Public Transportation Board

Public Transportation Board Agenda Thursday, October 23, 2025 at 2:30 PM Virginia Regional Transit Facility 1099 Brandy Knoll Court, Culpeper Page 1. CALL TO ORDER 2. CALL OF ROLL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.1 Minutes from September 25, 2025 3-4 9-25-2025 PTB.docx 5. UNFINISHED BUSINESS 5.1 Private Property Easements 6. REPORTS OF STANDING COMMITTEES 7. REPORTS OF SPECIAL COMMITTEES 8. REPORTS OF THE BOARD 9. REPORT OF TOWN STAFF 10. INTERGOVERNMENTAL REPORTS 11. PETITIONS AND COMMUNICATIONS 12. NEW BUSINESS Page 1 of 12  12.1 Ridership Report 5 Ridership Report.pdf 12.2 Bus Shelter at Heritage Park 6 Bus Shelter - Heritage Park.pdf 13. OTHER BUSINESS 13.1 Discussion regarding amendment to the agenda format or 7 - 12 possible bylaw change Draft PTB Bylaws October 2025.pdf Sample Agenda 1.pdf Sample Agenda.pdf 14. PUBLIC COMMENT 15. ADJOURNMENT Page 2 of 12  Public Transportation Board Regular Meeting September 25, 2025 Virginia Regional Transit Facility, 1099 Brandy Knoll Court, Culpeper, VA Call to Order – the meeting was called to order at 2:31 p.m. by Chair Frazier Members Present: Alan Anstine Karen Boushie Elana Clements Amy Frazier Lisa Peacock Members Absent: Christie Wilson Edward Dunphy Staff/Others Present: Michael Socha, VRT Connie Dalton, Town Planner Kelli Carmichael, Planning and Zoning Assistant Teresa Carpenter, VRT Carol Hopkins, VRT Larry Embry, VRT *Phil Thompson, VRT – joined at 2:43pm *attended online (virtual attendees not permitted to vote per Town ordinance) Approval of Agenda Motion: By Mr. Anstine, to approve the agenda as presented Seconded: By Ms. Peacock Vote: Approved 5-0, 2 absent Approval of Minutes Motion: By Mr. Anstine, to approve the minutes as presented Seconded: By Ms. Clements Vote: Approved 5-0, 2 absent Comments and Correspondence from Citizens, Visitors and Delegations in the Audience Pertaining to Items Not on the Agenda None. Discussion Items Ridership Reports: Mr. Socha discussed the monthly ridership report and noted that despite the small dip in ridership of the Town’s Demand line and the plateau of the Express line, there is no cause for concern. Mr. Socha noted that the County 1 and County 2 lines have surged in ridership. Mr. Socha informed the Board that the Stevensburg/Brandy Station Hybrid line is set to start on September 30th with drivers and buses already designated for the route. Mailers have been sent to the residents and will be sent to the business owners in the area. Public Transportation Board Minutes Page 1 September 25, 2025 Page 3 of 12 Discussion regarding amendment of agenda format: Ms. Frazier opened the discussion with a review of the agenda format laid out in the bylaws. Discussion ensued regarding the formatting of the current agenda and the bylaw agenda as well as what layout is best for the Board’s current needs. The Board decided that the bylaw agenda will be used for next month’s meeting to determine if it fits and Staff will present a draft agenda from the suggestions of today’s discussion and present it at next month’s meeting. Other Business None. Reports of the County None. Reports of the Town Private Property Easements: Ms. Dalton presented an updated version of the spreadsheet provided at last month’s meeting regarding the infrastructure at current and proposed stops as well as their public or private property status. Discussion ensued regarding the accuracy of the information. Ms. Dalton and Mr. Socha informed the Board that the spreadsheet is a work in progress and will be updated for accuracy as information is received with the goal to identify all proposed bus stop signs that will require an easement from the property owner prior to installation. Off-Site visit to Heritage Park/New Hub Location: The Board traveled to Heritage Park on the Trolley. Mr. Socha showed the Board the proposed location of the Hub Site’s shelter and discussed the process that VRT and Public Works took to determine the best location for the shelter. The Board traveled back to VRT on the Trolley. Reports of the Board Members None. Unfinished Business None. Adjournment The meeting adjourned at approximately 3:45 p.m. Date Chairman Public Transportation Board Minutes Page 2 September 25, 2025 Page 4 of 12  Virginia Regional Transit Transit Manager Report October-2025  On October 25th, VRT will be participating in the Trunk and Treat event at Culpeper Wellness. This will be our second year as an active partner to this event.  The Stevensburg/Brandy Station Hybrid Fixed is now operational. We sent out a direct mailer to the addresses associated with the original survey. Staff from VRT have also been distributing information about the new program to various outlets in each region.  With the addition of the new Stevensburg route, we can continue connectivity with the Va. Breeze Tuesday through Thursday. Monday & Friday; however, will continue to be served by County 2.  The bus shelter at the depot is being worked on. We are waiting for additional information relating to size of the footpad where the unit will be installed. Additional information will be provided at the meeting.  Mandatory training for all VRT staff was held on October 4th. Topics included procedural requirements following an incident or accident to include drivers, supervisors and Transit Manager roles and responsibilities. The next mandatory training will be held in November. This will be a company wide event.  Currently there are 43 certified ADA applicants with several pending in the Town of Culpeper. The certification allows VRT to serve individuals with ¾ mile deviation of the fixed route. The Town and County buses are Demand Response vehicles and are open to the Elderly, Disabled and the General Public and is not solely Paratransit service.  The Grass Masters (Oct. 8th & 9th) was a huge success. VRT partnered with Area Agency on Aging and the Culpeper Free Clinic once again and their efforts on behalf of this event were appreciated.  Lead Dispatcher, Carol Hopkins participated in a job resource fair at Laurel Ridge where she provided information about transit services in the region. Once again, there were questions relating to shuttle service from Culpeper to the Warrenton campus. Program 2024 2025 Difference County Demand 760 887 + 127 Trolleys (Mon.-Sat.) 2884 3197 + 313 Town Demand 379 411 + 32 EXPRESS (Mon.-Sat.) 1546 1404 -142 TOTALS 5569 5899 + 330 Page 5 of 12  + Shelter Framing I'm ready for a Quote HOME PRODUCTS WHO WE ARE RESOURCES CONTACT  Photo Gallery Duo-Gard Industries Inc. 40442 Koppernick Rd. Canton MI 48187-4279 734.207.9700  info@duo-gard.com Subscribe to our Newsletter     ©2025 Duo-Gard Industries, Inc. All Rights Reserved. Privacy. Site by Regency. Page 6 of 12  BYLAWS FOR TOWN OF CULPEPER PUBLIC TRANSPORTATION BOARD The Town Council, County Board of Supervisors, and the Public Transportation Board have adopted the following bylaws in order to facilitate the powers and duties to be effective March 10, 2009. ARTICLE I That there is hereby created a body to be known as the Public Transportation Board for the Town and County of Culpeper, hereinafter referred to as the “Board.” ARTICLE II Purpose The Board shall serve as an advisory body to the Town Council and/or the Culpeper County Board of Supervisors and as a liaison between the Town government and citizens of the community. The Board shall advise the Town government on matters affecting public transportation policies, programs, and transit services. ARTICLE III Membership Section 1 The Board shall consist of six (6) members appointed by Town Council representing the following agencies and entities: 1) Culpeper County Department of Human Services; 2) Rappahannock-Rapidan Community Service Board Encompass; 3) Culpeper chamber of Commerce; 4) Town of Culpeper Parking Authority; 5) Local organization representing health, wellness or older adults; 6) one (1) Town citizen rider; and one (1) member appointed by the Board of Supervisors representing 7) one (1) County citizen rider. The following are ex-officio non-voting, participants serving the Board: 1) a representative of Virginia Regional Transit, or other provider of bus service in the Town; (2) the Town Manager, or his designee; 3) the Chief of Police, or his designee; and 4) a representative of the Rappahannock Rapidan Regional Commission; and 5) the County Administrator, or his designee. These participants are entitled to participate in meetings of the Board, but are not entitled to vote. The presence of an ex-officio member does not count towards a quorum. Additionally, the Town Manager and County Administrator shall select staff to act as facilitators and advisors to the Board. A quorum consists of a majority of members currently serving; vacancies do not count toward the number of members for calculation of a quorum. Section 2 Members of the Public Transportation Board shall serve a term of four (4) calendar years beginning in March 10, 2009, with staggered terms for the initial members are to expire on March 9 of their respective term expiration year. Members may be reappointed by the Town Council or Board of Supervisors following the first term. Section 3 The Town Council may remove any member at its pleasure. Section 4 Town of Culpeper Public Transportation Board 1 Page 7 of 12 Vacancies occasioned by removal, resignation, or otherwise vacated shall be reported to the Town Council. The Town Council shall make an appointment for the unexpired term. The Board of Supervisors shall make recommendations concerning County matters. Section 5 Board members shall serve without monetary compensation. To the extent that funds are available, members shall be reimbursed for travel and subsistence to professional meetings, conferences and workshops, or reasonable expenses as approved by the PTB. Such reimbursements shall be made in compliance with the general policies with prior approval of the Town of Culpeper. Section 6 All members are expected to attend the meetings of the Board on a regular basis. Failure to attend 50% of the meetings over a six (6) month period shall lead to a recommendation for dismissal, upon a majority vote of the Board. Duly appointed members shall advise the Chairman three (3) days prior to the meeting if they are unable to attend. ARTICLE IV Officers Section 1 The Chairman and Vice Chairman shall be elected from the voting members of the Board at the regular meeting in April to serve for one year. No officer shall serve more than two consecutive terms. If the position of any office is vacated, a replacement will be elected by the Board at the next regular meeting. The Chairman cannot succeed himself/herself without a majority vote of the Board. ARTICLE V Meetings Section 1 Regular meetings shall be held on a monthly basis. All regular meetings will be open to the public. The Chairman shall designate the time and place for the regular or special meetings. Special meetings may be called by the Chairman or on written request of at least four (4) members, the time and place to be designated in the notice of such call. The Public Transportation Board shall meet on the fourth Thursday of the month at 2:30 p.m. unless the Board sets another date and/or time after notice to all the Board members and the ex officio participants and staff. Section 2 Meetings shall be conducted in accordance with Robert’s Rules of Order, procedures prescribed in the bylaws, and decisions reached only after full consideration and debate on the issue in question. Section 3 The following shall may be the order of business of the Board unless altered by motion of the Board or by unanimous consent: - Call to Order - Roll Call - Approval of the Agenda - Consideration of minutes of last regular meeting and of special meetings held subsequently and their Town of Culpeper Public Transportation Board 2 Page 8 of 12  approval or amendment. - Unfinished Business - Reports of standing committees - Reports of special committees - Reports of the Board - Report of Town staff - Intergovernmental Reports - Petitions and communications - New business - Other business - Public Comment - Adjournment ARTICLE VI Duties and Responsibilities of the Board Section 1 The Public Transportation Advisory Board shall serve as an advisory resource to Town Council and/or the Board of Supervisors. The Board is created to successfully implement public transportation services for the Town of Culpeper and the unincorporated portion of Culpeper County. The Board will develop marketing approaches to ensure that citizens of the community are aware of the bus service and to encourage high ridership. The Board will also work with Virginia Regional Transit, or the provider of the transit service, to ensure that routes and service times are effective in meeting the needs of the community. Stops, routes, and times may be modified by the Town Council and/or the Board of Supervisors. Such action requires a recommendation based on data submitted by PTB. Section 2 The Board may solicit financial support commitments from local businesses and civic organizations along the bus route(s). Donation opportunities include, but are not limited to, bus shelters, brochures, and advertising. Section 3 Prior to the initiation of new service route(s), the Board shall prepare a report containing, at least, the following information: - Title for the service; - Designating routes and/or service; - Designating stops; - Developing appropriate marketing tools such as logo, colors, bus time tables, and brochures; - Soliciting financial support commitments from local businesses and civic organizations; and -Additional information deemed necessary for the planning or implementation of the service. This information shall be presented to the Town Council and may also be presented to the Board of Supervisors. Section 4 The Committee shall make public, statistics related to: - Ridership; - Operating Expenditures; - Marketing Actions taken; - Recommendations on continuing the service into the next fiscal year; Town of Culpeper Public Transportation Board 3 Page 9 of 12 - Recommendations, if appropriate, on changes to the service route(s) and times; - Recommendation on continuing the Board. Minutes that have been approved by the Board are available for inspection at the Town of Culpeper, Department of Planning and Community Development, 400 South Main Street, Suite 301, Culpeper, VA 22701. Section 5 The Board may advise Town Council and/or the Board of Supervisors of any offers or opportunities for any grant, gift bequest or donation, any personal or real property offered or made available for public transportation purposes. The Board will also assure that the appropriate application forms are completed in a timely manner and presented for Town Council and/or Board of Supervisors action. ARTICLE VII These bylaws may be amended by the County and the Town, after notice to the Committee and an opportunity for the Board to give a recommendation to the County and the Town on such amendment. Otherwise, these Bylaws may be amended by the County and the Town upon request and recommendation of a majority of the members of the Board. Any such amendments shall be effective when approved by both the County Board and the Town Council. APPROVED BY: ___________________________ ____________________________ Chairman, PTB Date ___________________________ _____________________________ Mayor Date ___________________________ _____________________________ Chairman, Board of Supervisors Date Amended: December 11, 2012 August 13, 2019 February 9, 2021 May 10, 2022 August 8, 2023 Town of Culpeper Public Transportation Board 4 Page 10 of 12  AGENDA Town of Culpeper Public Transportation Board Regular Meeting Thursday, August 28, 2025 @ 2:30 PM Virginia Regional Transit Facility, 1099 Brandy Knoll Court, Culpeper, VA I. Call to Order II. Call of Roll III. Approval of Agenda IV. Approval of Minutes V. Comments and Correspondence from Citizens, Visitors and Delegations in the Audience Pertaining to Items Not on the Agenda. VI. Discussion Items VII. Other Business VIII. Reports of the County IX. Reports of Town Staff X. Reports of the Board Members XI. Unfinished Business XII. Adjournment *Asterisks note an attachment to the agenda Page 11 of 12  AGENDA Town of Culpeper Public Transportation Board Regular Meeting Thursday, March 27, 2025 @ 2:30 PM Virginia Regional Transit Facility, 1099 Brandy Knoll Court, Culpeper, VA I. Call to Order II. Call of Roll III. Approval of Agenda IV. Approval of Minutes V. Discussion Items: VI. Other Business VII. Adjournment *Asterisks note an attachment to the agenda Page 12 of 12