonal outdoor aquatics facility located adjacent to the Culpeper County Fieldhouse at the Culpeper Sports Complex – 16358 Competition Dr., Culpeper, VA 22701. The anticipated opening date is Memorial Day 2026. The facility will be managed by the Culpeper County Parks & Recreation Department under the direction of the Culpeper Pool Advisory Committee which is made up of Town and County Staff. FACILITY FEATURES • Men’s / Women’s / Family Locker Rooms • Splash Pad • Six (6) 25-yard lap lanes • Two (2) 20’ x 20’ Shelters • Concessions Stand • Activity Room • Family Pool • Support Facilities • Filter Room • Recreation Area • CCPR Office & Lounge Area Page 21 of 37 Image: Culpeper Community Pool 2  3 Page 22 of 37  SNAPSHOT: FACILITY INFORMATION FACILITY HOURS OF OPERATION ADMISSION FEES & MEMBERSHIP FEES (MAXIMUM CAPACITY: 250) Memorial Day Weekend – 1st Week of August Town / County Resident Non-Resident - Monday – Sunday Noon – 8:00pm Drop-In Pool User $5.00 $9.00 *Private Lap Lane Rentals 8:30am – 11:30am 1 Adult + 1 Youth (3-12 yrs old) $8.00 $12.00 **Children 2 & under are Free 1ST Week of August – Labor Day Weekend - Monday – Friday 4:00pm – 8:00pm Summer Pool Memberships *Private Lap Lane Rentals N/A - One Member $100.00 N/A - Saturday & Sunday Noon – 8:00pm - Family of Two Members $140.00 N/A *Private Lap Lane Rentals 8:30am – 11:30am - Family of Three Members $180.00 N/A - Family of Four Members $220.00 N/A *Culpeper County Parks & Recreation reserves the right to alter the hours of - Family of Five $260.00 N/A operation of the Culpeper Community Pool due to issues including, but not - Family of Six or more $300.00 N/A limited to inclement weather, staffing levels, maintenance related issues, private reservations, scheduled programs & activities, etc. *All family members must reside in the same household. **The lap lanes cannot be reserved for individual lap lane swim sessions. **10% Discount for all Active-Duty Military or Veterans with proof of military service. Page 23 of 37 4  RECREATION SCHOLARSHIP PROGRAM About the Program: A designated amount of funds will be applied to a Culpeper County or Town family or individual’s Culpeper County Parks & Recreation (CCPR) account to be used to participate in an activity hosted by Culpeper County Parks & Recreation. QUALIFYING CRITERIA a) RS funds are available to Culpeper County or Town Residents of any age. b) RS funds will be distributed once the Recreation Scholarship Program Application has been completed and all documentation submitted and approved by the Parks & Recreation Department. c) Applicants must submit the RS Application and show a copy of the most recent Federal and State Tax Return. d) RS applications will be available on a first come first served basis, as funds allow. e) RS applications are valid for the current fiscal year – July 1st – June 30th. f) Criteria for approval is be based on two (2) times Federal poverty guidelines. Page 24 of 37 5  FACILITY RENTAL INFORMATION ACTIVITY ROOM POOL RENTAL FEES Option A Private Public 1 – Lap Lane $15.00 per hour Reservation Time: Noon – 3:00pm $250.00 $175.00 2 – Lap Lanes $30.00 per hour • Setup: Noon - 12:30pm 3 – Lap Lanes $45.00 per hour • Event: 12:30pm – 2:30pm 4 – Lap Lanes $60.00 per hour • Cleanup: 2:30pm – 3:00pm 5 – Lap Lanes $75.00 per hour Option B Private Public 6 – Lap Lanes $90.00 per hour Reservation Time: 5:00pm – 8:00pm $250.00 $175.00 Additional Information • Setup: 5:00pm - 5:30pm *Community Pool Lane Rental Options: Monday – Sunday: 8:30am-11:30am • Event: 5:30pm – 7:30pm **Culpeper Pool Lane rentals are restricted to Culpeper based agencies. • Cleanup: 7:30pm – 8:00pm ***All lap land rentals will incur a $35.00 setup fee. Option C Private Public Reservation Time: Noon – 8:00pm $525.00 $375.00 • Setup: TBD – 30 min. minimum • Event: TBD • Cleanup: TBD – 30 min. minimum Rental Notes & Information 1. All rentals include up to 20 swim passes. 2. Activity Room Capacity: 35 3. Food package options available through the concessions stand. Page 25 of 37 6  OPERATING EXPENSES (FY27 SUBMITTED) OPERATIONAL EXPENSES BUDGET REQUEST PT Hours (Lifeguards, Site Supervisor, Rec Aides, and Instructors) $191,360.00 ***FICA / Workers Comp / etc. $2,812.00 Contract Services $30,000.00 Repair / Maintenance Services $500.00 Electrical Services $17,300.00 Telecommunications $13,896.00 Water & Sewer $4,000.00 Convention & Education $3,000.00 Misc. Expenses $5,000.00 Repair / Maintenance Supplies $2,500.00 Recreation Supplies $5,000.00 Other Operating Supplies $17,250.00 TOTAL $292,618.00 ***The above expenses are for the operational period of July 2026, August 2026, September 2026, a And April 2027, May 2027, and June 2027. Page 26 of 37 7  PROJECTIONS: REVENUE VS EXPENSES FY27 COST ANALYSIS PROJECTED EXPENSES (22-WEEKS): $292,618.00 PROJECTED REVENUE (AVERAGE ATTENDANCE 75): $124,010.00 OPERATION COSTS AFTER REVENUE: - $168,608.00 50/50 OPERATIONS COST SHARE: TOWN OF CULPEPER - $84,304.00 | County of Culpeper: $84,304.00 Below are cost recovery options using an average daily attendance of 75 and 150 at the Culpeper Community Pool. AVERAGE DAILY ATTENDANCE: 75 TOTAL SEASONAL ATTENDANCE: 11,550 Age Group Admission Rate Daily Average Seasonal Attendance Total Revenue Adult + 1 Child $5.00 10 1,540 $7,700.00 Adult + 1 Youth $8.00 20 3,080 $24,640.00 Youth $5.00 40 6,160 $30,800.00 Adult / Seniors $5.00 5 770 $3,850.00 $59,290.00 MEMBERSHIPS (projected 200) One Member $100.00 N/A 25 $2,500.00 Family of Two $140.00 N/A 35 $4,900.00 Family of Three $180.00 N/A 65 $11,700.00 Family of Four $220.00 N/A 50 $11,000.00 Family of Five $260.00 N/A 15 $3,900.00 Family of Six or more $300.00 N/A 10 $3,000.00 $37,000.00 CONCESSIONS SALES Page 27 of 37 All Attendees $8.00 per person $600.00 22-weeks $92,400.00 Profit: $27,720.00 8  TRAINING SCHEDULE TRAINING SCHEDULE ▪ February 25 – March 1: Lifeguard Certification at the WHARF ▪ Seasonal Staff ▪ March 3 - 4: Aquatic Facility Operator Certification ▪ Andrew J. Hardy, Tabitha Riley, and Joe Koontz, ▪ April 20 – 24: Onsite Training and Review of SOPs ▪ May 2026: Additional Onsite Operations Trainings Page 28 of 37 9  PARKING LOT PROJECT Summary: In order to improve the infrastructure and support facility operations at the Culpeper Sports Complex – 16358 Competition Dr., Culpeper, VA 22701, the Culpeper County Parks & Recreation has begun the construction of a new parking lot. Parking Lot Specifications • 148 Parking Spaces • 7’ Sidewalk System • Streetlamp Poles (Parking Lot & Sidewalk Placement) • CIP Budget: $550,000.00 Parking Lot: Culpeper Community Pool Page 29 of 37 9  11 Page 30 of 37  12 Page 31 of 37  BY-LAWS FOR CULPEPER PARKS AND RECREATION COMMISSION Formatted: Top: 0.5", Bottom: 0.5" The Culpeper Town Council and the Culpeper Parks and Recreation Commission have adopted and from time to time amended the following articles in order to facilitate the powers and duties of the Commission. ARTICLE I That there is hereby created a Commission to be known as the Parks and Recreation Commission for the Town of Culpeper, hereinafter referred to as the “Commission”. ARTICLE II Purpose The Parks and Recreation Commission shall serve as an advisory body to the Town Council, and as a Liaison between the Town government and citizens of the community. The Commission shall advise the Town government on matters affecting recreation policies, programs, acquisition or disposal of lands and properties related to the Town’s Parks and Recreation Plan. ARTICLE III Membership Section 1 The Commission shall consist of five (5) members appointed by Town Council at large, with one member of Council serving on the Commission. At least three (3) of the members shall be Culpeper Town residents and one (1) member can be a Culpeper County resident. The Town Manager shall select a staff member to act as a coordinator and advisor to the Commission, with the right to attend and participate in all meetings of the Commission, but not entitled to vote. Section 2 The initial term of office for Commission members shall be for a term of four (4) years. The Commission members shall serve at the pleasure of Council. Terms shall expire on December 31st of each year. Upon expiration of their original terms of office, each succeeding term shall be for four (4) years. Section 3 The Town Council may remove any member at any time, with or without notice and with or without cause. Section 4 The staff coordinator shall notify Council of any vacancies, due to resignation, death, or departure from the Town (or departure from the County in the case of the Culpeper County member). The Town Council may make an appointment for the unexpired term. Culpeper Parks & Recreation Commission 1 Page 32 of 37 Section 5 Commission members shall serve without monetary compensation. If specific expenditures are approved by Town Council, members shall be reimbursed for travel and subsistence to professional recreation meetings, conferences and workshops, in compliance with the Town’s general policies. Section 6 The Culpeper County Director of Parks & Recreation, or his designee, whom shall be a County Employee or a member of the Parks & Recreation Advisory Committee, shall serve as an ex-officio member of the Commission. Such advisor shall be notified of meetings and invited to participate, however, such advisor is not entitled to vote, nor may their presence constitute a quorum or their absence a lack of one. The Commission may also have a Youth Member to serve as a representative of the Culpeper community’s youth. The Member shall be a Town of Culpeper Resident, currently enrolled in High School (public, private, or homeschooled) and be a sophomore, junior, or senior, with a term running from July 1st to June 30th of the following year. The Youth Member shall serve as an ex-officio member Formatted: Superscript of the Commission and shall be notified of meetings and invited to participate, however, they are not Formatted: Superscript entitled to vote, nor may their presence constitute a quorum or their absence a lack of one. Section 7 All members are expected to attend meetings on a regular basis. Failure to attend fifty percent (50%) of the Commission’s meetings in a twelve month period, shall constitute a resignation that must be acted upon by a majority vote of the body. ARTICLE IV Officers Section 1 Officers of the Commission shall be a Chairman, Vice-Chairman, and Secretary. Officers shall be elected at the organizational meeting in January each year, to serve for one year. Section 2 The Commission may adopt rules or procedure governing its procedures and not inconsistent with the provisions of State and local laws. In the absence of an adopted rule, the Commission shall follow Robert’s Rules of Order Newly Revised (current edition). ARTICLE V Meetings Section 1 Regular meetings shall be held the last Monday of each month starting in January each year. All regular meetings will be open to the public. Whenever there is no business for the Commission, the Chairman may dispense with the regular meeting by providing notice to all members at least 3 business days prior to the scheduled date of the meeting. Culpeper Parks & Recreation Commission 2 Page 33 of 37 Section 2 Special meetings may be called by the Chairman or on written request of at least three (3) members, the time and place to be designated in the notice of such call. Section 3 The first regular meeting in January of each year shall be called the organizational meeting. Purpose shall be for election of officers, presentations of the annual report, review the inventory report, and such other business that may need to be considered by the Commission. Section 4 A majority of the members present shall constitute a quorum. A majority of members present at any duly constituted meeting shall have full authority of the Commission. Section 5 The Commission shall permit full consideration and debate on every issue in question, subject to such reasonable limitations as the Commission may adopt by rule of procedure and subject to a 2/3 vote to terminate debate. Section 6 The following shall be the order of business of the Commission: components may be included at the discretion of the Chair who shall develop the agenda in conjunction with staff: a. Call to Order b. Roll Call c. Consideration of minutes of last regular meeting and of special meetings held subsequently and their approval or amendment. d. Citizen petition e. New Business f. Unfinished Business g. Reports of standing committees h. Reports of special committees i. Reports of the Commission j. Report of Town staff k. Intergovernmental Reports l. Petitions and communications m. Other business n. Adjournment ARTICLE VI Duties and Responsibilities of the Commission Section 1 The Parks and Recreation Commission shall recommend to Town Council procedures for maintenance, operation, and supervision of the public parks and playgrounds, athletic fields, and Culpeper Parks & Recreation Commission 3 Page 34 of 37 recreation centers and facilities owned or controlled by the Town of Culpeper. Requests for modifications and additions to any facilities must be submitted through the Commission for recommendation to Town Council. Section 2 The Commission shall make recommendations to the Town Council for: a. Establishment of a system for supervised and/or unsupervised recreation. b. Setting apart for use as parks, playgrounds, recreation centers and/or areas, water recreational areas, structures, lands or buildings owned or leased to the Town. c. Improvement and development of such lands, buildings, and programs within those funds allocated. d. Construction, equipping, operation and maintenance of parks, playgrounds, recreation centers, to include buildings and structures necessary or useful. Section 3 The Commission shall advise Town Council of any offers or opportunities for any grant, gift, bequest or donation, any personal or real property offered or made available for recreation purposes and which is adjudged to be of present or possible future use for recreation or parks. Section 4 The Commission shall assess the creation and park services of the Town and communicate the needs and desires of the community to the Town Council, investigate and determine the needs and interests of the community for recreation facilities and programs and recommend recreational activities to meet these needs. Section 5 The Commission may establish such citizen advisory sub-committees as may be deemed necessary to assist them in advising on planning and implementation of the recreational programs or facilities. Such sub-committees may not, however, expend Town funds. Section 6 The Commission shall determine and establish the general policies to be followed in carrying out the functions for which the Commission was established. Section 7 The Commission shall have no authority to enter into any contract or incur any obligation binding the governing body of the Town of Culpeper. The Commission and assigned Town staff shall prepare and recommend to the Town Manager an annual budget sufficient to finance Parks & Recreation and which the Commission feels necessary for the welfare of the Town’s residents. The budget shall be submitted to the Town Manager at the time designated by him to hear the requests. Culpeper Parks & Recreation Commission 4 Page 35 of 37  a. The Commission shall annually recommend to the Town Manager a budget for capital improvements (acquisition and development) in accordance with the Town’s Comprehensive Plan for parks and recreation. b. Funds appropriated by the governing body of the Town of Culpeper and budgeted for Parks and Recreation shall not be reallocated without notification to the Commission. c. The Commission shall have the authority to establish, under the control of the Town Treasurer, a Capital Improvement Reserve Fund that will receive donated and charitable moneys for the purpose of funding capital outlay or improvement projects. Section 8 Planning Duties and Responsibilities The Commission shall assist in preparation of the Parks and Recreation Plan with the Town Planning staff for the acquisition and development of an adequate system of parks, and facilities for the Town’s residents and update same yearly consistent with the Town’s Comprehensive Plan. ARTICLE VII Section 1 Assigned Town Staff Coordinator The assigned Town Staff coordinator shall work closely with the Commission, attend all regular meetings and such special or committee meetings as the Commission may deem necessary. The staff coordinator shall keep the Commission informed concerning the interest, needs, objectives, progress, plans, and other factors of importance to them. The staff coordinator shall have a continuing responsibility to explain program objectives, assist in details of organizations and all matters related thereto. The staff coordinator shall be the official medium of communication between Town staff and the Commission. Section 2 Chairman The Chairman shall preside at all meetings, sign official papers, appoint sub-committees, with approval of Commission, call special meetings when deemed advisable, and perform all such duties as usually handled by a Chairman, except when such duties are properly delegated. Section 3 Vice-Chairman The Vice-Chairman, in absence of the Chairman, shall perform all the duties of the Chairman. The Vice-Chairman shall be charged with the responsibility of coordinating all standing and temporary committee functions as planned by the Commission. In the absence of both the Chairman and the Vice- Chairman, the Commission shall elect a Chairman Pro Tempore who shall assume the duties of the Chairman. Section 4 Secretary The Secretary shall keep or cause to be kept a full and true permanent record of all regular and special Commission meetings, and to include reports of standing committees. The Secretary shall be Culpeper Parks & Recreation Commission 5 Page 36 of 37 custodian of all documents committed to recommendations as approved by Town Council. It will be the responsibility of the Town Manager to forward such documents to the Secretary, issue or cause to be issued notices of regular and special meetings, issue minutes of the previous meeting to the commission members prior to all meetings, and perform all other such duties as are pertinent to the office. The Secretary shall be a member of staff selected by the Town Manager and may be the staff coordinator. ARTICLE VIII The Parks and Recreation Commission shall make full and complete reports to the governing body on a quarterly basis or at such times and the governing body may request or deem proper. The fiscal year of the Commission shall conform to that of the governing body of the Town of Culpeper. ARTICLE IX These By-Laws may be amended by the Commission members at a meeting held after reasonable written notice to the members, subject to ratification by Town Council. APPROVED BY: ________________________ _________________________ Chairman Mayor _________________________ _________________________ Date Date Amended 8/8/95 Amended 9/9/97 Amended 9/28/98 Amended 2/9/99 Amended 11/13/01 Amended 8/29/02 Amended 3/14/06 Amended 4/10/07 Amended 5/13/08 Amended 3/13/10 Amended 9/14/2014 Amended 10/13/2020 Amended 3/30/2026 Culpeper Parks & Recreation Commission 6 Page 37 of 37