Public Safety, Public Works, Planning and Community Development Committee

Public Safety, Public Works, Planning & Community Development Agenda Tuesday, October 28, 2025 at 9:45 AM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. CALL TO ORDER By Chairman Rimeikis 2. PREVIOUS MEETING MINUTES 4-7 For Reference Only - Minutes from September 2025 09-23-2025 PSPWPCD Committee Special.pdf 3. APPROVAL OF AGENDA Motion to approve or amend the agenda. 4. PUBLIC COMMENTS Members of the public may address the committee on matters relevant to town government at this time.  Those who wish to speak are requested to Sign-In at the door.  State your name and address for the record.  Each speaker shall have three (3) minutes and shall comply with the Citizen Participation Policy.  For groups present, you are requested to have a spokesperson.  Questions should be directed to the Chair. 5. ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS 6. SPECIAL ITEMS & PRESENTATIONS 6.1 Presentation by Maggie Kardos, Executive Director of Page 1 of 50  PlayDate: A Children's Museum 7. PUBLIC WORKS ITEMS 7.1 Departmental Activities 8 - 10 September 2025 Public Works Monthly Report 100625.docx 8. PLANNING & COMMUNITY DEVELOPMENT ITEMS 8.1 Departmental Activities 11 - 16 2025_09_PCD_Departmental Activities.pdf 8.2 For Information Only: UDO Text Amendment for Reasonable 17 - 19 Accommodations Reasonable Accommodation Request Text Amendment Memo.pdf Draft Reasonable Accommodations Code Amendment PC PH 2025_10_21.pdf 8.3 Discussion Item: Yowell Meadow Park Lighting and Hours of 20 Operation Discussion_Yowell Meadow Park Lighting & Hours.docx 9. PUBLIC SAFETY ITEMS 9.1 Departmental Activities 21 - 30 09 - September 2025 PSC Report.docx 9.2 E-911 Center Report 31 - 32 E-911 September Report 2025.pdf 9.3 Culpeper Volunteer Fire Department Report 33 - 47 CCVFD Report Posted.pdf Attachment was added on October 27 at 1:07pm. 10. TOWN & COUNTY INTERACTION COMMITTEE 10.1 Follow-up Discussion from the September 26, 2025 Meeting 48 - 50 09-26-2025 Interaction Committee.pdf 10.2 Potential Items for Discussion at the Next Meeting on January 23, 2026 Page 2 of 50 11. ADJOURNMENT Adjournment of Meeting Committee Members: Pranas A. Rimeikis (Chairman), Jamie Dyke, Michael T. Olinger & Joe Short Note: Members of the Town Council who are not members of the committee may be in attendance at the committee meeting. If so, and if a quorum of council is present, then the meeting will be a special meeting of council in addition to being a committee meeting, pursuant to the Virginia Freedom of Information Advisory Council Attorney Opinion, AO-03-14. Only business matters to be considered are the committee's recommendations to the council unless specifically noted in this public notice. Page 3 of 50 09-23-2025 Public Safety, Public Works, Planning & Community Development Committee and Special Council Meeting 9:45 a.m. Economic Development Center, 803 S. Main Street The purpose of this meeting was to consider Public Safety, Public Works, Planning and Community Development Committee matters; however, members of the Town Council who were not members of the committee were in attendance and participated in the discussion, resulting in a special meeting of council. Committee Members Present: Chairman Pranas A. Rimeikis, Jamie Dyke, Michael T. Olinger, Joe Short Committee Members Absent: None Also Present: Frank Reaves Jr., Janie Schmidt, William Yowell; Council Members; Christopher D. Hively, Town Manager; Jim Hoy, Director of Public Services; Courtney O. Strawser, Records Management Specialist; Chief Chris Settle; Fire Chief Junior Perryman; Andrew Hopewell, Director of Planning & Community Development; Jason Deal, Culpeper County Sheriff’s Office CALL TO ORDER Chairman Rimeikis called the meeting to order at 10:15 a.m. PREVIOUS MEETING MINUTES For Reference Only – Minutes from August 2025 There were no changes to the minutes. APPROVAL OF AGENDA Mr. Olinger moved, Ms. Dyke seconded, approval of the agenda as presented. The motion carried by voice vote. PUBLIC COMMENTS – None ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS – None SPECIAL ITEMS & PRESENTATIONS – None PUBLIC WORKS ITEMS Departmental Activities Mr. Hoy presented the report and provided an update on the malfunctioning elevators at Heritage Park. R/R Re: Amendment to Transmission Right of Way Agreement Mr. Hively presented the report and recommendation stating the Town of Culpeper and Virginia Electric and Power Company (‘Dominion’) entered into an easement agreement in 2007 with a 40-year term, to allow Dominion access to their transmission line pole that is located on Town property where the Public Works facilities are located on McDevitt Road. At this time, Dominion has requested permission to construct an access gate incorporated within Town-owned fence in the easement area to access area outside of the Town-owned fence. Further, with this proposed amendment, the term of the easement would be extended for a new 40- year term, effective with the signing of the amendment. Page 4 of 50 PS/PW/PCD Committee September 23, 2025 – Page 2 of 4 State law requires the Town to advertise and receive bids for the amendment at the Council meeting. If any additional bids are received, staff will review them and provide recommendations to Council. Council may also make such other investigations as it sees fit. Council will have the following options: (1) reject all the bids and make no awards, (2) grant the agreement to the highest bidder, or (3) by a recorded vote of the majority of the members elected to the Council reject a higher bidder and accept a lower bid from a responsible bidder if, in its opinion, some reason affecting the interest of the Town makes it advisable to do so. With option (3), the reason would have to be expressed in the form of the approval. The proposed amendment has been approved by staff, and reviewed and approved by the Town Attorney as to form. There is no financial impact, as the costs for constructing the gate are the responsibility of Dominion. It was recommended that Council accept the bid for granting an amendment to transmission right of way agreement to Virginia Electric and Power Company to construct a gate within the existing easement area, and to extend the term for a new 40-year term effective with the signing of the amendment, and authorizes the Town Manager to execute the document. Ms. Dyke moved, Mr. Olinger seconded, approval of the report and recommendation for submission to council. The motion carried by voice vote. PLANNING & COMMUNITY DEVELOPMENT ITEMS Departmental Activities – The committee received the report. For Information Only: R/R Re: Ordinance No. O-2025-002; Replacing the Entirety of Town Code Chapters 22 and 27, with a new Town Code Chapter 27 – Unified Development Ordinance Mr. Hopewell presented the item stating in 2019, the Town initiated an update to its Subdivision and Zoning Ordinances with the stated goals of: • Restructuring the zoning ordinance into a streamlined, clear, and user-friendly document. This should include combining the subdivision and zoning ordinances into one consistent ordinance. • Updating the ordinances to fully comply with all of the zoning and subdivision provisions required by the Code of Virginia • Updating the definitions in both the subdivision and zoning ordinance to enhance clarity and reduce the need for interpretation • Updating the development standards for each zoning category and approval process for site plans and other permit applications • The zoning ordinance should reinforce the vision and goals of the Town’s Comprehensive Plan • Incorporating public input from various stakeholder groups to include but not limited to the Town Council, Planning Commission, Town staff, local citizens, business owners, and members of the development community. Town staff worked initially with a consultant to prepare a draft ordinance that was released in January 2025 and has since been refined following public comment and input. Some of the input occurred during public hearings before the Planning Commission on March 18, 2025 and April 15, 2025, and before Town Council on May 13, 2025 and June 9, 2025. Page 5 of 50 PS/PW/PCD Committee September 23, 2025 – Page 3 of 4 The Planning Commission held a third public hearing regarding the CUP on August 19, 2025 and recommended approval of the amendment with the following findings: 1. The Unified Development Ordinance process was initiated by Town Council in an effort to update Town Code. 2. That the new Zoning map has been developed by Staff and the Planning Commission with continuous feedback from the public and reflects an understanding that the Town is approaching 100% of build out and the demand for redevelopment should be encouraged in areas designated for such development in the Comprehensive Plan’s Future Land Use map, all in an effort to preserve existing neighborhoods 3. That the permitted use section of the Unified Development Ordinance has been written to be more flexible and understandable for business owners and has been designed to allow for the preservation of the existing architecture in the downtown area. The estimated cost for a Form Based stand-alone code, separate from the Administrative Code, is $700 annually, not including any additional amendment costs as needed. There is a one-time setup fee estimated not to exceed $12,000. It was recommended that Council hold the second reading and adopt Ordinance No. O-2025-002 amending Chapters 22 and 27 of the Town Code, by replacing them in entirety with a new Town Code Chapter 27 – Unified Development Ordinance, and authorizes the Mayor and Town Clerk to execute the document. It was further recommended that Council approve an FY26 budget transfer of $12,000 from General Fund Reserves to Town Clerk Printing & Binding Expenditure budget, line 10011202-52400, to allow for setup of the new Unified Development Ordinance publication within Municode. No formal action was taken on this item. PUBLIC SAFETY ITEMS Departmental Activities – The committee received the report. R/R Re: Approval and Acceptance of a Harley Davidson Motorcycle Donation from the America’s 911 Foundation, Inc. Chief Settle presented the report and recommendation stating on August 14-17, 2025, MPO’s Alfred Cooper and Scott Yeiser had the distinct honor and privilege of being two of the motor escorts of the 9/11 Memorial Ride. This ride consists of a very large group of civilian motorcycles, usually 350-750, escorted by a large group of law enforcement motor officers from agencies all over the East Coast. The motor officers picked up the initial riders and foundation vehicles in Leesburg, and then escorted them north to Gettysburg, before ending at the Flight 93 Crash Site in Somerset County, PA. The following morning, they escorted the group into Arlington, VA to the Pentagon site. On Saturday, they escorted the entire procession of over 400 motorcycles through D.C., past the Whitehouse, and then north into the heart of Manhattan, N.Y.C. Sunday began early at the Fox News Studios, and then an escort down to the Twin Towers Site, and finally the ride home to Culpeper. Page 6 of 50 PS/PW/PCD Committee September 23, 2025 – Page 4 of 4 MPO’s Cooper and Yeiser explained the event as one of the most humbling experiences. They participated in this ride, not only to represent the department, but to honor two of Culpeper’s own, Ken and Jennifer Lewis, who were flight attendants lost on Flight 77. It is also fitting, that the founders of America’s 9/11 Foundation Inc., brothers Erick and Ted Sjurseth, have their own personal ties to Culpeper, as their parents were one of the former owners of the old Yowell Hardware Store, when it actually sold hardware. Their organization supports first responders’ families through scholarships, while ensuring that we continue to remember the 2,977 persons that perished that fateful day. In addition, they provided both funds and manpower to assist with the hurricane Helene disaster last year. Their website is: www.americas911foundation.org As a thank you, to the motor officers and departments that volunteer time, equipment, and personnel to this event, America’s 911 Foundation, Inc. began a tradition of donating a brand-new Harley Davidson motorcycle each year to one lucky agency. They place the names of each participating escort agency in a hat, and a new winner is drawn each year, by a rider from whichever agency won the motorcycle the previous year. This year, Spotsylvania County Sheriff’s Office drew the Culpeper Police Department as the winners! The motorcycle usually takes 2-3 months to arrive, and request a small ceremony for the members of the foundation to present the keys to the motorcycle to the Culpeper Police Department. There will be limited financial impact. The Police Department budget will be utilized to get the motorcycle marked with graphics. It was recommended that Council approve and accept the donation of a Harley Davidson motorcycle from the America’s 911 Foundation, Inc. Ms. Dyke moved, Mr. Olinger seconded, approval of the report and recommendation for submission to council. The motion carried by voice vote. Designation of Consent Agenda Items – R/R Re: Approval and Acceptance of a Harley Davidson Motorcycle Donation from the America’s 911 Foundation, Inc. E911 Center Report – The committee received the report. Culpeper Volunteer Fire Department Report – The committee received the report. TOWN & COUNTY INTERACTION COMMITTEE Potential Items for Discussion at Next Interaction Committee Meeting – None ADJOURNMENT The meeting adjourned at 10:34 a.m. Page 7 of 50 September 2025 Streets The following routine maintenance operations were performed: asphalt pavement and patching; ditch, culvert and catch basin cleaning; street sweeping; curb and gutter cleaning; ROW mowing and trimming operations to include embankments, medians, and roadway edges. Supported scheduled community special events with signs, traffic control and refuse collection as needed. Conducted refuse and debris removal from roadways, medians, parking lots, medians, catch basins, drop inlets and culverts. Initiated the E. Spencer St. widening project. Public Works and Special Projects The following routine operations were performed: daily inspections, ROW permits, Miss Utility tickets, locate tickets, mapping utilities with GIS, AMR Service orders, MTU reprogramming and replacement, installation and repair of meters, hydrants and registers, record management, plan review, reviewing video of utilities, set up and take down of work zones and working with contractors in locating additional utilities. Continued landscaping, installation of signs, and work with other departments to complete multiple functions at Heritage Park. Performed various inspections, plan review and testing of Laurel Park, Kite Acres, Williams Mill, Parkside, The Greens, Lifepoint Church, Sheetz, Germanna Hwy. roundabout, and Community Pool. Preconstruction meetings were held with inspectors and contractors to review sites. Continued reviewing plans for construction of future projects. Continued development of groundwater well sites. Replaced TEAM Insertion Valves at S. East St. and US Avenue, Clay St., and East and Piedmont St. Traffic Engineering Page 1|3 Public Works M o n t h l y R ePage p o r t8 of 50 Performed routine sign maintenance inspections (retro reflectivity, damage etc.). General Properties The following routine maintenance operations were performed throughout facilities: electrical repairs, and other general building repairs and updates. Continued renovations at Town Hall. Tested emergency lights and assisted with the testing of fire alarm systems at several locations. Motor Pool Routine preventive maintenance operations were performed throughout the fleet, as necessary (light replacements, oil changes, inspections, wiper blade replacements, exhaust work, brake/rotor replacements etc.). Continued preparation and maintenance of seasonal equipment before and after weather events. Additional repairs completed: ➢ 304 – Pick Up – Completed set up for new in service vehicle ➢ 337 – Trash Truck – Replaced faulty strobe light wiring with new ➢ 338 – Trash Truck – Replaced faulty alternator and belt with new Cemetery The following routine maintenance operations were performed: picking up limbs and plastic flowers, pruning trees, trimming bushes, grade roadways, cleanup stock and spoil piles, filling, leveling and seeding graves. Provided necessary services for interments and repairs of existing graves as needed. Continued mowing operations; weed eating, clean up maintenance building and exterior overgrowth. Parks & Recreation The following routine maintenance operations were performed for parks: inspected flags and replaced as needed, litter control, mowing and trimming, cleanup of planter beds, around trees, parking lots and play areas and maintenance of ball fields. Regraded ballfield diamonds at YMP. Page 2|3 Public Works M o n t h l y R ePage p o r t9 of 50 Personnel Staff completed required Safe Personnel training. Employees encouraged to complete skills testing for career ladder advancement. Several employees completed Work Zone certification. Robert Furlong and Anthony Schoch attended the VDOT LAP Conference. Construction Inspectors began DEQ Storm Water and Erosion training. Brian Jenkins and Ethan Pullen attended and completed Backflow Prevention certification. Joe Whetzel attended American Water Works Association WaterJam Conference. Upcoming Activities Continue to support the development of Heritage Park. Continue to support community special events as scheduled. Continue mowing and weed eating of rights of way, parks and general properties. Continue E. Spencer St. widening project. Prepare of leaf collection season. Conduct snow school training for public works staff. Page 3|3 Public Works M o n t h l y R Page e p o r10 t of 50  Planning & Community Development Departmental Report September, 2025 Planning Commission Activities The Planning Commission held their Regular Meeting on September 16, 2025 and considered the following: • VAR-5938-2025 for Gary & Melissa Deal: Staff presented the request for a variance at Tax Parcel Number 40Q-1-21 (1004 Ridgemere Lane) to Section 27-52.d.5 of the Town’s Zoning Ordinance to reduce the minimum rear yard. The variance would allow the property owner to construct an addition to the rear of the existing single family dwelling. The Commission forwarded to the Board of Zoning Appeals without a recommendation. • VAR-5957-2025 for Jefferson Homebuilders, Inc.: Staff presented a request for a variance at Tax Parcel Number 41-115 (15487 Braggs Corner Road) to Section 27-273.a of the Town’s Zoning Ordinance to reduce the minimum side year that was shown on an approved site plan. The variance would allow the two (2) previously constructed storage buildings to remain on the property. The Commission forwarded to the Board of Zoning Appeals with a recommendation for denial. The Planning Commission held their Work Session on September 25, 2025. • Town Ordinance Amendment Case O-2025-002 Work Session: Staff led discussion with the Commission the property owner requested changes to their proposed zoning designations in the draft UDO. The Commission recommended the following changes to the Proposed Zoning Map based on the current zoning and future land use maps: The properties of TM #41A2-1-H2-21 and 41A2-1-H2-22 on East Spencer Street be changed from “I, industrial” to “RX, residential mixed use”. The property of TM #50-1D on Zeuswyn Drive be changed from “RR, rural residential” to “C, commercial”. The properties of TM #41A3-4-68 and 41A3-4-69 on Wolford Street be changed from “NX, neighborhood commercial mixed use” to “RX, residential mixed use”. • Per Staff’s request, the Commission initiated a Text Amendment to Town Code Chapter 27 to provide a mechanism for consideration of a request for a reasonable accommodation in accordance with provisions of state and federal fair housing laws or the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 et seq.), as applicable. • Comprehensive Plan Update Introduction: Staff presented a Comprehensive Plan Update Introduction to the Commission. • Election of Officers: The Commission held their election of officers. The Commission voted to make Mr. Clements the Chair, Mr. Fitzsimmons the Vice Chair, Mr. Flanagan the Parliamentarian and Staff the Secretary. Page 11 of 50 Joint Board of Zoning Appeals Activities The Joint Board of Zoning Appeals did not held their regular meeting on September 18, 2025 and considered the following: • VAR-5938-2025 for Gary & Melissa Deal: Staff presented a request for a variance at Tax Parcel Number 40Q-1-21 (1004 Ridgemere Lane) to Section 27-52.d.5 of the Town’s Zoning Ordinance to reduce the minimum rear yard. The variance would allow the property owner to construct an addition to the rear of the existing single family dwelling. The Board granted the variance request. • VAR-5957-2025 for Jefferson Homebuilders, Inc.: Staff presented a request for a variance at Tax Parcel Number 41-115 (15487 Braggs Corner Road) to Section 27-273.a of the Town’s Zoning Ordinance to reduce the minimum side year that was shown on an approved site plan. The variance would allow the two (2) previously constructed storage buildings to remain on the property. The Board granted the variance request. Public Transportation Board Activities The Public Transportation Board held its Regular Meeting on September 25, 2025 and considered the following: • Ridership Report: Mr. Socha discussed the monthly ridership report and noted that despite the small dip in ridership of the Town’s Demand line and the plateau of the Express line, there is no cause for concern. Mr. Socha noted that the County 1 and County 2 lines have surged in ridership. Mr. Socha informed the Board that the Stevensburg/Brandy Station Hybrid line is set to start on September 30th with drivers and buses already designated for the route. Mailers have been sent to the residents and will be sent to the business owners in the area. • Reports from the County: Mr. Rothamel was unable to attend this month’s meeting. • Private Property Easements: Ms. Dalton presented an updated version of the spreadsheet provided at last month’s meeting regarding the infrastructure at current and proposed stops as well as their public or private property status. Ms. Dalton and Mr. Socha informed the Board that the spreadsheet is a work in progress and will be updated for accuracy as information is received with the goal to identify all proposed bus stop signs that will require an easement from the property owner prior to installation. • Discussion regarding amendment of agenda format: Ms. Frazier opened the discussion with a review of the agenda format laid out in the bylaws. Discussion ensued regarding the formatting of the current agenda and the bylaw agenda as well as what layout is best for the Board’s current needs. The Board decided that the bylaw agenda will be used for next month’s meeting to determine if it fits and Staff will present a draft agenda from the suggestions of today’s discussion and present it at next month’s meeting. • Heritage Park/New Hub Location: Board held an offsite tour of the new hub. The proposed smaller shelter size and location were reviewed. Architectural Review Board Activities The Architectural Review Board held its Regular Meeting on September 24, 2025 and considered the following: Page 12 of 50  • COF-6001-2025: The Board approved a request by Culpeper Machine & Supply Co., on behalf of the owner, Allen G. Feagan, et al., for the placement of a metal shed at 105 North Commerce Street. • CLG Grant: The ARB discussed the Request for Proposals (RFP) for the Historic District Guidelines Update. Parking Authority Activities The Parking Authority held its Regular Meeting on September 17, 2025 and considered the following: • Comments from the Public: Ms. Faught, on behalf of the Culpeper Garden Club, provided an update of a few plants in the Locust Street lot planters that she will be replacing. She also noted that the Garden Club will be planting bulbs in the East Cameron Street lot. • Departmental Reports: The Authority reviewed monthly reports prepared by Town staff pertaining to maintenance costs, violations, revenue and expenditures, and lot usage. • Discussions with Police Department: Mr. Banks informed the Authority of the procedure for enforcing “no parking” zones. It was noted that in the East Culpeper Street lot, where the initial concern stemmed from, tickets have been issued for parking in the “no parking” zone. Culpeper Renaissance, Inc. will have a kiosk installed in this area which should deter parking in this particular location. • Triangle Lot: Ms. Dalton informed the Authority that the 3-hour signs are ready and Public Works is ready to install them. Discussion ensued regarding how to inform the public of the change once the signage has been changed. Mr. Banks informed the Authority of the procedure for informing the public of the change. • Parking Lot Signage Update: Ms. Dalton and Mr. Hopewell reminded the Authority that any budgeting requests should be discussed and drawn up by the end of the calendar year. The Authority agreed that there was not a need for a comprehensive signage update at this time. The budget item discussion will remain on the agenda through December. • Parking Brochure: A draft updated parking brochure was provided. The Authority discussed if the brochure should reflect only the Parking Authority’s lots or all Town lots. It was requested that a new draft brochure be provided at the next meeting with a map that reflects all parking lots. • December Meeting: A reminder was provided, that due to the need to cancel the regular December 17, 2025 meeting, that December 10th is being held as a possible meeting date should a special meeting be needed. Parks and Recreation Commission Activities The Parks and Recreation Commission held their Regular Meeting on September 29, 2025 to consider the following: • Major Event –Faith & Freedom Rally: The Commission voted to approve the use of Yowell Meadow Park and Pavilion A for Faith and Freedom Rally. • The Commission voted to support the Skate Park Mural project. • The Commission discussed Disc Golf Course at Rockwater Park. • The Commission discussed Guidebook/Best Practices. • Comprehensive Plan Update for Parks & Recreation Section: the commission discussed the updated update to the Comprehensive Plan. Page 13 of 50 Property Complaints – Enforcement Actions – (September 2025) The following properties are scheduled for Town Action: • 1909 Birch Drive-Vegetation • 188 Jenkins Avenue – Vegetation • 514 South West Street-Vegetation • 810 South Main Street- Vegetation Property Enforcement Totals (September 2025) Zoning/Town Code Complaints: • Courtesy/Violation Notices (New): (21) VA. Maintenance Code (September 2025) • 402 East Spencer Street (Damaged Roof)-Ongoing • 102 North West Street (Structure Fire)-Ongoing • 106 North West Street (Structure Fire)-Ongoing • 1700 Magnolia Circle (Interior Flooding)-Ongoing • 138 North Main Street (Fire/Water Damage)- Ongoing • 800A/800B Third Street (Fire/Water Damage)-Under Construction • 201-209 East Davis Street (Fire/Water Damage)-Ongoing • 1010/1012 South Main (Utility Suspension/ Lack of Sanitary Plumbing System)-Ongoing • 525 Mimosa Street (Vacant House Open to the Public)- Resolved Fire Code (Egress) Inspections – Town Ordinance O-2015-011 (September 2025) • 120 West Culpeper Street (In Compliance) Zoning Ordinance Update Staff worked with Duncan Associates and Codametrics on an overhaul to the Zoning and Subdivision Ordinance. An Advisory Committee was selected by Town Council to lead the overhaul effort and provide guidance to Town staff and the consultant team. The full draft has been shared with the public to start 2025. A joint work session with the Planning Commission and Town Council was held on January 28, 2025 and Planning Commission public hearings were held on March 18 and April 15, 2025. The Town Council public hearings were held on May 13, 2025 and June 10, 2025. A special Town Council meeting was held on July 11, 2025 for Town Council to share their perspectives with staff for the development of a final version of the Unified Development Ordinance. The Ordinance had public hearings before the Planning Commission on August 19, 2025 and Town Council on September 9, 2025. The Unified Development Ordinance was adopted by the Town Council on October 14, 2025. It is currently in effect and its implementation is currently underway. SMART SCALE Transportation Projects Round 3: The traffic circle at McDevitt Drive and Route 3 has been funded and is being managed by VDOT. Construction is currently under way. The project is anticipated to be substantially completed by December of 2025. Page 14 of 50 Round 5: Staff worked with VDOT and submitted revised applications for funding of a roundabout at the intersection of Fredericksburg Road (Route 3/522) and Orange Road (Business 15) as well as sidewalk improvements along Orange Road and Old Brandy Road. All three projects were recommended for funding by VDOT staff and were approved by the Commonwealth Transportation Board at their June, 2023 meeting. Preliminary engineering on the three projects was slated to begin in December 2024. Round 6: Staff submitted four projects to VDOT for the pre-application stage evaluation for the current round of grants. These include two roundabouts on US Business 15 (Brandy Road) at the intersection with Ira Hoffman Lane ($20,941,407) and the Walmart/Dominion Square entrance ($17,542,802), along with bicycle and pedestrian accommodations and crosswalks along US Business 15 ($33,490,471), and finally a roundabout at the intersection of Germanna Highway/Madison Road/South Main Street ($18,304,357). The Commonwealth Transportation Board approved the roundabout at the intersection of Ira Hoffman Lane and US Business 15 at their May, 2025 meeting. VDOT is rolling this project into a bundle with the Round 5 projects. Round 7: Staff is preparing to work with VDOT on at least two new submissions for a roundabout on US Business 15 (Brandy Road) at the Walmart/Dominion Square entrance along with bicycle and pedestrian accommodations and crosswalks along US Business 15. Staff will be working to try and provide some value engineering to the applications to improve their competitiveness. Culpeper Community Pool The County has awarded two separate contracts for the pool facility – one related to the buildings and site work and one related to the pool and splash pad facilities. At this time, the plan is for the pool to be constructed by the Fall of 2025 and operational by May of 2026. This would meet the requirements of the funding agreement with the Town. GIS Activities Public Safety: Town GIS data monthly processes for updating NG-911/CAD Pro dispatch systems completed successfully with no critical errors reported from the ESInet QA/QC. IT: ArcGIS Server performance and upgrade research continues with equipment & software vendors; ESRI SGela contract renewal forms submitted to ArcGIS software account manager; secure user & subfolder established on Town sftp site for internal GIS data sharing with REC. Utilities: Calculated Town road lane mileage for paving estimates; field-verified & compiled GIS map features within the WSSA (Town environs) and shared with contractor creating Culpeper County’s water model; GIS continues to work closely with utility field crews to update the Town water, sewer, and electric maps, including sharing Town electric territory map files with REC to flag any boundary inconsistencies between agencies for resolution discussions. Imagery: VBMP upgrade map tiles were selected and sent to VGIN/VDEM for 2026 aerial imagery flight quote – goal is to maintain 2’ contours and existing base map photo resolution. REQUESTS: Page 15 of 50 Planning: GIS continues to provide plat review comments and map/data products, as requested.  Over 25 new base map data changes were completed in GIS & MUNIS records this month, including some parcel consolidations and Assessor record corrections.  On-going zoning map change requests and HUB site updates continue, as needed  Revision draft maps created for Parking Lots brochure update for Parking Authority review  GIS data analysis’ for town-owned vacant, split-zoned, and non-connected WSSA parcels VRT/PTB: Trolley stops private/public location status added to map/web app for determination of potential sign/shelter easements needed, as requested by Mike Socha Parks & Rec: Rockwater Park Disc Golf current and previous map course layouts provided Town Clerk: Town Hall Floor Plan layouts shared with Courtney for disaster recovery plan RRRC: VDOT Bicycle Facilities map review and correction comments sent for Town area Terms: AGOL: ArcGIS Online – ESRI’s cloud-based GIS website for hosting our GIS resources VBMP: Virginia Base Mapping Program (aerial photo imagery managed by the state) VGIN/VDEM: Virginia Geographic Information Network; division of Va. Dept. of Em. Mgmt WSSA: Water Sewer Service Area (Town Environs) for tapping into pubic water & sewer Page 16 of 50  MEMO To: James Clements, Town of Culpeper Planning Commission Chair From: Andrew Hopewell, Director of Planning & Community Development Date: October 21, 2025 Re: Reasonable Accommodation Request Text Amendment It has come to the Town’s attention that there is not currently a way to grant a reasonable accommodation to the Town’s Unified Development Ordinance (UDO) if the event that a citizen with a disability is not able to use and enjoy a dwelling or structure within the Town. The proposed text amendment would create that opportunity for requests to be made related to specific individuals and specific properties and would provide an avenue to address these requests in the instance they cannot be accommodated through a Zoning Variance as prescribed in Virginia State Code § 15.2-2309.2. The proposed amendment would create a process whereby the accommodation could be requested, identifying the accommodation necessary, the property and the individual needing the accommodation along with the medical justification for the need for the accommodation. The request would be evaluated by the Zoning Administrator who would identify the request’s potential impacts and possible alternatives, as well as if it could be addressed by a variance instead. If not able to be addressed in any other manner, the reasonable accommodation request will be presented to the Town Council within 90 days of submission. If granted, the accommodation will be specific to the individual(s) and the property(ies) involved in the request. Page 17 of 50  UDO 27-12. Procedures 27-12.125 Reasonable Accommodations 27-12.125.1 General The reasonable accommodations request procedures of this section establish a process for evaluating the appropriateness of proposed deviations from the requirements of this UDO in order to permit an individual to use and enjoy a dwelling or structure. These accommodations must be in accordance with provisions of state and federal fair housing laws or the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 et seq.), as applicable. 27-12.125.2 Request Submission Requirements If this Code prevents an individual with a disability from having an equal opportunity to use and enjoy a dwelling or structure and a reasonable accommodation would allow that person to have an equal opportunity for such use or enjoyment, the owner or tenant of the dwelling or structure may submit a reasonable accommodation request to allow such reasonable accommodation. The reasonable accommodation request must contain: A. The Code section that is a barrier to equal opportunity for use and enjoyment; B. The property to which the requester wishes the reasonable accommodation to apply; C. The accommodation being requested and an explanation of how the person’s disability requires that accommodation; D. The identity of the individual needing the accommodation; and E. The medical documentation for the need for the accommodation. 27-12.125.3 Zoning Administrator Action A. Reasonable accommodation requests shall be submitted to the Zoning Administrator who shall evaluate the request and identify: (1) Potential impacts of the accommodation request on public health, safety or welfare, the Town’s finances or administration, or the fundamental nature of the zoning ordinance, if any; and (2) Potential alternatives to the accommodation request if the requested accommodation is unreasonable. B. If the requested accommodation would impose either (i) an undue financial and administrative burden or (ii) a fundamental alteration to the nature of the zoning ordinance, the Zoning Administrator shall offer to engage in a good-faith interactive process to determine if there is an alternative accommodation that would effectively address the disability-related needs of the requester. Page 18 of 50  C. If the reasonable accommodation request can be granted with a variance, the Zoning Administrator shall deny the request and refer the requester to the process for obtaining a variance. 27-12.125.4 Presentation to Town Council Completed requests for reasonable accommodation that cannot be granted with a variance shall be presented to the Town Council for action within 90 days of their submission to the Zoning Administrator. 27-12.125.5 Validity A. If granted, the reasonable accommodation will be memorialized in the zoning record for the affected property and expire when the identified individual no longer requires the accommodation or is no longer residing at, or utilizing, the identified property. B. Reasonable accommodations granted under this provision are personal to the individual requiring them and may not be transferred. Page 19 of 50 Discussion: Town Light & Power received a request from a citizen to install a streetlight in Yowell Meadow Park at the upper bridge near West Asher Street. The citizen noted that they frequently walk in the area during dark hours and felt unsafe. This was presented to the Town’s Light & Power and Environmental Services Committee on September 24, 2025. Following a brief discussion regarding prior trail issues, increased use of parks and trails during dark hours, and the possibility of re-evaluating the park hours, it was the consensus of the committee for staff to prepare a discussion item for presentation at the Public Safety, Public Works, Planning & Community Development Committee. Presently, Town Code Sec. 15-2. reads, (a) No person shall go upon or remain on any part of the town park areas between one (1) hour after sunset and one (1) hour before sunrise except upon special permission from the town manager and subject to such restrictions and conditions that may be imposed by him. (b) A violation of this section is punishable as a class 1 misdemeanor. The matter for discussion of the committee is whether there is a desire to accommodate additional activities in the park during hours of darkness. This could be accomplished by changing the park hours. If there is a desire to permit activity beyond the current hours, is there a desire to provide lighting for parts of the trail and/or park to better allow the activity? If there is a desire for additional lighting, in response to the citizen request, Town Light & Power provided an initial estimate of approximately $2,000 for the installation of one light at the bridge. Following a more thorough examination of the site, it is estimated that one light on the East side of the walking bridge would have a cost of $4,722.26, alternatively, one light could be installed on the East side along with three on the West side for $12,093.36. The matter will be presented to the Town’s Parks & Recreation Committee on October 27, 2025 and the input received will be shared with the committee. Page 20 of 50  Culpeper Police Department September 2025 Monthly Activities Report Calls for Service Summary July – September YTD 2025 July – September YTD 2024 2025 2024 Calls for Service 4,074 12,471 4,958 12,884 Officer Initiated 2,899 6,675 2,068 6,255 Direct/Extra Patrols 5,542 16,226 4,398 12,749 Admin 22 66 40 148 Totals 12,537 35,438 11,464 31,842 Calls for Service 5,542 6,000 4,958 4,398 5,000 4,074 4,000 2,899 3,000 2,068 2,000 1,000 22 40 0 Calls for Service Officer Initiated Direct/Extra Admin Patrols Jul - Sept 2025 Jul - Sept 2024 Selected Offense Crime Summary July – September YTD 2025 July – September YTD 2024 2025 2024 Aggravated Assaults 5 12 3 14 Arson 0 0 0 0 B&E/Burglaries 1 3 3 10 Domestics 53 165 55 188 Forcible Rape 0 1 1 1 Homicides 0 0 1 1 Larcenies 66 235 93 238 Motor Vehicle Thefts 3 8 6 21 Robberies 1 1 1 5 Totals 129 425 163 478 1 Page 21 of 50  Property Summary July – September YTD 2025 July – September YTD 2024 2025 2024 Estimated $ of $2,461,249.0 $231,445.35 $688,799.80 $168,543.87 Property Stolen 9 Estimated $ of Property $45,335.56 $56,294.83 $53,875.20 $192,408.11 Recovered Arrests – All July – September YTD 2025 July – September YTD 2024 2025 2024 Adults 266 791 317 907 Juveniles 3 21 10 23 Totals 269 812 327 930 Arrests 317 327 350 269 266 300 250 200 150 100 3 10 50 0 Adult Juvenile Totals Jul - Sept 2025 Jul - Sept 2024 Traffic Summary July – September YTD July – September YTD 2025 2025 2024 2024 Total Crashes 59 172 60 190 Crashes w/Pedestrians 2 5 2 7 Crash Related Summons 31 132 40 135 Hit & Run 44 108 31 103 Personal Injuries 27 85 29 71 Fatalities 0 0 0 0 2 Page 22 of 50  Traffic Summons Issued July – September 2025 666 YTD 2025 1,741 July – September 2024 538 YTD 2024 1,698 Traffic Summonses Issued 1,741 1,698 2000 1500 1000 666 538 500 0 Jul - Sept Jul - Sept YTD 2025 YTD 2024 2025 2024 Parking Summary July – September YTD July – September YTD 2025 2025 2024 2024 Parking Tickets Issued – 79 239 58 227 Authority Lots Parking Tickets Issued – 585 1,237 586 920 On Street Totals 664 1,476 644 1,147 Parking Summary 664 644 700 585 586 600 500 400 300 200 79 58 100 0 Parking Authority On Street Total Lots 3 Jul - Sept 2025 Jul - Sept 2024 Page 23 of 50  *All Statistics are current as of October 17, 2025.* Significant Department Activities • On September 15th and 16th, Lieutenant R. McKnight assisted Charlottesville Police Department with their promotional process. • On September 16th, members of the department attended a demonstration from CLEAR. • On September 16th – 17th, members of the department gave a tour of the department to students from Pearl Sample Elementary. • On September 17th, Lieutenant A. Banks attended the Parking Authority meeting. • On September 18th, members of the department assisted with the last Culpeper Renaissance Inc. Third Thursday Concert. • On September 20th, Lieutenant A. Banks and Master Police Officer J. Smith assisted with a motorcycle escort through town than came from Spotsylvania County and was continuing on the Fauquier County. • On September 20th, Lieutenant A. Banks and Master Police Officer J. Smith attended the Grilling and Chilling event at the S.E.E. Recovery Center. • On September 22nd and 23rd, Officer D. Danks instructed the BLE class at Central Shenandoah Criminal Justice Academy in traffic stops and gangs. • On September 22nd – 27th, Community Services Officer D. Jenkins participated in Child Safety Car Seat Week with various events. • On September 23rd, Lieutenant A. Banks attended the Culpeper Renaissance Inc. finance committee meeting via Zoom. • On September 23rd, Detective Master Police Officer R. Brooking attended the monthly subcommittee for the Encompass Finance committee. • On September 24th, Chief C. Settle, Lieutenant A. Banks, and Master Police Officer J. Smith attended the Culpeper Renaissance Inc. Volunteer Appreciation Banquet. The department was recognized as Partner of the Year. • On September 25th, Lieutenant A. Banks attended the Culpeper Renaissance Inc. Board meeting via Zoom. • On September 30th, Crime Analyst M. Walczyk conducted a presentation for the dispatch academy on E-911 and the department’s Real Time Crime Information Center. • On October 1st, members of the department attended an Amtrak Derailment training. • On October 1st, Sergeant N. McGuckin attended the monthly SAFE board committee meeting where they discussed the hiring process for the new Executive Director and updates in personnel and finances. • On October 2nd and 3rd, Detective Master Police Officers M. Hays and R. Brooking conducted a training/orientation class for the Crime Scene Tech team. • On October 3rd, Sergeant A. Caruso and Master Police Officer J. Smith attended Community Helpers Day at Culpeper Christian School. • On October 4th, Deputy Chief N. White and Lieutenant A. Banks attended the NAACP luncheon banquet. • On October 6th, Master Police Officer J. Smith gave a presentation for the United Methodist Church pre-school classes. • On October 6th and 7th, Captain K. Tooley assisted the Fredericksburg Police Department with their Lieutenant Promotional Process. • On October 7th, members of the department participated in Tacos with Cops. 4 Page 24 of 50 • On October 7th, Lieutenant A. Banks and Master Police Officer J. Smith gave a Hidden in Plain Sight (HIPS) presentation for staff at Culpeper Christian. • On October 7th, Crime Analyst M. Walczyk attended a Target safety walk-through with Target Assess Protection and members of the Commonwealth Attorney’s Office. • On October 8th, Lieutenant R. McKnight attended the Recovery Court retreat at Lenn Park. • On October 8th – 10th, Detective Master Police Officer M. Hays assisted with instructing Crisis Intervention Team training. Master Police Officers A. Otey and S. Yeiser completed this training and became certified. • On October 9th, Chief C. Settle, Deputy Chief N. White, Captain K. Tooley, and Sergeant A. Caruso attended the Culpeper Christmas Parade planning meeting. • On October 9th, members of the department attended the Culpeper area Violent Crimes Intel meeting. • On October 10th, Crime Analyst M. Walczyk attended the bi-annual Virginia Crime Analysis Network (VCAN) Symposium in Richmond. She gave a presentation on Investigating Larger/Regional Crime as a Small-Town Analyst. After her presentation, she was awarded the VCAN Crime Analyst of the Year award. Deputy Chief N. White, Lieutenant R. McKnight and Sergeant N. McGuckin Surprised Analyst Walczyk by attending her presentation. • On October 10th, Lieutenant R. McKnight assisted with the Culpeper County Sheriff’s Office promotional process. • On October 11th, Captain K. Tooley and other members of the department held a Coffee with Cops event at the Starbucks inside Target. • On October 14th, Chief C. Settle and other members of the department attended the Aging Together Expo at the Field House. • On October 15th, Lieutenant A. Banks attended the parking authority meeting. • On October 16th, members of the department attended the Community Helpers Day at Farmington Elementary School. Heroin Update: Reporting from 5 counties in the task force region there has been 21 documented heroin overdoses of which 5 have resulted in death so far in the 2025 calendar year. • For the calendar year 2018 there were 156 documented heroin overdoses in which 26 resulted in death. • For the calendar year 2019 there were 77 documented heroin overdoses in which 17 resulted in death. • For the calendar year 2020 there were 148 documented heroin overdoses in which 14 resulted in death. • For the calendar year 2021 there were 159 documented heroin overdoses in which 34 resulted in death. • For the calendar year 2022 there were 125 documented heroin overdoses in which 19 resulted in death. • For the calendar year 2023 there were 91 documented heroin overdoses in which 10 resulted in death. • For the calendar year 2024 there were 60 documented heroin overdoses in which 13 resulted in death. Overdoses and Overdose Deaths 200 159 156 148 150 125 5 91 100 77 60 Page 25 of 50 26 34 50 17 14 19 10 13 0 2018 2019 2020 2021 2022 2023 2024 Overdoses Deaths Upcoming Events • October 17th – KinderCare Truck or Treat event • October 18th – Culpeper Renaissance Inc. Hop and Hog • October 18th – Children’s Day at the Park at Yowell Meadow Park • October 18th – Reva Fire Department Open House • October 18th – Culpeper County Democratic Committee “No Kings II” rally at 411 S. Main St to East Scanlon St and James Madison Hwy in front of Walmart • October 19th – Faith and Freedom rally at Yowell Meadow Park • October 21st – Domestic Violence Vigil at the Culpeper Baptist Church • October 23rd – Community Helpers Day at Yowell Elementary School • October 23rd – Police Department Promotional and Awards Ceremony at Germanna Community College • October 24th – Epiphany Catholic School Trunk or Treat event • October 24th – Moonlight Candy Hunt at the Sports Complex • October 25th – 250th Anniversary of Culpeper Minutemen • October 25th – DEA Drug Takeback event • October 25th – Trunk or Treat at Powell Wellness Center • October 25th – Open Door Baptist Church Fall Festival • October 25th – Jax Wax and Dairy Queen Truck or Treat event • October 25th – 250th Dinner Event at Yowell Meadow Park • October 25th – Culpeper Renaissance Inc. Movie Night at Commerce St • October 26th – Halloween Pet Costume parade • October 28th – Chick-fil-a Truck or Treat event • October 31st – Hidden in Plain Sight presentation at Culpeper Health Department • October 31st – Halloween (All Hands on Deck) PERSONNEL UPDATE • Authorized Sworn Personnel: 51, Current Sworn Personnel: 48 The department held applicant testing and interviews on September 24th. 6 Page 26 of 50  There are currently 4 applicants in the background phase. Once this is completed, they will join the department. The department will be holding its Promotional Ceremony and Awards Banquet on October 23rd at Germanna Community College – Culpeper Campus at 6 p.m. Members of the drone team have begun passing their Part 107 flight tests. The entire team is required to pass this exam. On October 14th, Master Police Officer J. Levy Munn was sworn into the department. MPO Levy Munn comes to us as a lateral officer and has entered our modified field training program. • Authorized Civilian Personnel: 9, Current Civilian Personnel: 9 COMMUNITY RESOURCE ACTIVITIES • Mental Health Co-Responder Currently, there are no co-responders assigned to the department. Chief C. Settle is still working with Encompass to get the program back on track. • Joint Neighborhood Watch Meeting The next meeting is scheduled December 18th at 7:00 p.m. The guest speaker and topic will be decided in the upcoming weeks. • Community Policing The Culpeper County Drug Court continues to meet each Tuesday. Detective Lieutenant L. Myers is the department liaison. On August 5th, the department launched its Blue Envelope Program. This initiative is to better enhance interactions between first responders and citizens with Autism, intellectual developmental disorders, and neurocognitive disorders. Persons wanting to enroll or receive additional information about the program may contact the department via the non-emergency number or blueenvelope@culpeperva.gov. • School Watch o Floyd T. Binns Middle School –Sergeant A. Caruso o Sycamore Park Elementary School – Lieutenant A. Banks o Yowell Elementary School – Master Police Officer J. Cole o Farmington Elementary School – Master Police Officer J. Smith o Epiphany Catholic School – Rotating o Culpeper Christian School – Master Police Officer J. Smith o Headstart – Master Police Officer J. Smith o Keys Academy – Sergeant A. Caruso • Neighborhood Watch Program Neighborhood Watch Area CPD Liaison Belle Court Sergeant A. Moran Belle Parc Master Police Officer S. Yeiser 7 Page 27 of 50  Cardinal View Officer A. Parker Culpeper Commons Officer E. Sweet Depot District Officer J. Yenchak Dog Hill Officer A. Rustick Elizabeth Crossing Officer L. Altman Franklin Meadows Sergeant E. Grant Garr Avenue Sergeant W. Hickman Highpoint K9 Master Police Officer D. Cole Highview Master Police Officer K. Argueta Kings Manor Officer K. Payne Lakeview Sergeant J. Cole Madison Grove Sergeant C. Campbell Magnolia Greens Master Police Officer J. Smith Meadows Officer A. Sain Mountain Brook (Kingsbrook) Officer N. Yarosis Pelham’s Reach Officer C. Kesler Picadilly Circus Officer D. Danks South East Street Master Police Officer J. Davis South West Street Master Police Officer A. Cooper Southridge Officer A. Otey Stonechase Officer Z. Wadas Westbrooke K9 Master Police Officer M. Barone Willowshade Master Police Officer M. Satterfield Business Watch Area Liaison Culpeper Colonnade Detective Master Police Officer M. Hays Dominion Square Detective Master Police Officer T. Sisk Downtown/Davis Street K9 Sergeant M. Haymaker/ Master Police Officer S. Frazier Meadowbrook Shopping Center Vacant Southgate Shopping Center Detective Master Police Officer M. Hays Town Square Shopping Center Detective Sergeant N. McGuckin The Neighborhood and Business Liaisons continue to make contact with the watch leaders and members on a regular basis while monitoring the issues or concerns within the watch group area. The following watch areas reported concerns or issues during the month of September. Belle Ct – Sergeant A. Moran received complaints suspicious persons and drinking in public. Officer A. Moran plans to increase his extra and foot patrols in this area to combat the issue. Highpoint – Master Police Officer D. Cole received complaints of parking violations and juveniles playing in the roadways. He plans to increase his extra and foot patrols in this area to combat the issue. • Committees and Organizations o Culpeper Police Department Peer Support Team (Members – Lieutenant B. Jenkins, Master Police Officer A. Cooper, Master Police Officer/K-9 D. Cole, Officer D. Danks) The peer support team continues to monitor the wellness of department employees and provide support and resources when needed. On October 14th, the team held its monthly 8 Page 28 of 50  meeting, where the first edition of the peer support newsletter debuted. This newsletter will share wellness information and resources, introduce team members, highlight trusted programs, and include usage data to show the impact peer support is making. The next meeting will be held on November 19th. o Culpeper Teen Empowerment (Liaison – Master Police Officer J. Smith) Master Police Officer J. Smith attended the Healthy Culpeper meeting on September 16th via Zoom. Members discussed ongoing projects and events. o Healthy Culpeper (Liaison – Master Police Officer J. Smith) Master Police Officer J. Smith attended the Healthy Culpeper meeting on October 9th via Zoom. The guest speaker for this meeting was Gretchen Ledmor, Executive Director at George Washington Carver Agricultural Research Center. Gretchen gave us an overview of the Carver Center, with a focus on food waste prevention, Healthy Eating classes, food preservation, and the Farm to School program in Rappahannock County. o Culpeper Livable Aging Communities (CLAC) (Liaison – Master Police Officer J. Smith) This meeting was not attended this month. o Aging Together (Liaison – Master Police Officer J. Smith) This meeting was not attended this month. o Culpeper TRIAD (Liaison – Master Police Officer J. Smith) Master Police Officer J. Smith attended the Culpeper Traid meeting on October 1st and discussed Scams and Medication Safety. Master Police Officer J. Smith also handed out medication lock boxes. o Culpeper Law Enforcement Explorers (Advisors – Master Police Officer J. Cole, Master Police Officer S. Yeiser, K9 Master Police Officer D. Cole, Detective A. Parker, Detective K. Payne, Officer C. Kesler, and Officer N. Yarosis) On August 19th, the Explorers met and learned about the impact of mental health on law enforcement. On September 2nd, the Explorers learned about the CPD Drone Team. The next meeting is scheduled for September 16th. o Domestic Violence Task Force (Liaison – TBD) On October 6th, Detective Master Police Officer R. Brooking and Detective K. Payne attended the meeting held at the department. Discussions were about the upcoming candlelight vigil that is scheduled for October 21st. They also discussed domestic violence victim recognition in conjunction with October’s domestic violence observance month. o Re-Entry Committee (Liaison – Master Police Officer J. Cole ) Master Police Officer J. Cole attended meetings ono August 20th and September 3rd. The next Resource Fair is scheduled for October 18th. EQUIPMENT UPDATE 9 Page 29 of 50 The department has received all of the new vehicles from FY26. The department’s new critical incident response vehicle is scheduled to be delivered in September. The department won a new Harley Davidson Motorcycle that will be delivered in the upcoming weeks. 10 Page 30 of 50  Culpeper County Sheriff’s Office Timothy W. Chilton, Sheriff 14023 PUBLIC SAFETY COURT CULPEPER , VA 22701 OFFICE : 540-727-7520 JAIL: 540-727-3434 RECORDS : 540-727-3400 E-911 Communications: 540-727-7900 Culpeper County Sheriff’s Office Communications Division – Monthly Report September 2025 Personnel Update In September, Kennan Allison was selected as the CAD Administrator, a vital position responsible for managing CAD configuration, workflow coordination, and data integrity across all partner agencies. This internal assignment strengthens our technical capacity and ensures consistency as we continue to optimize our CAD system. Promoted Sylvia Whetzel to Supervisor on Bravo Night Squad. Sylvia has over 7 years of experience. She is a great addition to our leadership team. Staffing levels remained steady throughout the month. The division continues to prioritize staff retention, ongoing development, and the integration of new leadership roles to improve efficiency and accountability across shifts. Current Staffing: 23 Full Time, 2 Part Time, 3 in training. 4 Vacancies Training & Development The Communications Division continues to modernize its training delivery and record-keeping processes. Work is underway with PowerDMS to automate monthly training modules, allowing for consistent course delivery, automated tracking, and improved compliance reporting. This new approach will streamline training oversight, reduce administrative workload, and ensure each team member maintains required certifications and professional growth benchmarks. Technology/Equipment Update The NICE recording software transition is complete except for the encrypted channels. This is a hang up with LE Harris Radio. We have escalated that request to get this completed. Generator/UPS Update - Generator: Passed all weekly tests with no issues. - UPS System: Functioned properly throughout the month. Page 31 of 50  Culpeper County Sheriff’s Office Timothy W. Chilton, Sheriff 14023 PUBLIC SAFETY COURT CULPEPER , VA 22701 OFFICE : 540-727-7520 JAIL: 540-727-3434 RECORDS : 540-727-3400 E-911 Communications: 540-727-7900 September 2025 Call Statistics Agency Calls for Service Culpeper County Fire & Rescue (CCFR) 646 Culpeper Police Department (CPD) 4,264 Culpeper County Sheriff’s Office (CSO) 4,293 Animal Control (ACO) 165 Phone & Text Activity • 911 Calls: 1,854 • Administrative Line Calls: 8,901 • Text-to-911 Messages: 294 • Total Incoming Contacts: 11,049 Grant Activity We still have our grant for our infostructure project of 399k that we haven’t spend. However the county is currently in talks to begin that purchase. No update at this time. Conclusion September marked continued progress in technology modernization, training automation, and quality performance within the Communications Division. The successful completion of the First Due project, combined with a robust QA/QI program and continued collaboration with Central Square, demonstrates the division’s focus on continuous improvement and operational excellence. As we enter October, priorities include finalizing CAD enhancements, expanding PowerDMS training utilization, and preparing for upcoming system updates. Thank you to all team members for your professionalism, dedication, and service to the citizens of Culpeper County. Page 32 of 50  Culpeper Town Public Safety Committee Notes 28 October 2025 Culpeper County Volunteer Fire Department – Call History 09/23/2025 – 10/28/2025 Total Calls 60 Monthly Meetings 1 Other Fire Department Meetings 6 Monthly Drills 1 Training Events 24 Public Education Events 6 Station Duty 21 Total Time Logged 350:48 hours Activity Log 23 Sep Culpeper Chamber Board of Directors Meeting CCVFD Candidate Interviews (2) 24 Sep E911 New Dispatcher Introduction to the CCVFRA 26 Sep Town/County Interaction Committee 27 Sep Driver/Aerial Operator Practical Day – Assisted with logistics 29 Sep County Firefighter I & 2 Instructor Cadre Meeting 2 Oct Funeral for Salem VF&R Member Gary Moore Attended Amtrak’s Derailment Training Held bi-monthly Line Officers Meeting at CCVFD 3 Oct Delivered Culpeper’s Ladder Truck to CTEC for HS Program 4 Oct Driver/Aerial Written/Practical Test – Logistics OysterFest attendance supporting the Culpeper Free Clinic 6 Oct Fire Prevention/Fire Safety presentation – Culpeper Head Start CCVFRA Bi-Monthly Chief’s Meeting 7 Oct Attended Culpeper County BOS Morning Meeting 8 Oct Fire Prevention/Fire Safety presentation - Culpeper Christian School 9 Oct Guest Speaker for the Culpeper Dispatcher Graduation #3 CCVFD Monthly Business Meeting 13 Oct Fire Prevention/Fire Safety presentation - Culpeper Baptist Page 33 of 50  Culpeper Town Public Safety Committee Notes 28 October 2025 Church 15 Oct L.B. Henretty Memorial Outstanding Citizen Award – Selection Committee Culpeper County First Due Project Closure Meeting 16 Oct Fire Prevention/Fire Safety presentation – Culpeper Library Young Professionals Check Presentation to CCVFRA 18 Oct Fire Prevention/Fire Safety presentation – Lowe’s Kids Day 20 Oct Chaired the CCVFRA Monthly Board Meeting 21 Oct Attended the CRI Christmas Parade Planning Committee Meeting 22 Oct Assisted CTEC with filling air cylinders for students Attended the Incentive Program for CCVFD membership 23 Oct Attended meeting with Windstar Technologies for Office 365 Update for CCVFD CCVFD Monthly Fire Drill – New CAD update and Q&A with CCSO 25 Oct Touch-A-Truck at Belmont Distillery 27 Oct Monthly OMD/EMS Committee Meeting Multiple Town of Culpeper TRC Meeting – Several emails for follow-up to comments submitted for Jameson Crossing. Knox Box Working with JHB to install / update Knox Boxes at three locations: 1) 201 Waters Place – Update keys, add additional Knox Box for commercial side, update maps; 2) 421 James Madison Highway - CCPS School Board Office – Walk through, pre-plan, recommendation for Knox Box location; 3) 14115 Lovers Lane – Culpeper Business Center – location selection for Knox Box. CCPS Knox Box keys are still on order by CCPS for Fire Department Access. Willow Shade – 101 & 1-2 Duke Street, Based on a call for service, numerous points were raised to enable better service Page 34 of 50  Culpeper Town Public Safety Committee Notes 28 October 2025 to these commercial buildings. Several email exchanges with the managing firm, SANTOS CCI, with ongoing follow-up and a request for a KNOX Box and additional pre-planning of the buildings. Inspection Two follow-up meetings in October with TJ Maxx for inspections of the Fire Alarm System due to non-compliance. Training Acquired Structure, house behind the Old Baby Jims Snack Bar, concluded on 26 October. We held training sessions with volunteers from the Culpeper Fire Department, Brandy Station Fire Department, Salem Fire Department, Little Fork Fire Department, Culpeper County Career EMS Department, and Reva Fire Department. Training was held in the evenings and weekends on the following dates: 9/24 – Search for victims 10/1 – Engine Operations 10/8 – Search for victims 10/18 – Rapid Intervention Team (RIT) and MAYDAY 10/19 – Rapid Intervention Team (RIT) and MAYDAY 10/22 – Engine Operations 10/25 – Multi-Company Operations 10/25 – CTEC High School Class Hands-On Training 10/26 – Multi-Company Operations Engine Operations Include: VEIS – Vent, Enter, Isolate, Search – Swift rescue for missing/trapped individuals. Physically demanding! This training is key to making a difference between life and death. Hose line deployment with searches and removing victims via ladders from second-story windows includes breaching the door via a door prop. Page 35 of 50 Culpeper Town Public Safety Committee Notes 28 October 2025 Truck work that includes pulling walls, ceilings, and throwing ladders to all four sides as a secondary means of emergency egress routes DAO Class Driver Aerial Operator, Virginia Department of Fire Programs certification, sponsored by Culpeper Vol. Fire Department, a multi-day 42-hour classroom/practical day effort that concluded on 4 October with a VDFP State Test. Nine of the twelve students passed, with three who will be re-taking the written test to obtain certification. DPO Class Driver Pumper Operator, Virginia Department of Fire Programs certification, sponsored by Culpeper Co. Vol. Fire & Rescue Association, is a 56-hour classroom/practical day effort that concluded on 11 October with a VDFP State Test. This curriculum focused on Inspections/checks, Fire pump theory, operating pumps, theoretical hydraulics, fire ground hydraulics, water supply systems, static water supplies, relay pumping, water shuttles operations, and elevated master streams. Note: All practical days required the flow of water from hydrants supported by the Town of Culpeper Water System. Separate reports were provided to the Town on the total amount of water flowed/used and any issues with the hydrants. Locations were Pearl Sample and AG Richardson Elementary Schools, as well as the Culpeper County High School. The Training Facility Committee has held multiple interactions this month to work with FGM Architects on the conceptual drawing of placing all the training structures and components on the property that CCPS is allowing us to use. We have engaged with a Civil Engineering firm to assist with storm water Page 36 of 50  Culpeper Town Public Safety Committee Notes 28 October 2025 management, the stream that runs through the property, for the best utilization and cost effectiveness of the property. Notable Fire Responses reports during this month are attached 13 Oct 2025 – Merillat Sawdust Collection Fire 16 Oct 2025 – 10378 Mt. Run Lake Road - House Fire 17 Oct 2025 – 9417 Dutch Hollow Road - House Fire Submitted by Charles “Jr.” Perryman Chief, Culpeper County Volunteer Fire Department Page 37 of 50 From: Charles Perryman <cperrymanjr@gmail.com> Subject: 13 Oct 2025: Merillat Sawdust Collection Fire Date: October 14, 2025 at 12:55:21 PM EDT Yesterday afternoon, we were dispatched for a dumpster fire at Merillat Industries. Upon arrival, Engine 1 discovered the dumpster on fire was part of a sawdust capturing system that removes the sawdust from the manufacturing side of the plant, via large collection units inside, which evacuates the dust via large tubes or pipes to a collection tower that then pushes the sawdust via large fans through tubes into a dumpster. Incident Number: CCFR202510-0266 Date: 13 October 2025 Dispatched: 16:22:58 Enroute: 16:26:37 Arrived: 16:37:53 Completed: 18:15:20 Units Responding: Engine 1, Car 1, Rescue Engine 1, Engine 2, Tanker 2, Rescue Engine 8, Support 8. The first arriving units were directed to the rear of the facility where the incident was occurring. Deputy Chief Mills made contact with the facility representatives, who confirmed the facility had been evacuated. The evacuation was initiated via a manual pull station by the facilities team. Facilities advised that no smoke was observed inside the facility; however, a strong odor of smoke was observed in the building. Fire crews made entry and confirmed no fire or abnormal temperatures in the exhaust pipes, via thermal imaging cameras, pushing the sawdust outside the facility. There was some concern that there was a fire in the tubes, but this was confirmed not to be the case. Crews continued to gain access to the different components, removing supply and return pipes from the dumpster, removing access panels from the large hopper, and gaining access to the squirrel cage/large fan that supplied the large volume of air to move the sawdust to the dumpster. Temperatures in a couple of the choke points were 120+ degrees. Once access was gained, the sawdust that was burning was removed and extinguished. Page 38 of 50 In discussions with the facilities maintenance staff, it is suspected that a large fan bearing may have had a mechanical failure, causing the overheating, in turn causing a small fire in the system that contributed to the small fire and smoke conditions. Facilities had shut down the fans upon our arrival, via a disconnect, which I believe contributed to the success in keeping this incident in check. I concur with this explanation, given some discoloration on the housing of the fan unit. While the physical impact on the plant was exterior, it did affect the evening shift, which was canceled. The Facilities Team planned to begin repairs immediately and would be on-site through the night to ensure no further issues are encountered. While no structural damage, and the failure appeared to be mechanical, the repairs would be BAU and may not need any follow-up on your side. Given the value this facility adds to our community, I just wanted you to be aware of the incident. Regards, Jr. Chief, Culpeper County Volunteer Fire Department cperrymanjr@gmail.com (540) 222-3277 Page 39 of 50 Page 40 of 50 Page 41 of 50 Page 42 of 50 Page 43 of 50 From: Charles Perryman <cperrymanjr@gmail.com> Subject: 17 Oct 2025: Fire in a house - 9417 Dutch Hollow Rd - Rixeyville Date: October 17, 2025 at 3:04:12 PM EDT Again, a notification on a fire we were dispatched to this afternoon, 17 October. Address is 9417 Dutch Hollow Road, Rixeyville, VA 22737. The supplemental information for this call was: - Rappahannock Electric Cooperative (REC) had a meter that they could not ping from their network. Crew sent to investigate. - REC field crew reported that when they arrived, they found the fuse to the transformer had blown/disconnected. - Investigation revealed no damage to the REC side of the utility; the fuse was reconnected to the transformer at the pole. - The REC crew went to check the meter and heard a noise inside the home. At first, it was thought to be the well pump. - When looking at the front of the home, they found smoke coming from the front door. The meter was pulled immediately. - REC Dispatch called E911 with the details, Fire/EMS dispatched. - Upon our arrival, we found smoke in the home, home checked and found smoke coming from the electrical panel. - The cover to the power panel was removed, and we found a critical failure of the panel box. - The responsible party on the REC Billing was contacted and made aware of what we found: o - Ms. mother lives in the home; however is staying in Gainesville with another daughter for a few days and was NOT home at the time of this incident. - Ms. shared that there is a local gentleman who is checking in on the home day to day. He will be coordinating repairs. Below are some pictures of the incident. Will certainly need some follow-up from your side for restoration efforts. Inside the power panel door. Page 44 of 50 Panel cover removed. Page 45 of 50 Thermal Imaging Camera showing 130 degrees, some 15 minutes after power was disconnected. Just another picture of the damage in the panel box. Page 46 of 50 Just another picture of the panel We had to break a window pane to gain access. Covered with plastic. Let me know if any questions. Regards, Jr. Chief, Culpeper County Volunteer Fire Department cperrymanjr@gmail.com (540) 222-3277 Page 47 of 50 09-26-2025 Town & County Interaction Committee 9:00 a.m. Economic Development Center, 803 S. Main Street Town Members Present: Chairman Frank Reaves Jr., Joe Short, Bill Yowell Town Members Absent: None County Members Present: Chairwoman Susan Gugino, David Durr County Members Absent: Tom Underwood Town Staff Present: Ashley Clatterbuck, Chris Hively, Andrew Hopewell, Jim Hoy County Staff Present: Dr. Tony Brads, Kim Ellis, Paul Howard, Sam McLearen, Donovan O’Brien Others Present: Paul Bates, Junior Perryman, Pranas Rimeikis, Janie Schmidt CALL TO ORDER Chairman Reaves called the meeting to order at 9:00 a.m. AGENDA APPROVAL Mr. Short moved, Ms. Gugino seconded, approval of the agenda as presented. The motion carried by voice vote. TOWN ITEMS Staff provided an update on current development projects in Town. Mr. Hopewell updated the committee on the current timeline of the Unified Development Ordinance (UDO), set to go before Town Council for adoption on October 14, 2025. He mentioned the implementation of a data center overlay in the UDO that mirrors the current Technology Center boundary within the Town, limiting any new data center applications. COUNTY ITEMS Staff provided an update on the courthouse renovation project. Mr. Howard presented the Courthouse Space Planning Study Update by Moseley Architects. The current space shortfall is 47,159 GSF and the future (by 2045) space shortfall is 68,264 GSF. • Option A: Closing West Cameron Street to thru traffic. New construction of a 4-story building for 108,000 GSF. Renovation and entry addition of the existing 3-story (added in 1974) for 20,400 GSF. Courthouse Entry from Davis Street. The cost would be approximately $116 million. • Option B: Same as Option A except no renovation to the 1974 addition and instead tear it down to build a new 3-story addition for 23,000 GSF. • Option C: Renovation of the existing County Administration Building at 302 North Main Street for a 4-story building for 118,000 GSF. Requires a referendum. Mr. Howard also presented two options for a potential parking garage to be built in Town: • Option 1: Closing East Cameron Street to connect the Spencer Street and Cameron Street public parking lots into a new 3-story garage for a total of 350 spaces. The cost would be approximately $36 million. • Option 2: Building a new split-level garage in the County’s existing Blue Ridge Avenue parking lot for a total of 174 spaces. The cost would be approximately $18 million. Page 48 of 50 Interaction Committee September 26, 2025 – Page 2 of 3 Moseley Architects is currently gathering site information, which includes survey work and title searches. Mr. Rimeikis asked about a traffic impact analysis, which has not been done yet. Mr. Yowell asked about moving the project out into the County. Mr. Howard stated the biggest impediment for moving the Courthouse into the County would be the required referendum. Discussion ensued. Staff provided a Culpeper County Public Schools (CCPS) development report. Dr. Brads and Mr. O’Brien presented a Town and County Housing Development Update. In June 2023, Woolpert studied enrollment projections, building usage and capacity, and completed a student yield analysis based on housing units. This was based on the 2023 student population of 8,181. There are over 8,400 students enrolled today. • Apartment = 0.40 Yield (low-income tend to yield more students, as high as 1.15) • Condo = 0.61 Yield • Mobile Home = 0.19 Yield • Single-Family = 0.47 Yield • Single-Family Townsite = 0.41 Yield • Townhome = 0.63 Yield • Rural Residential = 0.54 Yield • Total = 0.49 Yield Residential developments included: • Madison Station – 44 Townhouses – Complete (Farmington Zone) • Ridgeview – 21 Single Family Homes – Complete (Farmington Zone) • Dominion Apartments – 50 Apartments – Under Construction (Sycamore Park Zone) • Lightfoot Apartments – 60 Apartments – Under Construction (Farmington Zone) • Parkside Apartments – 37 Apartments – Under Construction (Yowell Zone) • Willow Grove – 29 Apartments – Approved Site Plan (Yowell Zone) • The Townes at Mountain Brook – 94 Apartments – Approved Site Plan (Farmington Zone) • Laurel Park – 135 Single Family Homes, 171 Townhouses – Under Construction (Pearl Sample Zone) • The Greens Phase 1 – 58 Single Family Homes – Under Construction (Farmington Zone) • The Greens Phase 2 – 44 Single Family Homes – Site Plan Under Review (Farmington Zone) • Aspen Street Apartments – 12 Apartments – Approved General Development Plan (Yowell Zone) • Mountain Run Estates – 21 Townhouses – Submitted Rezoning (Farmington Zone) • Summer Station – 220 Single Family Homes – Approved Preliminary Plan (Sycamore Park Zone) • Jameson Crossing – 212 Townhouses – Submitted Preliminary Plan (Sycamore Park Zone) • Salma Point – 146 Single Family Homes – Submitted Preliminary Plan (Farmington Zone) • Spring Street and Walter Street Apartments – 9 Units Combined (Farmington Zone) • Lake Ridge East – 295 Units – Submitted Site Plan (A.G. Richardson Zone) • Lake Ridge West – 31 Single Family Homes – Submitted Site Plan (A.G. Richardson Zone) Page 49 of 50 Interaction Committee September 26, 2025 – Page 3 of 3 • Kite Acres – 61 Houses – Under Construction (Sycamore Park Zone) • North Ridge Estates – 31 Homes – Under Construction (Sycamore Park Zone) • Piedmont Estates – 93 Single Family Homes (Emerald Hill Zone) • River Ridge – 123 Single Family Homes – Approved Preliminary Plan (Emerald Hill Zone) • River Knolls – 135 Single Family Homes – Submitted Preliminary Plan (Emerald Hill Zone) • Stonehaven – 774 Dwelling Units – Under Construction (Emerald Hill Zone) • Thompson Property – 48 Single Family Homes – Final Plan Under Review (Emerald Hill Zone) • Evergreen Meadows / Richards Ferry – 20 Single Family Homes – Under Construction (Pearl Sample Zone) • Ryland Chapel Road – 1 House with 10 Additional Soon (Emerald Hill Zone) • Woodland Church Road – 7 Lots Under Review (Yowell Zone) • Ruby Ridge / Ruby Run – 121 Single Family Homes and 93 Duplexes – Early Development Phase (A.G. Richardson Zone) • Three Flags – 781 Remaining Lots (A.G. Richardson Zone) Ms. Gugino spoke about the need for long-term planning of both bodies to accommodate for Culpeper’s population to double in size very quickly. Mr. Hopewell encouraged the committee members to meet with state legislators and advocate for impact fees and also discuss the deficiencies of proffers as they relate to schools. Mr. Durr commented on the need for the two bodies as a whole to work together and talk to each other a lot more. Discussion ensued. Mr. Hively suggested a meeting of the bodies of the whole instead of an Interaction Committee meeting for successful collaboration. DISCUSSION ITEM The committee discussed the potential of having a Culpeper County Fire Inspector. Mr. Short stated there have been several occasions recognized by Chief Perryman of severe code violations and there is no formal way to monitor, track or enforce currently. Mr. Perryman mentioned his 23 reports over a 12-month period and thought 10 of them could have been prevented if a Fire Inspector was around to check commercial sprinkler systems, locked doors in the back, means of egress, and/or lack of audible or visual fire alarms. Mr. Perryman stated now is the time to be proactive instead of reactive. Discussion ensued. There was consensus for the next committee meeting to be held on Friday, January 23, 2026. ADJOURNMENT The meeting adjourned at 10:44 a.m. Page 50 of 50